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STUP Consultants P. Ltd.

Pre-qualification form for the Construction of the New National
Assembly Building at Banjul, The Gambia

NOTICE INVITING APPLICATION FOR PRE-QUALIFICATION OF CONSTRUCTION AGENCIES

The Government of Gambia has received a credit under the Indian Line of Credit financed by EXIM Bank of India for the
development towards the cost of construction of the New National Assembly Building at Banjul, The Gambia (West Africa).

STUP Consultants P. Ltd., on behalf of the Ministry of Works, Construction & Infrastructure, The Republic of Gambia, invites
application for empanelment of contracting agencies having operations in India/Internationally for the construction of the above
referred Assembly Building. The brief scope of work includes construction of multi-storied building (G + Two) involving Civil
works, Façade Finishing, Interior Finishing, MEP works, etc. with completion period of 12 months.

Bidders who fulfill the following requirements shall be eligible to apply.
1) The Construction firms shall be of International repute having past experience of executing similar works (Civil,
Structural, Structural Glazing & Cladding Systems, Sky frame roofing, Interior Finishing / furnishings, External
Development Works, Water Supply & Drainage Systems, Fire Fighting Systems, Electrification Systems, HVAC Systems,
Diesel Generator System, Elevators etc.) for Hotels / Hospitals / Corporate / Institutional / Assembly / Parliament
Buildings) in India/Internationally during the last Five years.
2) Should have satisfactorily completed as on 31/12/2009.
a) three similar works as prime contractor each costing not less than US$ 5.5 Millions or
b) two similar works as prime contractor each costing not less than US$ 8.00 Millions or
c) one similar work as prime contractor each costing not less than US$ 11.00 Millions
during the last Five years.
™ The word similar completed works means multistoried Hotels / Hospitals / Corporate /
Institutional/Assembly/Parliament Buildings in India/Internationally having a built-up area not less than 3500 sqm
(individually/aggregate of number of works mentioned in each of criteria (a), (b) or (c) above) and at least one
building should consist of Ground plus Two upper floors with Civil, Structural, Structural Glazing & Cladding
Systems, Sky frame roofing, Interior Finishing / furnishings, External Development Works, Water Supply & Drainage
Systems, Fire Fighting Systems, Electrification Systems, HVAC Systems, Diesel Generator System, Elevators etc.
incorporating advanced Architectural & Structural design concepts giving rise to multi geometrical / dimensional
forms, both in structural shell & external facades and with all modern services / amenities. (Proof of similar works
executed shall be furnished along with photographs / views to substantiate the multi geometrical / dimensional profile
of the buildings, duly certified by the client)
3) Should have had average annual financial turn over of US $ 7.00 Millions on construction works during the last three
consecutive years ending 31st March 2009.
4) Should not have incurred any loss in more than two years during the last five years ending 31st March 2009.
5) Should have a solvency of not less than US$ 5.50 Millions
6) The contractor should have done themselves or should have experience of working with specialized agencies such as
structural glazing & cladding systems and other specialized MEP agencies in at least one of the multi-storied building
constructed by them.
7) Should have ISO 9000 / 14000 certification

Desirous Bidders may obtain pre-qualification document from the Office of STUP Consultants P. Ltd., 1004-5, Raheja Chambers,
213, Nariman Point, Mumbai 400 021, Tel: +91 22 40868686, email: mumbai@stupmail.com, from 4th March 2010 on payment of
Rs.500/- (Rupees Five Hundred Only) in cash or download the PQ document from the web site
http://www.stupco.com//html//PQDoc.htm and submit the duly filled in document in sealed envelope along with a demand draft of
Rs.500/- (Rupees Five Hundred Only) from any Scheduled Commercial Bank in favour of M/s. STUP Consultants P.Ltd., payable at
Mumbai on or before 12th March 2010 up to 15.00 hrs.

Application for pre-qualification supported by prescribed proformas should be submitted in sealed envelope duly superscribed with
the name of work and due date of opening. The applications will be received on or before 12th March 2010 up to 15.00 hrs by the
Office of STUP Consultants P. Ltd, 1004-5, Raheja Chambers, 213, Nariman Point, Mumbai 400 021.

If any information furnished by the applicant is found incorrect at a later stage, he shall be liable to be debarred from bidding process
/ taking up the work with the Client. The Client reserves the right to verify the particulars furnished by the applicant independently.

The Client reserves the right to reject any prospective application without assigning any reason and to restrict the list of pre-qualified
Contractors to any number deemed suitable by him, if too many applications are received satisfying the basic criteria.
Sd/-
Associate Director
STUP Consultants Pvt. Ltd.

THE REPUBLIC OF THE GAMBIA

STUP Consultants P. Fire Fighting Systems. Proof of the same shall be attached along with this application 1 . Ltd.QUALIFICATION OF CONTRACTORS FOR THE CONSTRUCTION OF THE NEW NATIONAL ASSEMBLY BUILDING AT BANJUL. THE GAMBIA (WEST AFRICA) PRE-QUALIFICATION DOCUMENT 1. Diesel Generator Systems. Structural Glazing & Cladding Systems. Water Supply & Drainage Systems. The Building consists of Ground plus Two upper floors with Sky frame roofing. General Civil Engineering Construction. Sky frame roofing systems. Pre-qualification form for the Construction of the New National Assembly Building at Banjul. The scope of work will include but not be limited to RCC. Applications for pre-qualification are invited from experienced and competent contractors having operations in India/Internationally for the execution of the work detailed hereinafter for the construction of the proposed New National Assembly Building at Banjul. External Development Works. should apply for prequalification in the manner set out in this document. The Gambia. Republic of The Gambia (West Africa). Elevators and other ancillary items of work. The tender documents will be issued only to those contractors who are prequalified under this procedure. Interior Finishing / Furnishings. Reputed contractors who have successfully executed similar works (for Hotels / Corporate / Institutional / Assembly / Parliament Buildings) in India / Internationally who intend to bid for the entire contract package. Electrification Systems. Preference will be given to Bidders who have past experience of executing similar works in Africa.0 INTRODUCTION The Government of Gambia has received a credit under the Indian Line of Credit financed by EXIM Bank of India for the development towards the cost of the construction of the New National Assembly Building at Banjul. HVAC Systems. The Gambia PRE.

Elevators etc. SITE ADDRESS : Near Secondary High School. Ltd. The Gambia 2. HVAC Systems. New Delhi 110 058 TELEPHONE : (011) 45616200 FAX : (011) 25507017 Email : delhi@stupmail. Banjul.0 NAME OF WORK : Civil.STUP Consultants P. The Gambia.0 CLIENT NAME : The Permanent Secretary ADDRESS : Ministry of Works.com 5. Pre-qualification form for the Construction of the New National Assembly Building at Banjul. Janakpuri District Centre. Ltd. Fire Fighting Systems. Diesel Generator Systems. Sky frame roofing. Janakpuri District Centre. The Gambia.com 4. 11th Floor. New Delhi 110 058 TELEPHONE : (011) 45616200 FAX : (011) 25507017 Email : delhi@stupmail. Electrification Systems. Ltd ADDRESS : Vishal Towers. Water Supply & Drainage Systems. for the proposed New Assembly Building at Banjul. Period of Completion : 12 (Twelve) months including intervening monsoon. Structural Glazing & Cladding Systems. Kanifing. External Development works. The Gambia TELEPHONE : (220) 4375787/4396111 FAX : (220) 4375765 EMAIL : dosworks@yahoo. ADDRESS : Vishal Towers.0 CONSULTANT NAME : STUP Consultants P. West Africa 2 .com 3. Construction & Infrastructure MDI Road. 11th Floor.0 PROJECT MANAGEMENT CONSULTANT (PMC) NAME : STUP Consultants P.Banjul.

etc. The programme of work envisaged for the contract is as follows: Call for Tenders Award of Contract Period of Completion About one month after About one month after 12 Months pre-qualification receipt of tender 7. 7.0 SALIENT INFORMATION 7. Further the Conditions of Contract stipulates interim and final payments will be determined by measurements. preparation of shop drawings for MEP Services.7 The law governing the contract will be the Gambian Law. shall be made as per relevant standards. 7.3 Transportation / communication facilities : The site is approachable by all weather roads. Retention Money etc.STUP Consultants P. Pre-qualification form for the Construction of the New National Assembly Building at Banjul. Ltd.2 Earnest Money Deposit. applying the rates and prices in the Bill of Quantities. Initial Security Deposit.5 The tenders will be in prescribed form for Item Rate.0 PROGRAMME OF WORKS Applicants who have been pre-qualified will be informed in writing.4 Geology of the site : The site is an open level land of very soft type alluvial soil and the proposed development will consist of site grading by filling up with sand and soil so as to prepare elevated formation levels for construction of buildings. 7. Part-I: General Conditions of Contract for Works of Civil Engineering Construction”. 7. 7. 7. reprinted in 1992 with further amendments. 3 . 7. However design / detailing of structural glazing.1 The Bidding document for the construction will be based on the “Conditions of Contract. The language in which the contract will be executed and operated will be English. The contractor will not be required to prepare the detailed design.8 Neither the Notice inviting Pre-qualification application nor the Pre-qualification document shall form part of the contract agreement to be entered subsequently between the successful Bidder and the Client. The Gambia 6. fourth edition -1987.6 All works shall conform to the specifications of British Standards and other relevant International Standards or equivalent standards mentioned in the contract documents or as approved by the Client. prepared by the “Federation Internationale des Ingenieurs-Conseils (FIDIC) subject to variations and additions set out in “Part-II : Conditions of Particular Application”. roads and other infrastructure works for the proposed facility. shall be carried out by the Contractor based on the preliminary details furnished by the Consultant. The information furnished herein is only indicative and must be considered only as advance information to assist the prospective Bidder to decide whether or not to apply for prequalification.

STUP Consultants P.1. 8. applicant shall enclose latest copies of brochures and technical documentation giving additional information about the applicant. 8. Pre-qualification form for the Construction of the New National Assembly Building at Banjul.Q Document) as detailed below complete in all respects should be submitted on or before 15. conferences.1. Each page of each schedule should be clearly marked in the right top corner in the following manner: Schedule . in providing clarification or attending discussions.1.1.'A' Page . P. or site visits will be reimbursed by the Client.1 Pre-qualification Document are as listed below : (a) Prequalification application (b) Schedule ‘A’ Structure & organization (c) Schedule ‘B’ Financial Statement (d) Schedule ‘C’ Joint Venture (e) Schedule ‘D’ Resources .1 Pre-qualification Document (P.3 If necessary. 8.Q Document without the specified number of copies is liable to be rejected.2. 4 .'A' Page . Ltd. at the address indicated in the Notice Inviting applications.'A' Page . Schedule . …… (Name of Work …… ……".1. additional sheets can be added to the schedule.2 No costs incurred by applicant in making this offer.3 etc.4 Some of the Schedules may require attachments.5 While submitting the schedules. The Gambia 8.00 hours on 12/03/2010 to the Office of M/s STUP Consultants P Ltd.personnel (f) Schedule ‘E’ Resources .0 INSTRUCTIONS TO APPLICANTS 8.1. and shall show name and address of the Applicant.equipment & plant (g) Schedule ‘F’ Resources – other (h) Schedule ‘G’ Experience geographical (i) Schedule ‘H’ Experience – relevant project completed (j) Schedule ‘J’ Experience – all projects in hand (k) Schedule ‘K’ Additional Information (j) Affidavit 8. Schedule .1. Such attachments should be clearly marked in the manner indicated below: Attachment-1 to Schedule-'A'.6 Each page of pre-qualification document shall be duly signed by the Applicant or his authorised representative. at the address indicated in the Notice Inviting applications above so as to reach on or before the time and date specified in the Notice inviting Pre-qualification of contractors. 8.2 Method of Submission : One set of the entire pre-qualification documents shall be sealed in an envelope and submitted to the Office of M/s STUP Consultants P Ltd. The envelope shall be superscribed as "Application for Pre-qualification ……. Attachment-2 to Schedule-'A' etc. 8. 8.

Nariman Point. Specialised Agencies those who have tie-up with any Bidders for pre- qualification shall not be eligible for Bidding as prime contractor. following may be contacted: a) The Associate Director STUP Consultants P. 8.STUP Consultants P. 5 .8 For specialized items like Water Supply & Drainage Systems. Fire Fighting Systems. the main contractor shall be solely responsible for the entire work including the work of specialized agencies. or by a partner holding the power of attorney for the firm for signing the application.400 021.11 If the application is made by a partnership firm.7 Back-up by the specialised agencies may be permitted subject to the specific approval of the Client. If any particular query is not relevant. Structural Glazing & Cladding Systems. current address of the firm and the full names and current addresses of all the partners of the firm shall also accompany the application. 8. it shall be signed by all the partners of the firm with their full names and current addresses. The Gambia 8. 8. 8. 8. in which case a certified copy of the power of attorney shall accompany the application. 8. Tel: 40868686 Fax: 2204 8424 Email: mumbai@stupmail. All payments shall be made only to the main contractor. A certified copy of the partnership deed.9 Contractor shall not sublet / sub contract any part of the work. 8. Ltd.com 8. Mumbai .3 Joint Ventures / Consortium supported with registered agreement will also be eligible for participating in the Bid. Raheja Chambers 213. client reserves the right to pre-qualify vendors separately. without prior written consent of the Client.5 The language for submission of pre-qualification bid shall be English. Electrification Systems.. HVAC Systems.6 The enclosed schedules should be filled-in completely and all questions should be answered. Ltd. Pre-qualification form for the Construction of the New National Assembly Building at Banjul. However. it should be replied as 'not applicable'.10 For any clarification. 1004&5. etc. from whom the prime contractor has to procure the items for the work.4 Incomplete applications are liable to be rejected.

Such limited company or corporation will be required to furnish satisfactory evidence of its existence before the contract is awarded. Ltd.1 The pre-qualification shall be considered to ascertain whether the bids: i) meet the eligibility requirements. A legal document in the form of an affidavit to this effect. ii) have been properly prepared and signed. even after the pre-qualification of potential Bidders has already been carried out. all Bidders are duty bound and shall include a statement of the changes that may have occurred since pre- qualification. other resources including personnel and equipment. have been engaged as Design Consultants and Project Management Consultant for the project. financial position / arrangements.15 The pre-qualified applicants while submitting the bids for the works shall again be required to provide satisfactory evidence in respect of the information furnished by them in their application for pre-qualification regarding their structure and organisation.12 If the application is made by a limited company it shall be signed by a duly authorised person holding the power of attorney for signing the application in which case a certified copy of the power of attorney shall accompany the application.STUP Consultants P.16 (i) M/s. prescribed in the Schedule has to be furnished alongwith the prequalification application.. 6 . and v) are otherwise generally in order. iii) contain all the details called for and are in proper format iv) are accompanied by required authorisation. contract work shall be awarded to the successful tenderer only on the basis of a careful scrutiny of all the above information furnished by the applicant. 8. The applicants also should not have any association with M/s.13 The information furnished must be sufficient to show that the applicant is capable in all respects to successfully complete the envisaged work.17 Evaluation of Application for Pre-qualification 8. The Gambia 8. at financial and managerial level. STUP Consultants P.14 The applicant is required to visit the project site before submitting the financial bid document.17. Ltd. 8. Pre-qualification form for the Construction of the New National Assembly Building at Banjul. experience as well as work in hand etc. The said firm should not be engaged as consultant to the Contractor on this project. with particular reference to the various items listed above and that furthermore. 8. 8. STUP Consultants P. The applicants attention is explicitly drawn to the fact that. Ltd. 8.

The available bid capacity will be calculated as under.STUP Consultants P. iii) Structure and organisation of the firm to provide the evidence of ability of handling the construction of Similar Works. 7 . Pre-qualification form for the Construction of the New National Assembly Building at Banjul. v) Resources of the firm including personnel of requisite qualification and equipment in sufficient quantity of the required type. N = Number of years prescribed for completion of work for which pre-qualification application has been invited. vii) Any other information supplied by the firms applying for prequalification. B= Value of existing commitments and on-going works to be completed during the period of completion of work for which pre-qualification has been invited. iv) Solvency certificate from any Scheduled Commercial Bank for US$ 5. ii) The available bid capacity of the Bidder should be more than the cost of the work.00 Millions taken over the last three financial years. viii) The applicant shall submit an attested copy of the latest and valid income tax clearance certificate along with the application. Assessed Available Bid Capacity = (A x N x 2 – B) Where A = Maximum value of civil engineering works executed in any one year during the last seven years taking into account the completed as well as work in progress.50 Millions. The Gambia 8.2 The criteria for making assessment of the capability of the firms which have applied for the prequalification will also include the following items: i) Average annual turnover of at least US $ 7. vi) Experience of the firm for constructing works of similar type and nature as well as prompt completion of works undertaken. Ltd.17.

The qualification of the applicants will be evaluated under the following criteria by scoring method on the basis of details furnished by them. 8 . Sr. marks assigned for each criteria group and 70% marks in the grand total which may be relaxed depending upon the number and capability of the applicants.18 The decision of the Client to accept or reject any application will be final. Criteria a) Financial strength b) Experience in similar nature of work during last five years c) Performance on works d) Personnel and Establishment e) Plant & Equipment The minimum score needed by an applicant to be considered for pre-qualification is 60% of the max.No. 8. The Client reserves the right to reject any or all pre-qualifications without assigning any reason.17. Pre-qualification form for the Construction of the New National Assembly Building at Banjul. The Gambia 8. Ltd.STUP Consultants P.3 Methodology of Evaluation All Applications for pre-qualification received will be assessed for their merits and demerits.

The Gambia PRE-QUALIFICATION APPLICATION Description of Works : The Construction of the proposed New National Assembly Building at Banjul.STUP Consultants P.Ltd. 2) Evidence of authority to sign. We. Date : (Signature of Applicant) including title and capacity in which application is made with seal. Nariman Point Mumbai-400021 Dear Sir. It is certified that the information furnished in this document is authentic. 3) Latest Brochures. Encl. understand that Client reserves the right to reject any or all applications without assigning any reason thereof. 9 .: 1) Schedules duly filled in the prescribed form. Having examined the Pre-qualification document including scope of works and time frame of construction. To The Associate Director. Ltd. we hereby submit all the necessary information and relevant documents for pre- qualifying us for bidding for the above mentioned work. The Gambia. Raheja Chambers 213. STUP Consultants P. 1004. Pre-qualification form for the Construction of the New National Assembly Building at Banjul.