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Request for Proposals No: 2055-XX

Orientation Workshops and Capacity Building Activities


for Weekly Iron and Folic Acid (WIFA) Supplementation Program in
BISA Project in East Nusa Tenggara province, Indonesia

Issued by the Nutrition International “NI” (formerly known as the Micronutrient Initiative)

Deadline for receipt of proposals at NI:

Friday, June 19, 2020

17:00 HRS, West Indonesia Standard Time

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RFP No. 2055-XX

Contents

1. RFP Notice.........................................................................................................................................3
2. Introduction To The Rfp .....................................................................................................................3
3. General Instructions And Considerations ...........................................................................................6
4. Conflict Of Interest ..............................................................................................................................5
5. General Disclosures............................................................................................................................5
6. Submission Of Proposals ...................................................................................................................7
7. Receipt, Evaluation And Handling Of Proposals................................................................................6
8. Selection Criteria.................................................................................................................................8
9. Guidelines For Preparing Proposals..................................................................................................7
Part 1: Covering Letter And Declaration.................................................................................................10
Part 2: Executive Summary ....................................................................................................................10
Part 3: General And Technical Proposal ................................................................................................11
Part 4: Financial Proposal.........................................................................................................................9
Annexure A: Terms of Reference ............................................................................................................11
Annexure B: Budget Template ................................................................................................................30

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1. RFP NOTICE

1.1. Request for Proposals – Procurement Notice

Nutrition International, a non-profit organization dedicated to eliminating vitamin and mineral deficiencies worldwide, invites
proposals from competent Individuals or Organizations or Agencies to conduct “Orientation Workshops and Capacity
Building Activities for Weekly Iron and Folic Acid (WIFA) Supplementation Program in BISA Project in East Nusa
Tenggara Province, Indonesia”. The submission deadline for proposals is Friday, June 19, 2020 by 17:00 HRS. West
Indonesia Time Standard Time.

2. INTRODUCTION TO THE RFP

2.1. Nutrition International is an Ottawa-based, international not-for-profit organization dedicated to ensuring that the world's most
vulnerable especially women and children in developing countries get the vitamins and minerals they need to survive and thrive.
Working with impacted families, communities and nations, we are improving lives of close to 500 million people in more than 70
countries across Asia, Africa and Latin America.

Nutrition International (NI) has been implementing high-impact, high-coverage health, and nutrition initiatives for vulnerable
communities in Indonesia since 2006. NI’s priority objectives in Indonesia include the survival and health of children, adolescent
girls, pregnant and lactating women as well as women of reproductive age, primarily through improved coverage and use of key
micronutrients, such as vitamin A, zinc, iron and folic acid as well as wheat flour fortification and iodized salt.

Save the Children (SC) has been working in Indonesia since 1976 and has worked in 16 of Indonesia’s 34 Provinces. In 2017,
SC worked in 11 Provinces and 43 Districts, reaching over 230,000 direct beneficiaries. SC’s programming and technical
expertise are primarily in the areas of health and nutrition, education, and child rights – including child protection, child poverty,
and child rights governance. Save the Children is also an active player in the national policy and advocacy space, particularly
in the realm of working with sub-national government actors on effective management of financial and technical resources.

The Better Investment for Stunting Alleviation (BISA) project is an integrated nutrition-specific and nutrition-sensitive project
designed jointly by Save the Children and Nutrition International (BISA team) to assist the Government of Indonesia (GoI) to
realise the goal of the National Strategy to Accelerate Stunting Prevention (2018-2024). BISA targets two Provinces – West
Java (WJ) and Nusa Tenggara Timur (NTT).

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To support the GoI’s ambition to reduce stunting, BISA will:


1. Implement a Social and Behaviour Change Communication (SBCC) Plan focused on improved maternal, infant, and young
child nutrition (MIYCN) and water, sanitation, and hygiene (WASH) practices of adolescents, pregnant and lactating
women (PLW), and caregivers of children under two;
2. Provide technical assistance to District and Provincial government and health service providers to improve the delivery
and enhance access to and use of iron-folic acid for pregnant women and pregnant adolescent girls; Weekly Iron Folic
Acid for adolescent girls; vitamin A supplementation, zinc, and oral rehydration salts for children under five, and MIYCN
counselling for pregnant and lactating women, adolescent girls and caregivers;
3. Provide technical assistance to the National, Provincial, and District government to improve the allocation and effective
use of funding and human resources.

Over five years, BISA will enable 3.3 million people, including 734,100 women, 489,343 children under two, and 1.45m
adolescent girls to access high impact nutrition services. BISA will test, and scale-up two packages of interventions: (1) The
‘Essential’ Package focused on strengthening the supply side of nutrition service delivery; and (2) The ‘Essential+’ Package that
combines supply-side services with demand-side services through the provision of direct support to communities. The two
packages will be tested in four districts (two per Province) in the first two years to assess impact and generate evidence (Phase
1), and at the end of year 3 the package will be scaled-up to an additional eight districts to a total of 12 Districts (Phase 2).

The prevalence of anemia among adolescent girls above 15 years of age at national level is 22.3% (RISKESDAS, 2013).
However, data from NI supported studies suggest anemia prevalence among adolescent girls ranged from 40-52% (Agustina,
R et al 2018, Fahmida U et al 2019). The anemia prevention and control program with supplementation of Weekly Iron and Folic
Acid (WIFA) has been implemented nationally since the national guideline was updated in 2016. The guideline recommends
that adolesent girls receive and consume IFA tablets once a week througout the year in school (MOH, 2016). However, the
IFA supplementation program, targeting school-going adolescent girls, has faced several challenges. RISKESDAS 2018
reported the proportion of adolescent girls receiving any number of IFA tablets is 76.2%, of which 80.9% receive the tablets in
schools. However, the proportion of adolescent girls in school consuming IFA tablet as per the recommended dosing regimen
(52 tablets or more in a year) is only 1.2%.

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NI has been supporting the Ministry of Health (MoH) and related stakeholders with anemia prevention and adolescent nutrition
program among school going girls in four provinces in Indonesia - Banten, West Java, East Java and East Nusa Tenggara. In
2015-2018, as part of the program, NI supported the implementation of a demonstration project in Cimahi and Purwakarta
districts in West Java province. NI also supported various surveys1, studies2 and advocacy meetings as well as facilitated
collaboration among related sectors (including Education, Religious Affairs) and Local Government Offices (at all levels -
national, provinces, and districts). Capacity development of provinces, districts, puskesmas and secondary schools in the
implementation and monitoring of the program, as well as the provision of technical assistance, has also been supported by NI.

Under the BISA project, NI supports a baseline survey that will assess the knowledge, attitude and practices among school
going adolescents girls and teachers on the causes and consequences of anaemia and the benefits of IFA supplementation in
the two provinces. Survey findings are expected to be available in April 2020.

The BISA project will support the implementation and monitoring of the WIFA supplementation program in senior high schools
(public, private, including religious-school based, and vocational), with the aim of improving its coverage and adherence among
adolescent girls in school.

BISA through NI is planning to organize orientation workshops and capacity development activities in the four initial districts
targeted by the BISA project. Orientation workshops will be conducted at district and puskesmas levels and will include the
participation of district level officials, puskesmas and teachers. Capacity development activites will be conducted in the form of
Training of Trainers (ToT) for district level officials in Kupang and TTU districts, followed by cascade training for puskesmas and
teachers.

BISA through NI seeks to contract a local agency to organize the following activities, in East Nusa Tenggara province: 1)
orientation workshops at district level, 2) orientation sessions at puskesmas level, 3) ToTs at district level in East Nusa Tenggara
province, and 4) cascade training sessions for puskesmas staff and teachers.

2.2. This Request for Proposals (RFP) and particularly the Guidelines for Preparing Proposals that follow, are designed to help
Respondents to produce proposals that are acceptable to NI and to ensure that all proposals are given equal consideration. It
is essential, therefore, that Respondents provide the complete information that is requested, and in the formats and on the terms
specified.

1
Agustina, R et al, 2016. Baseline survey quantitative for the improved IFA for adolescent girls; Agustina, R et al, 2018. End-line survey program evaluation of an improved IFA for
adolescent girls; Fahmida U et al, 2018. Three-round annual cross sectional surveys for the improved IFA for adolescent girls: 1st Round Technical Report.
2
Agustina, R et al, 2016. Formative research for an improved IFA for adolescent girls; Siregar, AY et al, 2019. Economic case of delivering WIFA through schools.

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3. GENERAL INSTRUCTIONS AND CONSIDERATIONS

3.1. These instructions should be read in conjunction with information contained in the enclosed Terms of Reference (TOR), and in
any accompanying documents within this package.

3.2. This Request for Proposals (RFP) to provide NI to “Orientation Workshops and Capacity Building Activities for Weekly
Iron and Folic Acid (WIFA) Supplementation Program in BISA Project in East Nusa Tenggara Province, Indonesia.”

3.3. NI is not bound to accept the lowest priced, or any, proposal. NI reserves the right to request any (or all) Respondent(s) to meet
with NI to clarify their proposal(s) without commitment, and to publish on its website answers to any questions raised by any
Respondent (without identifying that Respondent).

3.4. Respondents are responsible for all costs associated with proposal preparation and will not receive any reimbursement from NI.

4. CONFLICT OF INTEREST

4.1. Respondents must disclose in their proposal details of any circumstances, including personal, financial and business activities
that will, or might, give rise to a conflict of interest. This disclosure must extend to all personnel proposed to undertake the work.

4.2. Where Respondents identify any potential conflict they must state how they intend to avoid any impact arising from such conflicts.
NI reserves the right to reject any proposals which, in NI’s opinion, give rise, or could potentially give rise to, a conflict of interest.

4.3. With respect to this condition, please be advised that the organizations that may fall within the scope of this evaluation will
include those below, with which any association must be disclosed:

a) Nutrition International (NI)


b) the Donor who is the primary funding source for the procurement

5. GENERAL DISCLOSURES
5.1. Respondents must disclose:

5.1.1 If they are or have been the subject of any proceedings or other arrangements relating to bankruptcy, insolvency or the
financial standing of the Respondent including but not limited to the appointment of any officer such as a receiver in

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relation to the Respondent personal or business matters or an arrangement with creditors or of any other similar
proceedings.

5.1.2 If they have been convicted of, or are the subject of any proceedings, relating to:

a) criminal offence or other offence, a serious offence involving the activities of a criminal organization or found by any
regulator or professional body to have committed professional misconduct.
b) corruption including the offer or receipt of any inducement of any kind in relation to obtaining any contract, with the NI,
or any other contracting body or authority
c) failure to fulfil any obligations in any jurisdiction relating to the payment of taxes

6. SUBMISSION OF PROPOSALS
6.1. The technical and financial proposal along with all requisite documentation must be received in English at NI no later than Friday,
June 19, 2020 by 17:00 HRS, West Indonesia Standard Time.

6.2. The Technical and Financial Proposal in two separate files put into a covering email specifically indicating the subject line
“Orientation Workshops and Capacity Building Activities for Weekly Iron and Folic Acid (WIFA) Supplementation
Program in BISA Project in East Nusa Tenggara Province, Indonesia” and should be sent by email to:
proposalsindonesia@nutritionintl.org

6.3. For any clarification required, please write an email on the following email address:
proposalsindonesia@nutritionintl.org

6.4. Only email bids will be accepted. Only those short-listed will receive an acknowledgment and will be called for a personal
interaction, at their own cost. The interaction will be held at the NI office in New Delhi.

6.5. Late proposals will not be accepted in any circumstances. Proposals received after the due date and time will not be considered.

7. RECEIPT, EVALUATION AND HANDLING OF PROPOSALS


7.1. Once a proposal is received before the due date and time, NI will:

7.1.1. Log the receipt of the proposal and record the business information
7.1.2. Review all proposals and disqualify any non-responsive ones (that fail to meet the terms set out in these instructions), and
retain the business details on file with a note indicating disqualification.
7.1.3. Evaluate all responsive proposals objectively in line with the criteria specified below

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7.1.4. Inform respondents within 15 business days of the evaluation decision being made.

7.2. NI reserves the right:

7.2.1. To accept or reject any and all proposals and/or to annul the RFP process prior to award, without thereby incurring any
liability to the affected Respondents or any obligation to inform the affected respondents of the grounds for NI's actions
prior to contract award, and
7.2.2. To negotiate - with Respondent(s) invited to negotiate - the proposed technical approach and methodology, and the
proposed price based on the Respondent’s proposals.

7.2.3. Amend this RFP at any time.

8. SELECTION CRITERIA
8.1. Following criteria will be adopted to short list the proposals and identify suitable agencies. Out of the total scores 60% weight is
assigned to technical and 40% to the financial proposal.

Table 1: Proposal Scoring Criteria


Name of the Agency
Proposals
Assessment Category: Presentation and discussion Weights

Qualification of Agency (A) 50% 0.0 0.0 0.0 0.0 0.0


Experience of working with NGOs and collaboration
30%
with MoH, PHO and DHO on health issue.
Communication skills (written and verbal) with
30%
NGOs and government.
Demonstrated experience in facilitating
meeting/workshop/training on health issue 40%
with government

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Realistic Plan and ability to accomplish the task (B) 50%


Agency's plan and methodology for completing the
40%
activities
Agency's ability to complete the task as per NI
30%
expectation mentioned in the TOR
Agency's realistic timelines to accomplish the entire
30%
work

Total Score - Technical Proposal (A+B) 100 % 0.00 0.00 0.00 0.00 0.00

Overall weightage of Technical Proposal – 60%


Assessment Category: Financial
Presented reasonable estimate of fees 40%

Takes into consideration all potential field expenses


35%
(i.e. no obvious omissions)

Reasonable estimate for programmatic completion


25%
and reporting
Total Score - Financial Proposal 100% 0.00 0.00 0.00 0.00 0.00
Overall weightage of Financial Proposal – 40%
Total Weighted Score (Technical + Financial) 0.00 0.00 0.00 0.00 0.00

8.2. The Evaluation Team may, in its sole discretion, establish a short-list of Respondents based on the Technical Scores of the
Respondents (the “Short-listed Respondents”) for the purpose of conducting interviews. If NI short-lists the Respondents, it will
short-list the Respondents with the highest scores.

8.3. Only the Short-listed Respondents will be interviewed. The number of Respondents short-listed for an interview is in the sole
discretion of NI.

8.4. Interviews of Short-listed Respondents will be carried out by the Evaluation Team or a sub-group of the Evaluation Team. The
Evaluation Team will score each Short-listed Respondent based on the quality of the Respondent’s interview (the “Interview
Score”).

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8.5. The successful Respondent will be expected to enter into a Contract with NI for the duration of the work. In the event of a
Contract award, all the terms and conditions of the RFP, including the Respondent’s response, will normally form part of the
Contract.

9. GUIDELINES FOR PREPARING PROPOSALS

9.1. Language: Proposals must be submitted in English.

9.2. Structure: Proposals must be set out in three main parts:


Part 1: Covering Letter and Declaration
Part 2: Executive Summary
Part 3: General and Technical Proposal
Part 4: Financial Proposal

Part 1: Covering Letter and Declaration

Proposals must be accompanied by a covering letter on company-headed paper showing the full registered and trading name(s),
trading and registered office address and business number of the Respondent. The letter must be signed by a person of suitable
authority to commit the Respondent to a binding contract. It must quote the RFP number and title, and include the following
declarations:

a. We have examined the information provided in your Request for Proposals (RFP) and offer to undertake the work described in
accordance with requirements. This proposal is valid for acceptance for 6 months and we confirm that this proposal will remain
binding upon us and may be accepted by you at any time before this expiry date.

b. We accept that any contract that may result will comprise the contract documents issued with the RFP and be based upon the
documents submitted as part of our proposal.

c. Our proposal (Technical and Financial) has been arrived at independently and without consultation, communication, agreement
or understanding (for the purpose of restricting competition) with any other Respondent to or recipient of this RFP from NI.

d. All statements and responses to this RFP are true and accurate.

e. We understand the obligations regarding Disclosure as described in the RFP Guidelines and have included any necessary
declarations.

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f. We confirm that all personnel named in the proposal will be available to undertake the services.

g. We agree to bear all costs incurred by us in connection with the preparation and submission of this proposal and to bear any
further pre-contract costs.

h. I confirm that I have the authority of [insert name of NGO/company/agency] to submit this proposal and to clarify any details on
its behalf.

Part 2: Executive Summary

A brief overview of the General and Technical proposal that summarizes how the Respondent will use their competencies in the area
to achieve the outputs/deliverables. Financial information should not be included here; but the summary may indicate the level of
effort proposed.

Part 3: General and Technical Proposal

The General and Technical section should be structured as follows:

Section 1: Your understanding of the TOR provided with this RFP as Annexure A. You may also propose qualifications to the TOR
that you consider may enhance the value of the outcome to NI. These improvements need to be summarily highlighted in the proposal.

Section 2: Technical Response: a concise description of the tools and approach that are proposed for the delivery of the TOR and
an implementation plan in the form of a work breakdown analysis. This should describe the activities to be undertaken, the
deliverables / outputs and the milestone and completion dates (grouped by phase where appropriate). The dependency of any
activities and associated results on earlier results needs to be clearly indicated. The proposal need not include the methodology for
the samples estimation as the same is already included in the RFP.

Section 3: Personnel Profile: names, designation and Curriculum Vitae (CV) of personnel assigned to work on the Project. CVs
must not exceed 3 pages, but must include:
o Role of the personnel in the survey and number of days committed
o a brief summary of the professional competencies of the individual relevant to the Scope of Work/TOR
o a chronological list of relevant professional experience starting with the most recent and showing key achievements /
responsibilities
o brief details of qualifications educational / technical / professional / other

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o language competencies other than English (corresponding to targeted provinces)

Section 4: Personnel Inputs: include name of personnel, and person days with reference to
Project post. This will constitute a confirmation that all personnel will be available to provide the required services for the duration of
the contract.

Section 5: Company Information: proof of incorporation for registered incorporated entities, proof of registration for registered
entities.

Section 6: Previous experience: documentation demonstrating the Respondent’s experience in the proposed area of work. This
should include contact details for key clients who may be contacted in respect of the Respondent’s relevant prior work.

Part 4: Financial Proposal

a. The Financial proposal must contain the expected budget with detailed breakdown for accomplishing the complete work. All
amounts quoted must be in Indonesian Rupiah (IDR). The Respondent should provide a detailed budget, based on the format
attached as Annexure B.

b. Fees should be inclusive of all insurance and standard business overheads.

c. Please note that no fees are payable for travel days.

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ANNEXURE A

Terms of Reference

Orientation Workshops and Capacity Building Activities


for Weekly Iron and Folic Acid (WIFA) Supplementation Program in BISA Project
in East Nusa Tenggara province, Indonesia

Date : 24 February 2020


Grant : BISA PROJECT

1. Background and Rationale

a. About the partners

Nutrition International (NI) has been implementing high-impact, high-coverage health, and nutrition initiatives for vulnerable communities
in Indonesia since 2006. NI’s priority objectives in Indonesia include the survival and health of children, adolescent girls, pregnant and
lactating women as well as women of reproductive age, primarily through improved coverage and use of key micronutrients, such as vitamin
A, zinc, iron and folic acid as well as wheat flour fortification and iodized salt.

Save the Children (SC) has been working in Indonesia since 1976 and has worked in 16 of Indonesia’s 34 Provinces. In 2017, SC worked in 11
Provinces and 43 Districts, reaching over 230,000 direct beneficiaries. SC’s programming and technical expertise are primarily in the areas of
health and nutrition, education, and child rights – including child protection, child poverty, and child rights governance. Save the Children is
also an active player in the national policy and advocacy space, particularly in the realm of working with sub-national government actors on
effective management of financial and technical resources.

b. BISA project

The Better Investment for Stunting Alleviation (BISA) project is an integrated nutrition-specific and nutrition-sensitive project designed jointly by
Save the Children and Nutrition International (BISA team) to assist the Government of Indonesia (GoI) to realise the goal of the National Strategy
to Accelerate Stunting Prevention (2018-2024). BISA targets two Provinces – West Java (WJ) and Nusa Tenggara Timur (NTT).

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To support the GoI’s ambition to reduce stunting, BISA will:


4. Implement a Social and Behaviour Change Communication (SBCC) Plan focused on improved maternal, infant, and young child
nutrition (MIYCN) and water, sanitation, and hygiene (WASH) practices of adolescents, pregnant and lactating women (PLW), and
caregivers of children under two;
5. Provide technical assistance to District and Provincial government and health service providers to improve the delivery and enhance
access to and use of iron-folic acid for pregnant women and pregnant adolescent girls; Weekly Iron Folic Acid for adolescent girls;
vitamin A supplementation, zinc, and oral rehydration salts for children under five, and MIYCN counselling for pregnant and lactating
women, adolescent girls and caregivers;
6. Provide technical assistance to the National, Provincial, and District government to improve the allocation and effective use of
funding and human resources.

Over five years, BISA will enable 3.3 million people, including 734,100 women, 489,343 children under two, and 1.45m adolescent girls to access
high impact nutrition services. BISA will test, and scale-up two packages of interventions: (1) The ‘Essential’ Package focused on strengthening
the supply side of nutrition service delivery; and (2) The ‘Essential+’ Package that combines supply-side services with demand-side services
through the provision of direct support to communities. The two packages will be tested in four districts (two per Province) in the first two years
to assess impact and generate evidence (Phase 1), and at the end of year 3 the package will be scaled-up to an additional eight districts to a
total of 12 Districts (Phase 2).

c. Rationale

The prevalence of anemia among adolescent girls above 15 years of age at national level is 22.3% (RISKESDAS, 2013). However, data from NI
supported studies suggest anemia prevalence among adolescent girls ranged from 40-52% (Agustina, R et al 2018, Fahmida U et al 2019). The
anemia prevention and control program with supplementation of Weekly Iron and Folic Acid (WIFA) has been implemented nationally since the
national guideline was updated in 2016. The guideline recommends that adolesent girls receive and consume IFA tablets once a week througout
the year in school (MOH, 2016). However, the IFA supplementation program, targeting school-going adolescent girls, has faced several
challenges. RISKESDAS 2018 reported the proportion of adolescent girls receiving any number of IFA tablets is 76.2%, of which 80.9% receive
the tablets in schools. However, the proportion of adolescent girls in school consuming IFA tablet as per the recommended dosing regimen
(52 tablets or more in a year) is only 1.2%.

NI has been supporting the Ministry of Health (MoH) and related stakeholders with anemia prevention and adolescent nutrition program among
school going girls in four provinces in Indonesia - Banten, West Java, East Java and East Nusa Tenggara. In 2015-2018, as part of the program,
NI supported the implementation of a demonstration project in Cimahi and Purwakarta districts in West Java province. NI also supported various

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surveys 3, studies 4 and advocacy meetings as well as facilitated collaboration among related sectors (including Education, Religious Affairs) and
Local Government Offices (at all levels - national, provinces, and districts). Capacity development of provinces, districts, puskesmas and
secondary schools in the implementation and monitoring of the program, as well as the provision of technical assistance, has also been supported
by NI.

Under the BISA project, NI supports a baseline survey that will assess the knowledge, attitude and practices among school going adolescents
girls and teachers on the causes and consequences of anaemia and the benefits of IFA supplementation in the two provinces. Survey findings
are expected to be available in April 2020.

The BISA project will support the implementation and monitoring of the WIFA supplementation program in senior high schools (public, private, including
religious-school based, and vocational), with the aim of improving its coverage and adherence among adolescent girls in school.

BISA through NI is planning to organize orientation workshops and capacity development activities in the four initial districts targeted by the BISA
project. Orientation workshops will be conducted at district and puskesmas levels and will include the participation of district level officials,
puskesmas and teachers. Capacity development activites will be conducted in the form of Training of Trainers (ToT) for district level officials in
Kupang and TTU districts, followed by cascade training for puskesmas and teachers.

BISA through NI seeks to contract a local agency to organize the following activities, in East Nusa Tenggara province: 1) orientation workshops
at district level, 2) orientation sessions at puskesmas level, 3) ToTs at district level in East Nusa Tenggara province, and 4) cascade training
sessions for puskesmas staff and teachers.

2. Objective

The overall objective of the orientation workshops and trainings is to strengthen the capacity of government and teachers to collaborate,
coordinate, implement and monitor the WIFA program in selected districts in East Nusa Tenggara province.

3. Scope of Work

3
Agustina, R et al, 2016. Baseline survey quantitative for the improved IFA for adolescent girls; Agustina, R et al, 2018. End-line survey program evaluation of an improved IFA for
adolescent girls; Fahmida U et al, 2018. Three-round annual cross sectional surveys for the improved IFA for adolescent girls: 1st Round Technical Report.
4
Agustina, R et al, 2016. Formative research for an improved IFA for adolescent girls; Siregar, AY et al, 2019. Economic case of delivering WIFA through schools.

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3.1. Orientation workshop at district level

- Why: As an effort to facilitate multisector collaboration and support coordination among relevant key stakeholder of program
implementation at district levels, as well as to prepare for orientation sessions that will also be conducted at puskesmas levels.
- What: A one-day orientation workshop on the government’s anemia prevention program for in school adolescent girls.
- Where: One workshop conducted at district level in each districts, namely Kupang and TTU Districts of East Nusa Tenggara province
(total 2 workshops). Venue to be determined at district levels.
- When: Workshop is to be conducted within one month of contracting the selected agency.
- Who: Participants of the workshop include officials from District Health Office, District Education Office, District Religious Office and
local government (including School Health Program, UKS/M) as well as representatives of puskesmas, schools, including teachers and
other relevant stakeholders including CSOs. Fifty persons are anticipated to participate in the workshop.
- How: Panel presentations, interactive discussions and follow-up plan development. Conduct of the workshop may be slightly different
in each district depending on the directions of respective DHOs.

3.2. Orientation sessions at puskesmas level

- Why: As an effort to facilitate collaboration and support further coordination among relevant key stakeholders of program
implementation at puskesmas levels.
- What: A one-day orientation session on the government’s anemia prevention program for in school adolescent girls (WIFAS).
- Where: An orientation session to be conducted at puskesmas level in five puskesmas in two districts, namely Kupang and TTU Districts
of East Nusa Tenggara province (total 5 puskesmas x 2 districts = 10 sessions). Venue for conducting the session will be determined by
puskesmas.
- When: Sessions to be conducted within two months from contratcing the selected agency.
- Who: Hosts of the orientation sessions will be representatives from puskesmas who attented the Orientation Workshop at district level.
The participants will include relevant stakeholders at puskesmas levels, including representatives from secondary schools (prioritized
secondary schools are senior level public, private and religious-based schools: SMA negeri, SMA swasta, MA negeri, MA swasta, SMK)
within respective puskesmas areas. It is anticipated 15 persons will participate in each session.

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- How: The selected agency will facilitate the suggested standardized orientation session agenda. PPT slides to be utilized in each session.
Panel presentations, interactive discussions and follow-up plan development will be conducted. Sessions may be conducted slightly
different in each district depending on the directions of respective DHOs.
The selected agency will facilitate the sessions through the leadership of DHOs/puskesmas as hosts. The agency will ensure logistical
needs are available including (on behalf of NI) making advance payments to puskesmas, gathering narrative reports, financial reports,
and all necessary receipts and documentation. Furthermore, the agency will make final payments upon completion of all necessary
requirements.

3.3. Training of Trainers (ToT) at district level in East Nusa Tenggara (ENT) province

- Why: To support stakeholders with required capacity to manage and supervise the implementation of the WIFA program in select
districts in ENT Province.
- What: A single four-day ToT at province level for district officials.
- Where: TOT will be conducted at Kupang City. Participants will be from Kupang District and TTU District only. Venue will be identified
based on recommendation from ENT PHO.
- When: ToT will be conducted in the third month from contracting the selected agency.
- Who: Participants will be representatives of DHOs, DEOs, DROs and Local Government offices from Kupang and TTU districts. Training
facilitators will be those previously trained from ENT province. Representative from other districts may be asked to participate as well,
depending availability.
- How: The ToT will utilize most updated version of training curriculum and module, which was previously developed with support from
NI and has been utilized in several other ToT sessions in other provinces. The training method will be discussed and consulted with ENT
PHO.

3.4. Cascade training sessions for puskesmas staff and teachers


- Why: To support stakeholders with required capacity to implement the WIFA program at district level.
- What: A two-day training session for relevant officials, namely representatives of Puskesmas and secondary schools. The training will
prioritize senior level secondary schools, both public and private, and religious-based schools, namely: SMA negeri, SMA swasta, MA
negeri, MA swasta, SMK in the areas.
- Where: Cascade training sessions will be conducted within respective districts, taking into considertion distance from training venue to
puskesmas catchment areas for ease of access for participants. Venue will be selected based on recommendation from respective DHOs.
There will be five training sessions conducted in East Nusa Tenggara province.
- When: Training sessions will be conducted at in the fourth month from contracting the selected agency.

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- Who: Participants will be representatives from puskesmas and secondary schools from respective districts. Training facilitators will be
those previously trained from district level officials. Other participatnts from the provincial level may also be invited, depending
availability. Twenty-five participants are expected to join training session.
- How: The cascade training sessions will use the most updated version of training curriculum and module, which is anticipated to be
slightly modified to allow suitable utilization at district levels. The training method will be discussed and consulted with respective DHOs
and/or PHOs.

4. Timeline

Timeline for the completion of activities is July to October 2020.

5. Deliverables

The selected agency will submit the following deliverables:

• Activity reports on Orientation Meetings (consist of Orientation Workshop and Sessions). The reports should include executive
summary, background, planning and coordination process, methodologies, key outcome, discussion, conclusion, recommendations
and annexes.
• Activity reports on capacity building activities (consist of ToT and cascade training sessions), to include: executive summary,
background, planning and coordination process, methodologies, key outcome, discussion, conclusion, recommendations, and annexes
(agenda, detailed list of participants (divided by gender), PPTs and other relevant materials, follow-up plan as result of activity).
• All high resolutions of pictures and/or video as result of activity.
• Financial report (detailed of each activity and compiled final one)

Note: 1) gender (male/female) of all participants must be recorded and reported for all activities; 2) all training materials (PPT,
handouts, etc.) are provided to NI.

6. Qualification of the Agency

• Minimum 3 years of experience in facilitating events such as meetings, workshops, or trainings with good track record with past
clients.

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RFP No. 2055-XX

• Minimal 3 years of experience in working with international NGOs, national/ province/ local government offices.
• Experience in the area of nutrition and public health will be an added advantage.
• Experience in working with MoH and NI would be an asset.
• Experience of having developed good quality reports for international NGOs/government programs.

7. Management Arrangements

The abovementioned activities will be conducted/facilited by the selected agency. BISA through NI will provide technical and financial support to
the selected agency. All activities will be conducted/faciliated in coordination with MOH, respective PHOs and select DHOs and DEOs.

8. Others

Disclaimer:
This TOR has been prepared considering the current COVID-19 situation in Indonesia; however this may be further adjusted and/or modified,
in terms of operational modality, timeline, etc., depending upon update of situation including government policies.

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RFP No. 2055-XX

ANNEXURE B
BUDGET TEMPLATE

1.4.1.1. Orientation workshop on the government's anaemia prevention programme for in school adolescent girls (WIFAS ) for District stakeholders and Puskesmas
Venue : DHO

in IDR

Person Days
Unit
Description or or Total Remarks
cost
Duration unit

Orientation workshop on the government's anaemia prevention programme for in school adolescent girls
(WIFAS ) for District stakeholders and Puskesmas

Venue: DHO
Number of Activity: 2

A Preparation
A1 Communication 1 1
-
A2 Invitation 1 1
Distribution -

Sub Total A 
-
B Meetings and consultation workshops 

B1 Orientation of school committee (head master,


teachers and parent reps) and district stakeholders -
(DHO, DEO, religious office, social welfare)

B1.1 Govt official & Stakeholders District & Participant


B1.1.1 Local Transport 49 1 Should not be changed
150,000 7,350,000

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B1.1.2 Meeting Kit 49 1


-
B1.1.3 Fullday Meeting Package 49 1
-

B1.2 NI & Save (Province & District Staff)


-
B1.2.1 Meeting Kit 4 1
-
B1.2.2 Fullday Meeting Package 4 1
-

Sub Total B
-

C Reporting 1 1
-
D Photographer 1 1
-
E Moderator 1 1 Government official - should not be changed
700,000 700,000
F Resource persons 1 4 Government official - should not be changed
900,000 3,600,000
G Rapporteur 1 1
-
H PIC 1 1
-
Sub Total C to H
4,300,000

I Total of Direct Cost for 1 Orientation Workshop (A to J)


4,300,000

J Total of Direct Cost for 2 Orientation Workshop


8,600,000

Program orientation sessions for school stakeholders (head master, teachers and parents) on the
government's anaemia prevention programme for in school adolescent girls (WIFAS)

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RFP No. 2055-XX

Venue: PUSKESMAS
Number of Activity: 10
K Preparation
K1 Communication 1 1
-
K2 Invitation 1 1
Distribution -

Sub Total K
-
L Meetings and consultation workshops
L1 Program orientation sessions for school stakeholders
(head master, teachers and parent reps) -

L1.1 Govt official & Stakeholders District


L1.1.1 Local Transport 15 1 Government official - Should not be
150,000 2,250,000 changed
L1.1.2 Meeting Kit 15 1 To be organized by government official -
50,000 750,000 Should not be changed

L1.1.3 Halfday Meeting Package 15 1 To be organized by government official -


100,000 1,500,000 Should not be changed

Sub Total L
-

M Reporting 1 1
-
N Resource persons 1 1 Government official - Should not be
900,000 900,000 changed
O Rapporteur 1 1 To be organized by government official -
800,000 800,000 Should not be changed

P PIC 1 1
-
Sub Total M to P
1,700,000

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RFP No. 2055-XX

Q Total of Direct Cost 1 Program Orientation Sessions (K


to P) 1,700,000

R Total of Direct Cost 10 Program Orientation Sessions


17,000,000

ToT for Officers from District Health, Religious Affairs, Education and the Secretariat on the government's
anaemia prevention programme for in school adolescent girls (WIFAS)

Venue: Hotel in East Nusa Tenggara


Number of Activity: 1
S Preparation
S1 Preparation meetings 1 1
-
S2 Survey locations and transportation 1 1
-
S3 Communication 1 3
-
S4 Local Transportation 2 1
-
Sub Total S 
-
T ToT in East Nusa Tenggara 
T1 ToT for Officers from District Health, Religious Affairs,
Education and the Secretariat on the government -

T1.1 Meeting package and Accomodation


-
T1.1.1 Room Accomodation 4 3 For Trainers - PHO
-
T1.1.2 Meeting Package 16 3 meeting room, 2x Coffee Break, 1x lunch
-
T1.1.3 Shared Room for Event Organizer 1 4
-

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RFP No. 2055-XX

T1.2 Fees
T1.2.1 Trainers - PHO 1 21 Should not be changed
900,000 18,900,000
T1.2.2 PIC/EO 1 4
-
T1.2.3 Opening and closing remarks - Head of DHO 1 2 Should not be changed
900,000 1,800,000

T1.3 Allowance
T1.3.1 Trainers - PHO 4 3 Should not be changed
150,000 1,800,000
T1.3.2 PIC/EO 1 3
-
T1.3.3 Participants 8 3 Should not be changed
150,000 3,600,000

T1.4 Transportation
T1.4.1 Trainers 4 2 Should not be changed
150,000 1,200,000
T1.4.2 Participants - Local Transport 8 6 Should not be changed
150,000 7,200,000
T1.4.3 EO - Local Transport 1 2
-
T1.4.4 EO - Airfare Tickets 1 2
-

T1.5 Training kit


-
T1.5.1 Copy module 16 1
-
T1.5.2 Training Material and equipment 1 1 Including stationary, banner projector, etc
-

Sub Total T
-

U Administration
U1 Documentation 2 1 Other documentation as required for this
- activity
U2 Reporting 1 1 Report writing, photo copy of report, etc.
-

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RFP No. 2055-XX

Sub Total U 
-

V Total of Direct Cost ToT in East Nusa Tenggara (S to U)


-

Cascade training to teachers and Puskesmas staff by PHO/DHO ToTs on the distribution of WIFAS, with
gender-responsive nutrition education components

Venue: Hotel in district ofEast Nusa Tenggara


Number of Activity: 5
W Preparation
W1 Preparation meetings 1 2
-
W2 Survey locations and transportation 1 2
-
W3 Communication 3 2
-
W4 Local Transportation 1 4
-
Sub Total W 
-
X Cascade training to teachers and Puskesmas staffs 

X2 Cascade Training in East Nusa Tenggara


X2.1 Meeting package and Accomodation
-
X2.1.1 Room Accomodation 2 2 For Trainers - PHO
-
X2.1.2 Meeting Package 34 2 meeting room, 2x Coffee Break, 1x lunch
-
X2.1.3 Shared Room for Event Organizer 1 3 1 persons
-

X2.2 Fees
X2.2.1 Trainers - PHO 1 14 should not be changed
900,000 12,600,000
X2.2.2 PIC/EO 2 5
-

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RFP No. 2055-XX

X2.2.3 Opening and closing remarks - Head of DHO 1 2 should not be changed
900,000 1,800,000

X2.3 Allowance
X2.3.1 Trainers 3 3 should not be changed
150,000 1,350,000
X2.3.2 DHO / other trainers 4 3 should not be changed
150,000 1,800,000
X2.3.3 Participants 25 3 should not be changed
150,000 11,250,000

X2.4 Transportation
X2.4.1 Trainers 3 2 should not be changed
150,000 900,000
X2.4.2 DHO / other trainers 4 6 should not be changed
150,000 3,600,000
X2.4.3 Participants - local transport 25 6 should not be changed
150,000 22,500,000
X2.4.4 EO - local transport 2 2
-
X2.4.5 EO - Airfare ticket 2 2
-

X2.5 Training kit


X2.5.1 Copy module 34 1
-
X2.5.2 Training Material and equipment 1 1 Including stationary, banner projector, etc
-

Sub Total X2 (Cascade Training in East Nusa


Tenggara) -

Y Administration
Y1 Documentation 2 1 Other documentation as required for this
- activity
Y2 Reporting 2 1 Report writing, photo copy of report, etc.
-
Sub Total Y 
-

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RFP No. 2055-XX

Z Total of Direct Cost 1 Cascade Training in East Nusa


Tenggara (W to Y) -

AA Total of Direct Cost 5 Cascade Training in East Nusa


Tenggara -

AB Indirect Cost
AB1 Indirect Cost for 2 Orientation Workshop
860,000
AB2 Indirect Cost 10 Program Orientation Sessions
1,700,000
AB3 Indirect Cost ToT in East Nusa Tenggara (S to U)
-
AB4 Indirect Cost Cascade Training in East Nusa Tenggara (W
to Y) -
Sub Total AB (Indirect Cost)
2,560,000

AC GRAND TOTAL (J + R + V + AA + AB)


28,160,000

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