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Re: MONTH OF CO MODUALS

Posted: Feb 24, 2009 6:22 AM in response to: Vimal Bhardwaj

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Hi Vimal, The following process for co moduals closing :- (1) Defer Exepenses t.code KSA3 The nature and the value of some of the consumables are such that needs to be deferred over a period of time. Enter the cost centers in which the expense needs to be booked for the respective posting period. The program should first be executed in test mode and an analysis of the output made. If the test mode settlement of maintenance orders is considered correct then execute the program without the test mode. (2) Settle maintenance orders Transaction(s) KO88/CO88/KO8G Dependencies Order Confirmations have been completed Responsible All maintenance related activity is over Execute through transaction KO88/CO88/KO8G Menu Path: Accounting > Controlling > Product Cost Controlling > Cost object accounting > Product cost by order > Period-End Closing > Settlement > Collective processing The program should first be executed in test mode and an analysis of the output made. If the test mode settlement of maintenance orders is considered correct then execute the program without the test mode. Enter Plant, check with production orders, and enter the parameters for selection: settlement period, posting period, fiscal year, processing type full settlement. ‡ Use the transaction CO88 to do a collective settlement for each plant. ‡ Use KO8G for processing order of different types. Select variant from the drop down. (3) Enter Statistical Key Figures (Power) Transaction(s) KB31N Dependencies Consumption of utilities is known an d converted into percentages. Responsible Cost Controller At the end of the period an assessment cycle has to be run to allocate Production overheads, Utility and Administration costs, receiver tracing factor for such assessment cycle is the Power, Power 2 and Power 3 statistical key figure, actual consumption. Choose the screen variant as Cost center, enter the posting date and document date. Enter actual consumption of power as statistical key figures against the receiver cost centers. The data is entered for a period against a posting date. The statistical key figures are used for running the distribution/assessment cycle for cost centers for Power and utilities, production and administration respectively. (4) Execute actual distribution cycle Transaction(s) KSV5 Dependencies All postings have been completed on the Cost centers involved in the Distribution cycle Responsible Cost Controller At the end of the period a distribution cycle has to be run to distribute the cost of power to all production cost centres. Use the Distribution Cycle ³Power ³to execute. The program should first be executed in test mode and an analysis of the output made. If the test mode of distribution cycle is considered correct then execute the program without the test mode. The details of the Distribution Cycle Power are in the CO Cycles file. Checkpoints ‡ All the postings and allocations on the cost centers should have been completed before the cycle is run. ‡ Update the Receiver Cost Center group, if there is a change ‡ Execute the information report ³S_ALR_87013614 - Cost Centers: Current Period/Cumulative´ for these cost center to check the values posted. ‡ Run the process in test mode and validate the allocated values ‡ After you execute the settlement, run the information report ³S_ALR_87013614 - Cost Centers: Current Period/Cumulative´ to verify that the cost center balance for the senders is zero. You can also run the report again to verify that the receivers have been assigned the allocated values. (5) Run assessment cycle for cost centers Transaction(s) KSU5 Dependencies All postings have been completed on the Cost centers involved in the Assessment cycle Responsible Cost Controller At the end of the period an assessment cycle has to be run to allocate Salary, Utility Cost, Administration Cost and Production overheads. The details of the Assessment Cycles are there in the CO Cycles file. Checkpoints ‡ All the postings and allocations on the cost centers should have been completed before the cycle is run. ‡ Update the Receiver Cost Center group, if there is a change ‡ Update the SKF ‡ Execute the information report ³S_ALR_87013614 - Cost Centers: Current Period/Cumulative´ for these cost center to check the values posted. ‡ Run the process in test mode and validate the allocated values ‡ After you execute the settlement, run the information report ³S_ALR_87013614 - Cost Centers: Current Period/Cumulative´ to verify that the cost center balance for the senders is zero. You can also run the report again to verify that the receivers have been assigned the allocated values. Task 7 ± Calculate variance (cost centers) Transaction(s) KSS1 Dependencies All transactions to the cost centers are complete for the period variances are being calculated for. Responsible Cost Controller X-ref to Training Manual Execute through transaction KSS1 Menu Path: Accounting > Controlling > Cost Center Accounting > Period-end Closing> Single Functions> Variances Enter the selection criterion for variance calculation- cost center, cost center group or all cost centers, period and fiscal year for which variance calculation needs to be calculated The program should first be

5 per hour. If the test mode variance is considered correct then execute the program without the test mode.executed in test mode and an analysis of the output made. Revaluation of orders. The actual activity price will take into consideration the actual costs posted during the period and the actual activity quantities posted during the period. there should be balance only on the production cost centers. Fiscal-year.e. In this step you will calculate the actual activity prices. The difference between the planned price and actual price was Rs. For example: Let us assume that the planned activity Price for activity ³A´ was Rs. Rs.105 per hour.100 per hour. Check the cost center balances. Generally. Calculate the activity price using transaction KSII in test mode. At the end of the period. Responsible Cost Controller X-ref to Training Manual Execute through transaction KSII Menu Path: Accounting > Controlling > Cost Center Accounting > Period-End Closing > Single Functions > Price Calculation Check the cost center balances. Activity: Checked. Opening a CO period consists in locking the period with reference to either specific or all CO possible postings. If the test mode variance is considered correct then execute the program without the test mode. Check the values the system derives. Task 10 ± Calculate variance (production orders) Transaction(s) KKS2/KKS1 Dependencies Responsible Cost Controller X-ref to Training Manual Execute through transaction KKS2 Menu Path: Production-Process > Process Order > Period-End Closing > Variances > Individual Processing The differential between the planned and the actual rates as mentioned in the above point needs to be bifurcated between the different categories of variances i. actual activity price for activity ³A´ was calculated at Rs.Lock Period/ Lock Transaction Unchecked. The program should first be executed in test mode and an analysis of the output made. Total Price and Price (Fixed) Potential Errors Solutions 1. the difference between the actual and the planned activity price weighted to the activity quantity posted is posted as revaluation.5 X 20 hours will be the additional cost posted to order ³1´ on account of revaluation. Activity Quantity. This is an important process as it controls the postings allowed in a particular fiscal reporting period. 1. All the allocation cycles have been carried out. input price variance and input quantity variance etc therefore this transaction needs to be executed to slice the variance into the said different categories. Then during revaluation. A strict control should be kept on the posting periods. the actual activity quantities and the equivalence number for the period. During revaluation. Task 12 ± Lock/Unlock Change Period Transaction(s) OKP1 Dependencies Responsible Cost Controller X-ref to Training Manual Controlling posting periods are updated through transaction OKP1 Menu Path: Controlling > Current settings > Period Lock The posting periods are maintained in application: Controlling (transaction OKP1). Pankaj . If they are in line. Activity Type-wise. Activity prices calculated for the costed activities are not in line with the expected values. Period. Enter Order Number. Task 8 ± Calculate actual price Transaction(s) KSII Dependencies All postings have been completed on the Cost centers. Responsible Cost Controller X-ref to Training Manual Training-Controlling-Actual & Planning (Presentation) Execute through transaction KO88/CO88 Menu Path: Accounting > Controlling > Product Cost Controlling > Cost object accounting > Product cost by order > Period-End Closing > Settlement > Collective processing Run the settlement as illustrate in the settlement procedure before. Task 11 ± Settle production orders Transaction(s) KO88/C088 Dependencies Actual activity prices have been calculated. Regards. Task 9 ± Revalue at actual price Transaction(s) MFN1/CON2 Dependencies Actual activity prices have been calculated Responsible Cost Controller X-ref to Training Manual Execute through transaction MFN1 Menu Path: Accounting > Controlling > Product Cost Controlling > Cost object Controlling > Product cost by order > Period-End Closing > Single Functions > Revaluation at Actual Prices Once the actual prices have been calculated. Result will be Cost Center-wise. all target cost version. During the activity postings in the production orders. post them. The result will be cost center-wise variance in rupiah and in percentage terms.Unlock Period/Unlock Period Hope this will solve. the systems posts the actual costs based on the planned activity price. particularly after financial reports for a period have been submitted. you can revaluate the production orders. Activity quantity posted to Order ³1´ was 20 hours. Checkpoints ‡ All the activity prices have been posted before this process is undertaken.