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Short title: These rules shall be called State Institute of Medical Education and Technology Administrative Staff Career Improvement Rules. 1.1 These rules shall be applicable to the Administrative Staff of the Institute. 2. Definitions Unless the context otherwise requires, Assessment Committee means Committee constituted under Rule 13 of these rules to assess the performance of employees for promotion. Director means Director of the State Institute of Medical Education and Technology Institute means State Institute Medical Education and Technology, Thiruvananthapuram. Registrar means Registrar of the Institute 3. There shall be a system of assessment promotion from one grade to the next higher grade as provided under these rules irrespective of the occurrence of vacancies in the higher grade. The sanctioned strength of staff in a particular category of posts shall remain unchanged. Note: i. The system of merit promotion from one grade to the next higher grade envisages only career improvement without involving change of duties or positions and the sanctioned strength under each category of posts shall remain unchanged. ii. When a vacancy arises in a category, the recruitment shall only be to the lowest grade in that category 4. Assessment promotion in respect of a particular employee in a group shall be restricted to grades in that group. 5. Service for assessment in a particular grade shall be services that count for increment under the Service Rules of the Institute in that grade. All periods of leave including periods of Leave Without Allowance shall be counted as service, only to the extent they count for increment. 6. Employees under suspension or against whom disciplinary proceedings are pending shall not be eligible for assessment until the disposal of the disciplinary proceedings. Employees not considered for assessment due to suspension or disciplinary proceedings if subsequently exonerated of the charges shall be assessed at the first opportunity. Assessment promotion in such cases shall be given if found fit with retrospective effect from the due date in which the employee would have normally been assessed but for the suspension and disciplinary proceedings. Persons punished by disciplinary proceedings shall be considered for assessment only after the period of punishment. -44-
iii.2 (Appendix . Accounts Officer and higher categories. The composition of the Assessment Committee shall be as follows. scales of pay.Two experts nominated by the Director from a panel of experts approved by the Executive Committee Note: The Director will prepare a panel of experts every year and get it approved by the Executive Committee before 30th of every April. the Director will be the reviewer.2 for the period under assessment .2 of Form – 7.7. Notwithstanding anything contained in Rules 10 and 11.9) prescribed in these rules. 11. The grades. 9.There shall be an Assessment Committee for each grade consisting of five members. 14. i.The Register iv&v. 10. 12. The employee to be assessed shall be required to fill in Part . new designations etc Details of the grades. in case the officer who is to review the proforma has retired from service or otherwise vacated the post and not available to review the proforma.7.2 of Form – 7. the Registrar will be the reviewer.1.9.The Principal/Coordinator of a constituent Nursing College/Para medical Institute. 8. Action should be initiated to complete the assessment promotion of eligible employees of a particular financial year latest by October 31 of the previous financial year.The Director (Chairman) ii.The assessment shall be done once in a financial year.1 (Appendix . designations and number of years of service needed for assessment promotion are given in Table 7. For other categories. pay scale.10) prescribed in these rules. the Director will review the proforma. 13. The quorum shall be three. The employees who have not granted assessment promotion in the first chances or in the subsequent chances and to be assessed shall be required to fill in Part . The following documents shall be made available to the Assessment Committee for evaluation:(i) Material furnished in the self assessment proforma by the persons after review by the competent authority -45(ii) Annual Assessment Reports completed in all respects in Form No. It shall then be placed before the Assessment Committee along with Form No. In the case of Registrar.1. It shall then be placed before Assessment Committee after getting the other parts filled in.
The assessment promotion shall be based on the following factors. 24. 23. It is up to the Assessment Committee to decide on the basis of crossing of threshold by an employee and the number of employees who are fit for promotion to the higher grade. The decision of the Assessment Committee shall be final.On assessment promotion. the vacancy shall be treated to have occurred at the lowest grade in that category and fresh recruitment shall be at that grade. 22. -46- . employees who have been assessed and promoted under these rules shall be considered on par with regular promotion and their pay will be fixed as per the Service Rules of the Council. 21.(iii) Bio-data and career information. 20. the promoted person carries the post with him and as and when he vacates the post. 17. it shall be obligatory on the part of the incumbent to continue to perform the same duty or any such other duties as may be assigned to the employee by the competent authority. The Director will as early as possible arrange to publish the names of the employees granted assessment promotion. Notwithstanding anything contained in Rule 16 above. shall be assessed in absentia based on their Annual Assessment Reports. 15. as the employees are promoted from one grade to the next higher grade based on assessment. 18. Interview by the Assessment Committee forms an integral part of the assessment and no person can be assessed in absentia.On assessment promotion. 25. The Assessment Committee shall exercise a measure of judgment to maintain high standards. There shall be no appeal against the decision of the Assessment Committee. an employee who had completed the prescribed period of service for assessment and who had retired from service or expired before assessment could actually be arranged.The assessment promotion will be with effect from the date on which the candidate is eligible for promotion. 19.On assessment promotion. Notwithstanding anything contained in Rules 21 and 22 above. i) ii) iii) iv) v) vi) vii ) Professional performance and knowledge in relation to the duties and tasks assigned Contributions and achievements in relation to the requirements of the jobs Spirit of co-operation and team work Managerial or organisational abilities and aptitude wherever applicable Personal behaviour Punctuality Performance of the employee in interview 16. the candidate shall be given the designation of the higher grade to which he has been promoted.
1 (Rule 8) Sl No 1 2 Name of post 2 Registrar Grade 1 (Initial appointment) 3 Grade 2 Grade 3 Grade 4 (Assessment after (Assessment after (Assessment 5 years in grade 6 years in grade after 5 years in 1) 2) grade 3) 4 5 6 Grade5 Assessment after 6 years in grade 4) 7 Accounts Officer Senior Superintendent Accountant Librarian Library attendant Office Assistant .-49Table 7.
Social Worker Health Inspector House keeper –Ladies’ hostel House Keeper Men’ Hostel Helper Security guard .
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