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Cash Management

User Guide September 2009

Document Control

Date

Version

Author

Notes

Copyright Notice

© Cardiff University 2009. All rights reserved

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Table of Contents 1.0 Cash Management .................................................................................................................... 6
Oracle Applications integration.................................................................................................. 6 Introduction to Cash Management............................................................................................. 7 Cash Management at Cardiff University .................................................................................... 8 Process Diagram ....................................................................................................................... 9 Course overview and objectives.............................................................................................. 13 Benefits ................................................................................................................................... 13
Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed

2.0 Loading Bank Statements...................................................................................................... 14
Objectives................................................................................................................................ 14 Process Diagram ..................................................................................................................... 14 Overview ................................................................................................................................. 14 Summary of module ................................................................................................................ 27

2.1 Sweep Transactions Generation Concurrent Program ..................................................... 28 3.0 Manual Creation of Bank Statements ................................................................................ 3233
Objectives............................................................................................................................ 3233 Process Diagram ................................................................................................................. 3233 Overview ............................................................................................................................. 3233 Policies ................................................................................................................................ 3233 Summary of module ............................................................................................................ 3738

4.0 Bank Reconciliation............................................................................................................ 3839
Objectives............................................................................................................................ 3839

Overview ............................................................................................................................. 3839
Policies ................................................................................................................................ 3839

4.1 Reconciling Statements Automatically .......................................................................... 4041
Objectives............................................................................................................................ 4041

4.2 Manually Reconcile a Bank Statement .......................................................................... 4850
Objectives............................................................................................................................ 4850

4.2.1 Create Receipts............................................................................................................ 5456 4.2.2 Create Miscellaneous Transactions............................................................................ 5960 4.2.3 Creating Journal Entries from Bank File.................................................................... 6364 4.2.4 Recording Exceptions.................................................................................................. 6970 4.2.5 Reconciling Reversed Receipts.................................................................................. 7374 Summary of module ............................................................................................................ 7475 5.0 Issue Resolution................................................................................................................. 7576
Overview ............................................................................................................................. 7576 48631059.docxCardiff Cash Management V1.0 RMS.doc -3-

Summary of module ............................................................................................................ 7778

Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed Field Code Changed

6.0 Bank Account Creation ± Internal or Supplier.................................................................. 7879
Objectives............................................................................................................................ 7879 Overview ............................................................................................................................. 7980

6.1 Creating a Bank............................................................................................................... 8081 6.2 Creating a Bank Branch.................................................................................................. 8384 6.3 Create Bank Account Receivables/ Payables or both.................................................. 8687 6.4 Setup Transaction Codes............................................................................................... 9293
Summary of module ............................................................................................................ 9496

7.0 Reports Used in Cash Management.............................................................................. 9597 Overall Course Summary......................................................................................................... 9698 Support / Further Info ............................................................................................................... 9799
Appendix ........................................................................................................................... 98100 Bank Reconciliation Errors................................................................................................ 98100 Bank Transaction Codes ................................................................................................. 102103 Navigation Reference ...................................................................................................... 104107 Understand keyboard shortcuts....................................................................................... 106109 Enter Data ....................................................................................................................... 108111

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A guide to symbols used in this pack
This User Guide may contain the following symbols to help the alert you to key points. Their meanings are explained below.

The Icons

Important Note
The Notes Icon calls attention to key points to be made.

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1 .0 C a s h M a n a g e m e nt
Oracle Cash Management (CM) is an enterprise cash management solution that helps you effectively manage and control your cash cycle. It provides comprehensive bank reconciliation and flexible cash forecasting.

Oracle Applications integration
Oracle CM is integrated with other Oracle Applications modules. Accounts Payable and Receivables are integrated directly w Oracle CM. ith
Project Accounting

Project Accounting

iProcurement

iExpenses

Purchasing

Payables

Cash Management

Receivables

Fixed Assets

General Ledger

Cash Management Integration into Oracle Applications

Receivables
Cash Management shares functionality with Receivables. Using Cash Management, you can:

y y y y

clear and reconcile receipts; undo the reconciled status of a reconciled receipt; undo the cleared status of a cleared receipt; create miscellaneous (non -invoiced) transactions, such as interest, debits, or credits.

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You clearransactions as soon t as you have documentary evidence from your bank that it has processed the transaction and the funds have been moved into or out of your account. Reconciliation tself implies clearance. To ensure your transaction records match and that neither you nor your bank has made an err r. Bank Reconciliation Bank Reconciliation is an audit requirement. Cash Management distinguishes between clearing and reconciling.e. Bank reconciliation goes further than an audit and can reveal fraud as well as errors. bank reconciliation is an exercise in comparison. W hen you reconcile a i transaction. timing differences. Reconciliation is the process of explaining the difference between two balances. or bank errors. Introduction to Cash Management The purpose of Cash Management is to help you manage and control the cash cycle of your business. . W e take an extract from a bank account in Oracle Financials and compare that to a statem provided by the bank. At the most basic level. each bank account is an asset of the company. bank statement entries that are not listed in Oracle Financials and Oracle Financials entries that are not listed on the bank statement. Both sets of entries require analysis to determine whether the source of the discrepancy was an error or a legitimate difference. record miscellaneous transactions that are on your bank statements such as bank charges. the balances should be the same. since miscellaneous payments in Cash Management are actually negative miscella neous receipts. errors must be corrected. W ith Cash Management you can: y y y y clear and reconcile payments. This distinction is important.docxCardiff Cash Management V1.doc -7- . and you must be able to explain all balances on the balance sheet.Payables Cash Management integrates with Payables. then you must install and set up Receivables. you must use Cash Management to reconcile your payment transactions. the transaction is first cleared (the statement is the documentary evidence) and then matched to a bank statement line. The Reconciliation Process Cash Management is a collection point for bank transactions. Payments made to a suppliers and recorded through Payables generate credit entries in the bank account while customers¶ receipts entered in Receivables post debit entries. regardless of where they may have been entered in the system. undo the cleared status of a cleared payment. You reconcile a transaction once it has appeared on your bank statement. 48631059. you should reconcile your bank accounts each o time you receive a bank statement.0 RMS. Bank transactions generated directly into General ledger or generated from Payables or Receivables can be reconciled within Cash Man gement. If you are using Payables. undo the reconciled status of a reconciled payment. W e are then left two sets of entries.g. There are some legitimate reasons for differences in balances. b once the legitimate ut differences have been eliminated. If you plan to use Cash Management to record miscellaneous transactions. All ent transactions that appear on both lists are checked off and are reconciled transactions.

doc -8- .Cash Management at Cardiff University Cardiff University have between 70 and 80 bank accounts.0 RMS. Task Load Bank Statements Run AutoReconciliation program Review bank statement lines after import and autoreconciliation process Management Accounting   CSERV   Manually reconcile any unreconciled lines Create payments and receipts for outstanding lines if required     Setup internal/supplier bank accounts  Run journal sweep generation  48631059. Segregation of Duties between CSERV and Management Accounts The duties carried out within Cash Management have been segregated between CSERV and Management Accounts. Approximately 15 of these will require reconciliation using Oracle Cash Management CSERV are responsible for the management of one . of these accounts and the remaining are controlled by Management Accounts.docxCardiff Cash Management V1. Below is a list of what duties will be carried out by whom.

¥   ¡ ¥¥ £ ¤¤ ¦ 48631059 do ardi Ca h Managemen V1 0 RM do   § ¡ ¥ -9- ¡¢   ¥   .Process agra ¨©  illu ra e the dail pro e The diagram belo ¥¦ ¦ for Ca h Management.

0 RM .do Cardiff Ca h Management V1.bai to network drive F TP to Oracle Server R un Bank Statement Loader Success? Yes C heck Bank Statement Interface to paper statement Match? Yes No No Investigate error and correct C orrect statement in interface table To Page 2 CS ER V 48631059.10 -    .do  .CE Enter Bank Statements Daily Process C ampus S ervices Account Management Accounts Start Export file from F D as .

do CS ER V Cardiff Ca h Management V1.0 RM .do .CE Enter Bank Statements Daily Process Bank S tatements available for download from FD Management Accounts F rom P age 1 R un Bank Statement Import Success? Yes R un Sweep Generation Success? Yes R un AutoR econciliation To P age 3 No No Note error It will . have to be entered and reconciled manually later Investigate error and correct 48631059.11 -    .

0 RM .CE Enter Bank Statements Daily Process C mment [R S1]: Thi i the wrong Page.12 - !" # ! ' ' .do Cardiff Ca h Management V1. have to be entered and reconciled manually later Investigate error and correct 48631059. % & Bank S tatements available for download from FD F rom P age 1 Run Bank S tatement Import S uccess? Yes Run S weep Generation S uccess? Yes Run AutoReconciliation To P age 3 Management Accounts No No Note error It will .do $ .

Benefits Cash Management ensures that the bank reconciliation process and cash balance information are always up-to-date.Supplier and Internal Reconcile bank statements ± manual and automatic Resolve issues Carry out reporting y y y y y y N.B This course will not be covering the process of exporting from Financial Director or the transfer of the file to the server.Course overview and objectives During the course of this lesson you will learn how to: Import bank statements Manually create bank statements Create bank accounts .docxCardiff Cash Management V1.0 RMS. 48631059.13 - .doc .

The Management Accounts team will be re sponsible for the import and loading of all bank statements. If any records in a statement fail validation. 48631059. y Process Diagram The diagrams below illustrate Enter Bank Statement process.bai to network drive F TP to Oracle Server Run Bank Statement Loader Success ? Yes Check Bank Statement Interface to paper statement Match ? Yes No No Investigate error and correct Correct statement in interface table To Page 2 Overview The aim of this process is to (1) retrieve the electronic bank statements and (2) load them into Oracle bank statements open interface and (3) import into Oracle Cash Management tables. If the data passes validation.14 - .2 . AutoReconciliation imports it into the main Cash Management tables. you should be able to: automatically import bank statements.doc CS ER V . This process aims to automate and speed up the bank statements import process across Cardiff University. AutoReconciliation does not import the statement and assigns it an error status.docxCardiff Cash Management V1. The diagram shows the tasks that are required to be performed by the Management Account team. The AutoReconciliation program validates the information you load into the bank statement open interface tables. s CE Enter Bank Statements Daily Process C ampus S ervices Account Management Accounts Start Export file from F D as .0 RMS.0 L o a d in g B a n k S ta te m e n ts Objectives Upon successful completion of this module.

it must be the same as the currency code defined for the bank account. if entered.doc . Exchange Rate Type: The Exchange Rate Type must be a valid type as defined in Oracle General Ledger. Amount: An amount must be entered for each statement line. in the interface table. it must be a currency that is defined in the system. You can use the Bank Statement Interface window to correct any import validation errors. Navigate to the required function using Other > Programs > Run. If you provide a currency code in the header.15 - . Bank Statement Header Validation Import validation requires that the imported bank statement header information passes the following checks: y y y The bank account must be a currently defined bank account.You can use the AutoReconciliation Execution Report or the View Reconciliation Errors window to review any import validation errors.0 RMS. The currencycode does not affect the matching or calculations. y y Bank Transactions Codes: Bank Transaction Codes. The exchange rate types used at CARDIFF UNIVERSITY are Corporate which is a daily pre -defined rate and user which is a rate entered at the time of the transaction. you must provide a bank and branch name. y Currency Code: If you enter a currency code on the statement line. 48631059. y Navigation Path: Other > Programs > Run Steps: 1. If the bank account number is not unique within the system. Statement Line Validation Import validation checks the following information.docxCardiff Cash Management V1. must be defined in Cash Management.

16 - . The screen below will appear click OK to submit a Single Request. The Submit Request form will appear: 48631059.docxCardiff Cash Management V1.2.0 RMS. 3.doc .

Enter Bank Statement Loader in the program name field.16" + Indent at: 1. enter the following: y y y 6.4.17 - 0 ) y ( Process Option: Select µLoad¶ (from the drop down menu) For a tted: Bulleted + Level: 1 + Aligned at: 0. Mapping Name: Select Cardiff Co-op BAI2 Data File Name: Enter the specific name of the file to be loaded GL Date: Today¶s date is defaulted. 48631059. 5. In the parameters window.doc . Change this to the specific date of the statement which is being loaded Click on the OK button.docxCardiff Cash Management V1.91" + Ta a ter: 1. This can either be selected from the LOV or typed directly into the field.16" .0 RMS.

Click View > Requests from the menu bar.doc .docxCardiff Cash Management V1. Click on the Submit button. 48631059. 8. This will take you back to the µNavigator¶ Screen: 9.18 - . Click No to the following decision.0 RMS.7.

docxCardiff Cash Management V1.10.19 - . 48631059.doc . Click on the Find button.0 RMS.

13. Ensure that the request if finished. .docxCardiff Cash Management V1. The Request screen will appear: 12.11.doc .20 - 48631059. If the Status is pending click on the Refresh Data button until the status is Completed.0 RMS.

0 RMS. 15.doc . Close window. This will take you back to the Navigator screen. Navigate: Bank Statements > Bank Statements Interface 16. 48631059.14. The Bank Statement Interface form will be displayed.21 - .docxCardiff Cash Management V1.

Navigate: Other > Programs > Run 48631059. this will give a breakdown of the entries that have been loaded. Click on the Lines button. Insert the Opening balance 17. Once back in the Bank Statement Interface screen.0 RMS. To ensure that these figures are correct please check against the physical bank statement for the specific day. icon. Payments and Closing Balance figures will automatically be generated from the loaded bank statement.docxCardiff Cash Management V1. then close window. 18.doc . These can be checked against the physical statement to see if they are correct.22 - . c on File > Save from the lick menu bar or click on the Save 21. Close the Lines form by selecting the X in the top right hand corner of the screen.The Receipts. 19. 20.

doc .23 - . 23. The screen below will appear click OK to submit a Single Request.22.docxCardiff Cash Management V1.0 RMS. The Submit Request form will appear: 48631059.

y y y Bank Account Number: this relates to the account number of the statement that is being loaded.doc 3 2 y 1 Bank Branch Name: i. 25. Enter the following: select from the LOV options Bank Statement Import.24 - 48631059. .16" + Indent at: 1.0 RMS.91" + Ta a ter: 1. 26. Enter the following: (This can be typed or selected from the drop down list) Most of Cardiff Universities . determined by which account the statement relates to.e.docxCardiff Cash Management V1. accounts are held in branch 089003 CARDIFF.16" . (Select from the dropdown list) Statement Date from & Statement Date To This is the date that the bank : statement relates to in the format > DD -MMM-YYYY GL Date: Enter the date that the bank statement relates to. For a tted: Bulleted + Level: 1 + Aligned at: 0.24. This will call the Parameters form.

25 - . Click on the No button. This will take you back to the Navigator screen Click View > Requests from the menu bar. 28. 30.0 RMS.doc . Click on the OK button. 48631059. Click on the Submit button.27. The following decision box will appear: 29.docxCardiff Cash Management V1.

31. 48631059.doc .26 - .docxCardiff Cash Management V1. Click on the Find button.0 RMS.

doc . If the Status is pending click on the Refresh Data button until the status is Completed.32. Ensure that the request is finished.0 RMS.27 - . 33. Summary of module During this module you have learned how to: automatically import bank statements y 48631059.docxCardiff Cash Management V1.

For a tted: Outline num ered + Level: 1 + Num ering Style: 1. The screen below will appear click OK to submit a Single Request.docxCardiff Cash Management V1.2 . 34.28 - 5 5 5 4 Navigate to the required function using Other > Programs > Run. Prerequisite for this process is that the bank statement for the day will have been loaded / entered into CE.1 S w e e p T r a n s a c tio n s G e n e r a t io n C o n c u rr e n t P r o g r a m Bank account transfers represent fund transfers between internal bank accounts.91" .25" + Indent at: 0. You can create bank account transfers manually or automatic ally via the Sweep Transactions Generation concurrent program.0 RMS. 48631059. Navigation Path: Other > Programs > Run Steps: y1.2. + Start at: 1 + Alignment: Left + Aligned at: 0.doc .5" + Ta after: 0. 2. 3.

35.doc . The Submit Request form will appear: 36. 48631059.docxCardiff Cash Management V1.4.29 - .3. Select Sweep Transactions Generation program from the Submit Request window.0 RMS.

16" + Indent at: 1. Enter the following parameters: 1.0 RMS.5. Account Number 70234741.docxCardiff Cash Management V1. Click OK.y Statement Date To If you leave the Bank Account field blank then the sweep program will run for all bank accounts for the given day.y Statement Date From 2. o e nt [R S 2]: Replace w ith picture selecting the Co-op Bank.16" 3.y Bank Branch Name (required) 1. . For a tted: Outline num ered + Level: 1 + Num ering Style: Bullet + Aligned at: 0.6.30 - 48631059.37.doc 7 @ 99 8 7 6 7 .91" + Ta after: 1.

y 4.75" + Indent at: 0.7.doc . incomplete cash pool setup Transaction generation failure.y 2. bank account number is missing Transaction generation successful. Transaction #______ For a tted: Outline num ered + Level: 1 + Num ering Style: Bullet + Aligned at: 0. the following error messages are shown in the output file: 48631059. During automatic deal generation.y Transaction generation failure. The concurrent program generates theSweep Transactions Generation Execution Report.5" + Ta after: 0. with a limit warning Possible match already exists for Deal #_______. which lists the exceptions found during Sweep Transactions Generation program.75" B Co e nt [R screenshot. Click on the Submit button to submit your request.docxCardiff Cash Management V1.y 3.8.31 - D D C D 1. The Sweep Transactions Generation Execution Report lists Sweep Transact ions Generation exceptions. S 3]: And then replace this AA .0 RMS. 5. mandatory fields missing Transaction generation failure.4.y 1.

bank statement information can be entered manually. Receipts.doc M fd ti i r d ii re fe r v€ v i rtdvrsi urrw r fx i fiq f d cpii dh f y dv d r itdrrs f T F ISFI E FGRG I Q PFIH G F E E t r t t ts M l E tr piidhfqffg fd cfe dc Vb a VX YX WU VU ` . The end user is prompted by a warning message if header control totals do not match to the line entries.0 RMS. even if the statement is already reconciled. CE t rt c i t t t El ctr U l ic s F ll i str cti rU l s E ts N t cc M ll E t r t t t t c cili ti To P 2 Overview In addition to loading bank statement information automatically via the Bank Statement Open Interface. you should be able to: manually create a bank statement. This process covers the entry of bank header information and statement lines. Payments Closing Balance) are used to ensure all lines .0 M a n u a l C r e a tio n o f B a n k S ta te m e nts Objectives Upon successful completion of this module. . 48631059.3 . The diagram shows the tasks that are required to be performed by the Management Account tea m. This process can also be used to update information on a statement that was previously entered manually or loaded automatically. Policies Control totals (Opening Balance. y Process Diagram The diagram below illustrates the Manual Entry of Bank Statements process. are entered on a manual bank statement.docxCardiff Cash Management V1.32 - .

Double click on Bank Statements and Reconciliationwith your mouse or click on the Open button to open the Find Bank Statements form. 2. 3.Navigation Path: Bank Statements > Bank Statements and Reconciliation Steps: 1.33 - . 48631059.docxCardiff Cash Management V1. The Find Bank Statements form will appear. Click on the New button to display the Bank Statement form.doc .0 RMS.

The bank Statement Number will default to today¶s date. 6. The State ment Number should be entered in line with the defined naming conventions so changeto the format YYMMDD. Account Name. 7. Enter the GL Date--the default is the Statement Date. Important Note The yellow fields are mandatory Press the tab key on your keyboard to move to the next field 48631059. Click on Lines to begin entering your statement lines. The GL Date must be in an open or a future-enterable period in Receivables or Payables.0 RMS. as well as the number of statement lines for each. 9. you can save the header information now and enter the statement lines later. The Closing Balance should be entered as shown on the Bank Statement. 5. 8. Enter the new statement Date.docxCardiff Cash Management V1. Bank Name. and Currency.4. Enter bank statement Control Totals: y y y The Opening Balance will default in from the closing balance of the previous statement in CM this should NOT be changed. Enter control totals for Receipts and Payments. Select the following bank header information:Account Number. Optionally. Bank Branch.34 - .doc .

7.e.docxCardiff Cash Management V1.y Amount: Statement line value. Repeat the above process for each statement line to be entered.y Select Type: i. receipt.35 - ƒ ƒ ‚ ƒ 1.doc . 3.y Tab to ³description field´ > can be used for any other important information i.y Transaction date is the system date defaulted from the bank statement header 5. The greater the transactions on the bank statement the more lines required For a tted: Outline num ered + Level: 1 + Num ering Style: Bullet + Aligned at: 0.0 RMS. sweep in.e. Enter the following information: 2. a/c number transferring to or name of remitter 11.16" . This will take you back to the bank Statement screen: 48631059. Enter both Payments and Receipts as positives values. 6.10.y Number: Serial number of the paying in slip/cheque number if applicable 4. Once all entries have been completed click on theSave icon then close the window.y Status field is pre-displayed with Unreconciled and should not be changed. 12.y Statement line number: 1 transaction = 1 line number.16" + Indent at: 1. by clicking the down arrow.91" + Ta after: 1. payment.

doc .36 - . 48631059. 14.docxCardiff Cash Management V1.0 RMS.13. Ensure that ³Receipts´ in Control Totals = ³Receipts´ in Line Totals Ensure that ³Payments´ in Control Totals = ³Payments´ in Line Totals Click X to close window. 15.

37 - .docxCardiff Cash Management V1.doc .Summary of module During this module you have learned how to: manually create bank statements. y 48631059.0 RMS.

or bank errors. Cash Management updates the status of the receipts to µReconciled¶ and creates appropriate accounting entries to be transferred to the General Ledger. did not originate from another module can be reconciled to your bank statement with Cash Management. y Receipts created in Receivablescan be reconciled to bank statement lines. Identify and follow-up any un-reconciled items. Some transactions that will appear on your bankstatement are not initiated from Oracle Financials. 48631059. you should be able to: complete bank reconciliation ± automatically and manually create miscellaneous receipts and payments record exceptions reconcile to reversed receipts y y y y Overview Supplier payments entered in Payables can be reconciled to your bank statement lines.e.0 RMS. The 'General Ledger Reconciliation Report' is run per bank account.0 B a n k R e c o n c ilia tio n Objectives Upon successful completion of this module. Create miscellaneous (non -invoiced) transactions. Bank statements can be reconciled either manually or automatically.4 . undo the reconciled status of a reconciled payment. undo the cleared status of a cleared payment.docxCardiff Cash Management V1. orcredits. Journal entries that were directly entered in General Ledger i. such as interest. record miscellaneous transactions that are on your bank statements such as bank charges. W ith Cash Management you can: y y y y clear and reconcile payments. Payables will also create accounting entries that debit the cash clearing account and cr the cash edit account of the bank account that you used to pay the invoice. otherwise the AutoReconciliation program will not make any matches. bank charges or received interest. Policies Automatic Reconciliation process is run to reconcile to payments and receipts within Oracle. W hen you reconcile payments using Cash Management.doc . Cash Management is the primary point of entry for these transactions. debits. the payment status is updated to µReconciled¶. used in this way Cash Management becomes a subledger of its own.38 - . for example. The AutoReconcilation program will match the transaction if the journal description matches the statement line transaction number. Note: miscellaneous payments in Cash Management are actually negative miscellaneous receipts. This matching rule should be observed when entering the description fields for General Ledger journal lines. Closing balance from bank statement compared to check if Oracle GL cash balance reconciles to the bank position.

bank charges). Separate activities within the µMiscellaneous Receipt¶ transaction will be created to handle the accounting of different classifications of non -AR receipts.0 RMS.e. A miscellaneous receipt is entered to match unreconciled items where receipts are not in AR (i.doc . Separate activities within the µMiscellaneo Receipt¶ transaction will be created to handle the us accounting of different classifications of non -AP payments. 48631059. A negative miscellaneous receipt is entered to match unreconciled items for payments not in AP (i. Unreconciled items that could not be manually reconci by reviewing the 'Transactions available led for Reconciliation' are investigated and resolved.Unreconciled items are reviewed after running the Auto Reconciliation process.e.docxCardiff Cash Management V1.39 - . interest).

doc . y 48631059.0 RMS.40 - . you should be able to: automatically reconcile a bank statement.docxCardiff Cash Management V1.4 .1 R e c o n c ilin g S t a t e m e n t s A u to m a tic a lly Objectives Upon successful completion of this module.

This report is produced automatically. 48631059. After you run the program. You can also review reconciliation errors online.doc . or you can run it whenever needed.Overview You can use the AutoReconciliation program to automatically reconcile any bank statement in Oracle Cash Management whether imported or entered manually. you can review the AutoReconciliati Execution Report to identify any on reconciliation errors that need to be corrected.0 RMS.41 - .docxCardiff Cash Management V1. After you automatically reconcile a bank statement and correct any reconciliation errors. you can run the Bank Statement Detail Report or use the View Bank Statements window to review reconciled and unreconciled statement lines.

91" 16.Navigation Path: Other > Concurrent Steps: 1. 48631059. 2.docxCardiff Cash Management V1.5" + Ta after: 0. + Start at: 1 + Alignment: Left + Aligned at: 0. 17. For a tted: Outline num ered + Level: 1 + Num ering Style: 1.42 - … … ‡ Co e nt [R from 1.doc .4.3. 18.2. Ensure Single Request is selected.25" + Indent at: 0.0 RMS. Double click on Concurrent with your mouse or click on the Open button to open the Find Requests form. 3. Click OK. Click on the Submit a New Request button. S 4]: Numbering should restart †† … „ .

Enter the required Parameters.19.43 - .6. Select the AutoReconciliation Program using the LOV. 21. Select Bank Account Number. if you do not enter an account you will reconcile the statements for the entire bank branch. 22.5.7.docxCardiff Cash Management V1. Select the Bank Branch.doc .0 RMS. 48631059.8. 20.

docxCardiff Cash Management V1. 27.12. No Action ± to handle manually Click on OK. Enter Statement To and From 24. y 26. Specify how to handle any NSF transactions or rejected receipts.10. Click on Submit. 28.44 - .13.0 RMS. click No. The following Decision box will appear.23. Select Statement Date From and To.14.doc .11. 48631059.9. 25.

doc .docxCardiff Cash Management V1.45 - .15.0 RMS. Click View > Requests from the menu bar. Click on the Find button.16. 48631059.29. 30.

doc .docxCardiff Cash Management V1. 48631059. if highlighted green click the Refresh Data button until completed.31.46 - .0 RMS.17. Most recent activity will appear at the top of the list.

35.0 RMS.47 - . 33. 48631059. Review the AutoReconciliation Execution report to show errors.docxCardiff Cash Management V1. 34. Click on the View Output button to confirm that the program ran.doc .18. Use the Reconcile Bank Statement Lines window to manually reconcile any unreconciled lines.20.19. Review the Bank Statement Detail Report to show reconciled and unreconciled lines.21.32.

y y y y y Overview You can use the manual method to reconcile any bank statement. and reconcile the statement line against them. As you reconcile a statement manually. as well as update the reconciliation information for a previously manuallyor automatically±reconciled ± statement. payments. whether imported or entered manually. Document Number. you can create new bank statement lines as you reconcile transactions. you should be able to: manually reconcile a bank statement. A miscellaneous receipt is entered to match unreconciled items where receipts are not in AR (e. For example. or remittance number.0 RMS. or Line Number. you can also reconcile statement lines to journal entries. transaction amount.doc . will be investigated and approved in consultation with the Accounts Payable and Ac counts Receivable Managers. bank charges or interest).48 - . Cash Management lets you search for receipts. Journal Entry Name.g. mark a bank statement line as an error. You can search for transactions based on customer or supplier.docxCardiff Cash Management V1. you can create a miscellaneous transaction toaccount for bank charges or interest. which do not correspond to a miscellaneous transaction type (e.4. In addition. transaction date.g. as well as ranges for transaction numbers. Separate activities within the µMiscellaneous Receipt¶ transaction will be created to provide the default accounting for each classification of unexpect d payments. e Unexpected Receipts and Payments identified on the bank statement. To review unreconciled transaction run the Transactions Available for Reconciliation s report. You can search for journal y entries based on Period Name.2 Manually Reconcile a Bank Statement Objectives Upon successful completion of this module. using Oracle General Ledger. bank charges). reverse reconciled receipts. interest received). If you are . you may need to create transactions to account for differences between the sum of the reconciled transaction and the line amount. create a standard receipt create miscellaneous receipts. journal entries.g. and statement lines that meet specific criteria. W hen you use manual reconciliation you reconcile each line with available transactions. and maturit date. Unreconciled items that could not be manually reconciled by reviewing the 'Transactions Available for Reconciliation' report should be investigated and resolved. A negative miscell neous receipt is entered to match unreconciled items where a payments are not in AR (e. Manual reconciliation should only be used for transactions that are not picked up within the automatic reconciliation process and for any bank accounts where automatic reconciliation is not possible. batch name. 48631059.

Enter the required search criteria. Double click on Bank Statements and Reconciliationwith your mouse or click on the Open button to open the Find Bank Statements form. Click on Find. 3. 2.Navigation Path: Bank Statements > Bank Statements and Reconciliation Steps: 1.0 RMS.docxCardiff Cash Management V1. 48631059.49 - .doc .

5. The Bank Statement form will be displayed.4. Click on Lines to query back lines that are available to be reconciled.50 - .docxCardiff Cash Management V1. 6. 48631059.doc . Select the bank statement to be updated and click onthe Review button.0 RMS.

Click on the Available button. 48631059. select the appropriate checkbox. Click on the Find button. Select the line you wish to reconcile by clicking in the relevantLine field.doc .0 RMS.7. Depending on what type of transaction you are searching for. Reconcile detail or batch type of transactions that apply to the current statement line by ticking the checkbox to the left of each transaction youwish to reconcile. 9.docxCardiff Cash Management V1.51 - . 8. 10.

Select the Line to be reconciled and click onthe Reconcile button.11.52 - . 48631059.docxCardiff Cash Management V1.doc .0 RMS.

14. 48631059.0 RMS. Click on Save and close the form.12. 13. The bank statement line should now have a status of Reconciled.docxCardiff Cash Management V1..53 - . Repeat as necessary for any additional bank statement linesotherwise close all forms and return to the Navigator.doc .

6. on -account credits.5" + Indent at: 0. deposits. You can also choose to view the detail accounting as .y Miscellaneous transactions: Revenue earned from investments. 2. 5.e. You can partially or fully apply a receipt to a single debit item or to several debit items.25" + Ta after: 0. and chargebacks. Double click on Bank Statements and Reconciliationwith your mouse or click on the Open button to open the Find Bank Statements form. You can also create chargebacks or adjustments against these trans ctions.y Cash receipts: Payment (such as cash or a check) that you re ceive from your customers for For a tted: Bulleted + Level: 1 + Aligned at: 0. and stock sales. You can enter receipts and apply them to transactions in either Open or Future accounting periods. 4.4 . 3. You can view the detail accounting lines for an existing receipt in the form of a balanced accounting entry (i. the receipt is unidentified. a If you do not specify a customer for a receipt. refunds. 48631059.docxCardiff Cash Management V1. 7.0 RMS.5" . You can enter two types of receipts in Receivables: goods or services. You cannot apply an unidentified receipt. Click on Review. 2.2 . Click on Find to query back the statement lines.doc . the receipt amount appears in the Unidentified field in the Receipts window (Application Summary tabbed region). guarantees. debit memos. placed onaccount. debits equal credits) by choosing View Accounting from the Tools menu. Select the statement to be reviewed. t Navigation Path: Bank Statements > Bank Statements and Reconciliation Steps: 1. In this case.. and left unapplied. Click on Lines.accounts. Click on Find. Enter search criteria for the bank statementyou wish to review. interest. You can apply receipts to invoices.54 - ‰ ˆ 1. you can see whether the receipt is identified and what portion of the receipt has been applied. For eachreceipt. 1 C r e a t e R e c e ip t s Use the Receipts window to enter new receipts.

Click on Create.8. 9. 48631059. Receipt Amount. includingReceipt Number.doc .0 RMS. Select AR Receipts. GL Date. and Receipt Date. The default GL Date is the same as the batch GL Date.docxCardiff Cash Management V1. Enter the receipt information. Currency.55 - . 10.

56 - .doc .docxCardiff Cash Management V1.0 RMS.48631059.

To prevent the receipt Remittance bank from being automatically overridden during the remittance process. 6.docxCardiff Cash Management V1. choose Don't Allow in the Override Bank Account field (optional). including Customer Name or Number and Bill -To Location. If bank charges apply. To apply your receipt click on the Apply button. If you did not enter a Transaction number and the receipt is not unidentified. If the system option Require Billing Location for Receipts is set to Yes.0 RMS. 48631059.16.3. 5.57 - .15. enter customer information for this receipt. Receivables can automatically change the receipt remittance bank to the remittance batch bank during the remittance process. if one exists (you can change this value). If you choose Allow. Receivables enters this customer's primary Bill-To Location.18. Bank charges may apply if the receipt's creation status is 'Cleared' (the clearance method of the associated receipt class must be set to 'Directly'). Enter a Transaction number (optional). Save your work.doc . any unapplied or on-account receipt amounts will not appear on statements sent to this customer. 7. you must enter a Bill To Location.To Location and the customer has no statement site. W hen you enter the customer. then enter an amount for Bank Charges. open the Application Summary tabbed region. 4.17. If you do not enter a Bill.19.

58 - .20. To apply the receipt to another transaction repeatthe steps listed above. 10. In the Apply To field. 48631059. select the transaction to which you want to apply this receipt if you have not selected this already.doc .0 RMS.22. W hen you are satisfied with this receipt application.docxCardiff Cash Management V1. from the list of values.21.8.Save your work. 9. Receivables updates your customer's account balances.

doc . 6. Click on Review. Choose Miscellaneous from LOV. Navigation Path: Bank Statements > Bank Statements and Reconciliation Steps: 2. 3. 7. Select the statement to be reviewed. 3. 2.59 - ‘ 9. You can then reconcile the transactions immediately after you create them. 2 C r e a t e M is c e lla n e o u s T r an s a c tio n s You can create miscellaneous transactions while you are manually reconciling a bank statement in Cash Management.75" + Ta after: 1" + Indent at: 1" . For a tted: Num ered + Level: 1 + Num ering Style: 1. Click on Find. 48631059.2 . + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Ta after: 1" + Indent at: 1" ‘ ‘ ‘  1. Click on Lines.docxCardiff Cash Management V1. Click on Find to query back the statement lines. 3. Enter search criteria for the bank statement you wish to review.4 . 5. + Start at: 1 + Alignment: Left + Aligned at: 0.0 RMS. ‘ ‘  8. 2. 4. Double click on Bank Statements and Reconciliationwith your mouse or click on the Open button to open the Find Bank Statements form. For a tted: Num ered + Level: 1 + Num ering Style: 1. Click on Create.

Currency.doc . 14. Enter the Receipt Number and Date. enter a positive amount.75" + Ta after: 1" + Indent at: 1" . “ “ ’ 10. Create Miscellaneous Receipts in the window that appears. For a tted: Num ered + Level: 1 + Num ering Style: 1.docxCardiff Cash Management V1.12. Choose the Receivables Activity that describes the transaction you are creating. The default value of the receipt number will be a combination ofthe statement number and the line number.60 - “ 11. 2. Select Miscellaneous for the transaction you want to create. The amount defaults to the statement line¶s remaining amount. 13.0 RMS. + Start at: 1 + Alignment: Left + Aligned at: 0. 15. 48631059. For a payment enter a negative amount. For a receipt. Enter the transaction Amount. and payment Method. 3.

Select Yes to reconcile the transaction. 3.0 RMS.18. + Start at: 1 + Alignment: Left + Aligned at: 0.doc .75" + Ta after: 1" + Indent at: 1" . 2.75" + Ta after: 1" + Indent at: 1" 48631059. 3.docxCardiff Cash Management V1. For a tted: Num ered + Level: 1 + Num ering Style: 1.61 - • • 17. + Start at: 1 + Alignment: Left + Aligned at: 0. 2. For a tted: Num ered + Level: 1 + Num ering Style: 1. Click on Create. The default date is the bank statement date. • • • ” • ” 16. Enter the GL Date.

Close the Miscellaneous Receipts form.19. The statement line will now have aStatus Status of Reconciled.0 RMS.docxCardiff Cash Management V1.doc .62 - . 48631059.

3. Once you have reviewed the results. you can run the program in actual mode to populate the Oracle General Ledger Interface tables. You can then transfer and post the journal entries from the interface tables to Oracle General Ledger.doc . Journal entries will be created if a match as specified in the Journal Entry Mappings window for the bank account is found. Navigation Path: Other > Concurrent Steps: 1.91" 48631059. The Journal Entry Creation concurrent program can be run in two modes: Preview and Actual.5" + Ta after: 0. Important Note The program does not apply the mapping rules to reconciled bank statement lines or bank statement lines for which journal entries have been created in the past. The program automatically generates the Journal Entry Creation Execution Report. 3 C r e a t in g J o u r n a l E n trie s fro m B a n k F ile You can use the Journal Entry Creation program to create journal entries automatically in the Oracle General Ledger Interface tables based on information provided in the bank statement.docxCardiff Cash Management V1.63 - — — — – .0 RMS. + Start at: 1 + Alignment: Left + Aligned at: 0. 2. Double click on Concurrent with your mouse or click on the Open button to open the Find Requests form. For a tted: Outline num ered + Level: 1 + Num ering Style: 1.25" + Indent at: 0. You can then reconcile the journal en tries to the bank statement by running the AutoReconciliation program. which lists all of the journal entries created.2 .4 . It is recommended that you run the program in Preview mode and review the Journal Entry Creation and Execution Report to verify the journal entries that will be created in the General Ledger Interface tables based on the mapping rules set up.

64 - . 48631059.0 RMS. Click OK.doc . 5. Ensure Single Request is selected. 3. Click on the Submit a New Request button. 4. Select Transfer Journal Entries to GL from the LOV.docxCardiff Cash Management V1.2.

8. 7.0 RMS. 48631059. Click on the OK button. Enter the required Parameters.65 - . The Parameters form will appear.docxCardiff Cash Management V1.6.doc .

You can review the status and output of the process by selecting View > Requests from the menu bar.docxCardiff Cash Management V1. Click on the Submit button to submit the request. 11.66 - . 48631059. 10.doc .9. Click No to the decision box.0 RMS.

doc . Click on the Find button.67 - .12.0 RMS. 48631059.docxCardiff Cash Management V1.

68 - . Run the AutoReconciliation program for the bank statement to reconcile the posted journal entries automatically. Once the program is complete follow the steps listed below. Manually reconcile the bank statement lines that were not reconciled automatically. 15.docxCardiff Cash Management V1. click on Refresh Data button until the process is completed. 16. 48631059.0 RMS. You will see your request in the list. 14.doc .13.

3.a line on the statement shows this rejected transaction. 6. To reconcile corrections and adjustments: 2. 3.0 RMS. 10.docxCardiff Cash Management V1. Select a statement and choose Review. Choose Lines.5" + Ta after: 0. In the Find Transactions form you will now have a checkbox available for Statement Lines.doc . 4. 2. 8. Background ± an electronic payment has been made out of AP± the debit to the bank account is shown on the statement and this has been reconciled tothe payment. + Start at: 1 + Alignment: Left + Aligned at: 0. 48631059. 4 R e c o r d i n g E x c e p t io n s A bank statement can contain information about NSF (non ±sufficient funds) and rejected receipts. Enter the query criteria. W hen you return to the Bank Statement Lines form you will notice that both lines are now reconciled.e. The bank statement may also contain errors that cannot be reconci against any transactions or corrections or adjustments led made by the bank. This payment has been refunded a few days later as the bank account details of the payee were incorrect . 4. Navigate to the Find Bank Statements window.69 - ™ ™ ™ ˜ 1. Select the require statement line and click on Reconcile. In this example we have both lines in the same bank statement. 7. For a tted: Outline num ered + Level: 1 + Num ering Style: 1. and transactions created outside Oracle Applications. Choose Find to see the Reconcile Bank Statements folder window containing the statements that meet your query criteria. 2. stopped payments. Click on the Find button. Both the original payment line and the rejected payment line are now unreconciled in their respective bank statements.2 . line amount.25" + Indent at: 0. or leave the criteria blank to query all existing statements.91" . 3. 9. To record a stopped payment: 1. Click in the miscellanous payment line and click on the Available button. The transaction will be unreconciled from the relevant bank statement line. 5.4 . Tick this checkbox and enter search criteria to find the relevant statement line i. The payment will be voided.

+ Start at: 1 + Alignment: Left + Aligned at: 0.5" + Ta after: 0. or leave the criteria blank to query all existing statements.70 - e y12.17. y16. Choose Lines. y14.doc . 2.91" . 3. Choose Find to see the Reconcile Bank Statements window containing the statements that meet your query criteria.25" + Indent at: 0.docxCardiff Cash Management V1. Select a statement and choose Review. y15. 11. Select the bank error line. Navigate to the Find Bank Statements window. e e d y11. Enter the query criteria.To record a bank error: y13. For a tted: Outline num ered + Level: 1 + Num ering Style: 1. Click on the Mark button.0 RMS. 48631059.

48631059.71 - .0 RMS. The statement line will now have a Status of Error.18.doc . Select Error to mark the line as a bank error.19.12.docxCardiff Cash Management V1. 13. Click on OK.

doc .docxCardiff Cash Management V1.0 RMS. If only one side of the error appears a journal will have to be entered that may then be reconciled to the error entry.72 - .Important Note The error functionality may only be used if both the debit error and a credit error appear on the same statement. 48631059.

48631059.2 .4 . The Rejected line should be reconciled to the reversed receipt that was generated in AR..73 - . This cheque has now been returned a few days later due to insufficient funds and a line on the statement shows thisrejected transaction.doc .0 RMS. 4. 2. Receipt reversal will be carried out by the AR team and then the reconciliation can be completed. Non Sufficient Funds by the AR team. The receipt will be reversed.5 R e c o n c ilin g R e v e r s e d R e c e ip t s In Cash Management you can reverse receipt transactions to account for NSF and rejected receipts. Note: If you have two statement lines for an NSF or rejected receipt (one for the original receipt and one for the reversal). Navigation Path: Bank Statements > Bank Statements and Reconciliation Steps: 1. The original bank statement line remains reconciled.e. you can reconcile the original receipt and the reversal in the order that you prefer. Background ± a cheque has been received. this reversal category will be flagged as NSF i. matched to a customer invoicein AR and banked ± the credit to the bank account is shown on the statement and this has been reconciled to the receipt.docxCardiff Cash Management V1. 3.

record exceptions.doc . created a standard receipt create miscellaneous receipts.Summary of module During this module you have learned how to: y y y y y complete bank reconciliation ± automatically and manually.0 RMS. 48631059.74 - . reconcile reversed receipts.docxCardiff Cash Management V1.

Navigation Path: Bank Reconciliation > Bank Statements and Reconciliation Steps: 1. you can review any reconciliation errors online from the Bank Statement or Bank Statement Line window. You see the Reconciliation Errors window. Click on Errors.5 .docxCardiff Cash Management V1. 48631059. 2. 6. 5. See the following chart for further explanation of any error. showing a list of all reconciliation errors for all statement lines.0 Is s u e R e s o lu tio n Overview After you run the AutoReconciliation program. 3. Click on Review. You can review all reconciliation errors for a statement.0 RMS. or the selected statement line if you are reviewing statement line errors.75 - . or just those errors that occurred for a specific statement line.doc . Select the statement to be updated. Click on Find. 4. Enter search criteria or leave blank to query bank all statements.

48631059.docxCardiff Cash Management V1. Click on Done. You can correct any reconciliation errors in the bank statement and rerun AutoReconciliation or reconcile the statement lines manually.7. 8.doc .0 RMS.76 - .

77 - .0 RMS.Summary of module During this module you have learned about: issue resolution. y 48631059.doc .docxCardiff Cash Management V1.

you should be able to: create banks and branches for use in AP create bank accounts for use in AP and AR y y Process Diagram Mana ement Account Start AP account ? A account ? es ncome ection En A ccount P aya le En tart A Ban Details to u lier Sort Co e exists ? es AP No Request Ban tatement et -u from Management Accounts Management Accounts Does Ban exist? es A Ban Branch to Ban Notify AP of Ban / Branch etu No etu Ban 48631059.78 - .6 .doc pr q p rr q r r q pp s vv s p w rp q p r q v q rrp q h vv w h q g f CE et-u Ban s an Ban Branches AP initiate Com lete Ban etu for u lier F inish v etu Payment Documents in Cash Management v etu Recei t Metho s / Classes etc in Receiva les r t r rv q q r Notify Accounts Paya le that account is set -u Notify Income ection that account is set -u s u t s r q q Arran e for Ban etu with Ban Setu GL egment Values etu Ban Account on Oracle No En es v p r q r pp r o q i No h g f CE etu Ban Account k j m l l n .0 B a n k A c c o u n t C r e a tio n ± In te r n a l o r S u p p lie r Objectives Upon successful completion of this module.0 RMS.docxCardiff Cash Management V1.

The majority of Banks and Branches in the UK should already be set -up in Oracle.docxCardiff Cash Management V1. Suppl accounts need to ier be linked to the supplier The bank branch must exist in CE before the bank account details . branches and bank accounts are being setup for internal use and supplier transactions Only the Management Accountants are allowed to set up . The supplier bank accounts need to be linked to the supplier site.79 - . 48631059. The supplier bank accounts need to be linked o the supplier site. can be added. Bank Accounts. Users should search for a Bank Branch using the Branch Number before setting up a new Bank / Branch as it may exist under a different name.doc . This process has been designed to ensure that banks and bank accounts are being setup for internal use and supplier transactions correctly and in line with policy. in order to be t able to execute electronic payments.Overview This process has been designed to ensure that banks. Supplier bank accounts where suppliers are the account holders. Two types of bank accounts are required: y y Internal bank accounts where Cardiff University is the account holder.0 RMS. in order to be able to e xecute electronic payments.

5" + Ta after: 0.25" + Indent at: 0. 48631059. Double click on Banks with your mouse or click on the Open button to open the Banks page.0 RMS.e.docxCardiff Cash Management V1.1 C re a tin g a B a n k Navigation Path: Setup > Banks >Banks Steps: 1.91" 2. Yorkshire%. 3.80 - y y y x .doc . For a tted: Outline num ered + Level: 1 + Num ering Style: 1.6 . Use bank sort code directory in order to identify banks not yet set up or search on ³bank name´ to determine those not yet set up i. + Start at: 1 + Alignment: Left + Aligned at: 0. 2.

Click on the Create button Fill in the following fields: 48631059.16" + Indent at: 1. Click on Go.91" + Ta after: 1. 5. 6. Expect to see ³No Results Found´ in Bank name.docxCardiff Cash Management V1.doc . 4.0 RMS.16" .81 - { y y z Country (Type United King then tab ± Country will automatically appear in full) Bank Name For a tted: Bulleted + Level: 1 + Aligned at: 0.3.

82 - .doc .7. You will see the following result 48631059.docxCardiff Cash Management V1. 8.0 RMS. Click on the Finish button when you have entered the required information.

9. 48631059.2 C r e a tin g a B a n k B r a n c h Navigation Path: Setup > Banks >Banks Steps: 1.25" + Indent at: 0.83 - } } } | .5" + Ta after: 0.11.0 RMS. Click on the Go button. If branch you require doesn¶t 12.doc . Click on the View Branches exist you must now the create branch icon. Double click on Banks with your mouse or click on the Open button to open the Banks page. 10. 3. + Start at: 1 + Alignment: Left + Aligned at: 0. Click on the Create button. 2.10. For a tted: Outline num ered + Level: 1 + Num ering Style: 1.13.docxCardiff Cash Management V1.12.6 .91" 11. 9. Enter search criteria for the bank you are trying to find.

17. Enter the Branch Type: Ensure this always defaults to ³ABA´ 20. Click on Finish.22. Enter the Branch Name: Enter sort.84 - .14.0 RMS.20.doc . Click on Continue.13.18. 14.16. Enter the Sort Code: As per sort code directory 18. 21. Following message will appear if successfully completed 48631059.17.code and branch title as appears in sort code book. Enter the BIC: As per sort code directory (Leave no gaps) 19. Enter Bank Name: Type the name exactly as it appears in sort-code book 15. Enter Country.15.docxCardiff Cash Management V1.19.21. 16.

docxCardiff Cash Management V1.85 - .48631059.0 RMS.doc .

docxCardiff Cash Management V1.5" + Ta after: 0.75" + Ta after: 1" + Indent at: 1"    ~ . Navigation Path: Setup > Banks >Bank Accounts Steps: y23. 23.24. Alternatively you can complete the steps in the previous section then click on the For a tted: Outline num ered + Level: 1 + Num ering Style: 1.91" Create Account icon to go straight to the next step of the process.doc . + Start at: 1 + Alignment: Left + Aligned at: 0. Enter the following fields if you have completed a search for the bank account otherwise the details will default in. 3. Double click on Banks Accounts with your mouse or click on the Open button to open the Banks page. and a Cash Clearing Account for each bank account you plan on reconciling. y 48631059.25. a Bank Charges Account.0 RMS.6 . 22.86 -  ~ Country For a tted: Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.3 C r e a t e B a n k A c c o u n t R e c e iv a b le s / P a y a b le s o r b o t h W hen creating Receivables/Payables bank accountsyou need to select a Bank Errors Account. 2.

y IBAN ± If one exists 48631059. Enter the following: 1.27.y Alternate Account name: This is the full title of the bank account i.91" + Ta after: 1.26.25" .docxCardiff Cash Management V1.doc .y y Bank Name Branch Name 24.28.0 RMS. You will see the following screen 25.e. Payables/ Receivables of both This will determine what the account will be used for.y Account name: This is the name of the account i.25" + Indent at: 1.e Cardiff University learn Visa bank account 2. Click on Next.y Currency 4.16" + Indent at: 1. Enter the following: oy Account Use: Select the option you require i. Click Continue.e LEARN Visa Account.87 -  € 1. IBCA For a tted: Bulleted + Level: 1 + Aligned at: 0.y Account Number: Eight digits i. 27. 26.29.e 70109119 3.16"    € oy Bank Account Owner For a tted: Outline num ered + Level: 2 + Num ering Style: Bullet + Aligned at: 1" + Ta after: 1.

Click on Create.30.docxCardiff Cash Management V1. Click on Save and Next. 9.5. The following screen will 7.31. Click on Cash appear.88 - . 10.32. look up icon to find out if the data exists. 8. Fill in all fields using the look up tool. 48631059.33.doc . 6.35.34. Refer to the related Bank Account details in the excel spreadsheet.0 RMS. Select the required Code Combination then click on the Select button.

Copy and paste the cash information into the Bank Charges field and amend the relevant data as per spreadsheet.doc .38. Enter the following. The following Screen will appe ar.37. Copy and paste the cash information into the Cash Clearing field and amend the relevant data as per spreadsheet. 15.40. 14.36.39.docxCardiff Cash Management V1.11. 13. 12.75" + Ta after: 1" + Indent at: 1" . Click on the Add Organizations Access button. y y Organisation 48631059.89 - ƒ ‚ Account Use For a tted: Bulleted + Level: 1 + Aligned at: 0. Click Save and Next.0 RMS.

Following screen will appear.44. Input any other required data with the exception of:18.41. You will see the following screen . 17.90 - . 48631059.43. Click on Apply.doc . 19.docxCardiff Cash Management V1.16. Click on Save & Next then click Finish.42.0 RMS. Click Continue.

0 RMS.docxCardiff Cash Management V1.20.91 - . You will now see confirmation that the account has been set -up. and will be listed with all bank accounts Note ± After setting up a Co -op bank account you will need to set up Transaction Codes to enable the automatic upload of banks statements to work.45. 48631059.doc .

for each bank account.4. payment batches. For a tted: Bulleted + Level: 1 + Aligned at: 1. select aTransaction Type from the list of values. A stopped transaction type matches only to Voided or Stopped payments in Payables or Oracle Payroll. The system displays the Bank Transaction Codes window. You should define a bank transaction code for each code that you expect to receive from your ank.25" + Indent at: 0.5" + Indent at: 1. The transaction type determines how Cash Management will match and account for transactions with that code.25" + Ta after: 1. Since each bank might use a different set of transaction codes.5" … 21. electronic funds tra nsfers. Bank statement lines are coded to identify the transaction type the line represents. such r as callback of check. bank information. For each transaction code you are defining. to one of the following Cash Management transaction types.6 .doc .25" + Ta after: 1.y Miscellaneous receipt: Receipts not associated with customer invoices. direct debits.4 S e t u p T r a n s a c tio n C o d e s To be able to load electronic bank statements or use AutoReconciliation feat you must define.y Receipt: Receipts such as received checks. youneed to map each code a particular bank uses. and bills of exchange.5" + Indent at: 1. or cleaed.Cash Management reopens the invoices you closed with the original receipt. … … „ y1. Alternatively. y y 48631059. wire transfers.y Payment: Payments such as generated or recorded checks. For a tted: Outline num ered + Level: 1 + Num ering Style: Bullet + Aligned at: 1. or payroll checks.25" + Ta after: 1. You can reverse these receipts by creating a standard reversal.docxCardiff Cash Management V1.5" … … „ … Stopped: Stopped payments previously entered. 3. the transaction codes that the University¶s bank uses to identify different types of transactions on its statements. such as interest received. such as an invalid bank account. generated. b A list of valid transaction codes for The Co -operative Bank is included in Appendix « 22.5" … „ 1. Select from the following list of values: 1. an NSF transaction type only matches to reversed receipts in Receivables. NSF (Non-Sufficient Funds): Receipts rejected by the bank because the accounts on which they were drawn had non -sufficient funds.5" + Ta after: 0. Navigate to the Bank Transaction Codes window. which includes bank account. For a tted: Outline num ered + Level: 1 + Num ering Style: 1. A rejected trans action type matches only to reversed receipts in Receivables. remittance batches. 23.y Miscellaneous payment: Payments not associated with supplier invoices. + Start at: 1 + Alignment: Left + Aligned at: 0. ure. such as petty cash transactions directly posted to cost a ccounts or bank charges.3. 3. such as petty cash transactions directly posted to revenue accounts. whose codes you are defining.0 RMS. W hen you match bank statement lines with transactions. select the bank.92 - … … „ y … Rejected: Receipts rejected for reasons other than non -sufficient funds. 2.5" + Indent at: 1. 2. In the Find Bank window. and a region for entering transaction codes.91" .2. you can query the bank accountnumber. For a tted: Outline num ered + Level: 1 + Num ering Style: Bullet + Aligned at: 1.

Choose Payroll Payments to reconcile statement lines to transactions in Oracle Payroll.6.0 RMS. Define each additional bank transaction code. Outgoing funds transfer from an internal bank account. Enter a Description of the transaction. Sweep In.8. 8. following the previous steps.7. 48631059.docxCardiff Cash Management V1. This bank transaction type identifies the receiving bank account. Save your work. to General Ledger journals.5.doc .9. 6. Choose Journal from the list of values to reconcile statement lines. 7. This bank transaction type identifies the originating bank account. Enter a Transaction Source for payment and receipt transactions. Choose Payables Payments or Receivables Receipts to reconcile statement lines to transactions in Oracle Payables or Oracle Rec eivables.y y 4. Sweep Out. Incoming funds transfer from an internal b ank account. 5. Choose Open Interf ce to reconcile statement lines to a settlements in Oracle Treasury or external transactions in the Reconciliation Open Interface. with the assigned transaction code. Enter the Code used by your bank.93 - .

0 RMS.Summary of module During this module you have learned howto: create bank accounts for internal use and supplier use y 48631059.docxCardiff Cash Management V1.94 - .doc .

doc .7 .docxCardiff Cash Management V1.0 R e p o rt s U s e d in C a s h M a n a g e m e n t Standard Reports Report Na me Purpose of the Report What insight does report give us? AutoReconciliation Transactions A vailable for Reconciliation Report Bank Statement Detail Report Bank Statement Summary Report Bank Account Reconciliation Bank Account Reconciliation Bank Account Reconciliation Bank Account Reconciliation 48631059.0 RMS.95 - .

doc .O v e r a ll C o ur s e S u m m a r y During the course of this lesson you have learnedhow to: y y y y y y Import bank statements Manually create bank statements Create bank accounts ± supplier and internal Reconcile bank statements ± manual and automatic Resolve issues Carry out reporting 48631059.0 RMS.docxCardiff Cash Management V1.96 - .

doc .docxCardiff Cash Management V1. 48631059..S u p p o r t / F ur t h e r In fo For further support or information pleasecontact «««««««««.97 - .0 RMS.

The GL date is not in an open or future period in Oracle Receivables. There is more than one matching payment in Oracle Payables. There is more than one matching payroll payment in Oracle Payroll. The charge amount cannot be greater than the tolerance amount. Document sequence is not set up for the receipt/payment method. The statement needs at least one of the following criteria to match. More than one open interface transaction number matches bank statement transaction number.0 RMS. Oracle General Ledger has more than one matching journal entry line.98 - . and all are missing: 1) transaction number.Appendix Bank Reconciliation Errors Error Code Explanation AP period not open or future The GL date is not in an open or future period in Oracle Payables.docxCardiff Cash Management V1.doc . 2) invoice number and agent name. You cannot reconcile a statement line that has a future value date. 3) invoice number and agent bank account. Oracle Payables has more than one matching payment batch. Oracle General Ledger has no journal entry line that matches the bank statement transaction number. AR period not open or future Charge amount exceeds Tolerance Duplicate journal entries Duplicate Open Interface transactions Duplicate payment batches Duplicate payments Duplicate payroll payments Duplicate receipts Duplicate remittance batches Duplicate statement lines Future value date Missing matching criteria No document sequence defined No matching journal entries 48631059. Oracle Receivables has more than one matching receipt. Please reconcile manually. There is more than one matching statement line. Oracle Receivables has one o more matching remittance r batches in.

0 RMS.docxCardiff Cash Management V1.99 - .doc .48631059.

Therefore.docxCardiff Cash Management V1. payment method. Oracle Payroll has no payroll payment number that matches the bank statement transaction number and account.100 - 48631059. Oracle Receivables has no receipt number that matche s the bank statement transaction number. No matching payment batch No matching payment for the invoice number and agent bank account No matching payment for the invoice number and agent name No matching payroll payments No matching receipts No matching receipt for the invoice number and the agent bank account No matching remittance batch No matching statement line No receivables activity or payment method for tolerance receipt Note: AP reconciliation acc ounting not enabled Payment method for bank account is invalid Error Code Explanation . bank errors. note that Oracle Payables option ³Account for Payment when Payment Clears´ is not enabled.Error Code Explanation No matching open interface transactions No matching payment The open interface has no transaction number that matches the bank statement transaction number. and does not account for bank charges. The payment method for the bank account is invalid. However. Oracle Receivables has no remittance batch number that matches the bank account statement transaction number. Oracle Payables has no matching payment for the invoice number and the agent name. You can reconcile this payment and Payables will update the payment status to Reconciled but Unaccounted. Oracle Payables has no payment batch number that matches the bank transaction number. Payables accounts for the payments and gains/loss only at payment issue time. AutoReconciliation cannot create a miscellaneous receipt for the tolerance amount for this NSF line because at least one of the following parameters were not entered at program submission: receivables activity. Oracle Payables has not matching payment for the invoice number and the agent bank account.0 RMS.doc . or gain/loss at payment clearing time. Oracle Payables has no payment number that matches the bank transaction number. A matching statement line can be matched. Oracle Receivables has no receipt number that matches the invoice number and the agent bank account number.

The receipt history shows that the receipt has been reversed. please try again later. this transaction line code is payment The payroll payment is voided in Oracle Payroll. Please enable ³Use Reconciliation Open Interface´ in the System Parameters window. You have initiated a stop on the payment in Oracle Payables. However.Receipt already reconciled The receipt has already been reconciled to statement line. The receipt history shows that the receipt has not been remitted. Please try again later Voided Voided (Payroll) 48631059. The statement line has a transaction code identifying it as NSF.docxCardiff Cash Management V1. You can match to a voided payment only if the transaction code is ³Stopped´. The statement line can be matched to a payment only if the payment had been voided or a stop initiated.101 - . Please try again later The transaction is currently in use. The payment has not been voided or stop initiated. However.doc . However. please try again later.0 RMS. You can match to a stop initiated payment only if the transaction code is ³Stopped´. The payment is voided in Oracle Payables. The receipt history shows that this receipt has not been reversed. The transaction is currently in use. The statement line is currently in use. However. You can match to a voided payment only f the transaction code is i ³Stopped´. this transaction line code is payment Stop initiated Stopped statement line The statement line is currently in use. The statement line has a transaction code identifying it as a receipt. Receipt is not reversed Receipt not remitted Receipt reversed Reconciliation Open Interface not enabled Statement line amount is not within the The statement line amount is not within the tolerance tolerance range range. this transaction line code is ³Payment´. the statement line is ³Stopped´.

0 RMS.Bank Transaction Codes Below are the GTSA transaction codes used in BIB.doc .docxCardiff Cash Management V1.102 - .BACS Recall CHAPS Credit Transfer In Book Transfer Credit Misc Credit Direct Debit Cheque CHAPS Debit Sweep Out Transaction Source AR Receipts AR Receipts AR Receipts AR Receipts Journal Receipt Receipt Sweep In 195 205 206 AR Receipts Journal Cash Management AR Receipts Journal AP Payments Journal Cash Management Journal Cash Management Journal Receipt Payment Payment Payment Sweep Out 399 455 475 495 500 Payment Sweep Out 501 506 Transfer Out Book Transfer Debit Bank Applied Charges Standing Order Voucher Payment 524 Payment Payment 527 980 Journal Journal 48631059. these codes help identify the type of transaction being imported into Cash Management during the bank statement import process. Transaction Transaction Description Type Code Receipt Receipt Receipt Receipt Receipt 155 165 166 171 173 Credit BACS Credit ACH Settlement Receipt Credit .

Below are the UKBA transaction codes used inBIB. BIB Code Meaning

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Navigation Reference
Understand icons Objective
To understand the toolbar icons

Toolbar Icons

Action
New Record Find

Menu Option
Edit + New Record View + Find

Function
Creates a New Record Displays Find W indow to search for data in a field Returns to Navigator W indow

Navigate To

View + Show Navigator File + Save File + Next Step

Save Next Step

Saves any pending changes Updates the Process flow in Navigator by advancing to the next step in the process Prints current Screen to default printer Close the current open form/ window Cuts the selection to the Clipboard Copies the selection to the Clipboard Pastes the from the Clipboard into the current field Clears data for current record in W indow Deletes the current record if allowed Opens a larger editing window for the current field Takes you to a pre-defined custom form Opens the Translation

Print

File + Print

Close Form Cut Copy Paste

File + Close Edit + Cut Edit + Copy Edit + Paste

Clear Record

Edit + Clear Form

Delete Record Edit

Edit + Delete Record Edit + Edit Field

Zoom

View + Zoom

Translations

Edit + Translations

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Attachments

Edit + Attachments

Allows a document to be attached to a record such as a note to a PO Indicates that a note or notes are attached to a record Displays Folder Tool Palette with further options Displays General Help for the current application

Attachments

Edit + Attachments

Folder Tools

Folder + Option

W indow Help

Help + W indow Help

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docxCardiff Cash Management V1. use Ctrl K to display the following list on the screen.Understand keyboard shortcuts Objective y To understand keyboard shortcuts To display a list of keyboard shortcuts in Oracle.doc .106 - .0 RMS. Function Block Menu Clear Block Clear Field Clear Form Clear Record Commit Count Query Delete Display Error Down Duplicate Field Duplicate Record Edit Enter Query Execute Query Exit Insert Record List of Values Next Block Next Field Next Primary Record Ctrl+B F7 F5 F8 F6 Ctrl+S F12 Key Ctrl+Up Shift+Ctrl+E Down Shift+F5 Shift + F6 Ctrl+E F11 Ctrl+F11 F4 Ctrl+Down Ctrl+L Shift+PageDown Tab Shift+F7 48631059.

doc .0 RMS.107 - .Next Record Next Set of Records Previous Block Previous Field Previous Record Print Return Scroll Down Scroll Up Show Keys Up Down Shift+F8 Shift+PageUp Shift+Tab Up Ctrl+P Return PageDown PageUp Ctrl+K Up 48631059.docxCardiff Cash Management V1.

to reveal either the full list because it is a small or a blank list window if it is a long list. o an item from the list is acceptable data for the list.docxCardiff Cash Management V1. nly There are 3 types of processes for List of Values data entry y y y Short List of Values Long List of Values A Date Field The LOV opens a Find W indow.108 - . a small grey box will be displayed at the right end of the field. 48631059. If a list of values exists for the current field. If the field is a LOV field.doc .0 RMS.Enter Data Objective Oracle requires data entry either as free format or by selecting a value from a list for the specific field.

the whole list will appear allowing the user to simply select the required item from the list to the field.A Short List of Values W hen the LOV icon is accessed.0 RMS.doc . Figure 1 : Short List of Values A Long List of Values If the list of values is long enter your search criteria based upon the information you already have. nd 48631059.docxCardiff Cash Management V1. down.109 - . left a right around the list. For instance the number begins with 99 Enter 99% Click on Find Scroll Bars allow movement up.

The arrows on the left hand side move by one month at a time.A Date Field If the field is a date field and LOV is selected then a calendar will be displayed allowing the user to select the required date.0 RMS. The arrows on the right hand side move by one year at a time and the blue box highlights the currently selected date.doc . Figure 2 : Calendar Arrows are used to move between mo nths and years.docxCardiff Cash Management V1.110 - . 48631059.