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WM Interface to Inventory Management (IM)

The most important system component that is linked to WM is the Inventory Management (IM)
application component. Most activities that take place within WM are initiated in IM.

Interim Storage Areas

The Inventory Management component communicates with WM through interim storage types.

When you process a goods receipt in IM that is posted to a WM-managed


storage location, the quantity is automatically posted to an interim storage area
(goods receipt area). When this happens, a quant is created in a storage bin in
the interim storage area. Afterwards, WM posts the goods to a storage bin in the
warehouse. This second step can take place automatically. This increases the
total stock quantity in both IM and WM.

When you process a goods issue, the system posts a quantity to an interim
storage area (goods issue area or shipping zone). This time, however, a quant
with a negative quantity is created since the IM posting reduces the total stock
quantity (see Goods Issue Based on an IM Posting).

It is through the interim storage areas that the stock quantities remain constant in both IM and
WM. The total sum of the stock of all the WM storage areas for a warehouse number, both
physical and logical, should always be identical to the sum of the stock in the IM storage location
(see Comparing Stock Quantities in WM and IM).

How many interim storage areas do I need?

You need to decide how many and the types of interim storage areas to define and use.
Generally, you need at least four:

• Goods receipt area

• Goods issue area

• Interim storage area for differences

• Posting change area

The interim storage area for differences manages stock differences that occur during stock
movements. Data pertaining to stock differences (such as overages, shortages, and damages) is
kept in the interim storage area until the conditions that led to the differences are resolved. Stock
differences are cleared with a difference posting from the WM interim storage area to the IM
component. (See Stock Differences)

Additional Interim Storage Areas


You can also set up several interim storage areas for goods receipt and goods issue, depending
on the requirements in your company. For example, you could define the following additional
interim storage areas:

• Goods receipt interim storage area for purchase orders

• Goods receipt interim storage area for production orders

• Goods issue interim storage area for delivery documents

• Interim storage area for posting changes

• Goods issue interim storage area for cost centers

This would make it possible for you to keep a record of each of the different types of documents
and compartments completely separate at the storage type level.

How do I define an interim storage area?

You define interim storage areas the same way you define any other storage type in WM. You
use the Customizing application to set up the storage types for each warehouse. Then you define
the characteristics for each storage type.

See also:

The Storage Type

Creating a TO in WM Without Previous Posting in


IM
This process is explained using the transfer of a pallet from production into the warehouse as an
example. The goods are brought to the identification point of a high rack storage area on a
conveyor belt and are to be put away there.

1. To create the transfer order, choose Logistics → Logistics Execution → Internal


Warehouse Processes → Stock transfer → Create Transfer Order → No Source Object in
the SAP menu.

2. In the initial screen, enter the warehouse number, WM movement type (103), quantity,
material number, and plant. If you enter a storage unit type (in the Stor.unit type field), the
system uses the unit type you enter instead of the storage unit type in the material master
record (if available).

If you have a single storage unit type, choose Goto → Single item to go to the item
generation screen. If you are creating a transfer order for more than one storage unit
type, choose Enter or Goto → Preparation to go to the preparation screen where the
system proposes storage unit types and quantities.
3. If you selected the item generation screen (for a single storage unit type), the system
proposes the destination storage bin and type, as well as the quantity of material that will
be placed in the storage bin. The proposed values depend on the storage unit type and
putaway strategy for the storage type, among other things. To create a transfer order that
consists of only one item choose Enter. The system returns to the initial screen and
issues a message that the transfer order has been created.

If you create a transfer order for more than one storage unit type, you arrive at the
preparation screen. The system proposes the palletization from the material master
record. You can accept the proposed values or overwrite them. Choose either Goto →
Generate TO item → Foreground process, or Goto → Generate TO item → Background
process, to create the transfer order items, which are displayed on the preparation
screen.

To save the transfer order, choose Transfer order → Post. The system returns to the
initial screen and issues a message that the transfer order has been created.

The quantity is posted in WM via this transfer order. A negative quantity is posted to the goods
receipt interim storage area, while a positive quantity is posted to the destination storage area.
These individual quantities cancel each other out, balancing the WM total stock out to zero.

Displaying the Stock Balance

If you want to see the summarized stock overview for a particular material according to storage
type, choose Logistics → Logistics Execution → Internal Warehouse Processes → Bins and
Stocks → Display → Total Stock per Material (Warehouse Management) in the SAP menu.

Posting Goods Receipt in IM

You complete this type of goods receipt by posting it in IM.

1. Choose Logistics → Logistics Execution → Inbound Process → Goods Receipt for


Purchase Order, Order, Other Transactions → Putaway → Create Transfer Order → For
Material Document from the SAP menu.
2. On the initial screen, enter (at least) movement type 101 with reference to the production
order, and the plant.

The stock in IM is increased via this function. Additionally a positive quantity is posted to
the goods receipt interim storage area in WM. This means that the negative quantity in
the interim storage area is deleted, resulting in a positive quantity in the storage bin.

Comparing Stock Quantities in WM and IM


The stock comparison function compares stock levels in the Warehouse Management (WM)
application with stock levels in the Inventory Management component and searches for
differences. To clear differences, you can create a batch input file.
1. Choose Logistics → Logistics Execution → Internal Whse Processes

→ Physical Inventory → in Warehouse Management → Stock comparison from the SAP


menu.

2. In the first section of the initial screen, select data is to be compared for the stock
comparison report. Permissible selections include:

• Plant and storage location

• Plant and warehouse number

• Warehouse number only

3. In the output section of the screen, select one of the following additional fields to
determine how the information is to be displayed or processed:

With bin inventory

If you select this option, the system lists the stock quantities at the bin level for
Warehouse Management.

All material data

With this option you select all stock records for a material for which a difference is found.
These records also include the material number, batch, special stock indicator and
supplier combinations that have no differences and whose stock quantity is greater than
zero.

This detailed information helps in detecting exactly where the error occurred.

Create batch input file

If you select this output option, the system generates a batch input file. This batch input
session adapts the stock figures in IM to those in WM.

The prerequisite for this is that all goods movements to the corresponding warehouse
number be blocked. If you only want to see a summary of the differences, we do not
recommend using this option. It is best to clarify the causes of the differences first using
the output list displayed on the screen before removing them using the batch input file.

4. Choose Execute.