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All Funds Estimated Revenues and Expenditures
Timberland Regional Library
Table of Contents
Acknowledgements Description of District Framework Introduction to Timberland s 2011 Budget Public Service Resources . 2 3 .4 . 5-6 .7 ..8
2011 Estimated Revenues and Appropriations All Funds (Summary).... General Fund: 2010 and 2011 Final Condensed Budgets 2011 Estimated Revenues (Detail) 2011 Estimated Revenues Notes How Timberland Earns Each $1.00 Levy Rates Bar Graph (2000 to 2011).. Timber Taxes & Sales Trend Graph (1998 to 2011 proj.) 2011 Estimated Expenditures 2011 Estimated Expenditures Notes How Timberland Spends Each $1.00 Building Fund: Estimated Resources and Uses Auto Circulation Fund: Estimated Resources and Uses Unemployment Compensation Fund: Estimated Resources and Uses Gift Fund: Estimated Resources and Uses
.9 10 .. 11 12 . 13 ..14 15 16 17
Timberland Regional Library Board of Trustees:
Bob Hall, President Emmett O Connell Stephen Hardy John E. Braun Tom Schaeffer Judy Weaver Edna J. Fund, CRC
Budget Prepared by:
Mike Crose, Library Director Sally Nash, Manager, Public Services Gwen Culp, Manager, Information Technology Rich Park, Manager, Human Resources Jeff Kleingartner, Manager, Communications Judy Covell, Manager, Collection Services
With Assistance From:
Ellen Duffy, Youth Services Coordinator Tim Mallory, Reference and Adult Services Coordinator Rick Homchick, Business Manager
Description of the District
Timberland Regional Library (TRL) provides library services to the residents of five counties in Southwest Washington State: Grays Harbor, Lewis, Mason, Pacific and Thurston Counties. TRL is an Intercounty Rural Library District and is funded by property taxes and timber sales in the 5-county area. In the late 1960 s, the Washington State Library Commission initiated a demonstration project to improve library services in Grays Harbor, Lewis, Pacific and Thurston counties in response to requests from the counties residents. Through this cooperative effort, library services were consolidated to create a more efficient and economical regional operation, to increase the size of the library collections and to provide service for the first time in several rural communities. Citizens voted in November, 1968 to unite the five counties into one library district, the Timberland Regional Library (TRL). TRL services started in 21 libraries with Becky Morrison as the first Executive Director. Since 1968 TRL has provided information, reading and lifelong learning services at 27 libraries and 7 library service partner locations by offering nearly 1.7 million items to more than 400,000 people. The library system is funded mainly by local property taxes with additional income from timber sale taxes. Not only were community libraries added when opportunities and dollars permitted, but the library has proactively introduced state-of-the-art electronic services in order to provide residents with the best available library service; to provide access to all, regardless of physical limitations or geographic location; and to increase the potential of success for everyone in the system s five counties.
Library Mission Statement
Timberland Regional Library provides: Information, Resources, Services, and Places Where all people are free to: Read, Learn, Connect, and Grow
Library Vision Statement
For every reader, the best book For every question, the best answer For every need, the best resource For every encounter, the best experience For every library dollar, the best value For every person, a place to belong
Approved by the TRL Board of Trustees, March 23, 2005
An Introduction to Timberland Regional Library s 2011 Budget
It s difficult to present a 2011 budget without repeating the same negative, economic data we ve heard over the last few years, exemplified by our Governor s recent presentation of a budget she hates and, in places, considers amoral. Despite those elements, Timberland is at a place where we can also focus on the positives. Through the adversity of the last few years we have been reminded of just where the core strengths of Timberland Regional Library exist, its staff and its patrons. Oddly enough, in 2009, the year we were celebrating Timberland s 40th anniversary, was the same year we began to question its future. While fondly remembering the days of bookmobiles, we were forced to look forward and conduct a complete re-examination of how we work. Review was made of every function, searching for efficiencies and struggling for savings without sacrificing the quality of our public services. Throughout Timberland, contributions were made in creative, thoughtful ways that put the focus squarely on the public s need in times of limited resources. Town hall meetings were held, discussion groups were created, public comments were noted and task forces were built to gather information and institute new ideas to confront an economy that wasn t only in a recession but in a resetting. As a result of our planning and many changes to library operations, in 2010 we achieved financial equilibrium. Hard decisions were confronted which resulted in a great deal of the burden being placed on the shoulders of front-line staff members. In a fluid situation we learned a great deal. As Louisa May Alcott once said, I am not afraid of storms, for I am learning to sail my ship. A reminder of storms past are as follows: 2009 y y y y y y y 2010 y y y y Symphony replaced Horizon as Timberland s integrated library system. Launched new TRL website. Library Director search which led to the hiring of Michael Crose. New telephone and network system planning and discussion completed in preparation for 2011 installation. 5 Open library hours reduced by 126 hours. Sunday library hours eliminated. Substitute and extra hours were all but eliminated. Temporary hiring freeze holding multiple positions open. Patron holds and check-outs limited. Overdue fines charged for the first time in Timberland s history. Revised budget reduced General Fund expenditures 4.5% or $888,492.
As we look forward to 2011 the overall goal is to maintain the stability found in 2010, carry forward core services as structured in 2010, maintain Timberland as a patron focused organization and keep sharpest focus for the front lines. The principle of saving jobs to the best extent possible when confronted with difficult decisions will continue. Major initiative includes the following: 2011 Major initiatives: y Major telephone and network system upgrade in January and February 2011. The last major expenditure of this type was 10 years ago. Review staff levels within peer groups. Continue co-operative efforts with like agencies reaching further out into our communities. Expand opportunities in Children, Teen and Adult Services. All Staff Training Day 2011. It s important to meet at least once a year. Directed by Human Resources but presented as a staff event utilizing internal talents once again. Provide opportunities for training and professional advancement for staff. Join the Early Learning Public Library Partnership, a key to early learning. Working with tribal communities as strategic partnerships. Develop a long-range plan and methodology for annual evaluation and ongoing updates. Facility evaluation for ADA compliance (Sally Nash is ADA Compliance Officer). Facilities planning for Ocean Park and Oakville. Finalize contract negotiations with staff. Materials budget maintained at just under 14%.
y y y y y y y y
With anticipation of minimum revenues and maximum change we present Timberland Regional Library s 2011 budget as the foundation for long-range planning. Special thanks to all who have contributed, to our patrons for their continuing support and to our amazing staff who have helped carry us through this storm.
Public Service Resources
Public Service 172.075 FTEs
Grays Harbor 29.675 FTEs
Lewis 28.65 FTEs
Mason 22.475 FTEs
Pacific 15.35 FTEs
Thurston 75.925 FTEs
Aberdeen 10.925 FTEs
Amanda Park 1.6 FTEs
Centralia 13.375 FTEs Chehalis 5.875 FTEs
Hoodsport 1.8 FTEs
North Mason 6.25 FTEs
Ilwaco 3.1 FTEs Naselle 2.65 FTEs
Lacey 23.725 FTEs Olympia 24.9 FTEs Tenino 3.2 FTEs Tumwater 16.6 FTEs Yelm 7.5 FTEs
Elma 3.6 FTEs Hoquiam 4.05 FTEs McCleary 1.7 FTEs Montesano 3.5 FTEs Oakville 1.8 FTEs Westport 2.5 FTEs
Mt View 2.125 FTEs Packwood 1.775 FTEs Salkum 2.2 FTEs Winlock 3.3 FTEs
Shelton 14.425 FTEs
Ocean Park 3.25 FTEs Raymond 4.0 FTEs South Bend 2.35 FTEs
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