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. (ii) Data Structures as per the project requirements for all the modules. ER Diagrams.Table of Contents Title of the project.) A complete structure Which includes : (i) Number of modules and their description to provide an estimation of the student’s effort on the project. (iii) Process Logic of each module. Scope of future applicatio. Class Diagrams etc. Analysis (DFDs. Project category. Tools / Platform. Introduction and objectives of the Project. (iv) Report generation. Hardware and Software Requirement specification Security and Validation Checks.
Administrator is must be an authorized user. . Admission of a New Customer. He can further change the password. Assign a room according to customer’s demand. There is the facility for password recovery. checkout of a computer and releasing the room and finally compute the bill etc. ii.AUDIENCE: i. • • Online users can see the required articles or news Administrator can maintain daily updates in the hotel records. logout etc. • The main aim of the entire activity is to automate the process of day to day activities of Hotel like Room activities. Administrator (management of the Hotel). Online Users.
• The limited time and resources have restricted us to incorporate. only amain activities that are performed in a HOTEL Management System. Statement of Customer Details Check-in customer Check-out customer Room Details Total number of Customers in the Hotel Individual customer Report . “HOTEL Management System” has been designed to computerized the following functions that are performed by the system: • • • • • • • • • • • • • Room Detail Functions Opening a New Room Modification to room assigned Check-in and check-out Detail Functions Admission of New customer Check-out of customer Room assigning related to customer’s need. but utmost care has been taken to make the system efficient and user friendly. in this project.
maintenance. professionalism. This project intends to introduce more user friendliness in the various activities such as record updation. and general recognition of human beings as most important resources.OBJECTIVE transformed from a During the past several decades personnel function has been relatively obscure record keeping staff to central and top level management function. and searching. Separate database is maintained to handle all the details required for the correct statement calculation and generation. There are many factors that have influenced this transformation like technological advances. . The searching of record has been made quite simple as all the details of the customer can be obtained by simply keying in the identification of that customer. A computer based management system is designed to handle all the primary information required to calculate monthly statements.
Admission of a New Customer. 2. Room activities. 10. Feedbacks This project have some more features: System Connectivity No data duplication . These details are also being promptly automatically updated in the master file thus keeping the record absolutely up-to-date.Similarly. only authorization user can retrieve the necessary information which can be easily be accessible from the file. 3. 8. record maintenance and updation can also be accomplished by using the identification of the customer with all the details being automatically generated. Checkout of a computer and releasing the room 5. Email facility. 7. Advance online bookings. Packages available. Assign a room according to customer’s demand. The entire information has maintained in the database or Files and whoever wants to retrieve can’t retrieve. 11. List of Regular customers. Finally compute the bill etc. 4. Online Cancellation. The main objective of the entire activity is to automate the process of day to day activities of Hotel like: 1. 6. 9.
So security has to be given in this project. Security: Security is the main criteria for the proposed system. All the control is under the administrator and the other members have the rights to just see the records not to change any transaction or entry. This record will be useful for other users instantly.ADVANTAGE: Performance: During past several decades. the computerized system is to be undertaken. To improve the performance of the Hotel Management System. The manual handling of the record is time consuming and highly prone to error. Control: The complete control of the project is under the hands of authorized person who has the password to access this project and illegal access is not supposed to deal with. Since illegal access may corrupt the database. The website should be efficient so that whenever a new user submits his/her details the website is updated automatically. the records are supposed to be manually handled for all activities. This project is fully computerized and user friendly even that any of the members can see the report and status of the company. Efficiency: The basic need of this website is efficiency. Function Details .
) This is used to add a new employee details.In this function. Assigning a room according to customer requirement. login. . Check out of customer. reliable and user-friendly system is the basic motto behind this exercise. new users sign in. If the password is valid then option is given to change the password. log out. delete entity details and view the details. In that screen. Creating new Entity (Hotel. fast.The basic objective of HOTEL MANAGEMENT SYSTEM is to generalize and simplify the monthly or day to day activities of Hotel like Room activities.Members etc. Customers. and finally compute the bill etc. whenever a new entity is required to be added the corresponding forms are opened and the database is manipulated to check whether the data is already existing or not. To provide efficient. There is an option for password recovery. which has to be performed repeatedly on regular basis. otherwise “Invalid User/Password” message is displayed. this website is for multiple users. Check in of New Customer. The Administrator can also update changes in the site after login. Room. If a User enters a password and the software checks its validity. the automatic item is created. Let us now discuss how different functions handle the structure and data files: Password In this module.
In that screen. Address. Function CHECKIN_CUSTOMER() This function is used to admit a customer in our Hotel after entering his all personal details like Name. finally a room is assigned to a customer and the room records are appended in the data file. Phone. the same room number will be checked in the database. Function NEW_ROOM() This is the function used to open a new room for a customer so that he/she can assign a separate room .If it already exists. Sex and then he/she is assigned a room from NEW_ROOM() function. then the customer will be check-out from the database and transferred the record of the checkout to . if the room number is matched in the database. then it prompts that “Entry already existing” and if not than the data is entered with the various validation checks. After opening a new room for the customer. When the user inputs his room number. Function CHECKOUT_CUSTOMER() This function is used to checkout the customer details from database. the automatic room number is created.
there should not be any characters entered in the numeric fields. For example. likewise if there is any error occurs than it should handle that particular error and give the required messages. the validity of data entered by the user during the various business processes is checked through various validation checks. Searching: . his/her bill is generated automatically by calculated check-out date minus check-in date and getting multiplied it by daily room charge plus other charges and the bill has to be saved in the table in the database. and doctor assigned to him/her in the screen. Validation of Data Entered by the User & Error Handling In this function.phone. address.another table of database so that the Hotel Management has the record of customers who have check-out to fulfill his legal liabilities. Function GENERATE_BILL() When any customer check-out. This is a global repor to display all the transaction records in the screen. bed number. Function DISPLAY_RECORD() This function is used to display all the transaction including the customer name.
In this function. Scope of Future Application This project can be used in the hotel after adding some more useful modules in the project for which hotel are providing services. . In case of system failure. the organization should be in a position to process the transaction with another organization or if the worst comes to the worst. Utmost care and back-up procedures must be established to ensure 100% successful implementation of the computerized hotel system. customer well as members can search details from the database according to their authentications. Report Generation In this function reports are generated for the following entities: a) Customer Details. room. it should be in a position to complete it manually. b) Requirements of the Customers c) Rooms Details d) Bill Details e) Checkin Reports f) Booking Details g) Online Bookings h) Checkout Details i) Membership Details j) Packages Available.
CONCLUSION Overall the project teaches us the essential skills like: _ Using system analysis and design techniques like data flow diagram in designing the system. . In case of system failure.Scope of Improvement Now a days hotel are providing many other facilities. _ Understanding the database handling and query processing. this project can also be improved with the improvement in the Hotels. Utmost care and back-up procedures must be established to ensure 100% successful implementation of the computerized banking system. it should be in a position to complete it manually. the organization should be in a position to process the transaction with another organization or if the worst comes to the worst.