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DEADLINES FOR NO-FRILLS 2011 BIDS
LETTER OF INTENT
When: Send To Who: January 4, 2011 (11:59PM EST) ca_director@nacurh.org and ca_bidding@nacurh.org

PRE-BID SUBMISSION
When: Send To Who: January 11, 2011 (11:59PM EST) ca_director@nacurh.org

FINAL BID SUBMISSION
When: Send To Who: January 25, 2011 (11:59PM EST) ca_director@nacurh.org

FOR BIDDING TEAMS WHO ARE BIDDING TO HOST NOFRILLS 2012:
1. You can register for extra delegates at the No-Frills 2011 Website: http://caacurhnofrills2011.squarespace.com/forms/ 2. Get any necessary resources for your budget from the ADAF at ca_adaf@nacurh.org

Table of Contents
[1] [2] [4] Introduction Requirements for All Bids School Awards: School of the Year (SOY) School RHA Building Block Award Commitment to Diversity Award Commitment to Service Award Individual Awards: First Year Experience Award NCC of the Year Award Advisor of the Year Award Student of the Year Award President of the Year Award NRHH Awards: NRHH Outstanding Chapter of the Year NRHH Building Block NRHH Outstanding Member of the Year Continued Service Awards: Distinguished Service Award Hallenbeck Service Award More Bidding Resources Page 2 Page 3-4 Page 5-9 Page 10-11 Page 12-13 Page 14-15 Page 16-17 Page 18 Page 19 Page 20 Page 21 Page 22-23 Page 24-25 Page 26 Page 27 Page 28 Page 29

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Bidding Guide for No-Frills & National Conference

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Introduction
Hello Prospective Bidder, I hope this bidding guide will serve to provide you an easily accessible and an easily understandable guide of what to write and put into your bids. At the CAACURH Regional Conference, you can bid for any of the three of the more prestigious awards. We have seen all the amazing bids and bidding presentations at the CAACURH Regional Conference, bids that definitely gave NCCs more insight on new programming initiatives ranging from social programming to leadership training programming. The schools that have bid have contributed to the sharing of the wealth of information that will be beneficial to all of the affiliated schools at CAACURH. At No-Frills, the awards will be focused in four areas: School Awards, Individual Awards, NRHH Awards, and Continued Service Awards. During this time, we focus on giving recognition to schools, groups, or individuals that have contributed to their oncampus residential life. One of the greatest attributes of bidding is that schools share a wealth of information of different programs and ideas that can better other schools. While bidding can get competitive, especially with an aim to win, bidding bestows a high honor that your program and school are recognized and put into the region’s spotlight regardless of the result. All bids will be shared in a database that will not only serve as an example how to bid but a database to what programs and ideas that will benefit your RHA. As a result, writing a bid contributes to bettering the region as a whole! I encourage you all to bid. You have nothing to lose, and everything to gain. If you have further questions, please e-mail me at ca_bidding@nacurh.org . Sincerely,

Steven H. Le Regional Communications Coordinator for Bidding 2010-2011

Bidding Guide for No-Frills & National Conference

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Requirement of ALL bids
A. Distribution and Eligibility 1. All awards (except for School of the Year) are optional and shall be given at the Regional Director’s discretion. 2. All awards shall be based on a written bid only. 3. All awards may be presented by the Regional Director or his/her designee. 4. With the exception of the Regional and No-Frills Conference Chairpersons, all current Regional and National elected officers, the NACURH Conference Chairperson(s), NACURH NBD Liaison(s), National Office Directors and Associate Directors are ineligible to bid for all CAACURH Awards. In the case were a vacancy of a normally elected officer is appointed, and the appointment term overlaps with the award timeline, that person shall also be ineligible. 5. Any ineligible officers for awards cannot write or participate in the presentation of award bids (this shall include, but not be limited to, letters of support) (1/2002) Submission 1. Any fully affiliated CAACURH member school in good standing may submit one bid per CAACURH award. 2. Nominations must be submitted to the Regional Director in writing. This letter of intent must be received on or before the published date as determined by him or her. 3. An electronic format as determined by the Regional Director, RCC for Bidding, and RCC for Resource Development of the completed bid must be received by the Regional Director on or before the published date as determined by him or her. Within 24 hours of the deadline, the Regional Director shall confirm reception of the electronic bid, consistent with the format prescribed. If not prescribed, the author shall have 24 hours to resubmit the bid at the discretion of the Regional Director. (2/2007) 4. The RCC for Resource Development shall make the appropriate bids available on the regional website no later than seven (7) days before the upcoming conference. (11/2006) Page Definition 1. All bids shall be double sided with a page defined as a side with print (this includes appendices, letters of recommendation, text, etc.) Covers and title pages are not included in the page count, dividers are included. All bids must contain page numbers.

B.

C.

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Requirement of ALL bids
2. Should a bid exceed the defined page limit, the Regional Director (or designee) shall modify the bid by removing the number of excess pages from the end of a bid. The modified version of the bid shall now serve as their final bid submission, which will be posted online for NCC viewing. The Regional Director (or designee) shall notify the NCC (or bid chair) of the bidding member school to notify them of this action. (11/2007) Note: Bids are to be judged based on content of information. Page numbers and double-sided duplication are to be employed only as criteria for ease in review of bids. (10/2000) In Conclusion: 1. Make sure your bid has page numbers! 2. Make sure your bid in within the defined page limit! 3. Make sure you know the deadlines and the process! (Look at page 2) 4. Regionally and Nationally elected officers cannot take part of the writing process of the bid or participate in a bid’s presentation. 5. Follow the defined criteria/categories for each bid! Suggested: 1. Please notify your RHA and your school officials on your intent to bid. 2. Get letters of support from your school officials and/or RHA, but be mindful of the page limits. A letter still counts as a page! 3. Please be thoughtful of the aesthetics and design of the bid. 4. Details! Details! Details! Tell the region all the ins and outs of your bid. Bids are about educating, and you want to present as much helpful knowledge as possible.

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School of the Year

(1 of 5)

Purp o s e : The CAACURH School of the Year Award is the highest honor a CAACURH member school can attain. The award recognizes outstanding achievements on the campus level by a residence hall organization and/or associated groups, as well as contributions on the regional and national level Pa g e s : Bids will be no longer then (30) pages (10-12 point font size). E l ig ibil ity: The awards shall have an eligibility period from No Frills Conference to No Frills Conference. Only year specific information will be considered. Co p ie s : An electronic format as determined by the Regional Director, RCC for Bidding, and RCC for Resource Development of the completed bid must be received by the Regional Director on or before the published date as determined by him or her. Within 24 hours of the deadline, the Regional Director shall confirm reception of the electronic bid, consistent with the format prescribed. If not prescribed, the author shall have 24 hours to resubmit the bid at the discretion of the Regional Director. (2/2007) Se l e c tio n: The recipient will be selected by a simple majority of the National Communications Coordinators. A wa rd : The winner shall be announced at the closing of the No Frills Conference. The recipient shall receive an award at the regional social at the national conference. (10/2000) Crite ria f o r Se l e c tio n: 1. Ca mp us Le ve l ( 45 %) - Structure and organization of residence hall government. - Goals/programs accomplished (emphasis on new programs/organizational growth). - Perceived student benefits from residence hall government. - Community service. - Addressing challenging issues. - Other residence hall groups. - Communication of residence hall government, residence hall staff, & administration. - Budget

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School of the Year
2. Re g io na l Le ve l ( 25 %) - Representation at Regional Conferences - Communication with regional member schools - Involvement in regional projects - Bids for National awards - Number of regional OTM winners - Communication with regional officers - Representation at regional business meetings - State involvement - Hosting a regional Officer or conference.

(2 of 5)

3.

Na tio na l Le ve l ( 25 %) - NIC requests - NRHH chapter - Representation at National Conferences - Representation at National Business Meetings - Number of national OTM winners - NIC report - Bids for national awards (POY, SALT, etc.) - Communication with member schools - Communication with national officers - Payment of dues - Intangibles; spirit and involvement of students - Hosting a national office, national officer, and/or national conference. Mis c e l l a ne o us ( 5 %) - Letters of support - Adherence to format - Appearance/neatness - Conciseness

4.

Sc ho o l o f the Ye a r J ud g ing Guid e l ine s : 1. Struc ture a nd Org a niza tio n o f the RHA - What kinds of liaisons are there from the central level to each hall? - What kinds of liaisons are there to other campus groups? - What kinds of communication lines go to each hall (e.g. newsletters, Etc.) - Does the bid describe the purpose of the RHA? - Does the RHA structure contribute to the goals of the organization?

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School of the Year
2.

(3 of 5)

Go a l s a nd Pro g ra ms A c c o mp l is he d - Did the school establish goals at the beginning of the year? - Did the school follow through and achieve the goals they had set? - Did the goals and accomplishments enable the school to rise above what had been done in previous years? - What kinds of new programs were established? - Were the programs just new to the school, or were they entirely new programs never done before? - Did the RHA provide campus-wide programming? - Did the RHA provide programming that enabled their group to build group cohesiveness (e.g. activities for the RHA members)? - Did any programs provide leadership training to the members? - Were there any programs specifically addressing the hall council concerns? - Just as a point of reference, how many programs did RHA provide? How many were Educational (diversity awareness, alcohol and substance abuse, education, NACURH related theme weeks/months, AIDS/sexual awareness, responsive programs, etc.), Social (movie nights, recreational activities), Arts and Cultural (theater, music), or Community Service (philanthropic, community related topics). Pe rc e ive d Stud e nt Be ne f its f ro m RHA - Are the accomplishments of this candidate impacting students in the halls? To what extent? - Are the students participating in RHA gaining new insights based on their participation? To what extent? - Is RHA actually "improving the way of life on campus"? How so? Co mmunity Se rvic e - Is the RHA giving something back to the university community? To what degree? - What is the number of activities for philanthropies? - Is the RHA giving something back to the community surrounding the university? To what degree? - Are there any philanthropic events that not only raise funds or ask for time, but raise awareness? A d d re s s ing Cha l l e ng ing I s s ue s - Are the students proactive in addressing programming around challenging issues? - Are the students sensitive to significant world/community/ university events that they respond to with programming or education? - Is the school sensitive in program planning to related issues? - Are issues unique in nature? - Is the RHA utilizing on-campus resources (if any) to address the issues?

3.

4.

5.

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School of the Year
6.

(4 of 5)

Othe r Re s id e nc e Ha l l Gro up s - What other groups besides RHA are active in the halls? How have they contributed? - Are other groups on campus being utilized in program planning? (i.e. staff support and monetary issues) Co mmunic a tio n o f Re g io na l a nd Na tio na l I nf o rma tio n to RHA , Re s id e nc e Lif e , a nd A d minis tra tio n - Are students communicating information effectively to staff? - Does the school’s RHA get support for NACURH-related activities from their administrators because students are proactive and involved? - Is there an ambivalent or positive relationship with hall staff members? Do they work together toward the common goal of improvement of way of life on campus? Bud g e t/Fina nc ia l Re s o urc e s - Are they doing a lot of stuff with a limited budget? - Are they doing enough with a huge budget? - How much money allocated will receive direct student benefit (i.e. programming, conference attendance, money for hall improvements, etc.)? - Is the majority of the money spent remunerating participation in RHA, or on student need? Re p re s e nta tio n a t Co nf e re nc e s - How many conferences were attended? How many delegates attended? Were they "good" delegates? - Did the school complete a display? Compete in the case study? Compete for spirit awards? - How many programs were attended/presented by delegates? How did the delegates apply what they learned on their campus? - Did the school bid for or win any awards? - Was the delegation a unified group? Co mmunic a tio n with the Re g io n - How much correspondence occurred throughout the year? - Are they willing to share their experience, so as to enable other member schools to benefit? - Have the enlisted other member schools to provide them with information? - Have they worked with other member schools on projects, or traveled with them to conferences? - Has the school assisted in recruiting new member schools?

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School of the Year
11.

(5 of 5)

Re g io na l /NA CU RH invo l ve me nt - Are the student leaders willing to take on other projects that will impact the whole region? To what extent? - Does the school actively communicate with Regional Officers? With NACURH Officers? - Was the school represented at all conferences? At all business meetings? By whom? - Do any students hold Regional/NACURH offices? - Did the school bid for/host a conference? - Did the school bid for/host a NACURH office (NIC or NRHH)? Use of NACURH Services - Does the school have an NRHH chapter? How effective is it? - Has the school effectively used the NIC (ordered pages, etc.)? - Did the school submit registration, dues, and an NIC report on time? Was the information in the NIC report of high quality? OTMs - Is the school participating in the OTM program? - How many OTMs have been submitted this year? How many have won? Bid Fo rma t - Are they concise and to the point, or is there a lot of fluff? - Is the bid neat and easy to read? Easy to understand? - Is the bid year specific? - Does it exceed the page limit? Are the pages numbered? - Is the bid in 10-12 point type? Did they use ultra-small font to cram in additional information? - Is the bid sensitive to environmental issues? Is it recyclable? - Are the letters of support from people who are qualified to speak on RHA’s behalf? Do they speak well of RHA? I nta ng ibl e s - Is this a school you can’t help but love? - Are the students spirited about their RHA? About their school? About NACURH? - How much did the organization grow? Is there a significant change in relation to school size? Is the school setting a new standard or meeting the norm?

1 2.

1 3.

1 4.

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RHA Building Block of the Year

(1 of 2)

Purp o s e : The CAACURH Building Block Award is created to recognize those RHAs that have made significant steps in the development of their RHA. The award is designed to honor the RHA that displays tremendous effort and improvement in their residence hall environment from the previous academic year to the present. Pa g e s : Bids will be no longer than twenty (20) pages (10-12 point font size). E l ig ibil ity: The awards shall have an eligibility period from No Frills Conference to No Frills Conference. Only year specific information will be considered. Co p ie s : An electronic format as determined by the Regional Director, RCC for Bidding, and RCC for Resource Development of the completed bid must be received by the Regional Director on or before the published date as determined by him or her. Within 24 hours of the deadline, the Regional Director shall confirm reception of the electronic bid, consistent with the format prescribed. If not prescribed, the author shall have 24 hours to resubmit the bid at the discretion of the Regional Director. (2/2007) Se l e c tio n: The recipient will be selected by a simple majority of the National Communications Coordinators. A wa rd : The winner shall be announced at the closing of the No Frills Conference. The recipient shall receive an award at the regional social at the national conference. (10/2000) Crite ria f o r Se l e c tio n: 1. Ca mp us Le ve l A. How has involvement on a campus level grown from a previous year? (Please show comparison between previous year and current year for each item below.) B. Goals and Objectives - What were your goals and objectives? - How were these goals achieved, and what else was accomplished? - How did these differ from the previous year?

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RHA Building Block of the Year
C. D.

(2 of 2)

Structure of RHA - How has your structure grown from previous years? - What are the benefits of your current RHA structure? Miscellaneous - How have you addressed challenging issues? - How has your level of regional/national involvement benefited your RHA? - Growth from previous year (programs, membership, organization development, and positive trends)

2.

Re g io na l I nvo l ve me nt A. How has your involvement on a regional level grown from the previous year? B. Conferences attended - How many delegates did you send? - What programs were presented? - Were you able to bring back valuable information to benefit of your RHA? (i.e. Any programs brought back and used on campus) C. Use of services - Communication with regional member schools - Communication with regional officers - Did your RHA host a regional officer/conference? - Did your RHA bid for any awards? Na tio na l I nvo l ve me nt A. Does your school have an affiliated NRHH Chapter? B. How have you utilized the services/resources of NRHH (OTMs, manuals, etc.) C. How have you utilized the resources of the NIC? (RFI orders, manuals, etc.) D. Describe your participation and involvement in the National Conference. Le tte rs o f Sup p o rt

3.

4.

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Commitment to Diversity

(1 of 2)

Purp o s e : The Commitment to Diversity Award is given to a school that involves a studentdirected year-long and campus wide commitment to awareness and education of residential students concerning diversity issues. Pa g e s : Bids will be no longer than thirty (30) pages (10-12 point font size), excluding the list for various diversity events as outlined in requirement 3. Se l e c tio n: RHA Presidents (Presidents Boardroom) will vote on one regional recipient at the CAACURH No-Frills Conference. The winner will be selected by a simple majority of the RHA Presidents. E l ig ibil ity: The awards shall have an eligibility period from No Frills Conference to No Frills Conference. Only year specific information will be considered. Co p ie s : An electronic format as determined by the Regional Director, RCC for Bidding, and RCC for Resource Development of the completed bid must be received by the Regional Director on or before the published date as determined by him or her. Within 24 hours of the deadline, the Regional Director shall confirm reception of the electronic bid, consistent with the format prescribed. If not prescribed, the author shall have 24 hours to resubmit the bid at the discretion of the Regional Director. (2/2007) A wa rd : The winner shall be announced at the closing of the No Frills Conference. The recipient shall receive an award at the regional social at the national conference. (10/2000)

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Commitment to Diversity

(2 of 2)

A wa rd Crite ria : 1. I ntro d uc tio n A. Diversity Mission Statement for Residence Life and the campus? B. What is your campus’ approach to diversity and to diversity issues? - How/why was the approach developed? - How were students involved in the development? - How were university officials involved in the development? C. Statistics of diversity at your campus. D. Need for diverse programming (campus needs assessment of diversity). E. How else are these needs addressed (by additional departments/programmers)? 2. Go a l s in re g a rd to yo ur c a mp us ’ a p p ro a c h to d ive rs ity A. Who was involved in establishing the goals (were students?)? B. Were the goals achieved (honestly?)? C. Were the goals realistic with respect to diversity and the student(s) needs? D. Were these goals established this year? Or are the goals the same from year to year? Pro g ra ms This shall be required, but will not count against the thirty (30)-page count. A. List and provide a brief (couple of sentences) description on the various diversity programming at your campus (Residence Life and campus). B. Choose a MAXIMUM of five programs to discuss in length (Maximum of three pages per program). C. For each program discuss the following: i. Relatedness - Who was the target population? - How did it relate to the needs of your campus? ii. Proven effectiveness - How successful was the implemented program? - How was the evaluation of the program or concept carried out? - Number of participants? iii. Effects of the program - Who did the program effect? - What was the effect? - Any feedback you can provide from students (i.e. quotes of support) iv. Description - Number of people needed to organize? - Time spent planning the program? - Planning process? - Goal of the Program?

3.

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Commitment to Service

(1 of 2)

Purp o s e : The Commitment to Service Award is given to a school that involves a student-directed year -long RHA commitment to service in their community and the community in the surrounding area. Pa g e s : Bids will be no longer than thirty (30) pages (10-12 point font size). Se l e c tio n: NRHH Representatives (NRHH Boardroom) will vote on one regional recipient at the CAACURH No-Frills Conference. The winner will be selected by a simple majority of the NRHH Representatives. E l ig ibil ity: The awards shall have an eligibility period from No Frills Conference to No Frills Conference. Only year specific information will be considered. A wa rd : The winner shall be announced at the closing of the No Frills Conference. The recipient shall receive an award at the regional social at the national conference. (10/2000) Re quire d Crite ria : 1. 2. 3. 4. I ntro d uc tio n - What is your RHA’s approach to community service and community issues? Ho w/why wa s the a p p ro a c h d e ve l o p e d ? Ho w we re s tud e nts invo l ve d in the d e ve l o p me nt? Ho w we re unive rs ity o f f ic ia l s invo l ve d in the d e ve l o p me nt? - Need for philanthropic initiatives (community issues). - How else are these needs addressed (by additional departments/programmers)? Go a l s in re g a rd to yo ur RHA ’ s a p p ro a c h to c o mmunity s e rvic e - Who was involved in establishing the goals? - Were the goals achieved? - Were the goals realistic with respect to your resources? - Were these goals established this year? Or are the goals the same from year to year?

5.

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Commitment to Service
6.

(2 of 2)

Pro g ra ms A. List and provide a brief (couple of sentences) description on the various community events that has involved your residence life community (This will not count against the thirty (30) page count) B. Choose a MAXIMUM of five programs to discuss in length (Maximum of three pages per program). C. For each program discuss the following: 1. Relatedness - Who was the target population? - How did it relate to the needs of your campus? 2. Proven effectiveness - How successful was the implemented program? - How was the evaluation of the program or concept carried out? - Number of participants? 3. Effects of the program - Who did the program effect? - What was the effect? - What was the effect on the participants - Any feedback you can provide from students (i.e. quotes of support) 4. Description - Number of people needed to organize? - Time spent planning the program? - Planning process? - Goal of the Program? 5. Discuss your RHA’s plans for the annual CAACURH Week of Service Le tte rs o f Sup p o rt - RHA President - RHA Advisor - Director of Housing or other University official - NRHH President or Advisor (if applicable to member school)

7.

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First Year Experience Award

(1 of 2)

Purp o s e : The First Year Experience Award recognizes the outstanding contributions of a first year student. This award encourages involved first year students to remain active in leadership positions and to continue improving the residence hall environment on campus. E l ig ibil ity: The awards shall be judged based on a time period from No-Frills Conference to NoFrills Conference. Only year specific information will be considered. All nominees (with the exception of the Advisor of the Year Award) must be a student at a member school in good standing and live in an on-campus housing unit. Pa g e s : Bids will be no longer than eight (8) pages (10-12 point font size). A wa rd : The winner shall be announced and will receive an award at the Regional Conference closing banquet. Se l e c tio n: The recipient of this award will be selected by the RHA Presidents (Presidents Boardroom). A wa rd Crite ria : 1. Recipients must be of freshman status or a student involved in a residence hall environment for their first year at an institution with no previous residential life experience. (may have just completed their first year within 60 days of the National Conference.) Recipient must be returning to the residence halls or university housing for the following semester. Recipient shall write an essay on why s/he should be honored with the First Year Experience Award. The bid must include a letter of good standing from the Dean of Students or Registrar of the recipient’s host institution. The bid shall have one letter of recommendation from an advisor or residence hall staff member. The bid shall include a list of collegiate accomplishments and involvement.

2. 3. 4. 5. 6.

Re c o mme nd e d c rite ria , but no t re quire d : 1. Involvement at the state, regional, or national level (i.e. community service, NRHH, program presentations, at conferences, campus organizations, case study, etc.).

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First Year Experience
2. 3. Academic Honors (i.e. Deans List, scholarships, etc.). Community involvement.

(2 of 2)

Re c o mme nd e d to p ic s to c o ve r in the e s s a y: 1. Why you became involved in your residence life program (floor, hall, or campus government)? 2. How your experiences helped you grow and develop? 3. What are your ideas and goals for the next year?

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NCC of the Year
Purp o s e : Recognizes outstanding service to CAACURH by an individual who has been directly affiliated with the organization. E l ig ibil ity: Nominees must have completed or are currently completing an entire term of office as NCC as prescribed by their host school’s governing body. The awards shall be judged based on a time period from No- Frills Conference to No-Frills Conference. Only year specific information will be considered. All nominees (with the exception of the Advisor of the Year Award) must be a student at a member school in good standing and live in an on-campus housing unit. A wa rd : The award is endorsed by Student Advantage Campus Services. The recipient shall receive a $100 check and $100 to be applied to the induction into the Association of Alumni and Friends of NACURH. Pa g e s : Bids will be no longer than eight (8) pages (10-12 point font size). Se l e c tio n: The recipient will be selected by the National Communications Coordinator. (2/2005) A wa rd Crite ria : 1. 2. 3. 4. State, regional and national correspondence. Recognition through awards: campus, regional, and national services. Participation in campus, state, regional, and national services. Participation in conferences: delegation building, spirit and attendance participation in meetings and programs.

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Bonnie S. Byrne Advisor of the Year
Purp o s e : This award recognizes the outstanding contributions of an advisor to both member schools and CAACURH. E l ig ibil ity: The awards shall be judged based on a time period from No- Frills Conference to NoFrills Conference. Only year specific information will be considered. All nominees (with the exception of the Advisor of the Year Award) must be a student at a member school in good standing and live in an on-campus housing unit. Pa g e s : Bids will be no longer than eight (8) pages (10-12 point font size). A wa rd : The winner shall be announced and will receive an award at the Regional Conference closing banquet. Se l e c tio n: The recipient will be selected by a simple majority of the National Communications Coordinators. A wa rd Crite ria : 1. Campus, state, regional, and national involvement. 2. Recognition received through awards: campus, state, regional, and national. 3. Participation in conferences: attendance and program presenting. 4. Award shall include the nominee’s job and/or position description as an advisor. 5. Participation in campus, regional, and national services. 6. Success in advising their student group.

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Student of the Year
Purp o s e : This award recognizes outstanding service to CAACURH by an individual who has been directly affiliated with the organization. A wa rd : The winner shall receive an award and shall be inducted into the Association of Alumni and Friends of NACURH. E l ig ibil ity: The awards shall be judged based on a time period from No- Frills Conference to NoFrills Conference. Only year specific information will be considered. All nominees (with the exception of the Advisor of the Year Award) must be a student at a member school in good standing and live in an on-campus housing unit. Nominees for Student of the Year may not have been an NCC in the past year. Pa g e s : Bids will be no longer than eight (8) pages (10-12 point font size). Se l e c tio n: The recipient will be selected by the National Communications Coordinator. (2/2005) A wa rd Crite ria : 1. Service to RHA, campus, state, regional, and national, correspondence. 2. Recognition through awards: campus, state, regional, and national services. 3. Participation in campus, state, regional, and national services. 4. Participation in conferences: spirit and attendance, and participation in meetings and programs. 5. The bid must include a letter of good standing from the Dean of Students or Registrar of the nominee’s host institution.

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President of the Year
Purp o s e : This award recognizes outstanding service to CAACURH by an RHA or NRHH President who has had a direct positive impact on their school and CAACURH. E l ig ibil ity: Nominees for President of the Year must have completed or is currently completing an entire term of office as RHA or NRHH President as prescribed by their host school’s governing body. Pa g e s : Bids will be no longer than eight (8) pages (10-12 point font size). A wa rd : The winner shall be announced and will receive an award at the Regional Conference closing banquet. Se l e c tio n: The recipient of this award will be selected by the RHA Presidents (Presidents Boardroom) (2/2005). A wa rd Crite ria : 1. 2. 3. 4. 5. 6. 7. Service to RHA or NRHH, campus, state, region, and nation. Recognition through awards: campus, state, regional, and national services. Participation in campus, state, regional and national services. Participation in conferences: spirit and attendance, and participation in Presidential Programming-Track during the CAACURH Regional and No Frills Conferences. Regularly communicate with all RHA Presidents or NRHH Presidents through email, posting on the NACURH Forum, and by participating in scheduled online chats. Should be in contact with and assist the RCC for Presidential Relations and RHA Development, Regional Associate Director for NRHH and Recognition, or Regional Board Member currently fulfilling these aforementioned duties. Service to affiliated residential housing organization by exhibiting: delegation, communication, goal-setting, execution of goals, connection with his/her board and the residential housing community, leadership, motivation and enthusiasm, success or growth of the organization, and creativity. The bid must include at least two (2) letters of support: a. A letter of good standing from a professional university official of the recipient’s host institution b. A letter of support from the nominee’s residential housing organization

8.

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NRHH Outstanding Chapter of the Year
(1 of 2)
Purp o s e : NRHH Chapters serve as a vital role in recognizing leaders who have gone out of their way to enhance residential living environments. This award is to recognize those chapters that have done more than just recognizing the top 1% of their residents, but have made an overall contribution to their school. Pa g e s : Bids will be no longer than thirty (30) pages (10-12 point font size). The constitution is not included in the page count. The title page will not be counted in the thirty (30) page limit. Furthermore, appendices are limited to 20 pages. A wa rd : The winner shall be announced at the closing of the No Frills Conference. The recipient shall receive an award at the regional social at the national conference. (10/2000) E l ig ibil ity: 1. Chapter must be in good standing with the NRHH National Office. 2. Only year-specific information will be considered; in other words, bid content should reflect accomplishments from CAACURH No-Frills Conference to CAACURH No-Frills Conference. Re quire d Crite ria : 1. All pages must be numbered accordingly 2. Title pages must include the following information: - Chapter/School Name - Institution - Region Name Chapter Constitution: Shall be required in the bid, but will not be counted in the total or appendices page count Letter of Support: A letter of support from at least one of the following: - Chapter Advisor - RHA President - Professional Housing Staff

3.

4.

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NRHH Outstanding Chapter of the Year
(2 of 2)
Sug g e s te d Crite ria : 1. Goals and objectives and how these were met - What is the purpose of the chapter? - What were the goals and objectives? - How were the goals and objectives accomplished? - How was the purpose met? - How was the purpose exceeded? Membership selection process - How have your members exhibited leadership? - What are the leadership positions held in other organizations by your NRHH Members, and how have the above members shared their leadership talents in these positions? Participating in reinforcing the purpose of NRHH - What recognition activities was the chapter involved with? - What new ways did the chapter recognize others? - Did the chapter participate in the OTM program? - Submitted OTMs to the region? - Regional recipients? - What awards has the chapter received? - How has the chapter fulfilled the pillars (recognition, community service, scholastics) or tenants of NRHH? - How has the chapter initiated and advanced its local chapter? Programming and leadership experience - What programs did the chapter participate in? - What leadership opportunities did the chapter provide? Regional and national involvement - Communication with the ADs, other chapters, National Office? - Conference attendance? - NRHH program presentation? Letters of support - Chapter President - RHA President - Chapter Advisor - Director of Housing

2.

3.

4.

5.

6.

7.

Constitution - This is required but does not count in the page limit.

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NRHH Building Block of the Year
(1 of 2)

Purp o s e : This award is designed to honor the NRHH chapter that displays tremendous effort and improvement from the previous year. Pa g e s : Bids will be no longer than fifteen (15) pages (10-12 point font size). The title page will not be counted in the thirty (30) page limit. Furthermore, appendices are limited to 20 pages. (new legislation will introduced very soon to bring the page limit from 15 to 30) A wa rd : The winner shall be announced at the closing of the No Frills Conference. The recipient shall receive an award at the regional social at the national conference. (10/2000) E l ig ibil ity: 1. Chapter must be in good standing with the NRHH National Office. 2. Only year-specific information will be considered; in other words, bid content should reflect accomplishments from CAACURH No-Frills Conference to CAACURH No-Frills Conference. Re quire d Crite ria : 1 . A l l p a g e s mus t be numbe re d a c c o rd ing l y 2. Titl e p a g e s mus t inc l ud e the f o l l o wing inf o rma tio n: - Chapter/School Name - Institution - Region Name Cha p te r Co ns titutio n: Shall be required in the bid, but will not be counted in the total or appendices page count Le tte r o f Sup p o rt: A letter of support from at least one of the following: - Chapter Advisor - RHA President - Professional Housing Staff

3.

4.

Sug g e s te d Crite ria : 1. Co mmunic a tio n - How were the lines of communication further developed and strengthened on the local, regional and nation levels? - What new ways of communicating were implemented?

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NRHH Building Block of the Year
(2 of 2)

2.

Sup p o rt - What new ways have you used to support NRHH on the local, regional and national levels? - Were the ideas originally from you chapter? - How has membership grown and increased support? Go a l s a nd Obj e c tive s - What were your goals and objectives? - How were these goals achieved and what else was accomplished? - How did these goals differ from the previous year? Re g io na l & Na tio na l I nvo l ve me nt ( inc l ud ing Co nf e re nc e A tte nd a nc e ) - List conferences that NRHH members have attended - List any programs presented by NRHH members at these conferences - Is this an improvement from last year? Re c o g nitio n - What types of recognition does your chapter engage in? - What new ways have you implemented to recognize people? Of the Mo nths - List all local OTMs submitted by the chapter - List all regional and national OTM winners and the months OTMs were submitted - Is this an improvement from last year? Pro g ra mming a nd l e a d e rs hip e xp e rie nc e - What opportunities does the chapter provide for leadership skills? Gro wth o f the c ha p te r o ve r the ye a r: - Creation of new programming and leadership initiatives. - Creation of new recognition programs, services, and awards. - Expansion and building of existing programs and recognition. - Expanded participation on campus, regional, and national levels; including participation at conferences and retreats. Me mbe rs hip Se l e c tio n Pro c e s s A d d itio na l I nf o rma tio n - Other new events the chapter undertook - Interaction with other Housing and Residence Life Organizations.

3.

4.

5.

6.

7. 8.

9. 1 0.

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NRHH Outstanding Member of the Year
Purp o s e : This award is designed to recognize outstanding service to NRHH by an individual who has been directly affiliated with NRHH (but non-RBD member). Se l e c tio n: A nominee for this award may not be present during the discussion and voting for this award. In this case, the NRHH voting member needs to appoint a proxy for this section of the NRHH business boardroom. Pa g e s : Bids will be no longer than eight (8) pages (10-12 point font size). A wa rd : The winner shall be announced at the closing of the No Frills Conference. The recipient shall receive an award at the regional social at the national conference. (10/2000) E l ig ibil ity: 1. Chapter must be in good standing with the NRHH National Office. 2. Only year-specific information will be considered; in other words, bid content should reflect accomplishments from CAACURH No-Frills Conference to CAACURH No-Frills Conference. Re quire d Crite ria A. The bid shall include a letter of support from the current NRHH President or NRHH Advisor for the year of nomination. B. The bid shall include NRHH accomplishments and NRHH involvement. Sug g e s te d Crite ria A. Local, regional, and national correspondence pertaining to NRHH. B. Recognition through NRHH Awards. C. Participation in campus, regional, and national services for the benefit of NRHH. D. Representation of NRHH at campus, regional, and national levels. E. If nominee is an NRHH officer on campus, how nominee went above and beyond officer duties.

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Distinguished Service Award
Purp o s e : This award was designed to recognize distinguished student leadership while serving CAACURH, and schools over a several year period. E l ig ibil ity: Nominees must be a student and live in an on-campus housing unit. Award: The award is endorsed by Student Advantage Campus Services. The regional DSA recipient shall receive a $100 check and $100 to be applied to the induction into the Association of Alumni and Friends of NACURH. The winner shall be announced and will receive an award at the No Frills closing banquet. (10/2000) (5/2003) Pa g e s : Bids will be no longer than sixteen (16) pages (10-12 point font size). Co p ie s : An electronic format as determined by the Regional Director, RCC for Bidding, and RCC for Resource Development of the completed bid must be received by the Regional Director on or before the published date as determined by him or her. Within 24 hours of the deadline, the Regional Director shall confirm reception of the electronic bid, consistent with the format prescribed. If not prescribed, the author shall have 24 hours to resubmit the bid at the discretion of the Regional Director. (11/2009) Se l e c tio n: Recipients will be selected by the Regional Directorship. A wa rd Crite ria : 1. Campus, state, regional, and national involvement (i.e. Regional Board, Conference Staff, etc.). 2. Recognition received through awards: campus, state, regional, and national. 3. Participation in campus, state, regional, and national services. 4. Participation in conferences: attendance, presenting programs, etc.

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Hallenbeck Service Award
Purp o s e : Named after Dr. Dan Hallenbeck, former NACURH advisor, this award recognizes outstanding and continuous service to NACURH of a full-time housing or student affairs professional. A wa rd : The winner shall be announced at the closing of the No -Frills Conference. The recipient shall receive an award at the regional social at the national conference. They are encouraged to bid for the Hallenbeck Service Award on the National level. Pa g e s : Bids will be no longer than sixteen (16) pages (10-12 point font size). Se l e c tio n: Recipients will be selected by the Regional Directorship. A wa rd Crite ria : 1. Campus, state, regional, and national involvement (i.e. Regional Board, Conference Staff, etc.). 2. Recognition received through awards: campus, state, regional, and national. 3. Participation in campus, state, regional, and national services. 4. Participation in conferences: attendance, presenting Programs, etc.

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More Bidding Resources
The CAACURH Bidding Resources Website:
http://www.caacurh.nacurh.org/index.php/bidding-resources.html

Emergency Bidding Resources Database: Conference Hosting Guide:

If the website is down, please use this site: http://www.box.net/shared/o8d8ma6xan

Written by Conference Resources Consultant: http://www.box.net/shared/s3htx1gse0

2010-2011 Regional Board of Directors:
Regional Director Laura Imbirowicz ca_director@nacurh.org

Associate Director of Administration & Finance Kevin Sutjak ca_adaf@nacurh.org RCC for Bidding Steven H. Le ca_bidding@nacurh.org RCC for Special Projects Chelsea Hudson ca_special@nacurh.org RCC for Presidential Relations & RHA Development Zach Steinmetz ca_presidential@nacurh.org 2011 No-Frills Conference Chairperson Bailey Box boxbl@muohio.edu

Associate Director of NRHH Vicki Forcina ca_nrhh@nacurh.org RCC for Resources Development Curtis Clark ca_resources@nacurh.org RCC for NRHH Development Samantha Creange ca_nrhhdev@nacurh.org 2011 Regional Conference Chairperson Rebecca Epstein repste2@students.towson.edu Regional Advisor Grant Walters ca_adviser@nacurh.org

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