Institutional Mechanism for e-Governance Standards Formulation

Version 1.0 (December – 2008)

Department of Information Technology Ministry of Communications & Information Technology New Delhi

Institutional Mechanism of e-Gov. Standards Formulation _____________________________________________________________________________________

Contents

1.

SCOPE .......................................................................................................... 3

1.1 Objective ............................................................................................................................................. 3 1.2 Types of Standards Documents...................................................................................................... 3

2.

INSTITUTIONAL MECHANISM FOR STANDARDS FORMULATION:....... 5

2.1 Institutional Mechanism .................................................................................................................. 5

3.0. PROCEDURE / PRACTICE TO BE FOLLOWED ..................................... 10
3.2 Detailing of Standards formulation Process.............................................................................. 11 3.2.1 Policies formulation by Specialist Committees ..................................................................... 11 3.1.2 Technical Standards / Best Practices formulation by Expert Committees................... 13 3.2.3 Guidelines/ Procedures by Working Groups................................................................................... 15 Annexure – 1 Procedure for Preparation of Policies by Specialist Committee...................... 17 Annexure 2- Procedure for Preparation of Technical Standards / Best Practices by Expert Committees ............................................................................................................................................... 18 Annexure – 3 Procedure for Preparation of Guidelines / Procedures by Working Group.... 19 Annexure – 4a Standard Documentation Template Outline................................................................ 20

Annexure – 4b Document Page layout Instructions................................................................................. 21

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Version 1.0 Date 19/12/2008 Page 2 of 21

which may consist of: Adoption of an already existing National / Global Standard.1 Objective To describe basic rules.Institutional Mechanism of e-Gov. c) To promote reduction of effort (cost by variety reduction) and risk leading to economic solution. b) Technical Standards. d) To protect consumer interests by facilitating adequate and consistent quality of Information and Services with human centric design of systems. principles and procedures to be followed for formulation of eGovernance Standards. f) To avoid Vendor lock-in. “Formulation of a standard” means a process of evolving and documentation of a standard. which fulfills the need Or Need based Adaptation (customization / Extension ) of a an existing National / Global Standard Or Need based development of a New Standard based on best practices /Global solutions Aim of Standards formulation for e-Governance Applications: a) To ensure smooth flow of information between citizen. c) Recommended Best Practices. d) Guidelines / Procedures. These standards are differentiated by the degree of prescription in their normative requirements as follows: ________________________________________________________________________ Version 1. Scope 1. 1. business and Governments (State and Central) by having interoperable systems which are scaleable for future transaction volumes and frequencies.0 Date 19/12/2008 Page 3 of 21 . e) To provide users a common terminology and a framework for communicating technologies across different domains. Standards Formulation _____________________________________________________________________________________ 1. b) To make requirements and specifications available in the public domain.2 Types of Standards Documents The standards documents may be any of the following types: a) Policies.

They contain the provisions necessary to verify compliance. Generally characterized by the term “Shall”. Guidelines provide instructions and data for the application of standards and recommended best practices. They are characterized by the use of the term “should”.Tried and tested but do not represent preferred solution . Policies have to be adhered to. Guidelines / Procedures: Documents that contain technical information in support of Specifications and Recommended Best Practices.practices and methods. procedures.Have not yet sufficiently proven their value Type of Standard Standards Category ________________________________________________________________________ Version 1. practices and methods. Standards Documents Policies Technical Standards / Best Practices Guidelines / Procedures Mandatory Recommended Emerging . they are characterized by the use of the verb “may”. procedures and methods.0 Date 19/12/2008 Page 4 of 21 . Recommended Best Practices: Documents that contain authorization engineering.Not yet achieved a matured level . They usually represent / refer to standards / processes / methods / products for eGovernance applications.Institutional Mechanism of e-Gov. Technical Standards: Documents that establish engineering and technical requirements / specifications for processes. Guidelines suggest alternative approach to good practice but generally refrain from clear-cut recommendations. Frameworks and data relating to processes. Standards Formulation _____________________________________________________________________________________ Policies: The documents that enforce certain sets of instructions that should be mandated in an organization. technical or design information including Architectures..Represent preferred solution .Matured Tried and tested .

other relevant Govt. Release and Maintenance of Standards Sub working Groups for Procedures/ Guidelines Task Gr.NIC. NIC DIT STQC OTC(NIC) eGSD(NIC) eGD(DIT) eGD(STQC) Expert Committees Members drawn from DIT. MAIT etc. DIT.1 Institutional Mechanism Department of Information Technology (DIT). departments. etc.BIS. Standards Formulation Standards Release Apex Body Senior Strategic members from IT. subject experts from Academia. This activity is governed by an Apex body headed by Secretary.Institutional Mechanism of e-Gov. in specific areas ________________________________________________________________________ Version 1. Academia etc. Institutional Mechanism for Standards Formulation: 2. departments. Standards Formulation _____________________________________________________________________________________ 2. subject experts from. Working Groups Members drawn from DIT. BIS. subject experts from Industry. CDAC. CDAC. STQC. NIC. NIC. CDAC. departments. Planning Commission. other relevant Govt.NASCOM. of India. has set up an institutional mechanism for Standards formulation. NIC.0 Date 19/12/2008 Page 5 of 21 . other relevant Govt. STQC. Specialist Committees Members drawn from: DIT. Academia etc. / Study Gr. Govt. STQC.

DIT Members from: Senior Strategic members from: DIT. e. chaired by Secretary DIT (Combined PRSG OTC(NIC) & Standards. after ensuring that due processes have been followed d. NASCOM. Apex Body Apex Body chaired by the Secretary.0 Date 19/12/2008 Page 6 of 21 . BIS. CDAC. Submit draft recommendations received from eGSD(NIC) to Apex Body for review and approval f. Planning Commission etc. Periodically review the functioning of the processes laid for standardization h.Institutional Mechanism of e-Gov. b. NIC. Coordinate with Specialist committees for policies formulation. c. otherwise recommend the same. PRSG Project Review Steering Group. DIT a. conflict resolution and the exemptions. c. d. Act on behalf of Government of India and design the broad policy framework for setting standards for the eGovernance initiatives in India. b. eGD(DIT) e-Governance Division. Review the Financial and Technical Progress of the Project c . Set Priorities for Standards Formulation in view of National e-Governance Plan (NeGP) requirements. Review draft Standard documents for comments. Ensure that the Standards recommended are in conformity with the relevant international Standards where appropriate b . Awareness & promotional activities regarding standardization ________________________________________________________________________ Version 1.) a. g. Mandate the implementation of Standards in Ministries/Departments at Central & State Governments wherever required. Standards Formulation _____________________________________________________________________________________ 2. Guide on the issues of strategy. Approve the recommended Standards. Constitute Specialist Committees for Policies formulation in the identified priority areas. Role a.2 Stakeholders and their roles Stakeholder a .

e. d. departments. b. c. Coordinate and monitor progress of the Working Groups. with provision of comments / requests for revisions submission by others. Provide secretariat support to the Working groups. Compile comments/suggestions of public on released standards for forwarding to eGSD (NIC) for consideration and revision of documents by the concerned. Create and manage web site for publication of approved formulated Standards. STQC. c. and other bodies for review of draft standards. other relevant Govt. Academia etc. Steer and manage the standardization activities . Standards Formulation _____________________________________________________________________________________ SC Specialist Committees coordinated by DIT Members drawn from: DIT. eGSD(NIC) e-Governance Standards Division.Institutional Mechanism of e-Gov. Steer review and change management process of the Standards once a year in collaboration with eGSD(NIC). STQC a. draft recommendation and to DIT for review and further submission for approval by Apex Body where appropriate. NIC a. Submit draft document. Liaise with national and international standardization bodies for harmonization and acceptance of these Standards. ________________________________________________________________________ Version 1. b. NIC. Constitute Working Groups with the approval of DIT. Release and maintain formulated Standards. Apex Body etc. a. d. e .0 Date 19/12/2008 Page 7 of 21 . OTC(NIC). Work on Policy areas identified by DIT with respect to Standards Formulation f. subject experts from. e. eGD(STQC) e-Governance Division.

WG Working Groups Members drawn from DIT. other relevant Govt. departments. whenever required so. OTC(NIC) can hire a technically experienced consultant for liaison among Industry. For this purpose. in case of conflicting comments of the reviewing agencies. other relevant Govt. departments. NIC with respect to Standards formulation a. Academia etc. manpower. Chennai Members drawn from DIT. etc. Coordinate and steer Expert committees for Standards formulation. Validate the draft standards & indicate if there is any violation of the policy on Open Standards d. c.Institutional Mechanism of e-Gov. which are identified as priority areas by DIT. subject experts from Academia. NIC. Prepare top level documents in the assigned areas b. BIS. WGs & eGSD(NIC). g. Validate / ensure compliance of formulated standards against National Policy on Open Standards. in accordance with national policy on open standards b. a. c. g. d. Provide outsourced / Wet-Leased Expert manpower support to the Expert Committees. Develop and maintain web site for sharing of documents / white papers / proceedings / events announcements etc. EC Expert Committees coordinated by OTC( NIC). Feedback on draft technical standards prepared by Expert Committees . STQC. Formulate Technical Standards in the priority areas setup by DIT. subject experts from Industry. under pre-defined terms of reference and the laid down procedure for the same. e. STQC. Incorporate feedback received from different agencies in various stages of standard formulation. NIC. Constitute Expert Committees in Technology areas. E-Governance Standards Division Head to coordinate and Process the hiring of consultants. d. whenever required so . b. Create Subgroups / identify consultants for ________________________________________________________________________ Version 1. wherever required. Educational Institutes and OTC(NIC) for identification of appropriate subject experts from the market and also to coordinate to see the progress of work done by the Wet-Leased Expert. CDAC. Standards Formulation _____________________________________________________________________________________ f.0 Date 19/12/2008 Page 8 of 21 . a. Provide funding support to Expert Committees i. OTC(NIC) Open Technology Centre. CDAC.

and in accordance with national policy on open standards. other relevant Govt. STQC. SWG Sub Working Groups Members drawn from DIT. a. f.Institutional Mechanism of e-Gov. e. ________________________________________________________________________ Version 1.0 Date 19/12/2008 Page 9 of 21 . NIC. approach papers etc. BIS. To provide inputs on policy / technology related areas in the form of white papers. if desired by the Specialist / Expert Committees and Working groups. Academia etc. CDAC. and in accordance with national policy on open standards. Standards Formulation _____________________________________________________________________________________ preparation of Guidelines / Procedures to be followed in e-Governance Project life cycle in the priority areas set by DIT. b. Coordinate with sub groups / consultants for formulation of Guidelines / procedures. Review Draft guidelines / procedures prepared by Subgroup / consultant h. subject experts from Industry. Prepare Guidelines / Procedures in the allocated areas. departments.

1 tages of standard formulation Expected outcome Ownership : Creation and Revision Rights Reviewing Agency Stage 3 2 Top level Document Draft Document 2a. Preparation of draft Document 2b. Policies: eGD(DIT)/ Specialist Committee 2b. Guidelines/procedures eGSD(NIC) / Working Groups - - Working Groups eGD(DIT) eGD(STQC) OTC(NIC) eGSD(NIC) Any other stakeholders recommended by the Specialist committee/ Expert Committee / Working Group 2c.Institutional Mechanism of e-Gov. Closed Group Review 2a.do---------- Apex body 0 --------. Public Review Working Group 2a.0.do---------- Note: For the standards. Public Review 1 Draft Recommendation Standard ready for release by eGD(STQC) --------. which do not require vetting against Policy on Open standards. Closed Group Review Working Groups eGD(DIT) eGD(STQC) OTC(NIC) eGSD(NIC) Any other stakeholders recommended by the committee / Working Group - 2b. Closed group review 2c. ________________________________________________________________________ Version 1. Standards Formulation _____________________________________________________________________________________ 3. Procedure / Practice to be followed 3.0 Date 19/12/2008 Page 10 of 21 . Closed group review and Public review would be done simultaneously. Technical Standards: OTC(NIC)/ Expert Committee 2a.

Specialist Committee to submit Draft recommendations to DIT through for submission to Apex Body for review and approval 8. Apex Body to review the draft recommendation and either: i. Stage 1 6. eGD(DIT) to create relevant Specialist Committee and issue terms of reference (TOR). eGD(DIT) to identify priority area to be taken up for Policy formulation on the basis of recommendations of Working Groups / NeGP/ Government’s e-Gov. Any other stakeholders recommended by the specialist committee Note: The draft policy document would be made available on web site http://egovstandards.. 3.1 Policies formulation by Specialist Committees Activity 1. to repeat revision. eGD(DIT) c. 7. eGSD(NIC) to handover top level documents. OTC(NIC) e. requirement s etc. eGD(STQC) d.0 Date 19/12/2008 Page 11 of 21 .2 Detailing of Standards formulation Process 3. Specialist Committee to prepare draft policy document in the Performa at Annexure – 4.Institutional Mechanism of e-Gov. Specialist committee to incorporate suggestions and bring out Draft Recommendations. if any. Approve the policy as proposed OR ii. 5. 2.gov. Specialist committee to submit draft document to eGSD(NIC) through eGD DIT) for review comments by closed group: a.in for review comments by the above stakeholders. 4. Working Groups b. eGSD(NIC) f. Send the Policy back to the Specialist committee for incorporation of comments thro’ eGD(DIT). Standards Formulation _____________________________________________________________________________________ 3. prepared by Working groups to the Specialist Committee.2. closed group review / Apex Body review till the policy is approved by Apex Body OR Time Line 4 weeks Stage 2a As per TOR Stage 2b Time Line: 4 weeks Stage & Ideal Time line Stage 3 ________________________________________________________________________ Version 1.

Standards Formulation _____________________________________________________________________________________ iii. Stage 0 Note : The Specialist committee to maintain log of review comments. 10. and obtain approval of Apex body. in case the changes do not affect the basic theme.Institutional Mechanism of e-Gov. DIT to formally forward the approved Policy document to eGD(STQC) for release.Refer Annexure 1 for Graphical representation of documents flow ________________________________________________________________________ Version 1. and 1. and action taken in the stages 2b. eGD(DIT) to incorporate the changes directly. .0 Date 19/12/2008 Page 12 of 21 .

OTC(NIC) e. if required. Note: For the standards. Note: The draft document to be made available to pubic for review on the web site http://egovstandards.0 Date 19/12/2008 Page 13 of 21 . 6. 8.gov. eGSD(NIC) to handover top level documents. Expert committee to incorporate the corrections and submit again to eGSD(NIC) thro’ OTC(NIC) for review comments by public. requirement s etc. Working Groups b.in.1.Institutional Mechanism of e-Gov. Time Line 4 weeks Time line 4 weeks Stage 2a As per TOR Stage Stage 3 Stage 2c ________________________________________________________________________ Version 1. Expert Committee to prepare draft standard document in the Performa at Annexure – 4 . eGSD(NIC) f. 3. Stage 2b 7.in for review comments by the above stakeholders and validation against Policy on Open Standards. Closed group review and Public review would be done simultaneously.gov. Expert committee to submit draft document to eGSD(NIC) through OTC (NIC) for review comments by closed group: a. OTC(NIC) in consultation with DG(NIC) to form relevant Expert Committee and issue terms of reference (TOR) . Any other stakeholders recommended by the Expert committee Note: The draft document would be made available on http://egovstandards. 4. 5. eGD(DIT) c. 9. Standards Formulation _____________________________________________________________________________________ 3. eGD(STQC) d. if any . Expert committee to study International Standards and formulate standards in line with National policy on open Standards.2 Technical Standards / Best Practices formulation by Expert Committees Activity 2. eGD(DIT) to inform NIC about identified priority area to be taken up for Technical Standards/ Best Practices on the basis of recommendations of Working Groups / NeGP/ Government’s eGov. Expert committee to incorporate comments of public and again repeat steps 6 to 8. prepared by Working groups to the Expert Committee . which do not require vetting against Policy on Open standards.

12. Expert Committee to submit Draft recommendations to eGD(DIT) through OTC(NIC) eGSD(NIC) for submission to Apex Body for review and approval.0 Date 19/12/2008 Page 14 of 21 . eGD(DIT) to formally forward Technical standard / Best Practices to eGD(STQC) for its release. Stage 0 Note : The Expert Committee to maintain record of review comments. and action taken in the stages 2b. Expert committee to incorporate corrections. 2c and 1 Refer Annexure 2 for Graphical representation of documents flow ________________________________________________________________________ Version 1.Institutional Mechanism of e-Gov. and repeat steps 6 to 12 till approved by Apex Body OR iii. Approve the recommended standard as proposed OR ii. Standards Formulation _____________________________________________________________________________________ 10.the Expert committee to prepare draft recommendation with help of technical editor (if required). After incorporating review comments . eGD(DIT) to incorporate the changes directly and obtain approval of Apex body 13. 11. Apex Body to review the draft recommendation and either: Stage 1 i. Send the recommended Standard back to the expert committee for incorporation of comments through eGD( DIT) eGSD (NIC) OTC (NIC).

Working group/ Sub working group /Consultant to bring out Draft Recommended Guidelines / Procedures 9.2. eGD(DIT) to identify priority area to be taken up for preparation of Guidelines / Procedures on the basis of recommendations of DIT/ Expert Committees / Working Groups / NeGP/ Government’s e-Gov.in for review comments by the above agencies 6. Note: The draft document to be made available on web site http://egovstandards. to request relevant working group to prepare guidelines / Procedures based on national policy on open standards.3 Guidelines/ Procedures by Working Groups Activity 1.Institutional Mechanism of e-Gov. eGSD(NIC) f. if required. 5. eGSD(NIC). Working Group / Sub working group / Consultant to incorporate comments of public and again repeat steps 5 and 6 . eGD(DIT) to review and i. Any other stakeholders recommended by the working group Note: The draft document to be made available on web site http://egovstandards. Send the recommended guidelines back to the Working group for incorporation of comments through eGSD (NIC) & the working Time Line: 4 weeks Stage 2c Time Line: 4 weeks Stage 2a Stage Stage 3 Stage 2b Time Line : 4 weeks ________________________________________________________________________ Version 1. Working Group to submit draft document to eGSD(NIC) for review comments by closed group: a. Sub Working group / Consultant to prepare draft document in the perform at Annexure – 4 and submit to the Working group for review. approve the recommended guidelines as proposed OR ii.0 Date 19/12/2008 Page 15 of 21 . Working Group / Sub working group / Consultant to incorporate the corrections and submit again to eGSD(NIC) for review comments by public 7. 2. 3. eGD(STQC) d. Working Groups b. eGD(DIT) c.gov.in for review comments by the above agencies Stage 1 8. Standards Formulation _____________________________________________________________________________________ 3. Working group to form a sub group or identify an consultant for the same 4. OTC(NIC) e.gov. requirement s etc.

2c and 1.Institutional Mechanism of e-Gov.Refer Annexure 3 for Graphical representation of documents flow ________________________________________________________________________ Version 1. eGD(DIT ) to formally forward Guidelines / Procedure to eGD(STQC) for its release Note : The Working group would maintain record of review comments. and action taken in the stages 2b. .0 Date 19/12/2008 Page 16 of 21 . Stage 0 7. and repeat steps 5 to 8 till approved by eGD(DIT) OR iii. Standards Formulation _____________________________________________________________________________________ group to incorporate corrections. Incorporate the changes directly. in case they do not affect the basic theme of the guidelines / procedures and obtain approval of Apex Body for the same.

Review Comments 1 1. Review Comments Apex Body 1.Institutional Mechanism of e-Gov. forward to eGD(STQC) for release 0 Policy ready for release EGD (STQC) eGD(DIT) ________________________________________________________________________ Version 1. Obtain approval of Apex Body 3. Technical Editing (may be out sourced) 3. Draft Recommendation 1 Draft Recommendation Specialist Committee 1 Review & Approve eGD(DIT) 2.0 Date 19/12/2008 Page 17 of 21 . if any Specialist Committee Closed group Review TL: 4 weeks 2. Incorporate Comments 2. Incorporate comments / refer to specialist Committee 2. Draft policy thro’ eGD(DIT) eGSD(NIC) 1. Request for release of Policy 0 1. Formulate Policy as per ToR 3 Top level document. Standards Formulation _____________________________________________________________________________________ Annexure – 1 Procedure for Preparation of Policies by Specialist Committee Priority area for 3 Setup Specialist committee OM along with ToR by DIT eGD(DIT) policy eGD (DIT) 2 1. Prepare draft recommendation 2 Draft Policy 1.

Review Comments & Validation against policy on open stands. Incorporate Comments of public 2. 2b. Review and Approve Apex Body 0 Standard ready For release after due approval by Apex body 0 1. if any by WG 1. 4 Weeks 2. Setup Expert Committee Priority area for eGD(DIT) Technical Standard thro’ eGD(DIT)→ eGSD(NIC) OM along with ToR by DIT and NIC OTC(NIC) 2a. 3. Closed Group review: TL. Request for release of Technical standard/ best practice eGD(DIT) ________________________________________________________________________ Version 1.Institutional Mechanism of e-Gov. Obtain approval of Apex body for release of standard 3. Make available standard ready for release by eGD(STQC) eGD (STQC) 1. 4. Public review TL: 4 weeks 1 . 3. Review Comments& Validation against policy on open stands. Draft document thro’ OTC(NIC) eGSD(NIC) 2 Draft Document Expert Committee 2. Standards Formulation _____________________________________________________________________________________ Annexure 2. 2c 1.0 Date 19/12/2008 Page 18 of 21 . Draft recommendation thro’ OTC(NIC) eGSDNIC) eGD(DIT Apex Body 1 eGD(DIT) 2. 2. Draft document thro’ OTC(NIC) eGSD(NIC) 1. Review comments through eGD(DIT) eGSD(NIC) OTC(NIC) 1. Formulate Technical Standard as per TOR Prepare Draft document as per policy on open standards Incorporate correction of close group Forward for public review. 2. 1. 3 Top level document.Procedure for Preparation of Technical Standards / Best Practices by Expert Committees 3 1. Prepare draft recommendation 1 Draft Recommendation Expert Committee 1. Technical Editing (may be outsourced) 3. Incorporate review comments through eGD(DIT) eGSD(NIC)→OTC( NIC) of Expert committee.

Review TL: 4 weeks 2. Review comments 3. Review & Incorporate Corrections through eGSD(NIC) Working Gr. Incorporate review comments 3. Prepare draft recommendation 2 Draft Guideline / Public Review TL: 4 Weeks 1. Technical Editing (may be outsourced) 3. Approve the document ready for release 3. Identify SWG or consultant eGD(DIT) Priority area for Guide lines/ Procedures thro’ eGSD(NIC) 1. if any Closed gr. Study requirement 2. Make available for review by public 3 Top level document.0 Date 19/12/2008 Page 19 of 21 .Institutional Mechanism of e-Gov. Forward to eGD(STQC) for release 0 Procedure/Guideline ready for release after due approval 1. Request for release of Procedure / Guidelines eGD (STQC) eGD(DIT) ________________________________________________________________________ Version 1. Review Comments 1 Draft Recommendation SWG/Consultant 0 1. if required 2. Incorporate Corrections suggested by public 2. Formulate draft Guidelines 2. Standards Formulation _____________________________________________________________________________________ Annexure – 3 Procedure for Preparation of Guidelines / Procedures by Working Group 3 1. Draft document thro’ eGSD(NIC) Working Group 2 1.Draft thro’ eGSD(NIC) Sub Working Group / Consultant 1 1.

: Guidelines for framing Service Level Agreement Introduction ( Common introduction about the role of standards in eGovernance.to be added at the time of publication of the standard ) Metadata Elements ( To be given at the time of publication of the standard ) Table of contents 1.0 1.0 5.Institutional Mechanism of e-Gov. Recommended. and name of the addressed area ) e. whichever applicable Steps / Procedure / Practice to be followed for implementation Annexure .( to be given at the time of publication) ( Note: Title should indicate. Standards Formulation _____________________________________________________________________________________ Annexure – 4a Section No.0 ________________________________________________________________________ Version 1. Standard Documentation Template Outline Name of the Section Title of the formulated Standard indicating addressed area Document No.g.0 Scope Objective /Purpose of the Standards document for addressed area Description of addressed area including issues and challenges addressed Target Audience ( Those.0 9. Procedure ) Enforcement Category ( Mandatory. Emerging) 4. Guidelines. if any Reference. if any Acknowledgement to the contributors and their list 6.1 1. if it is a Policy / Technical Specification/ best practice /Guideline / Procedure. who may refer the document ) Type of Standards Document (Policy. Technical Standard: Specification/ Recommended Best Practice.0 3.0 Definitions and Acronyms ( May be given as Annexure.0 8.0 Date 19/12/2008 Page 20 of 21 .0 7. if required so) Details of Policy / Technical Standard Specifications /Recommended Best Practices / Guidelines.2 2.

3.Version Version.xx Version.xx Version 1.0 Date 19/12/2008 Page 21 of 21 . (xx) Incremental no in a particular stage.2c.4.2b.xx Version.xx Version. starting with . stage no .xx Version.01 Stage 4 3 2a 2b 2c 1 0 Name of the stage Top level document by working group Initial draft within the Committee Draft Document ready for review comments Draft document under closed group review stage Draft document under Public review stage Draft Recommendation under review by Apex body Standard ready for release Stage No .Institutional Mechanism of e-Gov. Versioning convention would be as follows: The syntax for allocating the version no would be Version .1.2a.xx Version. Body of the page ….> Footer of the document should be as follows: ______________________________________________________________________________ Version No Date ( dd/mm/yyyy) Page # 0f ## ii. Header of the report should be as follows: <Name of the stage> < Title of the document> ______________________________________________________________________________ < ……. Standards Formulation _____________________________________________________________________________________ Annexure – 4b Document Page layout Instructions i.0 ________________________________________________________________________ Version 1.

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