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Form No………………... Date of issue…………….

BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)
OFFICE OF THE CHIEF GENERAL MANAGER TELECOM RAJASTHAN TELECOM CIRCLE, SARDAR PATEL MARG, JAIPUR302 008
Visit us at www.rajasthan.bsnl.co.in

TENDER DOCUMENT
(Tender No: IT/01-74/Tender/DOTSOFT/JP/2006-07)
Tender for supply & installation of Servers for DOTSOFT & Networking Components at Jaipur SSA & Implementation of recovered server of Jaipur at Bhilwara and Chittore SSA.
1. 2. 3. 4. 5. 6. DATE OF SALE OF TENDER DATE OF PRE-BID MEETING LAST DATE OF RECEIPT OF TENDER DATE OF OPENING OF TENDER COST OF TENDER DOCUMENT EARNEST (EMD) MONEY DEPOSIT 24.05.2007 to 21.06.2007 (UPTO 1730 HOURS) 30.05.2007 (AT 1500 HOURS) 22.06.2007 (UPTO 1400 HOURS) 22.06.2007 (AT 1430 HOURS) Rs.2000/- (Rs. Two Thousand Only) Rs 4,36,000/- (Rs. Four lacs thirty six Only)

ISSUED TO M/S ................................................…………………………………………………. ....…………………………………………………............................................. ............................………………………………………………….....................

Assistant Director (Computer)
Important Note: - Original Tender document must be submitted with the bid. As far as possible columns given in this document should be used to provide information and each page should be signed otherwise the bid is liable to be rejected.

(This Tender Document Contains 44 page including cover Page)
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No:IT/01-74/Tender/DOTSOFT/JP/2006-07

BID-DOCUMENTS
TABLE OF CONTENTS

Section I

Title

Pages

Notice Inviting Tender 3 Method for packing of bid document 4
CHECK LIST OF THE BIDDERS 5

II III IV V VI VII VIII IX X

Instructions to Bidders General Conditions of Contract Special Conditions of Contract Schedule of Requirement Technical Specification Bid Form & Price Schedule (Part: I, II & III) Bid Security Form Performance Security Form Letter of authorization for attending Bid opening Clause-By-Clause Compliance Statement No Deviation Statement Near Relative Certificate

6-17 18-25 26-31 32 33-34 35-38 39 40 41

ANNEXURE-‘A’ ANNEXURE-‘B’ ANNEXURE-‘C’

42

43 44

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No:IT/01-74/Tender/DOTSOFT/JP/2006-07

BHARAT SANCHAR NIGAM LIMITED
(A GOVT. OF INDIA ENTERPRISE)

OFFICE OF CHIEF GENERAL MANAGER TELECOMMUNICATIONS RAJASTHAN TELECOM CIRCLE, SARDAR PATEL MARG, C-SCHEME, JAIPUR-302008

NOTICE INVITING TENDER
(No. IT/01-74/Tender/ DOTSOFT/JP/2006-07) On behalf of Chief General Manager, Rajasthan Telecom Circle, Bharat Sanchar Nigam Limited, Jaipur, sealed tenders are invited for supply and installation of Servers for DOTSOFT & Networking Components at Jaipur SSA and implementation of the recovered servers at Bhilwara and chittore SSA from the Indian companies having authorization from the manufacturing companies as per following details: Name of Item 1.Database Server along with storage for DOTSOFT at Jaipur 2.Implementation of the recovered servers at Bhilwara & Chittore SSA Estimated Cost (in Rupees) 2,18,00,000 Bid Security (EMD) (in Rupees) 4,36,000/Tender Document Fee in Rs. 2000.00 Sale of Tender Document from 24.05.2007 to 21.06.2007 Date of Opening (1430 Hrs) Pre bid meeting (1500 Hrs)

22.06.2007 30.05.2007

1.

Eligibility Conditions Intending bidders must be companies, either manufacturer or authorized dealer/supplier of the manufacturer for the quoted item, having successfully executed the orders of supply and installation of Database Servers, computer hardware/software costing Rs. 50 lacs or above in Govt./Semi Govt. organizations/ PSUs/banks/educational institutes during last three years(2004-05, 2005-06,2006-07),at-least one order shall be with DOTSOFT DATABASE server in cluster with SAN storage costing more than 50 lacs, having after-sales support office in Jaipur with adequate number of engineers and infrastructure like telephone, fax, mobile phones etc. The satisfactory certificate issued by an officer not below the rank of AGM/ DE/ CAO in case of BSNL/ MTNL and Head of corresponding purchase department in other cases must be attached in support of the claim.

2. Tender form can be obtained by authorised person from AD (Computer) O/o CGMT, Rajasthan Circle, Jaipur by depositing cash at cash counter O/o CGMT, Jaipur or by producing Crossed Demand Draft drawn on any Schedule bank in favour of A.O. (Cash), BSNL, Office of Chief General Manager Telecom, Rajasthan Circle, Jaipur payable at Jaipur on any working day between 1030 to 1230 and 1430 to 1730 hours by submitting an application up to one day prior to the date fixed for receipt of bid documents. The Pre-bid meeting will be held on 30.05.2007 at 1500 Hrs in the Conference Hall of CGMT, Jaipur. The tenders will be accepted upto 14.00 Hrs on the scheduled date of opening and bid will be opened at 1430 Hrs on the same date in the presence of authorized representative of Bidders. 3. 4. 5. Fee for Bid Documents is neither transferable nor refundable. Before submitting the bid on due date, kindly see all corrigendum/clarifications issued on website. BIDS WILL BE OPENED IN TWO STAGES. TECHNICAL BID WILL BE OPENED FIRST AND AFTER EVALUATION OF TECHNICAL BIDS. THE FINANCIAL BIDS (PRICE SCHEDULE) WILL BE OPENED AT A LATER DATE TO BE COMMUNICATED. The Purchaser reserves the right to (i) accept or reject any or all tender(s) and (ii) cancel the tender without assigning any reason.

6.

Asstt. General Manager (IT) 0141-2364565
Note: Bid document is available on website www.rajasthan.bsnl.co.in Tender Watch Circle Office. It may be downloaded & submitted along with the tender fee as per point-2 above. The fee should be in envelope A. If at any stage of the tendering process it is found that the downloaded document has been altered/manipulated, the bid shall stand cancelled and EMD shall be forfeited. Page 3 of 46

No:IT/01-74/Tender/DOTSOFT/JP/2006-07

Method for Packing of bid documents Outer Envelope

Envelope A Envelope B Envelope C Envelope A (Marked as “BID SECURITY& TENDER DOCUMENT FEEs”) Envelope B (Marked as “TECHNICAL BID”) Envelope C (Marked as “FINENCIAL BID”) Separate Cover (Marked as “BID SECURITY & REQUIRED CERTIFICATES for Tender No. :IT/0174/Tender/DOTSOFT/JP/2006-07”)
Contents of Envelope A Bid Security in the form of BG / NSIC registration Certificate as per clause 12, section-II Bank draft of requisite value in token of purchase of tender document in case same is down loaded from website. Contents of Envelope B Original Bid Form section-VII

(Part-I & Part-II) duly filled up and signed.
Original bid document with signature on each page

Contents of Envelope C Original Price Schedule as per part-III, section-VII.

Copy of Certificate of Incorporation as per clause 10.1 of section-II Power of Attorney as per clause 14.4 of section-II Copy of Article of Memorandum of Association or Partnership deed or Proprietorship deed as the case may be as per clause 10.1 of section-II A list of all Board of Directors of the company. (In case of limited company) Clause by clause compliance statement as per Annexure-A No deviation statement as per Annexure-B Near relative certificate as per Annexure-C and as per clause no. 34 of section-II Any other supporting documents Bid Document along with all above-mentioned documents in original are to be kept in this envelope. • All the envelopes should bear tender enquiry number and date, date of tender opening, name and address of the bidder and sealed with the personal seal of the bidder. • The outer envelope should also bear the address where the bids are to be submitted. • The Envelop A should contain Bid Security in the form of DD /BG / NSIC registration Certificate as per clause 12 of section-II, Bank Draft of requisite value in token of purchase of tender document in case same is down loaded from website. The envelope shall be marked as “ BID SECURITY”. • The Envelope B shall contain original Technical bid (marked as Technical Bid) consisting of the document • The Envelope C shall contain the original price bid.This envelope shall be marked as “PRICED FINENCIAL ORIGINAL”.

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In case of registration with the NSIC being older than 3 (three) years. Documents forming part of the bid: S. Deviation Statement in accordance with clause 30 (iv) of section-II. authorizing a person foer executing power of attorney in the name of person. Power of Attorney attested by Notary Public or Registered with Sub Registrar in favour of the signatory signing the offer and documents as per clause no. Copy of Memorandum of Association or Partnership deed (if not a proprietor firm). 13. 8. Clause-by-Clause compliance statement pursuant to clause 11. The factory address mentioned in the NSIC and TSEC must be the same. Copy of certificate of Incorporation.CHECK LIST OF THE BIDDERS Please ensure that all documents are fully authenticated by the Authorized Signatory with his signature with official seal. 7. Copy of valid registration with NSIC mentioning therein the tendered item with technical specifications as mentioned in section-VI. Bank draft of requisite value in token of purchase of tender document in case same is down loaded from website and not submitted before opening. of the attached document in the bid.4 of section-II.2 (c) section-II as per attached annexure-‘A’. confirmation about its validity is essential. (In case of Company/Institution/Body Corporate) Documents related to technical capabilities. section-II. who is signing the bid document. Copy of Board resolution. 2. OR Bank Guarantee towards bid security on Non-Judicial Stamp Paper of proper value for the specified amount and valid till 30 days after the expiry of validity of offer (Bid Security valid for 180 DAYS from the date of opening of Bids) as per clause 12. Bid form in section-VII (Part-I & Part-II) and Price Schedule in section –VII (Part-III) duly filled up and signed. 5. Documents related to financial capabilities of the bidder. 3. 1. Offer is liable to be rejected. DOCUMENTS The Page no. 14. 6. 11. 9 10. 4. if enclosed documents are not authenticated. 14. A list of all Board of Directors of the company. Signature of bidder with seal Page 5 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . if any. No deviation statement for Clause-by-Clause compliance in accordance with clause 31 (iv) of section-II as per attached annexure-‘B’. (In case of limited company) Near Relative Certificate as per clause 34 of section-II as per attached annexure-‘C”. 12. Any other supporting documents asked for in bid document.

INTRODUCTION: 1. (d) "The Goods" means all equipment.2006-07). 4. The Purchaser. 3. mobile phones etc. be responsible or liable for these costs. (e) "The Advance Purchaser Order" means the intention of the Purchaser to place the Purchase Order on the bidder. 2005-06. The Purchase order shall be deemed as "Contract" appearing in the document. (f) "The Purchase Order" means the order placed by the Purchaser on the Supplier signed by the Purchaser including all attachments and appendices thereto and all documents incorporated by reference therein. COST OF BIDDING: The bidder shall bear all costs associated with the preparation and submission of the bid. which the Supplier is required to supply to the Purchaser under the contract. having after-sales support office in Jaipur with adequate number of engineers and infrastructure like telephone. regardless of the conduct or outcome of the bidding process. Jaipur. B. having successfully executed the orders of supply and installation of Database Servers.at-least one order shall be with DOTSOFT DATABASE server in cluster with SAN storage costing more than 50 lacs./Semi Govt. (c) "The Supplier" means the individual or firm supplying the goods under the contract. 2. Rajasthan Telecom Circle. DEFINITIONS: (a) "The Purchaser" means the Chief General Manager. (g) "The Contract Price" means the price payable to the supplier under the purchase order for the full and proper performance of its contractual obligations. (h) "Validation" is a process of testing the equipment as per the specifications including requirements for use in BSNL network. BSNL. and/or other materials. 50 lacs or above in Govt. Validation is carried out in simulated field environment and includes stability. (b) "The Bidder" means the individual or firm who participates in the tender and submits its bid. ELIGIBLE BIDDERS: Intending bidders must be companies. computer hardware/software costing Rs. machinery. will in no case. either manufacturer or authorized dealer/supplier of the manufacturer for the quoted item. reliability and environmental tests. fax.0 THE BID DOCUMENTS: DOCUMENTS REQUIRED Page 6 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . organizations/ PSUs/banks/educational institutes during last three years(2004-05.SECTION – II INSTRUCTIONS TO BIDDERS A. The satisfactory certificate issued by an officer not below the rank of AGM/ DE/ CAO in case of BSNL/ MTNL and Head of corresponding purchase department in other cases must be attached in support of the claim.

the purchaser may. Copies of the query (without identifying the source) and clarifications by the Purchaser shall be sent to all the prospective bidders who have received the bid documents.3 In order to afford prospective bidders a reasonable time to take the amendment into account in preparing their bids.2 The amendments shall be notified in writing or by FAX to all prospective bidders on the address intimated at the time of purchase of the bid document from the purchaser and these amendments will be binding on them. AMENDMENT OF BID DOCUMENTS 5. extend the deadline for the submission of bids suitably.1 The goods required to be supplied.1 At any time. whether at its own initiative or in response to a clarification requested by a prospective bidder. bidding procedures and contract terms and conditions are prescribed in the Bid Documents. terms and specifications in the Bid Documents. 6. 6. Failure to furnish all information required as per the Bid Documents or submission of the bids not substantially responsive to the Bid Documents in every respect will be at the bidder’s risk and may result in rejection of the bid. if any Schedule of Requirements Technical Specifications Bid Form and Price Schedules Bid Security Form Performance Security Bond Form Letter of authorization to attend bid opening. The Bid documents include: (a) (b) (c) Notice Inviting Tender Instructions to Bidders General (Commercial) Conditions of Contract Special conditions of Contract. modify bid documents by amendments. forms. 4. at its discretion.1 A prospective bidder. CLARIFICATION OF BID DOCUMENTS 5. Any clarification issued by BSNL in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to an amendment of relevant clauses of the bid documents. 6. C. for any reason.2 The Bidder is expected to examine all instructions.4. requiring any clarification on the Bid Documents shall notify the Purchaser in writing or by FAX at the Purchaser’s mailing address indicated in the invitation of Bid. the Purchaser may. (d) (e) (f) (g) (h) (i) (j) 4. prior to the date of submission of Bids. which it receives not later than 15 days prior to the date of opening of the Tenders. The Purchaser shall respond in writing to any request for the clarification of the Bid Documents.2 6. PREPARATION OF BIDS Page 7 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 .

Freight. The offer shall be firm in Indian Rupees.1 DOCUMENTS COMPRISING THE BID 1st Envelope (Envelope A) containing bid fee & Bid Security marked as “Bid document fee & Bid Security”. wherever applicable. (ii) The supplier shall quote as per price schedule given in section VII for all the items given in schedule of requirement.2 9. forwarding.5 “DISCOUNT. free supply. marked as Original Financial Bid.1 that the bidder is eligible to bid and is qualified to perform the contract if his bid is accepted. BID FORM The bidder shall complete the bid form and appropriate Price Schedule furnished in the Bid Documents.1 BID PRICES The bidder shall give the total composite price inclusive of all Levies & Taxes i. The basic unit price and all other components of the price need to be individually indicated against the goods it proposes to supply under the contract as per the price schedule given in Section VII.6 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . 9. 9. Prices of incidental services should also be quoted. 9. forwarding. The 2nd sealed envelope (Envelope-B). b) A Clause by Clause compliance as per clause 11. into account”. if the document is downloaded from website as given in NIT. Prices indicated in the Price Schedule shall be entered in the following manner: (i) The Basic Unit price (Ex-Factory Price) of the goods. indicating the goods to be supplied. Service Tax. packing. The price approved by BSNL for procurement will be inclusive of Levies and Taxes. packing. should contain: a) Documentary evidence established in accordance with the clause 2 & 10. Service tax & Excise. freight and insurance etc.4The prices quoted by the bidder shall be in sufficient detail to enable the Purchaser to arrive at the price of equipment/system offered.e. Excise duty. quantity and prices as per section VII. Breakup in various heads like Page 8 of 46 9.4 st 8.2 7. Sales Tax. Sales Tax. should contain (a) Original Price Schedule as per part-III. should contain following: 1 Envelope (Envelope A) containing bid fee & Bid Security marked as “Bid document fee & Bid Security”. 9. 9.2 3rd sealed envelope (Envelope C) prepared as per 7. offered by the bidders shall not be considered unless specifically indicated in the price schedule. The 4th outer envelope. No Foreign exchange will be made available by the purchaser. Packing.3 The 3rd sealed envelope (Envelope – C). section-VII. but excluding Octroi/Entry Tax which will be paid extra as per actual. freight and insurance as mentioned in Para 9. if the document is downloaded from website as given in NIT. Forwarding. duly marked and sealed.1 above. brief description of the goods. 7.3A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected.2 (c) 7. if any. Insurance and any other Levies/Charges already paid or payable by the supplier shall be quoted separately item wise.7. Bidders desiring to offer discount shall therefore modify their offers suitably while quoting and shall quote clearly net price taking all such factors like Discount. etc.3 7. marked as ORIGINAL TECHNICAL BID. 2nd sealed envelope (Envelope B) prepared as per 7.

documents establishing the conformity of his bid to the Bid Documents of all goods and services. Minutes of Board of Directors empowering the person executing GPA. the bidder shall have to comply the purchaser’s requirement within the specified time. Power of attorney in favor of person signing the bid. The purchaser at it’s discretion may also ask for the submission of any additional/missing document(s) within a stipulated time period. sales tax. the bid will be out rightly rejected without entertaining further correspondence in this regard. 11. may be. the purchaser at it’s discretion may call for any clarification regarding the document. DOCUMENTS ESTABLISHING GOOD’S CONFORMITY TO BID DOCUMENTS 11. (i) (ii) (iii) (iv) (v) (vi) (vii) Certificate of incorporation. In such case(s). Latest and valid NSIC Certificate duly certified by NSIC. Note: If any one of the above documents.2 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . Article or Memorandum of Association or partnership deed or proprietorship deed as the case may be. In order to enable the Purchaser to assess the proven ness of the system offered. In case of non-compliance to such queries.7 The freight by sea for transportation of equipment/Stores from the nearest port in the main land to Andaman & Nicobar Islands will be reimbursed to the supplier at the concessional rates levied by Ministry of Water and Surface Transport on production of proof. 10. the offer is liable to be rejected at that stage. 9. However. the bidder shall provide documentary evidence regarding the system being offered by him. required to be submitted along with the technical bid. Page 9 of 46 11. is found wanting.2 (i) is for the information of the purchaser. data etc. DOCUMENTS ESTABLISHING BIDDER’S ELIGIBILITY AND QUALIFICATION The bidder shall furnish. drawings.1 Pursuant to clause 7.excise duty. as part of the bid documents establishing the bidder’s eligibility. in the form of literature. 10. Approval from Reserve Bank of India in case of foreign collaboration. Near Relative Certificate as per clause 34 of section-II as per attached annexure-‘C”. freight and other taxes paid/payable as per clause 9.2 (i) (ii) 10. if applicable. The documentary evidences of the “goods and services” conformity to the Bid Documents. Ministry of Industries. the following documents or which ever is required as per terms and conditions of Bid Documents. insurance.3 The bidder shall furnish Audited Annual Report and /or a solvency certificate from its bankers as evidence that he has financial capability to perform the contract. Registration certificate from State Director of Industries or from secretariat for Industrial approval(SIA). Government of India. 10. the bidder shall furnish. and the bidder shall furnish: (a) A detailed description of goods with essential technical and performance characteristics. as part of his bid.1 (viii) Authorization letter/dealership/distributorship/partnership proof from Microsoft. which he proposes to supply under the contract. The bidder shall furnish documentary evidence about technical and production capability necessary to perform the contract.

3 For the purpose of compliance to be furnished pursuant to the clause 11.000/.in favour of the purchaser.1 & 12. A proof regarding current registration with NSIC for the tendered items will have to be attached along with the bid. 50. giving full particulars including available sources and current prices of all spare parts. The successful bidder’s bid security will be discharged upon the bidder’s acceptance of the advance purchase order satisfactorily in accordance with clause 27 and furnishing the performance security. necessary for the proper and continuous functioning of the goods for a period of three years following commencement of use of the goods by the purchaser.7 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . special tools. material and equipment and reference to the brand names or catalogue number.3 The bid security is required to protect the purchaser against the risk of bidder’s conduct. The bid security of the unsuccessful bidder will be discharged/returned as promptly as possible but not later than 30 days after the expiry of the period of the bid validity prescribed by the purchaser pursuant to clause 13. the exemption will be limited to Rs.7.2 12. he will be debarred from any further work/ contract by BSNL for one year from the date of issue of such order. In case of deviations.100/. O/o CGMT-Rajasthan. A bid not secured in accordance with para 12. 12.(Rupees Fifty Lakhs) only as per existing policy of BSNL.2(c) above.5 12. 12. The bid security may be forfeited: (a) If the bidder withdraws his bid during the period of bid validity specified by the bidder in the Bid form or Page 10 of 46 12..6 12.(Rupees Four Lacs and thirty six thousand only).(b) A list. and (c) A clause-by-clause compliance on the purchaser’s Technical Specifications and Commercial Conditions demonstrating substantial responsiveness to the Technical Specifications and Commercial Conditions.00. In case of bidders having monetary limit as “ No Limit” or ‘ Without limit’ or exceeding Rs. designated by the Purchaser in its Technical specifications are intended to be descriptive only and not restrictive. BSNL. a bid security for an amount 12. Rajasthan Circle valid for a period of 180 days from the date of tender opening or in the form of DD in favour of AO (cash). a statement of the deviations and exception to the provision of the Technical Specifications and Commercial Conditions shall be given by the bidder. (as per annexure ‘A’) 11. which is non-interest bearing. BSNL. A bid without clause-by-clause compliance of the Technical Specifications (Section VI). Jaipur. Commercial Conditions (Section III) and Special Conditions (Section IV) shall not be considered.1(ii) If a vendor registered with NSIC under single point registration scheme claiming concessional benefit is awarded work by BSNL and subsequently fails to obey any of the contractual obligation. which ever is lower. The bid security shall be in the form of a BG issued by a scheduled bank on non-judicial stamp paper of Rs.1(i) Pursuant to Clause 7. The bidders (Small Scale Units) who are registered with National Small Scale Industries Corporation under SINGLE POINT REGISTRATION SCHEME are exempted from payment of bid security up to the amount equal to their monetary limit or Rs. the bidder shall note that the standards for the workmanship.000/. as part of his bid. 4. 50 Lakhs.36. etc. 12. i. the bidder shall furnish.3 shall be rejected by the Purchaser being non-responsive at the bid opening stage and returned to the bidder unopened.4 12. 50 lakhs.e CGMT. BID SECURITY of Rs. which would warrant the forfeiture of bid security pursuant to Para 12.

1. each in different sealed envelopes duly marked as Page 11 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . i.4 Power of Attorney shall be in following manner:(i) The Power of Attorney should be submitted and executed on the non-judicial stamp paper of appropriate value as prevailing in the respective state (s) and the same be attested by the Notary Public or registered before the sub-registrar of the state(s) concerned.7 (a) & (b). The bidder will not approach the court against the decision of BSNL in this regard. 13.1 14.2 The Bid shall be typed or printed and all the pages numbered consecutively and shall be signed by the bidder or a person or persons duly authorized to bind the bidder to the contract.1 The EMD should be kept in a separate Envelope marked “Bid Security” in 1st envelope (Envelope-A). the bidder will not be eligible to participate in the tender for same item for one year from the date of issue of APO. PERIOD OF VALIDITY OF BIDS Bid shall remain valid for 150 days from the date of opening of bids prescribed by the purchaser pursuant to clause 19. if the bidder fails: (i) to sign the contract in accordance with clause 28 or (ii) to furnish performance security in accordance with clause 27. (ii) The Power of Attorney be executed by a person who has been authorized by the Board of Directors of the bidders in this regard on behalf of the Company / institution/Body Corporate.e 12. The letter of authorization shall be indicated by written power-of-attorney accompanying the bid. (c) In both the above cases.2 14. SUBMISSION OF BIDS 15.8 12.3 14. A bid valid for a shorter period shall be rejected by the purchaser being non-responsive. In exceptional circumstances. SEALING AND MARKING OF BIDS 15. A bidder accepting the request and granting extension will not be permitted to modify his bid. 12. the said Power of Attorney should be executed by all the partner (s) in favour of the said attorney.1 a) The Bidders are specifically required to submit their offers in three parts. the bid shall stand cancelled and EMD shall be forfeited. FORMAT AND SIGNING OF BID 14. 13. The bid shall contain no interlineations. The bid security provided under clause 12 shall also be suitably extended.9 13. If at any stage of the tendering process it is found that the downloaded document has been altered/manipulated. except for un-amended printed literatures.(b) In the case of successful bidder. The request and the response thereto shall be made in writing. the purchaser may request the consent of the bidder for an extension to the period of bid validity. The bidder may refuse the request without forfeiting his bid security. The bids submitted shall be sealed properly. shall be signed by the person or persons signing the bid. All pages of the original bid. erasures or overwriting except as necessary to correct errors made by the bidder in which case such corrections shall be signed by the person or persons signing the bid. (iii) In case of the bidder being a firm. 14.

LATE BIDS Page 12 of 46 17. Cscheme. f) Envelope-C should contain Financial/ Price Bid i.2 SUBMISSION OF BIDS Bids must be received by the Purchaser at the address specified under para 15. ii. the concerned Bid shall be rejected at the opening stage itself and the remaining envelopes B & C will not be opened. All the three covers (A. B & C) shall be kept in one outer cover. Rajasthan Circle. 15. CGMT Office.2 (a) above). Tender may be sent by registered post or delivered in person on above mentioned address (address is given in Clause 15. All the above three envelopes (A. The inner and outer envelopes shall indicate the name and address of the bidders to enable the bid to be return unopened in case it is declared ‘late’ or rejected. “Envelope-A: (i) Bid Security (ii) DD for Cost of Bid Document” (in case the tender document is Downloaded from our website). on the due date.)/ Tender box at the venue (address is given in clause 15.2 (f) below} of the tender opening.1 and 15. Jaipur-302008. The Purchaser may.e. The responsibility for ensuring that the tenders are delivered in time would vest with the bidder. iv. it will be displayed prominently on Conference Hall. 16. extend this deadline for the submission of bids by amending the Bid Documents in accordance with clause 6 in which case all rights and obligations of the purchaser and bidders previously subject to the deadline will thereafter be subjected to the deadline as extended. 16.2 of section-II.2 not latter than 1400 hrs. Bids delivered in person on the day of tender opening shall be delivered upto 14.1 16. If due to administrative reason. BSNL. on due date. B & C) should be submitted in a separate large envelope.i. g) If any of the document required to be submitted in envelope A is found to be wanting. b) Above three covers are to be sealed properly under the PERSONAL SEAL of the bidder. the bid is subjected for rejection in tender opening stage itself. the venue of Bid opening is changed. the tender number and the words ‘DO NOT OPEN BEFORE’ (due date & time). c) If the envelopes are not sealed and marked as required above. Sardar Patel Marg. Office of the Chief General Manager Telecom. (b) (c) (d) The envelope shall bear (the project name). “Envelope-C: Financial/ Price Bid”. (e) (f) 15. General Manager (IT). e) Envelope-B should contain the Techno-Commercial bid along with the related document establishing bidders eligibility as per clause-7.2 (a) The envelopes shall be addressed to the purchaser at the following address: Asstt. Jaipur-302008 at 1430 Hrs. which will also be sealed and marked with personal seal. “Envelope-B: Technical Bid”. at its discretion.00 Hrs. iii. No:IT/01-74/Tender/DOTSOFT/JP/2006-07 .2 the bid shall be rejected.3 If the envelopes are not sealed and marked as required at para 15. Sardar Patel Marg. the rates duly quoted by the bidder in the prescribed format (Section-VII of Part-III “Financial Bid”). The purchaser shall not be responsible if the bids are delivered elsewhere. Venue of Tender Opening: Tender will be opened in Conference Hall. d) Envelope-A should contain (i) Bid Security as per clause-12 of section II and DD towards the Cost of Bid Document (if the tender document is downloaded from website). to AD(Comp. C-scheme.

no bid shall be modified subsequent to the deadline for submission of bids. if any of these are not available the remaining “Envelopes B & C” will not be opened and the bid will be rejected at that stage itself.1 PRELIMINARY EVALUATION Purchaser shall evaluate the bids to determine whether they are complete.3 19. 19. CLARIFICATION OF BIDS To assist in the examination. 18. sealed. 19. The TOC shell open first the envelope ‘A’ and check the documents with 20. whether required sureties have been furnished. at 1430 hrs on due date. MODIFICATION AND WITHDRAWAL OF BIDS The bidder may modify or withdraw his bid after submission provided that the written notice of the modification or withdrawal is received by the purchaser prior to the deadline prescribed for submission of bids. bid withdrawals and such other details as the purchaser. whether the documents have been properly signed and whether the bids are generally in order. shall be rejected and returned unopened to the bidder. The bidder’s names. The date fixed for opening of bids. if subsequently declared as holiday by the BSNL. may consider appropriate will be announced at the time of opening. During this opening of technical bids. A maximum of two representatives of any bidder shall be authorized and permitted to attend the bid opening. at its discretion.2 19.Any bid received by the purchaser after the deadline for submission of bids prescribed by the purchaser pursuant to clause 16. who are present.1 BID OPENING AND EVALUATION OPENING OF BIDS BY PURCHASER The purchaser shall open bids in the presence of bidders or their authorized representatives who chose to attend.4 a) It is a two-stage bid. 21. Authority letter to this effect shall be submitted by the bidders before they are allowed to participate in bid opening (A Format is given in section X). shall sign in an attendance register. The request for the clarification and the response shall be in writing. at its discretion ask the bidder for the clarification of its bid. the purchaser may.1 18. However.1. Subject to clause 20. modifications. evaluation and comparison of bids. purchaser shall check availability of required document in general. Evaluation of the technical bids in detail will be done by the purchaser on a later date before opening of the financial/price bid. The bidder’s representatives. Bid prices. the bids will be opened on next working day. b) For the eligible bidders. reference to bid security and fees of tender document (if downloaded from website).2 18. 19. 21. Page 13 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . marked and dispatched as required in the case of bid submission in accordance with the provision of clause 15. A withdrawal notice may also be sent by FAX but followed by a signed confirmation copy by post not later than the deadline for submission of bids.2 19. in absence of such notification.3 E. TOC shall then open the technical bid contained in envelope-B and check the availability of all the documents as per clause 10. the revised date of schedule will be notified. time and venue remaining unaltered. The bidder’s modification or withdrawal notice shall be prepared. whether any computational errors have been made. 18. c) For technically responsive bids the Financial/ Price bids (Envelope-C) will be opened on date and time and the same will be communicated to bidders.

Purchaser reserves the right to procure or not to procure the optional items.e. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS The Purchaser shall evaluate in detail and compare the bids previously determined to be substantially responsive pursuant to clause 21.3 Though the prices of additional item/s have been asked for and the cost of additional item/s shall be included for evaluation of the Tender unless otherwise specified. The Purchaser may waive any minor infirmity or non-conformity or irregularity in a bid which doesn’t constitute a material deviation. A bid. Sales Tax.2 items and any other item quoted by the bidder for successful commissioning of the system) inclusive of Levies & Taxes i. If the supplier does not accept the correction of the errors. PURCHASER’S RIGHT TO VARY QUANTITIES (a) BSNL will have the right to increase or decrease up to 25% of the quantity of goods and services specified in the schedule of requirements without any change in the unit Page 14 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . The evaluation and comparison of responsive bids shall be done on the lowest total price of the goods offered (all the items in price schedule including implementation charges. 23. The Purchaser reserves the rights to counter offer price(s) against price(s) quoted by any bidder. If there is a discrepancy between the unit price and total price that is obtained by multiplying the unit price and quantity. 23. CONTACTING THE PURCHASER Subject to Clause 20. his bid shall be rejected. from the time of the bid opening till the time the contract is awarded.1 23. Service tax & Excise Duty. bid comparison or contract award decision shall result in the rejection of the bid. optional 22.2 Arithmetical errors shall be rectified on the following basis. the amount in words shall prevail. forwarding. a substantially responsive bid is one which confirms to all the terms and conditions of the Bid Documents without material deviations.2 F 24. 22. no bidder shall try to influence the Purchaser on any matter relating to its bid.4 21.. The purchaser’s determination of bid’s responsiveness shall be based on the contents of the bid itself without recourse to extrinsic evidence. determined as substantially non-responsive will be rejected by the purchaser and shall not subsequent to the bid opening be made responsive by the bidder by correction of the nonconformity. packing.1 22. freight and insurance etc. of the Price Schedule in Section VII Part III of the Bid Document but exclusive of octroi / entry tax which will be paid extra as per actuals. For purposes of these clauses. wherever applicable.21. Prior to the detailed evaluation pursuant to clause 22. provided such waiver doesn’t prejudice or effect the relative ranking of any bidder. 25. the unit price shall prevail and the total price shall be corrected by the purchaser. 21.3 21. the Purchaser will determine the substantial responsiveness of each bid to the Bid Document. If there is a discrepancy between words and figures.5 22. AWARD OF CONTRACT PLACEMENT OF ORDER The Purchaser shall consider placement of orders for commercial supplies only on those eligible bidders whose offers have been found technically. AMC. Any effort by a bidder to modify his bid or influence the purchaser in the purchaser’s bid evaluation. commercially and financially acceptable and whose goods have been accepted by the purchaser.

30. • System of Inward Good Inspection. 26. Upon the successful bidder furnishing performance security pursuant to clause 27. ANNULMENT OF AWARD Failure of the successful bidder to comply with the requirement of clause 28 shall constitute sufficient ground for the annulment of the award and the forfeiture of the bid security in which event the Purchaser may make the award to any other bidder at the discretion of the purchaser or call for new bids. materials. give his acceptance along with performance security valid for 36 months from the issue of APO in conformity with section IX provided with the bid document. PURCHASER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS The Purchaser reserves the right to accept or reject any bid. at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds of purchaser’s action.price or other terms and conditions at the time of award of contract or up to 25% of the tender quantity can be ordered within 2 (two) months of the placement of purchase order and supplies obtained within the original scheduled delivery period. choice of components/vendors. (b) In exceptional situation where the requirement is of an emergent nature and it is necessary to ensure continued supplies from the existing venders.2 29. 27. Page 15 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . • A management representative with authority and responsibility for fulfilling QA requirements and for interfacing with purchaser in the matters of Quality. • System to calibrate and maintain required measuring and test equipment. which don’t conform to specifications. the Purchaser shall discharge the bid security in pursuant to clause 12.1 SIGNING OF CONTRACT The issue of Purchase order shall constitute the award of contract on the bidder.1 27. The bidder shall within 14 days of issue of the advance purchase order. 28. 27. • Procedure for controlling design/production engineering. and to annul the bidding process and reject all bids. 28. QUALITY ASSURANCE REQUIREMENTS The supplier shall have Quality Management System supported and evidenced by the following: • A Quality Policy. the purchaser reserves the right to place repeat order up to 50% of the quantities of goods and services contained in the running tender /contract within a period of twelve months from the earliest date of acceptance of APO at the same rate or a rate negotiated (downwardly) with the existing venders considering the reasonability of rates based on prevailing market conditions and the impact of reduction in duties and taxes etc.2 28. • System for tracing the cause for non-conformance (traceability) and segregating product. manufacturing and packaging process for supplying quality products. ISSUE OF ADVANCE PURCHASE ORDER The issue of an Advance Purchase Order shall constitute the intention of the Purchaser to enter into contract with the bidder.

Bidders desiring to offer discount shall therefore modify their offer suitably while quoting and shall quote clearly net price taking all such factors like Discount. Page 16 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . which is reproduced below: “Discount. “Noted & Understood” shall not be accepted as complied.4 and bid validity is less than the period prescribed in Clause 13. Mere “Complied” will also be not sufficient. special attention of bidder is invited to the following clauses of the bid documents.1 of Section II: The bids will be rejected at opening stage if Bid security is not submitted as per Clauses 12. offered by the bidder shall not be considered unless specifically indicated in the price schedule. into account”. 12. Non-compliance of any one of which shall result in out right rejection of the bid. (iii) (iv) Clause 11.2 ( c ) of Section II : If clause-by-clause compliance and deviation statements as prescribed are not given. The In charge of the Bid opening team will mention the number of bids with name of company found unsuitable for further processing on the date of tender opening and number of representations received in Bid opening Minutes and if Bid opening team is satisfied with the arguments of the bidder / company mentioned in their representation and feel that there is prima-facie fact for consideration. the bids will be rejected without further evaluation. Clauses 12. Section IV Special Conditions of Contract & Section VI Technical Specifications : Compliance if given using ambiguous words like “Noted”. the in charge of the Bid opening team will submit the case for review to competent authority. (as per annexure ‘B’) (v) Section III Commercial conditions.1 of Section II: The bids will be recorded/returned unopened if covers are not properly sealed with ‘PERSONAL SEAL’ of the bidder. the bid will be rejected at the stage of primary evaluation. “Understood”. 31(ii) of section II and 2(i) of section IV though the bidder company is given opportunity to explain their position . Clause 2 of Section II : If the eligibility condition as per clause 2 of Section II is not met.3 & 13.opening team immediately but in no case after closing of the tender process with full justification quoting specifically the violation of tender conditions if any. While all the conditions specified in the Bid documents are critical and are to be complied. reference to the enclosed documents showing compliances must be given. if any. In case of no deviations. he / they can submit the representation to Bid. Bids found liable for rejection and kept preserved on the date of tender opening will be returned to the bidders after issue of PO against the instant tender.1. CGM in Circles and Director (Plg & NS) in Corporate Office as early as possible preferably on next working day and decision to this effect should be communicated to the bidder company within a week positively . (vi) (vii) Section II clause 9. however if the person representing the company is not satisfied with the decision of the Bid opening team. a statement to that effect must be given. Bid opening team will not return the bids submitted by the bidders on the date of Tender opening even if it is liable for rejection and will preserve the bids in sealed cover as submitted by taking signatures of some of the desirous representatives of the participating bidders / companies present on the occasion.5 on discount.31. (i) (ii) Clause 15.1 & 12.1 mentioned above. free supply etc. Section VII Price Schedule: Prices are not filled in as prescribed in price schedule. (VIII)Before outright rejection of the Bid by bid opening team for non –compliance of any of the provisions mentioned in clause 31(i) .

it is found that the information given by me is false/incorrect. BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me. The format of the certificate to be given is “I…………. Purchaser reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without sufficient grounds.” (as per annexure ‘C’) ***** 33. The company or firm or the person will also be debarred for further participation in the concerned unit.. Due to any breach of these conditions by the company or firm or any other person the tender will be cancelled and Bid Security will be forfeited at any stage whenever it is noticed and BSNL will not pay any damage to the company or firm or the concerned person. In case of proprietorship firm certificate will be given by the proprietor. brother(s) and brother’s wife. Near Relative certificate : The bidder should give a certificate that none of his/her near relative is working in the units as defined below where he is going to apply for the tender.If the reviewing officer finds it fit to open the bid of the petitioner. this should be done by giving three (working) days notice to all the participating bidders to give opportunity to desirous participants to be present on the occasion.……r/o……………. In case at any stage. (c) The one is related to the other in the manner as father. mother. sister(s) and sister’s husband (brother in law). For partnership firm certificate will be given by all the partners and in case of limited company by all the Directors of the company excluding Government of India/Financial institution nominees and independent non-Official part time Directors appointed by Govt. the suppliers whose equipment do not perform satisfactory in the field in accordance with the specifications may also be disqualified for a suitable period as decided by the purchaser. of India or the Governor of the state. The near relatives for this purpose are defined as:(a) Members of a Hindu undivided family. 34. Daughter(s) and daughter’s husband (son in law). Further. son(s) & Son’s wife (daughter in law).. Purchaser reserves the right to disqualify the supplier for a suitable period who habitually failed to supply the equipment in time. (b) They are husband and wife. hereby certify that none of my relative(s) as defined in the tender document is/are employed in BSNL unit as per details given in tender document. 32.s/o……. Page 17 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 .

50. Page 18 of 46 4. a) The performance security bond shall be in the form of a Bank Guarantee valid for 36 months from date of APO.SECTION III GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT 1.2 4. Also.VI. at the time of signing of AMC agreement valid for a period of 42 months. PERFORMANCE SECURITY: 4. the PBG should be valid for minimum 30 months otherwise PBG will be further extended by contractor accordingly).3 The proceeds of the performance security shall be payable to the Purchaser as compensation for any loss resulting from the bidder's failure to complete its obligations under the Contract. PATENT RIGHTS: The Supplier shall indemnify the Purchaser against all third party claims of infringement of patent. 4. 3. 4. The Suppliers (Small Scale Units) who are registered with National Small Scale Industries Corporation UNDER SINAGLE POINT REGISTRATION SCHEME has to submit the performance bank security as per the formula given below: PBG Amount = (Total value of PO – Monetary Limit) X 5% In case of suppliers having monetary limit as “NO LIMIT” the exemption will be limited to Rs. the contractor should submit a performance bank guarantee for an amount equal to the highest one of the three year of AMC charges.4 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . issued by a Scheduled Bank on non-judicial stamp paper of Rs. 2. Fifty Lakhs Only) as per existing policy of BSNL. APPLICATION: The General Conditions shall apply in contracts made by the Purchaser for the procurement of Goods. STANDARDS: The Goods supplied under this contract shall conform to the standards prescribed in the Technical Specifications in section.000 (Rs.and in the form provided in Section-IX of Bid Documents.00. (After commissioning. performance security during AMC will be higher of the two. b)Before expiry of this Bank Guaranty.3(b). trademark or Industrial design rights arising from use of the goods or any part thereof in Indian Telecom Network. 100/. and after the supplier has signed the AMC agreement and submitted another performance security for AMC according to clause 4. A proof regarding current registration with NSIC for the TENDERED ITEMS will have to be attached along with the bid. the value of this new performance bank guarantee cannot be lower than the earlier performance security of procurement.1 The Supplier shall furnish performance security to the Purchaser for an amount equal to 5% of the value of Advance Purchase Order within 14 days from the date of issue of the Advance Purchase Order by the Purchaser. The performance security Bond will be discharged by the Purchaser after completion of the supplier’s performance obligations including any warranty obligations under the contract. Thus.

Should any inspected or tested goods fail to conform to the specifications the purchaser may reject them and the supplier shall either replace the rejected goods or make all alterations necessary to meet Specification requirements free of cost to the purchaser.3 5.2 For Jaipur SSA. if any. 6. before it is taken over under clause 5. DELIVERY AND DOCUMENTS 6.4 All Technical assistance for installation. The actual delivery schedule will be given in purchase order. they shall not discharge the supplier of their warranty obligation. The cost of any such replacement made by the purchaser shall be deducted from the amount payable to the supplier.1 TRAINING: The bidder shall provide training for installation and maintenance staff of the purchaser free of cost where required. is found defective or fails to fulfill the requirements of the contract. 5. The inspector /ultimate consignee shall not delay the issue of any “taking Over Certificate” contemplated by this clause on account of minor defects in the equipment which do not materially affect the commercial use thereof provided that the supplier shall undertake to make good the same in a time period not exceeding six months. If any equipment or any part thereof. The vendor will be responsible for safely transportation of server and accessories from Jaipur to Bhilwara. When the performance tests called for have been successfully carried out.3. issuance of which shall certify receipt of goods in safe and sound condition. commissioning and monitoring of the equipment shall be provided by the Supplier at no extra cost during laboratory evaluation. the purchaser reserves the discretion to reject and replace at the cost of the supplier the whole or any portion of equipment as the case may be. Page 19 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . BCPC (Bills Copy Payable Challan) shall be equivalent to “Taking Over Certificate”. Should it fail to do so within this time.4 6. These replacements shall be made by the supplier free of all charges at site. 6. In this case.1 Delivery of the goods and documents shall be made by the supplier in accordance with the terms specified by the purchaser in its schedule of requirements and special conditions of contracts. or alter the same to make it comply with the requirements of the contract forthwith and in any case within a period not exceeding three months of the initial report. Training on the use of the Hardware and Software packages will be provided by the supplier at least for basic day-to-day operations. 7. the delivery of the goods & documents shall be supplied within 6 weeks from the date of APO and installation shall be completed within 10 (Ten) weeks from the date of issue of Advance Purchase Order. However.3 For Bhilwara and Chittorgarh SSA. Nothing in clause 5 shall in any way release the Supplier from any warranty or other obligations under this contract. 6. INSPECTION AND TESTS The purchaser or his bonafide representatives ( To be decided be the SSA Head) will inspect & Test the Goods.1 5. BCPC in respect of last consignment against the purchase order will be equivalent to “Taking Over Certificate”. The delivery of the equipment shall be to the ultimate consignee as given in the purchase order. and the goods shall remain at the risk of the supplier until delivery has been completed. the inspector / ultimate consignee will forthwith issue a Taking Over Certificate. the inspector shall give the Supplier notice setting forth details of such defects or failure and the supplier shall make the defective equipment good.2 5. validation and field trial. The Taking Over Certificate shall be issued by the ultimate consignee within six weeks of successful completion of tests. which is defective or fails to fulfill the requirements of the contract . the installation and implementation of recovered server of Jaipur SSA should be completed with in six weeks after successful commissioning of new server at Jaipur SSA.5. 7.

4 7. The bidder shall provide all training material and documents. fitting and furniture.1 Supply and installation of equipment ordered within the time frame specified in the tender conditions. Bhilwara and Chittorgarh SSA): 7.1 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . 8. 7. the installation and implementation of recovered server of Jaipur SSA should be completed with in six weeks after successful commissioning of new server at Jaipur SSA. The vendor will be responsible for safely transportation of server and accessories from Jaipur to Bhilwara 8. 7. Networking aspects & on Administration /Configuration of Routers & Leased Line Modem.8 7. Performance of supervision or maintenance and/or repair of the supplied Goods.1 INCIDENTAL SERVICES The supplier may be required to provide any or all of the following services: (a) (b) (c) Performance or supervision of on-site assembly and/or start-up of the supplied Goods. 7. maintenance and/or repair of the supplied goods. For Bhilwara and Chittorgarh SSA. 9. assigning GRANTS and PRIVILEGES to USERS etc. The client end software (DOTSOFT) will be provided by BSNL. providing implementation assistance in installing Application software (DOTSOFT) subsequent FINE TUNING and other related works like Creating ROLES. Page 20 of 46 9. the supplier will submit a detailed training schedule for approval of the purchaser in accordance to above.7 BSNL will nominate an officer as Database Administrator (DBA).. Conduct of training of the purchaser’s personnel shall be at the supplier’s plant and/or on-site in assembly start-up operation.7. SCOPE OF WORK(For Jaipur. 7. After issue of Purchase Order. 7. 7. The latest updated data of planned SDCAs is to be implemented on the network 7. SPARES: The supplier shall be required to provide a list of the material and notifications pertaining to spare parts manufactured or distributed by the supplier spares including cost and quantity considered for arriving at the price of spares in Section II.3 Entry of additional data as per requirement.5 7. clause 9 wherever required.2 Port data from the old system to the new system.6 The system installation and commissioning includes Installation of UNIX. 7. who will co-ordinate with the vendor in the implementation.5 Install all the hardware equipment supplied & Configure all the Networking equipment. for a period of time agreed by the parties provided that this service shall not relieve the supplier of any warranty obligations under this contract.3 7.2 Five persons from each SSA (Bhilwara & Chittorgarh) will be trained on system administration aspects of UNIX & Oracle. The vendor will configure the server and the client to get the desired outputs and speeds.9 Commissioning of the equipment and checking the functioning of the Network. for 15 days. ORACLE RDBMS.4 For Installing computer hardware and peripherals BSNL will provide accommodation equipped with suitable electrical wiring. Furnishing of tools required for assembly and/or maintenance of supplied Goods.

These spares should be supplied within a maximum period of 30 days from the notification by the purchaser of his need. 10. inadequate contact protection. but shall expire (except in respect of complaints notified prior to such date) twenty-four months after the stores have been taken over under clause 5. and ii) following such advance intimation of termination. For claiming this payment the following documents are to be submitted to the paying authority. arising from faulty material. The supplier shall be responsible for any defect that may develop under the conditions provided by the contract and under proper use. at his own cost. 10. declaration of successful commissioning of the System and issue of Taking Over Certificate.1Payment of 70% (seventy percent) of the price for hardware and software items (reference serial no 1 to 5 of the price bid section VII part -III) shall be made on receipt of goods in good condition by consignee and inspection. and 100% payment for the concerned Implementation & Services items (reference point no 6 & 8 of price schedule section-VII part-III) shall be made after Acceptance Testing .2 The payment for DOTSOFT Software support Section VII Part III item no 7 will be released on this account Half Yearly basis and the payment for Annual Maintenance Charges Section VII Part III item Page 21 of 46 (i) (ii) No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . If it becomes necessary for the Supplier to replace or renew any defective portion(s) of the equipment under this clause. 11. workmanship and manufacture and shall be of the highest grade and consistent with the established and generally accepted standards for materials of the type ordered and shall perform in full conformity with the specifications and drawings. (b) In the event of termination of production of the spare parts. all necessary spares which have not been included in the offer as part of the requirement. if and when requested. the Purchaser may proceed to get the defects remedied from other supplier etc.3 11. in sufficient time to enable the purchaser to procure life time spare. but without prejudice to anyother rights which the purchaser may have against the supplier in respect of such defects. the supplier shall supply. if any Next 30% (thirty percent) payment for the hardware and software items. whichever may be later.1 shall apply to the portion(s) of the equipment so replaced or renewed or until the end of the above mentioned period of twelve months. If any defect is not remedied by the supplier within a reasonable time. at the supplier’s risk and expenses. the supplier shall i) give advance notification to the purchaser pending termination (not less than 3 months).1 WARRANTY The supplier shall warrant that the softwares/hardware to be supplied shall be new and free from all defects and faults in materials used. deficiencies in circuit design and/or otherwise and shall remedy such defects at his own cost when called upon to do so by the Purchaser who shall state in writing in what respect the stores are faulty.9. Over a period of three years starting from the date of final acceptance. the provisions of the clause 10.2 (a) Such spare parts as the purchaser may elect to purchase from the supplier provided that such purchase shall not relieve the supplier of any warranty obligation under the contract. Replacement under warranty clause shall be made by the supplier free of all charges at site including freight. This warranty shall survive inspection or payment for / and acceptance of goods. design or workmanship such as corrosion of the equipment. the blue prints. inadequate quantity of material to meet equipment requirements. furnish at no cost to the purchaser. 10. drawings and specifications of spare parts. Invoice Delivery Challan (iii) Consignee receipt (iii) Inspection certificate/QA report (iv) Proof of payment of octroi/entry tax..2 10.. PAYMENT TERMS 11.3 above. insurance and other incidental charges.

14. Any increase in taxes and others statutory duties/levies after the expiry of scheduled delivery date shall be to the supplier account. make changes within the general scope of the contract in any one or more of the following: (a) drawings. DELAYS IN THE SUPPLIER’S PERFORMANCE Delivery of the Goods and performance of the services/implementation shall be made by the Supplier in accordance with the time schedule specified by the purchaser in its purchase order. by a written order given to a supplier. the purchaser shall revise the prices as per new duties /taxes for the supplies. (iii) 13. CHANGES IN PURCHASE ORDERS 13. Any proposal by the supplier for adjustment under this clause must be made within thirty days from the date of the receipt of the change in order. or the time required for the execution of the contract an equitable adjustment shall be made in the contract price or delivery schedule. or the services to be provided by the supplier. (b) In case of reduction of taxes and other statutory duties during the scheduled delivery period. in his original bid or later shall not relieve the supplier from any liability or obligation under the Contract.3 (i) Form “C” and also a certificate stating that the tendered item (stores) are meant for the use of BSNL shall be provided by the purchaser on the request of the bidder as and when asked for. No payment will be made for goods rejected at the site on testing. PRICES (i) Prices charged by the supplier for goods delivered and services performed under the contract shall not be higher than the prices quoted by the supplier in his bid. benefit of any decrease in these taxes/duties. 15. where Goods to be supplied under the contract are to be specifically manufactured for the Purchaser. as indicated in the Page 22 of 46 15. (b) (c) (d) the method of transportation or packing. or both. SUBCONTRACTS The Supplier shall notify the Purchaser in writing of all subcontracts awarded under this contract if not already specified in his bid.1 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . (ii) (a) Prices will be fixed at the time of issue of purchase order as per taxes and statutory duties applicable at that time. 11. Shall be passed on to the purchaser by the supplier.no 9 to 11 will be released at the end of subsequent year on presentation of bill duly verified to the effect that the Software and Hardware has been maintained and there has been no interruption of service from the user not below the rank of Divisional Engineer. designs or specifications.1 The purchaser may. to be made during the remaining delivery period as per terms and conditions of the purchase order. purchaser shall take the benefit of decrease in these taxes/duties for the supplier made from the date of enactment of revised duties/taxes. the place of delivery. and the contract shall accordingly be amended. 13. However. at any time. In case the supply and implementation is not completed in the stipulated delivery period. (ii) 12. Such notification.2 If any such change causes an increase or decrease in the cost of. (c) In case of increase in duties/taxes during the scheduled delivery period.

3-2/2002-MMT (Pt) Dated: 08. purchaser reserves the right either to short close /cancel this purchase order and/or recover liquidated damage charges.03 if any supply is made during the extended delivery period BSNL shall have the absolute right to revise the price(s) and also to levy penalty for delayed supplies. a penalty of Rs. In case of delay in rectification of the fault beyond 3 days. implementation or any consignment thereof within the period prescribed for delivery. The extension beyond 20 Weeks may be decided by functional Director in the most exceptional cases on case to case basis on the recommendation of the CGM concerned stating reasons and justification for the grant of extension of delivery period beyond 20 weeks.2 Purchase Order. 15.5. In case of delay in rectification of DOTSOFT and system support fault of Server/client a penalty of Rs. 1500/.1 In case of delay in rectification of hardware fault of Server a penalty of Rs.per day will be levied. the supplier encounters condition impending timely delivery of the goods and performance of service. a penalty of Rs. In case of delay in rectification of the fault beyond 3 days. however.5. In such an event. the purchase order shall be shortclosed and both the Performance securities shall be forfeited. the Supplier shall promptly notify to the Purchaser in writing the fact of the delay.500/.1000/.4 15. in addition to the penalty. Should the supplier fails to deliver the store. 3000/. As per BSNL HQ letter no.2 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . In the case of package supply/turnkey project where the delayed portion of the supply materially hampers installation and Page 23 of 46 16. the additional performance security will be @5% of the values of the remaining quantity yet to be supplied at the time of seeking extension by the vendor. 15.per day will be levied. 15. its likely duration and its cause(s). The LD will continue to be charged at a flat rate of 0. Should.1 LIQUIDATED DAMAGES The date of delivery of the stores and implementation stipulated in the acceptance of the tender should be deemed to be the essence of the contract and delivery must be completed not later than the dates specified therein. without prior concurrence of the purchaser and be accepted by the consignee.per day will be levied. deliveries be made after expiry of the contracted delivery period.09. such delivery will not deprive the purchaser of his right to recover liquidated damage under clause 16. the purchaser shall be entitled to recover 0.15.2 16 16. As soon as practicable after receipt of the supplier’s notice.per day will be levied. the consignee may accept the stores and in such cases the provision of clause 16. the Purchaser shall evaluate the situation and may at its discretion extend the period for performance of the contract (by not more than 20 weeks) subject to furnishing of additional performance security by the supplier @ 5% of the total value of the Purchase Order. If the supplies are not completed in the extended delivery period. in addition to the penalty.3 15.5 15. In such an event. PENALTY CLAUSE DURING WARRANTY AND AMC Delay will be calculated from the date and time of making over the assignment to the contractor. Extension will not be given except in exceptional circumstances.5.7% of the value of the delayed supply for each week of delay or part thereof for another TEN weeks of delay. Additional performance security @5% of the contract value will be taken for the turnkey contracts / package supplies and for bulk supply contract. Delay by the Supplier in the performance of its delivery obligations shall render the Supplier liable to any or all of the following sanctions: forfeiture of its performance security.2 below. the purchaser may get the faults rectified by third party and such cost of repairs shall have to be borne by the contractor. the purchaser may get the support by third party and such cost of repairs shall have to be borne by the contractor. However. imposition of liquidated damages and/or termination of the contract for default. The cancellation/short closing of the order shall be at the risk and responsibility of the supplier and purchaser reserves the right to purchase balance-unsupplied item at the risk and cost of the defaulting vendors.5 % of the value of the delayed supply and installation for each week of delay or part thereof for a period up to 10 (TEN) weeks and thereafter at the rate of 0.7% of the value of the delayed supply for each week of delay of part thereof beyond 20 weeks of delay.2 will not apply. when supply is made within 21 days of the contracted original delivery period. If at any time during the performance of the contract.

17. Further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days.1 If.commissioning of the systems. at its option. TERMINATION FOR INSOLVENCY The Purchaser may at any time terminate the Contract by giving written notice to the Supplier. the performance in whole or in part by either party of any obligation under this contract is prevented or delayed by reasons of any war or hostility. in either of the above circumstances. strikes. bought out components and stores as the Supplier may with the concurrence of the purchaser elect to retain. Quantum of liquidated damages assessed and levied by the purchaser shall be final and not challengeable by the supplier. civil commotion. without prejudice to any other remedy for breach of contract. quarantine restrictions. If the supplier becomes bankrupt or otherwise insolvent as declared by the competent court provided that such termination will not prejudice or affect any right of action or remedy. except such materials.2 Provided. either party may. by written notice of default. upon such terms and in such manner as it deems appropriate. epidemics. FORCE MAJEURE 17. without compensation to the supplier. acts of the public enemy. floods. 17. fires. terminate the contract. sabotage. undamaged and acceptable materials. during the continuance of this contract. the Purchaser shall be at liberty to take over from the Supplier at a price to be fixed by the purchaser. all unused. terminate this contract in whole or in part a) b) c) if the supplier fails to deliver any or all of the goods within the time period(s) specified in the contract. at any time. if the supplier fails to perform any other obligation(s) under the Contract. does not remedy his failure within a period of 15 days (or such longer period as the purchaser may authorize in writing) after receipt of the default notice from the purchaser. which shall be final. neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any claim for damages against other in respect of such non-performance or delay in performance. and deliveries under the contract shall be resumed as soon as practicable after such an event come to an end or cease to exist. sent to the supplier. 18.1 the purchaser may procure.2 In the event the purchaser terminates the contract in whole or in part pursuant to para 18. explosions. also that if the contract is terminated under this clause. goods similar to those undelivered and the supplier shall be liable to the Purchaser for any excess cost for such similar goods. and if the supplier. lockouts or act of God (hereinafter referred to as events) provided notice of happenings of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof. or any extension thereof granted by the purchaser pursuant to clause15. bought out components and stores in course of manufacture which may be in possession of the Supplier at the time of such termination or such portion thereof as the purchaser may deem fit. No:IT/01-74/Tender/DOTSOFT/JP/2006-07 Page 24 of 46 . L/D charges shall be levied as above on the total value of the concerned package of the Purchase Order. 18.1 The Purchaser may. which has accrued or will accrue thereafter to the purchaser. TERMINATION FOR DEFAULT 18. 19. However the supplier shall continue the performance of the contract to the extent not terminated. and the decision of the Purchaser as to whether the deliveries have been so resumed or not shall be final and conclusive.

BSNL.1 of Section III. and the date of its effect for the balance quantity/service to the vendor. and type of the products offered in this tender. In the event of such an arbitrator to whom the matter is originally referred. the CGMT. geographical location etc. The agreement to appoint an arbitrator will be in accordance with the Arbitration and Conciliation Act 1996. BSNL. being transferred or vacating his office or being unable to act for any reason whatsoever. 23. The bidder should furnish the name of his collaborator (if applicable). will determine and intimate the new price. then in such cases to the sole arbitration of the officer for the time being entrusted (whether in addition to his own duties or otherwise) with the functions of the CGMT. brand name. for the purpose of delivery period extension. The award of the arbitrator shall be final and binding on both the parties to the agreement. any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding under this clause. Arbitration and Conciliation Act. In case the vendor does not accept the new price to be made applicable during the extended delivery period and the date of its effect. Jaipur or by whatever designation such an officer may be called (hereinafter referred to as the said officer). 22. SET OFF Any sum of money due and payable to the supplier (including security deposit refundable to him) under this contract may be appropriated by the purchaser or the BSNL or any other person(s) contracting through the BSNL and set off the same against any claim of the Purchaser or BSNL or such other person or person(s) for payment of a sum of money arising out of this contract or under any other contract made by the supplier with the Purchaser or BSNL or such other person(s) contracting through the BSNL. Rajasthan Circle. then to the sole arbitration of some other person appointed by the CGMT. the same shall be referred to the sole arbitration of the CGMT.3 The venue of the arbitration proceeding shall be the office of the CGMT. 20. the purchaser. the decision to which is specifically provided under this agreement). Further. Rajasthan Circle. BSNL. the purchaser shall have the right to terminate the contract without accepting any further supplies. 20.1 Fall clause The prices once fixed will remain valid during the scheduled delivery period except for the provisions in clause 12. There will be no objection to any such appointment on the ground that the arbitrator is a Government Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as a Government Servant he has expressed his views on all or any of the matters in dispute.20.. No change in either technology or product shall be permitted after opening of bids. This termination of the contract shall be at the risk and responsibility of the supplier and the purchaser Page 25 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . and/or b) the prices received in a new tender for the same or similar equipment/service are less than the prices chargeable under the contract. Jaipur or the said officer. Jaipur or in case his designation is changed or his office is abolished. 1996 and the rules made there under. ARBITRATION 20. dispute or difference arising under this agreement or in connection therewith (except as to the matters. and if the CGM or the said officer is unable or unwilling to act as such. Jaipur or the said officer shall appoint another person to act as an arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled to proceed from the stage at which it was left out by his predecessors. BSNL. taking into account various related aspects such as quantity. The technical literatures of the products should also be submitted.2The arbitrator may from time to time with the consent of both the parties enlarge the time frame for making and publishing the award. Jaipur or such other places as the arbitrator may decide. Subject to the aforesaid. if any. model no. BSNL. Rajasthan Circle.1 In the event of any question. 21. Rajasthan Circle. if at any time during the contract a) It comes to the notice of purchaser regarding reduction of price for the same or similar equipment/service. 23. Rajasthan Circle.

D. in absence of such notification. The special conditions of contract shall supplement the ‘Instructions to the Bidders’ as contained in Section II & “General (Commercial) Conditions of the Contract” as contained in Section III and wherever there is a conflict. However. SPARES 6. 23. the name (s) of purchaser. This cover should be super scribed as “BID SECURITY FOR TENDER ENQUIRY NO. technical and financial offers SHALL NOT BE OPENED AND THE BID SHALL BE REJECTED. the provisions herein shall prevail over those in Section II and Section III. (i) The bank guarantee/D.. This will be done to ensure that the number of bidders supplying the equipment remains same as earlier. the vendor will give the details of prices. purchaser will not procure any spares from the Supplier. for bid security or NSIC certificate for claiming exemption from submission of Bank guarantee/D. and/or offered to sell the same or similar equipment/service to any person/organization including Department of central/state Government or any central/state PSU at a price lower than the price chargeable under the contract for scheduled delivery period. If date fixed for opening of bids is subsequently declared as holiday by Govt. quantity etc. cover containing the commercial. shall have to provide an undertaking as “ We have not reduced the sale price. The Bank guarantee/D. warranty and AMC period. 4.D.O. 5.reserves the right to purchase the balance unsupplied quantity/service at the risk and cost of the defaulting vendor besides considering the forfeiture of his performance security. In the event of any of the eligible bidder(s) not agreeing to supply the equipment or not being considered by BSNL for ordering the equipment.2 a) The vendor while applying for extension of time for delivery of equipment/services. against bid security. IT/0174/Tender/DOTSOFT/JP/2006-2007 dated …………. the time and venue remaining unchanged.4 of Section II of the bid document and the Proof of Execution of E. Page 26 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . 3 In case where the document of bid security etc.O. DISTRIBUTION OF QUANTITY: (i) (ii) The Purchaser shall place order for the entire Tendered quantity to one bidder with the lowest total evaluated price.D. the revised schedule will be notified. of India. if any. inter-se ranking of the bidders below the aforesaid bidder(s) will be recast to fill up the vacated slot(s). The small scale industries registered with National Small Scale Industries Corporation (NSIC) for the tendered item under single point registration scheme and desirous of claiming concessions available to such units inclusive of bid security should submit their latest NSIC certificates and documents in respect of their monetary limit and financial capability duly certified by NSIC. SECTION IV SPECIAL CONDITIONS OF CONTRACT 1.1 During the implementation. / C.1 & 12.2 (a) is not applicable. so submitted shall be as per the format given in Section VIII on prescribed non judicial paper with stamps of proper value and should contain full address of the issuing branch of the bank with its telephone number and FAX number.” c) In case under taking as in Clause 24. as prescribed in clauses 12. as required under clause 2 of Section II shall be submitted along with the bids in a separate cover. to the purchaser. the bids will be opened on next working day. 6.07 2. are not submitted in the manner prescribed under clause 2 ( i) above in Envelope-‘A’. while applying extension of delivery period.

However he delivery period as given in the P. The purchaser reserves the right to have negotiation with the L1 Bidder and/or to counter offers price(s) against price(s) quoted by any bidder. (II) The issue of Letter of Intent/Advance Purchase Order shall constitute the intention of the Purchaser to enter into the contract with the bidder. as stipulated at para-7 and Para-12 of Section. 13. however. on Non-judicial Stamp paper of Rs. 11.6. will be final. ii. 100/. 12.) The supply should be spread uniformly over the entire delivery period from the date of issue of P.3 Purchaser intends to buy the spares at the quoted rates at the end of AMC period.) The Earnest Money/Bid Security shall be discharged upon the bidder after furnishing the performance Security Deposit for the Purchase Order. This price shall be taken for the purpose of evaluation. 8. The firm should submit its monthly turnover in support of its claims for meeting the delivery schedule. Purchaser reserves the right to disqualify such bidders who have a record of not meeting contractual obligations against earlier contracts entered into with the purchaser. Any spares not quoted but required for maintenance shall be supplied free of cost by the supplier. 11.only and must be valid for the period of 180 days from the date of opening of the Bid. 4 of section-III.O. be required to furnish the Performance Security as per stipulations of Performance Security vide Para 4 of Section-III for the value of Performance Security Deposit in excess of the said monetary limit. the validity of offer shall be read as 150 days.D.) If a bidder who is given purchase order fails to commence supply during the original delivery period. iii.O. shall be furnished in form of D. They shall.O. Irrespective of any other entry appearing anywhere in the Bid Documents. issued by Scheduled Bank. for maintenance during implementation. shall be discharged upon the bidder after furnishing the Performance Security deposit for the Purchase Order.II. 10. i. (III) The Earnest Money/Bid Security/D. Any slippage in supply as per the prescribed schedule shall invite imposition of LD charges. The supplier shall provide all technical assistance to the consignees in cases of any trouble/problem.D/Bank Guarantee in the format indicated at Section-VIII. 13. warranty and AMC period 6. in favour of purchaser. the purchaser reserve the right to cancel the P. Page 27 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . at its own cost. BID SECURITY. The bidder shall quote itemized price of recommended spares (for two years) for the equipments to be supplied. and encash the performance Bank Guarantee. 9. Any clarification issued by purchaser in response to query raised by prospective bidders shall form a part of bid document and should also to be submitted by the bidder duly signed and written as all clauses complied.2 The bidder shall provide the list of spares that will be kept at some central site and/ or any other sites.1 10. 7. Any clarification issued by purchaser in response to query raised by prospective bidders shall form an integral part of bid documents and it may amount to amendment of relevant clause(s) of the bid documents. The bidder must submit the copy of the tender document issued to/downloaded along with the amendments (if any issued) with every page signed and written as all clauses complied. duly certified by NSIC. (i) PERFORMANCE SECURITY : The performance security shall be as per clause no. Repair of faulty equipment and setting up of repair facilities DELIVERY SCHEDULE: (I) The delivery of stores shall commence immediately on placement of Purchase Order to vendor and installation/commissioning to be completed within scheduled delivery period (Ten weeks from the date of issue of APO) as per conditions at paragraph 6 of Section III of the Bid Document.

the firm shall not be entitled to the facilities against NSIC registration in future tenders for the particular item. 13. In case a bidder. (iii) 12. Original set shall be handed over to consignee and Duplicate set will be kept as the working set in the equipment room.3 14. Rajasthan Circle. fails to complete the supplies as the delivery schedule indicated in the APO/PO. the purchaser’s terms and conditions of the offer available in the Bid Document shall prevail and all other conditions mentioned by the bidder (if any found at any stage) will be treated as null and void. Dated 14. the quantity to be ordered on the bidder with lowest evaluated price will remain the same as indicated in clause 5(i). and give the desired outputs. The proof of the bank being a scheduled one.1 14. which are available free of cost from the OEM.(ii) The Bank Guarantee towards PERFORMANCE SECURITY as stipulated at Para-4 of Section-III shall be furnished (in the format indicated at Section-IX) duly issued by a Scheduled Bank. The supplier may have to prepare duplicate CDs by a CD-writer to fulfill this requirement. The bidders submitting their offer with concessional sales tax/ Excise duty shall submit the documentary proof of applicable concessional sales tax/ Excise duty. Bids will be rejected if the Prices are quoted in the Performa other than the one given in Section–VII Part-III. on non-judicial stamp paper of Rs. If the quoted price(s) of the technically and commercially responsive Central Public Sector Enterprise(s) which is (are) not appearing in the list of bidders short listed for placement of order but eligible for purchase preference as per the guidelines contained in the Department of Public enterprises OM No. Page 28 of 46 14. and other S/Ws. The proper make and model of each item in schedule of requirements must be mentioned as part of the techno-commercial bid. The Original CD-RoMs of the Operating System. Purchaser.5 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . The Prices quoted should be strictly on the Price Schedule Performa given in Section –VII Part-III. ADDITIONAL TERMS AND CONDITION OF TENDER SUBMITTED BY THE BIDDER: In case of submission of additional terms and conditions of tender if any by the bidder along with the Bid. The purchase preference to Central PSEs as stated above in clause 12 is applicable only if the tendered item is being manufactured by the Central PSEs concerned and the procurement value is in excess of Rs.only. 5 crore. BSNL. 14.DPE/13(1)/2002-Fin.2 14.2002 is (are) within 10% of the lowest evaluated price in the tender then. such PSE(s) will also be considered for placement of order in addition to the bidders short listed for placement of orders in accordance with the clause 5 stated above. The prices of same make & model of individual items is to be filled in the Financial Bid. in favour of the CGMT. and shall incorporate all the upgrades/ patches/ versions without any charges. The balance quantities will be ordered on the other short listed bidders including the selected PSEs in the inverse ratio of their evaluated prices. The equipment shall work in full mutual compatibility with respect to physical and electrical interfaces. exempted from submission of PBG on the strength of his registration with NSIC.4 14. even though not mentioned explicitly in the schedule of requirement.06. The purchaser reserves the right to cancel such bids at any stage and at the risk and cost of the bidder if any of such condition is found along with the bid. Any type of conditional offer/ discount will not be accepted and will be rejected. In such cases too. 100/. application softwares and other softwares shall be supplied alongwith one back-up copy each. shall be furnished by the bidder along with acceptance of the APO and the PBG. The equipment shall be supplied with all necessary connectors and interconnecting cables. and the fact shall be reported to the NSIC for cancellation of his registration. The supplier shall provide full support for the OS.

The same should be provided with unlimited users license along-with media. equipped with suitable electrical wiring. then the supplier shall bring it to the notice of purchaser atleast 3 (three) months in advance. fitting and furniture. In no case however shall the spare or the additional equipment or equivalent substitute be allowed to become obsolete during this period. The intimation in this regard shall be given to the contractor and shifting shall be done under the supervision of Contractor’s representatives. if desired by SSA head. Site preparation & Power requirements will be arranged by BSNL. by making some back-to-back arrangement with OEM.1 15. BSNL will provide accommodation equipped with suitable electrical wiring.3. Respective SSA head will nominate an officer from BSNL side (either Database Administrator or Network Administrator of the SSA).14. After the system take-over. If any system is upgraded during the implementation period or thereafter then the contractor shall work on the upgraded system. the normal day today operations and diagnosis to the extent possible will be done by the SSA concerned. Application Software or any other software shall be supplied with user identification and appropriate license in the name of concerned SSA head.3.GMTD Bhilwara in case of Bhilwara SSA and TDM Chittore in case of Chittore SSA) will provide the site.12 14. who will coordinate with the supplier in the implementation. IMPLEMENTATION: For installing Database Servers alongwith Storage.9 14. solely at the discretion of respective SSA head. Operating System. All technical help shall be extended by the contractor at no extra charge. The scope of work for the supplier shall include: Installation of all the ordered hardware/ software items alongwith interconnecting cables/ cords. Supplier shall provide guidance for site preparation and pre-installation requirements. Any damages caused or replacements necessitated in the course of shifting shall be the BSNL’s responsibility.3.2 15. fittings. Installation of the operating system. the respective SSA head (PGMTD Jaipur in case of Jaipur SSA.13 The supplier shall carry out all necessary changes/ modifications of software modules free of cost to ensure trouble free operation for a period of 5 (five) years from the date of commissioning during warranty and AMC period. 14.10. BSNL shall endeavor to provide independent electrical cabling from two separate invertors/ online UPSs to the equipment. It is the prerogative of the purchaser to enter into the AMC agreement or not after the expiry of warranty.3 15. and in such a case the commitment of the contractor under various clauses shall be limited from 5 years to lesser period accordingly.3.4 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . Purchaser shall be free to move the equipment within its offices. Page 29 of 46 15.7 14. In exceptional cases. however there is a likelihood of certain parts becoming obsolete due to certain reasons beyond the control of supplier.3 15. the second/ third year AMCs may be entered into or not.11 14. 15. The successful bidder will have to ensure that the spares will continue to be available for a period of 5(five) years from the date of commissioning.6 14. etc. at mutually agreed upon rates.2 15. Even after such premature expiry of the AMC the firm shall have to supply the spare equipment/ accessories/ parts etc.1 15. so as to enable the Purchaser to make a one time purchase of its requirements. For installing the system. The tentative program for installation should be communicated to BSNL by the Supplier well in advance. Installation of Oracle RDBMS (The Oracle RDBMS shall be provided from BSNL side) Configuration and fine tuning to get the desired output and system performance.8 14. Even if the purchaser enters into the AMC with supplier during first year. Necessary manpower and any other requisite facility shall be provided by BSNL. furniture & regulated power supplies.

Acceptance testing will be carried out in proper running configuration and with the application software being used in the BSNL (DoTSoft) by an officer not below the rank of a Divisional Engineer in the SSA.3 (of Section-III) or 30 months from date of delivery of complete material at the ultimate consignee/ site. Page 30 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . shall be covered under the warranty. The contractor shall have to attend or rectify the fault within 24 hours. Before issue of Taking over certificate both parties shall ensure that the minor defects pointed out by the A/T are removed. the supplier shall furnish the Factory test results/reports.7 Training of personnel nominated by SSA head on new server maintenance. for Quality Assurance requirement. No subsystem of any other make should be included unless it is certified by the OEM that the particular subsystem is not in its product line.2 The purchaser also reserves the right to ask from supplier the bench-marking certificate/report issued by internationally reputed Bench-marking organizations. The vendor will ensure an up time of more than 95% during the warranty and AMC period.4 Taking Over Certificate shall be issued by the consignee two months after the commissioning of the system. The warranty also includes support for installed system software related problems. 17. 15. 16. 17. toner/ ink cartridges.15. 18.1 The vendor will have to provide comprehensive on-site warranty for all the hardware & software goods supplied for 2 years (24 months) after the stores have been "taken over" under Clause 5. The additional accessories/ components (if any) shall also be verified taking reference from the Technical Specifications mentioned in the bid document. 18. Accordingly. In support of this.2 18. 15.1 The inspection shall be conducted by nominated BSNL officer of the SSA for Comparison of make and model number of goods actually supplied with those mentioned in the purchase order.3.3. INSPECTION AND TESTS: 17. including printer head/matrix.4 18. All installed systems Software shall also be covered under warranty. Porting of existing Database tables and application from the existing server to the new server.3. Factory test Results/Reports shall be made as part of the document requirement for the purpose of release of the payment. except printer ribbon. 17. QUALITY ASSURANCE (QA) REQUIREMENTS 16. 16.2 Supplier shall be wholly responsible for the successful Acceptance Testing (A/T) of the system at the BSNL site.5 The fault will be booked by the purchaser on phone.3 Commissioning of the System on new server shall be declared by the SSA head after the successful completion of A/T.3.3 The vendor must quote unit rates for all the hardware goods quoted in the price schedule.5 Installation of BSNL’s application software (DOTSOFT). TERMS & CONDITIONS DURING WARRANTY & AMC PERIODS: 18.6 Commissioning of the system on the new server and checking of functioning of the network. whichever is earlier.8 Migration of data from old server to new server 16. 18. 15. SSA head shall not delay the declaration of commissioning on account of minor defects which do not materially effect the commercial use of the system.3 All subsystems in a system should be from same OEM.1 All hardware items should have been designed/developed and manufactured in accordance with the prevailing International quality standards. provided that the supplier undertakes to make good the same in a time limit not exceeding two months. All hardware items. 17.

18. 18. Here component means hardware and software components.21 To assist to maintain all the master data of DOT SOFT as per requirement due to releasing of new plans or change in existing tariff and configuring the plans accordingly and also to update new/change of exchange code. if some equipment purchased from some third party is brought into the system/ network. 18. addition/change of levels etc. being not procured from the supplier. proper routing of faults. and clearance and ensuring regular Updation of FRS and DQ data for its smooth working. The infrastructure planned to be created by the bidder to fulfill his obligations under AMC and his action plan to deal with the various situations arising out of hardware and software faults shall be clearly indicated. 19. bill adjustments and bill processing and generation and also during sub-ledger processing or other related to TRA and Billing. 18. 18. Contractor shall stock sufficient spares for rendering service and meeting conditions stipulated in the AMC agreement. 18.14 Purchaser reserves the right to ask the bidder to validate any technical parameter in a laboratory environment at the time of evaluation of the Technical bid. upkeeping the FRS data afresh.11 The contractor shall submit the proposal specifying the fault control centre location and how the contractor proposes to carry out repair under AMC to respective SSA head. 18. the contractor shall provide all assistance in its integration to the main system/ network. 19 PRECAUTIONARY MEASURES Page 31 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 .9 No separate charges shall be paid for visit of engineers or attending to faults and repairs or supply of spare parts. whenever needed during Warranty / AMC shall be provided by bidder at no extra cost to the Purchaser. The RDBMS and application software (DoTSoft) & their maintenance shall not be covered under warranty or AMC. The cost shall be quoted as a percentage of the total component cost. 365 days support with certified engineer/s during warranty and AMC period for BSNL without any extra charges. 18. All the penalty clauses shall be applicable during period of warranty and AMC in case of failure on part of contractor. windows and RBDMS (Oracle) etc.18 To update the latest patches on the server as well as at the client machines and to ensure its proper working on all forms and reports related to each module of DOT SOFT system. 18. at the cost of the bidder. 18.17 All kind of fine-tuning and other related works as and when required.12 The contractor shall support for planning. reporting. addition alteration of the network routes etc among with its Updation on the server. 18.10 During the warranty period the bidder shall perform all the functions as enunciated under the AMC at no extra cost to the Purchaser.13 During the warrantee period and AMC period.15 Full software support for execution as well as there –after in running DOT SOFT in all respect. 18. 18. optimization and tuning of hardware and software after commissioning.6 Two year comprehensive warranty inclusive of labor and parts after the successful commissioning of the system shall have to be provided by the supplier (herein after referred to as contractor).16 Creation. 18.g.20 To provide regular support for resolving the problems of FRS and DQ modules viz.18. operating software solaris.22 The bidder shall provide 24 X 7.19 To provide the regular support for resolving the problems of final bill. 18.8 The Bidder shall quote for year-wise comprehensive Annual Maintenance Contract for three years which shall become effective at the end of the warranty period. in the DOT SOFT. This is in addition to existing support for hardware and system soft wares e. The contractor shall also indicate what spares will be kept in different locations.7 Three years comprehensive AMC (on per year basis) shall have to be provided by the contractor.

1 2 3 4 5 Item Database Server with Rack SAN DISK Array Between Severs 1&2 Linear Tape open(LTO) Backup Server Additional H/w & S/w required to establish the Disaster recovery compatible with the quoted server Implementation including transportation. Care shall be taken by the contractor to execute the work in secret manner under security conditions to the satisfaction of the purchaser. etc.no. made over to him for the execution of the allotted job. installation. and other information.The contractor must take every care to ensure that the purchaser’s materials. does not fall into unauthorized hands.. 6 2 7 1 IMPLEMENTATION & AMC CHARGES: Data migration & implementation cost 8 this new server (Dotsoft of Jaipur SSA) AMC for Three year after two year comprehensive warranty (for Hardware and software) 9 First Year AMC Charges 10 Second Year AMC Charges 11 Third Year AMC Charges 1 1 1 1 Page 32 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . SECTION . data.V SCHEDULE OF REQUIREMENTS DESCRIPTION OF STORES: as detailed in table below: S. software.. commissioning & training of DOTsoft in Bhilwara & Chittor SSA Dotsoft Support fpr Bhiolwara server including all clients connected with server per year(for both Bhilwara & Chittorgarh SSA) Qty 3 2 1 1 1 1. hardware. viz.

5 The system shall have appropriate Fiber channel controllers to provide dual path to RAID.that is 8 core expandable to 16 core). 4 The storage shall be connected to the server through dual IO links through dual Fiber Channel. Bidder should include all required Hardware to acheive NSPOF. controllers and power supply.5 Gbps Load Sharing. Dual redundant hot swappable Latest version of HP UX/ IBM AIX/ SUN SOLARIS alongwith clustering software Compliance/Deviations 2 No.VI TECHNICAL SPECIFICATIONS A.0+1 configurations based on hardware. a separate letter from manufacturer is to be attached 3 The server hardware shall support hot plug ability on power supply and internal hard disk drives and also with N+1 redundant power supplies. CPU's expandable upto 8 Nos. 2 Hot spare disk Yes. of CPU's (Each CPU should be dual core . The storage shall have FC based 10K rpm disks. RAID disk arrays (hardware configurable for RAID level 0.5 & 0+1) of >= 1000GB storage capacity with speeds of at least 2 Gbps I/O throughput shall be required. 4 Nos. 1 The storage array should have dual redundant dedicated path for cache mirroring.1. Page 33 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . Storage must support RAID 0.No. It shall also have battery backup cache for data security. 2 nos 3 RAID Controller Notes Dual redundant RAID controllers with 2GB Cache each. of Physical CPUs 3 4 5 6 7 8 9 10 11 12 13 14 15 CPU Cache memory Main Memory Internal System capacity Backup Device DVD ROM Drive Controllers Console I/O ports Ethernet controllers I/O Slots I/O Bandwidth Power Supply Operating system B.5. This configuration shall provide No Single Point of Failure (NSPOF). STORAGE DEVICE (from the same manufacturer as server) 1 Disks At least 1000 GB useable in RAID 1 configuration.S E C T I O N . 2 For security (specs 19). The storage shall have hot swap disk. Minimum 1 MB per processor or higher 32 GB expandable to 128 GB Disk 2 x 146 GB (for OS) and 2 x 146 GB (for RDMS) above with disk mirroring facility 20 /40 GB DAT Drives(Internal / External) 16 X DVD internal drive 2 X Ultra 3 SCSI / FC-AL / Fibre and 2 Gbps Fibre channel 17 “ SVGA LCD Monitor Serial / USB port 4 X 1 GB Ethernet Auto sensing card Minimum 8 PCI slots Offered system should support I/O bandwidth equal to or greater than 3. 1 Item CPU Description 64 bit RISC processors latest generation with highest clock speed available for the quoted model from server OEM. DATA BASE SERVER Sr.1.

Necessary cables may be provided for connecting LTO to back-up server. Capacity (Hot swappable with OS) DVD ROM DRIVE 16 X DVD Internal Drive Controllers Console 1 X Ultra 3 SCSI & 2 Gbps Fiber Channel 17” LCD Monitor Ethernet Controllers 2 X 10/100 MB Ethernet card I/O HBA Management Minimum 2 free. Tape Library 1 LTO (Linear Tape Open) tape library having SCSI 3 Interface with 2 LTO drives (Gen -2 or Gen -3 ) 2 20 slots for medias. 64 bit PCI/PCI-X I/O slots 2 Nos. Backup server (with necessary provision for connecting LTO) Specification Description Compliance/Deviations CPU No. HBA with fibre channel for connectivity to Achieve NSPOF Should have dedicated management processor independent of Operating System Dual redundant hot swappable Red Hat Linux OS Power Supply OS Required S E C T I O N : VII (PART . The tape library should support mixed media for next generation i. of LTO drives 2 Nos. of CPUs CPU Cache Memory Main Memory (DDR) Intel Xeon Processors 2 nos. 10 Nos of media 1 No. Minimum 1 MB per processor or higher 4 GB 20 nos.I) No:IT/01-74/Tender/DOTSOFT/JP/2006-07 Page 34 of 46 . Cleaning Media should be supplied.e mix of LTO 2 and LTO 3 . No of slots for media Support for fiber channel & SCSI interface D.6 The Models quoted for Server & Storage should not become end of life within one year from date of NIT C. Specification and Compliance/Deviations Description No. System Disk 2 X 72 GB or above.

. Having examined the conditions of contract and specifications including addenda nos. conditions of contract and specifications for the sum shown in the schedule of prices attached herewith and made part of this bid.. 6....... Duly authorised to sign the bid for and on behalf of ..... We understand that you are not bound to accept the lowest or any bid. No.. this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us............................ Rajasthan Telecom Circle. We undertake..............................………... Sardar Patel Marg. The Chief General Manager Telecom.... day of …........ 3. 1.. to commence deliveries within three months and to complete delivery of all the ordered items by us specified in the contract within 6 (SIX) months calculated from the date of issue of Advance purchase order.... If our bid is accepted.. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. if our bid is accepted.BID FORM Tender NO. Address......... Bidder's Ref.. C ...... we undersigned.. Dated this .. Signature . BSNL..2007 due to open on 22..2007 Name & Signature ...... 4.. IT/01-74/Re Tender/DOTSOFT/JP/2006-2007 dated 21.......... Dated 2. in conformity with the said drawings.... 5........5... offer to supply and deliver . the receipt of which is hereby duly acknowledged.....06. Jaipur –302008 Dear Sir..............: To.......2007....……………….... Page 35 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 ... 7......Scheme........ we will obtain the performance guarantees of a Scheduled Bank for a sum @ 5% of the contract value for the due performance of the contract..... you may receive. We agree to abide by this bid for a period of 150 days from the date fixed for bid opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period. (Documentary proof enclosed) Witness....... in the capacity of .. Until a formal Purchase Order of Contract is prepared and executed....

. II must be enclosed alongwith the tender offer.1 Name of the Firm : Office Address : Telephone/FAX Nos.SECTION : VII ( PART-II) BID FORM 1.E. No. Income Tax Clearance Certificate: Please indicate your PAN and enclose attested copy of the current Income TAX Clearance Certificate.0 Tender is to be submitted in this form only..1 T. Are you:i) Proprietorship firm : ii) Partnership firm iii) Company : : Necessary valid documents as required in Clause 10. If so.... any) 3.1 of Section V.. 4. Separate sheets may be attached where space provided against any clause is insufficient.: 2. LIST OF ENCLOSURES:i) ii) iii) iv) Signature of the Authorised Signatory Name in Block Letters : STATUS OF THE SIGNATORY : Page 36 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . 5. & Date : 1.. 4A.1 Particulars of Central Excise Tariff Rules under which ED is leviable .. Tender submitted by the tenderer in their own proforma is liable to be rejected. Vol.. Are you registered with NSIC under Single Point Registration Scheme. please furnish attested copy of the current Registration Certificate..2 Offer No..2 Factory Address : Telephone/FAX Nos : 2.0 The offer as per proforma in Part III is enclosed.0 Firm's Name/address : 2.3 Supplier's Code No: (if.. & Date : 2... 3. 1.

(in Rs.) Discount offered if any ( in Rs.) 10 11 (In Figures) 12 (in Words) Unit Price inclusive of all levies & charges in rupees (4+6+8+9+10+11) Excise Duty Sales Tax Service Tax Tendered Quantity (in nos.) 6 % 7 Amt.No.) Total offered / effective Price (13-14) Import Content as % of basic unit price (Ex-factory price indicated in Col. (in Rs.) 8 % 9A Amt.5) with custom code(head)%age of Custom duty Customs Tariff head Freight forwarding Packing & Insurance .) 1 Database Server with 3 SECTION: VII (PART . (in Rs.1 S. Item Description 2 3 4 % 5 Amt.) Basic Unit Price exclusive of all levies & charges (in Rs. IT/01-74/Tender/ Software/2006-07) IT/01-67/Tender/Software/2006-2007 13 14 15 18 19 20 Any other levies/charges (in Rs.) 9 % 10A Amt.III) Price Schedule (To be sealed super scribing "OFFER FOR supply of SOFTWARE against Tender No.) Total Price inclusive of all levies & charges (3 x 12) (in Rs. (in Rs.

1 to5 Page 38 of 46 Amount in Rupees (in words and figures) inclusive of Service No:IT/01-74/Tender/DOTSOFT/JP/2006-07 .Rack 2 SAN DISK Array Between Severs 1&2 Linear Tape open(LTO) Backup Server Additional H/w & S/w required to establish the Disaster recovery compitiable with the quoted server Implematatio n & training of DOTsoft in Bhilwara & Chittor SSA (charges per SSA) Dotsoft Support per year (for both Bhilwara & Chittorgarh SSA) Data migration & implementati on cost this new server (Dotsoft of Jaipur SSA) 2 3 1 4 1 5 1 6 2 7 1 1 8 % Amount of Item no.

all taxes and duties.O. Composite Rate quoted above are inclusive of packing. 1 to 5 purchase for Jaipur SSA only 9 10 11 First Year Second Year Third Year Tax/all Duties. insurance. Taxes.R. Circle Telecom Store Depot. forwarding. Certified that benefits of MODVAT or any other scheme have been passed on to the purchaser while quoting the composite unit price. loading and unloading at the consignee premises.e. Central Sales Tax/ Sales Tax is included in the above noted price @______% and. Jaipur and Telecom store depots located at SSAs H/Q in Rajasthan. IMPORTANT NOTE: Price Schedule without Tax Rates shall NOT be considered for evaluation & shall stand as Rejected (Signature of the Authorised Signatory) Page 39 of 46 No:IT/01-74/Tender/DOTSOFT/JP/2006-07 . 2.above (In % with all Taxes) In Words In figure AMC for Three year after two year comprehensive warranty (for New Hardware item no. Excise Duty is included in the above noted price @______%. F. delivery to the destination i. Service tax @ _____%. Bidders submitting their offer with concessional Sales Tax shall submit the proof of applicable concessional Sales Tax. Levies/ Charges etc. freight. FOR at site In Words In figure TOTAL 1.

............2 of section II of the Bid Document upto and including Thirty (30) days after the period of bid validity... having been notified of the acceptance of its bid by the Purchaser during the period of Bid validity. without the Purchaser having to substantiate its demand. the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions. If the Bidder. provided that in its demand.......... OF .... for which payment will and truly to be made of the said Purchaser. (a) fails or refuses to execute the Contract........(hereinafter called "the Bank") are bound unto The CGMT........... We undertake to pay to the Purchaser up to the above amount upon receipt of its first written demand...... BSNL................. If the Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Form... of Branch FAX No..___________________dated____ KNOW ALL MEN by these presents that WE .......... in accordance with the instructions to Bidders.. or 2.. having our registered office at..vide Tender no..(hereinafter called "the Bidder) has submitted its bid dated ...... THE CONDITIONS of the obligation are: 1.. the Bank binds itself..... its successors and assignees by these presents. for the supply of . 39 IT/01-67/Tender/Software/2006-2007 ...... This guarantee will remain in force as specified in clause 12 & 28......SECTION: VIII BID SECURITY FORM Whereas . specifying the occurred condition or conditions.... or (b) fails or refuses to furnish performance security....... if required........... Signature of the Bank Name Signed in capacity of Name of the witness : Address of Witness : Signature of the witness Full address of Branch Telephone No.... and any demand in respect thereof should reach the Bank not later than the specified date/dates.......... Jaipur" (hereinafter called "the Purchaser") in the sum of .

Dated the ________________ day of _______ for __________________________________ IT/01-74/Tender/Software/2006-2007 . We( name of the bank)_________________________ further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the BSNL under or by virtue of the said Agreement have been fully paid and its claims satisfied or discharged or till ________________________(office/Department) BSNL certifies that the terms and conditions of the said 30 Agreement have been fully or properly carried out by the said contractor(s) and accordingly discharges this guarantee. (name of the bank) _________________________ ( hereinafter refer to as “the bank”) at the request of ___________________________________ (contractor(s)) do hereby undertake to pay to the BSNL an amount not exceeding ___________________ against any loss or damage caused to or suffered or would be caused to or suffered by BSNL by reason of any breach by the said Contractor(s) of any of the terms or conditions contained in the said Agreement. 2. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee where the decision of BSNL in these counts shall be final and binding on the bank. 4. 3. However. Jaipur (hereinafter called ‘BSNL’) having agreed to exempt ___________________ (hereinafter called ‘the said contractor(s)’) from the demand under the terms and conditions of an agreement/Advance Purchase Order No ________________ dated ____________ made between _____________________ and __________________ for the supply of _______________________ (hereinafter called “the said agreement ”). Unless a demand or claim under this guarantee is made on us in writing on or before the expiry of TWO/TWO AND HALF/THREE YEARS (as specified in P. of security deposit for the due fulfillment by the said contractor (s) of the terms and conditions contained in the said Agreement. or extension being granted to the said Contractor(s) or for any forbearance. We (name of the bank) ____________________ do hereby undertake to pay the amounts due and payable under this guarantee without any demure. on production of the bank guarantee for _____________________________________we. Rajasthan Circle. our liability under this guarantee shall be restricted to an amount not exceeding ___________________________________. merely on a demand from the BSNL by reason of breach by the said contractor(s)’ of any of the terms or conditions contained in the said Agreement or by reason of the contractors(s)’ failure to perform the said Agreement. act or omission on the part of the BSNL or any indulgence by the BSNL to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would. We (name of the bank) ____________________ lastly undertake not to revoke this guarantee during its currency except with the previous consent of the BSNL in writing. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the contractor(s)/supplier(s) shall have no claim against us for making such payment. but for this provision. have effect of so relieving us. We (name of the bank)_________________________ further agree with the BSNL that the BSNL shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the BSNL against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation.SECTION IX PERFORMANCE SECURITY GUARANTEE BOND In consideration of the CGMT. We under take to pay to the BSNL any money so demanded not withstanding any dispute or disputes raised by the contractor(s)/supplier(s) in any suit or proceeding pending before any court or tribunal relating there to our liability under this present being absolute and unequivocal. BSNL. 6. 5. This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s)/supplier(s). 7.O) from the date hereof. we shall be discharged from all liabilities under this guarantee thereafter.

C-Scheme. 2. Jaipu – 302008 Subject : Authorisation for attending bid opening on ________________________________(date) in the Tender of _________________________________________________________. II. O/o the CGMT. BSNL. Following persons are hereby authorised to attend the bid opening for the tender mentioned above on behalf of ______________________________________________ (Bidder) in order of preference given below. In cases where it is restricted to one. Alternate Representative Signatures of bidder Or Officer authorized to sign the bid Documents on behalf of the bidder. Sardar Patel Mag. Permission for entry to the hall where bids are opened. Maximum of two representatives will be permitted to attend bid opening. Order of Preference I.(indicate the name of bank) 40 SECTION X LETTER OF AUTHORISATION FOR ATTENDING BID OPENING To The AGM (IT). Alternate representative will be permitted when regular representatives are not able to attend. Note : 1. first preference will be allowed. ** Name Specimen Signatures IT/01-74/Tender/Software/2006-2007 . may be refused in case authorization as prescribed above is not recovered. Rajasthan Circle.

41 ANNEXURE-‘A’ CLAUSE-BY-CLAUSE COMPLIANCE STATEMENT Sl. otherwise a statement of deviation may be submitted as per clause 30 (iv) of section-II. All clauses of Technical Specification of section-VI 2. Signature of bidder with seal 42 IT/01-74/Tender/Software/2006-2007 .2 (c) of sectionII. All clauses of Special Condition of Contract of section-IV • • The clause-by-clause compliance statement should be given as per clause 11. All clauses of General Commercial Conditions of section-III 3. The bidder should mention ‘ FULLY COMPLIED’ in the column ‘ C’ above. (A) CLAUSES (B) COMPLIANCE (C) 1.

Signature of bidder with seal 43 IT/01-74/Tender/Software/2006-2007 .2 (c) of section-II and clause 30(iv) of section -II. All clauses of Technical Specification of section-VI 2. All clauses of Special Condition of Contract of section-IV • • The ‘No deviation statement’ should be given as per clause 11. All clauses of General Commercial Conditions of section-III 3.ANNEXURE-‘B’ NO DEVIATION STATEMENT Sl. (A) CLAUSES (B) REMARKS (C) 1. otherwise a statement of deviation may be submitted as per clause 30 (iv) of section-II. The bidder should mention ‘ NO DEVIATION’ in the column ‘ C’ above.

In case of Company / Institution/ Body corporate . The ‘Near Relative Certificate’ should be submitted as per clause 34 of section-II. In case at any stage. BSNL shall have the absolute right to take any action as deemed fit / without any prior intimation to me. certificate will be given by the proprietor. it is found that the information given by me is false / incorrect. In case of Proprietorship firm. certificate will be given by all the partners. a list of all Board of Directors may be submitted along with the bid.ANNEXURE-‘C’ NEAR RELATIVE CERTIFICATE (To be given by ALL Directors) I_______________________________________________________S/oShri _____________________________________ r/o____________________________________ __________________________________________ hereby certify that none of my relative (s) as defined in the tender document is / are employed in BSNL unit as per details given in tender document. Dated: Signature………………………………………………… Name in block letters of the signatory…………………… In capacity of ……………………………………………. Signature of bidder with seal 44 IT/01-74/Tender/Software/2006-2007 . NOTE: • • • • • In case of Company / Institution/ Body corporate . “Near Relative Certificate” are required by all the Directors of Company / Institution/ Body corporate excluding Government of India / Financial Institution nominees and Independent non-official part time Directors appointed by Government of India or the Governor of State. For Partnership firm..

IT/01-74/Tender/Software/2006-2007 .

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