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Request for Proposals No: 2055-XX

Orientation Workshops and Capacity Building Activities


for Weekly Iron and Folic Acid (WIFA) Supplementation Program in
BISA Project in West Java province, Indonesia

Issued by the Nutrition International “NI” (formerly known as the Micronutrient Initiative)

Deadline for receipt of proposals at NI:

Friday, June 19, 2020

17:00 HRS, West Indonesia Standard Time

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Contents

1. RFP Notice.........................................................................................................................................3
2. Introduction To The Rfp .....................................................................................................................3
3. General Instructions And Considerations ...........................................................................................6
4. Conflict Of Interest ..............................................................................................................................5
5. General Disclosures............................................................................................................................5
6. Submission Of Proposals ...................................................................................................................7
7. Receipt, Evaluation And Handling Of Proposals................................................................................6
8. Selection Criteria.................................................................................................................................8
9. Guidelines For Preparing Proposals..................................................................................................7
Part 1: Covering Letter And Declaration...................................................................................................9
Part 2: Executive Summary ......................................................................................................................9
Part 3: General And Technical Proposal ................................................................................................10
Part 4: Financial Proposal.........................................................................................................................9
Annexure A: Terms of Reference ............................................................................................................11
Annexure B: Budget Template ................................................................................................................30

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RFP No. 2055-XX

1. RFP NOTICE

1.1. Request for Proposals – Procurement Notice

Nutrition International, a non-profit organization dedicated to eliminating vitamin and


mineral deficiencies worldwide, invites proposals from competent Individuals or
Organizations or Agencies to conduct “Orientation Workshops and Capacity Building
Activities for Weekly Iron and Folic Acid (WIFA) Supplementation Program in BISA
Project in West Java Province, Indonesia”. The submission deadline for proposals is
Friday, June 19, 2020 by 17:00 HRS. West Indonesia Time Standard Time.

2. INTRODUCTION TO THE RFP

2.1. Nutrition International (NI) is an Ottawa-based, international not-for-profit organization


dedicated to ensuring that the world's most vulnerable especially women and children in
developing countries get the vitamins and minerals they need to survive and thrive.
Working with impacted families, communities and nations, we are improving lives of
close to 500 million people in more than 70 countries across Asia, Africa and Latin
America.

2.2. Nutrition International (NI) has been implementing high-impact, high-coverage health,
and nutrition initiatives for vulnerable communities in Indonesia since 2006. NI’s priority
objectives in Indonesia include the survival and health of children, adolescent girls,
pregnant and lactating women as well as women of reproductive age, primarily through
improved coverage and use of key micronutrients, such as vitamin A, zinc, iron and folic
acid as well as wheat flour fortification and iodized salt.

Save the Children (SC) has been working in Indonesia since 1976 and has worked in 16
of Indonesia’s 34 Provinces. In 2017, SC worked in 11 Provinces and 43 Districts,
reaching over 230,000 direct beneficiaries. SC’s programming and technical expertise
are primarily in the areas of health and nutrition, education, and child rights – including
child protection, child poverty, and child rights governance. Save the Children is also an
active player in the national policy and advocacy space, particularly in the realm of
working with sub-national government actors on effective management of financial and
technical resources.

The Better Investment for Stunting Alleviation (BISA) project is an integrated nutrition-
specific and nutrition-sensitive project designed jointly by Save the Children and Nutrition
International (BISA team) to assist the Government of Indonesia (GoI) to realise the goal
of the National Strategy to Accelerate Stunting Prevention (2018-2024). BISA targets two
Provinces – West Java (WJ) and Nusa Tenggara Timur (NTT).

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To support the GoI’s ambition to reduce stunting, BISA will:


1. Implement a Social and Behaviour Change Communication (SBCC) Plan focused on
improved maternal, infant, and young child nutrition (MIYCN) and water, sanitation,
and hygiene (WASH) practices of adolescents, pregnant and lactating women
(PLW), and caregivers of children under two;
2. Provide technical assistance to District and Provincial government and health service
providers to improve the delivery and enhance access to and use of iron-folic acid
for pregnant women and pregnant adolescent girls; Weekly Iron Folic Acid for
adolescent girls; vitamin A supplementation, zinc, and oral rehydration salts for
children under five, and MIYCN counselling for pregnant and lactating women,
adolescent girls and caregivers;
3. Provide technical assistance to the National, Provincial, and District government to
improve the allocation and effective use of funding and human resources.

Over five years, BISA will enable 3.3 million people, including 734,100 women, 489,343
children under two, and 1.45m adolescent girls to access high impact nutrition services.
BISA will test, and scale-up two packages of interventions: (1) The ‘Essential’ Package
focused on strengthening the supply side of nutrition service delivery; and (2) The
‘Essential+’ Package that combines supply-side services with demand-side services
through the provision of direct support to communities. The two packages will be tested
in four districts (two per Province) in the first two years to assess impact and generate
evidence (Phase 1), and at the end of year 3 the package will be scaled-up to an
additional eight districts to a total of 12 Districts (Phase 2).

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The prevalence of anemia among adolescent girls above 15 years of age at national
level is 22.3% (RISKESDAS, 2013). However, data from NI supported studies suggest
anemia prevalence among adolescent girls ranged from 40-52% (Agustina, R et al 2018,
Fahmida U et al 2019). The anemia prevention and control program with
supplementation of Weekly Iron and Folic Acid (WIFA) has been implemented nationally
since the national guideline was updated in 2016. The guideline recommends that
adolesent girls receive and consume IFA tablets once a week througout the year in
school (MOH, 2016). However, the IFA supplementation program, targeting school-going
adolescent girls, has faced several challenges. RISKESDAS 2018 reported the
proportion of adolescent girls receiving any number of IFA tablets is 76.2%, of which
80.9% receive the tablets in schools. However, the proportion of adolescent girls in
school consuming IFA tablet as per the recommended dosing regimen (52 tablets or
more in a year) is only 1.2%.

NI has been supporting the Ministry of Health (MoH) and related stakeholders with
anemia prevention and adolescent nutrition program among school going girls in four
provinces in Indonesia - Banten, West Java, East Java and East Nusa Tenggara. In
2015-2018, as part of the program, NI supported the implementation of a demonstration
project in Cimahi and Purwakarta districts in West Java province. NI also supported
various surveys1, studies2 and advocacy meetings as well as facilitated collaboration
among related sectors (including Education, Religious Affairs) and Local Government
Offices (at all levels - national, provinces, and districts). Capacity development of
provinces, districts, puskesmas and secondary schools in the implementation and
monitoring of the program, as well as the provision of technical assistance, has also been
supported by NI.

Under the BISA project, NI supports a baseline survey that will assess the knowledge,
attitude and practices among school going adolescents girls and teachers on the causes
and consequences of anaemia and the benefits of IFA supplementation in the two
provinces. Survey findings are expected to be available in April 2020.

The BISA project will support the implementation and monitoring of the WIFA
supplementation program in senior high schools (public, private, including religious-
school based, and vocational), with the aim of improving its coverage and adherence
among adolescent girls in school.

BISA through NI is planning to organize orientation workshops and capacity development


activities in the four initial districts targeted by the BISA project. Orientation workshops
will be conducted at district and puskesmas levels and will include the participation of
district level officials, puskesmas and teachers. Capacity development activites will be
conducted in the form of Training of Trainers (ToT) for district level officials in Kupang
and TTU districts, followed by cascade training for puskesmas and teachers.

BISA through NI seeks to contract a local agency to organize the following activities, in
West Java province: 1) orientation workshops at district level, 2) orientation sessions at
puskesmas level, and 3) cascade training sessions for puskesmas staff and teachers.

2.3. This Request for Proposals (RFP) and particularly the Guidelines for Preparing
Proposals that follow, are designed to help Respondents to produce proposals that are
acceptable to NI and to ensure that all proposals are given equal consideration. It is

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essential, therefore, that Respondents provide the complete information that is


requested, and in the formats and on the terms specified.

3. GENERAL INSTRUCTIONS AND CONSIDERATIONS

3.1. These instructions should be read in conjunction with information contained in the
enclosed Terms of Reference (TOR), and in any accompanying documents within this
package.

3.2. This Request for Proposals (RFP) to provide NI to “Orientation Workshops and
Capacity Building Activities for Weekly Iron and Folic Acid (WIFA)
Supplementation Program in BISA Project in West Java Province, Indonesia.”

3.3. NI is not bound to accept the lowest priced, or any, proposal. NI reserves the right to
request any (or all) Respondent(s) to meet with NI to clarify their proposal(s) without
commitment, and to publish on its website answers to any questions raised by any
Respondent (without identifying that Respondent).

3.4. Respondents are responsible for all costs associated with proposal preparation and will
not receive any reimbursement from NI.

4. CONFLICT OF INTEREST

4.1. Respondents must disclose in their proposal details of any circumstances, including
personal, financial and business activities that will, or might, give rise to a conflict of
interest. This disclosure must extend to all personnel proposed to undertake the work.

4.2. Where Respondents identify any potential conflict they must state how they intend to
avoid any impact arising from such conflicts. NI reserves the right to reject any proposals
which, in NI’s opinion, give rise, or could potentially give rise to, a conflict of interest.

4.3. With respect to this condition, please be advised that the organizations that may fall
within the scope of this evaluation will include those below, with which any association
must be disclosed:

a) Nutrition International (NI)


b) the Donor who is the primary funding source for the procurement

5. GENERAL DISCLOSURES
5.1. Respondents must disclose:

5.1.1 If they are or have been the subject of any proceedings or other arrangements
relating to bankruptcy, insolvency or the financial standing of the Respondent
including but not limited to the appointment of any officer such as a receiver in

1
Agustina, R et al, 2016. Baseline survey quantitative for the improved IFA for adolescent girls; Agustina, R et al, 2018. End-line
survey program evaluation of an improved IFA for adolescent girls; Fahmida U et al, 2018. Three-round annual cross sectional
surveys for the improved IFA for adolescent girls: 1st Round Technical Report.
2
Agustina, R et al, 2016. Formative research for an improved IFA for adolescent girls; Siregar, AY et al, 2019. Economic case of
delivering WIFA through schools.

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relation to the Respondent personal or business matters or an arrangement with


creditors or of any other similar proceedings.

5.1.2 If they have been convicted of, or are the subject of any proceedings, relating to:

a) criminal offence or other offence, a serious offence involving the activities of a


criminal organization or found by any regulator or professional body to have
committed professional misconduct.
b) corruption including the offer or receipt of any inducement of any kind in relation
to obtaining any contract, with the NI, or any other contracting body or authority
c) failure to fulfil any obligations in any jurisdiction relating to the payment of taxes

6. SUBMISSION OF PROPOSALS
6.1. The technical and financial proposal along with all requisite documentation must be
received in English at NI no later than Friday, June 19, 2020 by 17:00 HRS, West
Indonesia Standard Time.

6.2. The Technical and Financial Proposal in two separate files put into a covering email
specifically indicating the subject line “Orientation Workshops and Capacity Building
Activities for Weekly Iron and Folic Acid (WIFA) Supplementation Program in BISA
Project in West Java province, Indonesia” and should be sent by email to:
proposalsindonesia@nutritionintl.org

6.3. For any clarification required, please write an email on the following email address:
proposalsindonesia@nutritionintl.org

6.4. Only email bids will be accepted. Only those short-listed will receive an acknowledgment
and will be called for a personal interaction, at their own cost. The interaction will be held
at the NI office in New Delhi.

6.5. Late proposals will not be accepted in any circumstances. Proposals received after the
due date and time will not be considered.

7. RECEIPT, EVALUATION AND HANDLING OF PROPOSALS


7.1. Once a proposal is received before the due date and time, NI will:

7.1.1. Log the receipt of the proposal and record the business information
7.1.2. Review all proposals and disqualify any non-responsive ones (that fail to meet the
terms set out in these instructions), and retain the business details on file with a
note indicating disqualification.
7.1.3. Evaluate all responsive proposals objectively in line with the criteria specified below
7.1.4. Inform respondents within 15 business days of the evaluation decision being made.

7.2. NI reserves the right:

7.2.1. To accept or reject any and all proposals and/or to annul the RFP process prior
to award, without thereby incurring any liability to the affected Respondents or any
obligation to inform the affected respondents of the grounds for NI's actions prior
to contract award, and

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7.2.2. To negotiate - with Respondent(s) invited to negotiate - the proposed technical


approach and methodology, and the proposed price based on the Respondent’s
proposals.

7.2.3. Amend this RFP at any time.

8. SELECTION CRITERIA
8.1. Following criteria will be adopted to short list the proposals and identify suitable agencies.
Out of the total scores 60% weight is assigned to technical and 40% to the financial
proposal.

Table 1: Proposal Scoring Criteria


Name of the Agency
Proposals
Assessment Category: Presentation and discussion Weights

Qualification of Agency (A) 50% 0.0 0.0 0.0 0.0 0.0


Experience of working with NGOs and collaboration
30%
with MoH, PHO and DHO on health issue.
Communication skills (written and verbal) with
30%
NGOs and government.
Demonstrated experience in facilitating
meeting/workshop/training on health issue 40%
with government.
Realistic Plan and ability to accomplish the task (B) 50%
Agency's plan and methodology for completing the
40%
activities
Agency's ability to complete the task as per NI
30%
expectation mentioned in the TOR
Agency's realistic timelines to accomplish the entire
30%
work

Total Score - Technical Proposal (A+B) 100 % 0.00 0.00 0.00 0.00 0.00

Overall weightage of Technical Proposal – 60%


Assessment Category: Financial
Presented reasonable estimate of fees 40%

Takes into consideration all potential field expenses


35%
(i.e. no obvious omissions)
Reasonable estimate for programmatic completion
25%
and reporting
Total Score - Financial Proposal 100% 0.00 0.00 0.00 0.00 0.00

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Overall weightage of Financial Proposal – 40%


Total Weighted Score (Technical + Financial) 0.00 0.00 0.00 0.00 0.00

8.2. The Evaluation Team may, in its sole discretion, establish a short-list of Respondents
based on the Technical Scores of the Respondents (the “Short-listed Respondents”) for
the purpose of conducting interviews. If NI short-lists the Respondents, it will short-list
the Respondents with the highest scores.

8.3. Only the Short-listed Respondents will be interviewed. The number of Respondents
short-listed for an interview is in the sole discretion of NI.

8.4. Interviews of Short-listed Respondents will be carried out by the Evaluation Team or a
sub-group of the Evaluation Team. The Evaluation Team will score each Short-listed
Respondent based on the quality of the Respondent’s interview (the “Interview Score”).

8.5. The successful Respondent will be expected to enter into a Contract with NI for the
duration of the work. In the event of a Contract award, all the terms and conditions of the
RFP, including the Respondent’s response, will normally form part of the Contract.

9. GUIDELINES FOR PREPARING PROPOSALS

9.1. Language: Proposals must be submitted in English.

9.2. Structure: Proposals must be set out in three main parts:


Part 1: Covering Letter and Declaration
Part 2: Executive Summary
Part 3: General and Technical Proposal
Part 4: Financial Proposal

Part 1: Covering Letter and Declaration

Proposals must be accompanied by a covering letter on company-headed paper showing the


full registered and trading name(s), trading and registered office address and business
number of the Respondent. The letter must be signed by a person of suitable authority to
commit the Respondent to a binding contract. It must quote the RFP number and title, and
include the following declarations:

a. We have examined the information provided in your Request for Proposals (RFP) and
offer to undertake the work described in accordance with requirements. This proposal is
valid for acceptance for 6 months and we confirm that this proposal will remain binding
upon us and may be accepted by you at any time before this expiry date.

b. We accept that any contract that may result will comprise the contract documents issued
with the RFP and be based upon the documents submitted as part of our proposal.

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c. Our proposal (Technical and Financial) has been arrived at independently and without
consultation, communication, agreement or understanding (for the purpose of restricting
competition) with any other Respondent to or recipient of this RFP from NI.

d. All statements and responses to this RFP are true and accurate.

e. We understand the obligations regarding Disclosure as described in the RFP Guidelines


and have included any necessary declarations.
f. We confirm that all personnel named in the proposal will be available to undertake the
services.

g. We agree to bear all costs incurred by us in connection with the preparation and
submission of this proposal and to bear any further pre-contract costs.

h. I confirm that I have the authority of [insert name of NGO/company/agency] to submit this
proposal and to clarify any details on its behalf.

Part 2: Executive Summary

A brief overview of the General and Technical proposal that summarizes how the Respondent
will use their competencies in the area to achieve the outputs/deliverables. Financial
information should not be included here; but the summary may indicate the level of effort
proposed.

Part 3: General and Technical Proposal

The General and Technical section should be structured as follows:

Section 1: Your understanding of the TOR provided with this RFP as Annexure A. You may
also propose qualifications to the TOR that you consider may enhance the value of the
outcome to NI. These improvements need to be summarily highlighted in the proposal.

Section 2: Technical Response: a concise description of the tools and approach that are
proposed for the delivery of the TOR and an implementation plan in the form of a work
breakdown analysis. This should describe the activities to be undertaken, the deliverables /
outputs and the milestone and completion dates (grouped by phase where appropriate). The
dependency of any activities and associated results on earlier results needs to be clearly
indicated. The proposal need not include the methodology for the samples estimation as the
same is already included in the RFP.

Section 3: Personnel Profile: names, designation and Curriculum Vitae (CV) of personnel
assigned to work on the Project. CVs must not exceed 3 pages, but must include:
o Role of the personnel in the survey and number of days committed
o a brief summary of the professional competencies of the individual relevant to the
Scope of Work/TOR
o a chronological list of relevant professional experience starting with the most
recent and showing key achievements / responsibilities
o brief details of qualifications educational / technical / professional / other
o language competencies other than English (corresponding to targeted provinces)

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Section 4: Personnel Inputs: include name of personnel, and person days with reference
to
Project post. This will constitute a confirmation that all personnel will be available to provide
the required services for the duration of the contract.

Section 5: Company Information: proof of incorporation for registered incorporated entities,


proof of registration for registered entities.

Section 6: Previous experience: documentation demonstrating the Respondent’s


experience in the proposed area of work. This should include contact details for key clients
who may be contacted in respect of the Respondent’s relevant prior work.

Part 4: Financial Proposal

a. The Financial proposal must contain the expected budget with detailed breakdown for
accomplishing the complete work. All amounts quoted must be in Indonesian Rupiah
(IDR). The Respondent should provide a detailed budget, based on the format attached
as Annexure B.

b. Fees should be inclusive of all insurance and standard business overheads.

c. Please note that no fees are payable for travel days.

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ANNEXURE A

Terms of Reference

Orientation Workshops and Capacity Building Activities


for Weekly Iron and Folic Acid (WIFA) Supplementation Program in BISA Project
in West Java province, Indonesia

Date : 24 February 2020


Grant : BISA PROJECT

1. Background and Rationale

a. About the partners

Nutrition International (NI) has been implementing high-impact, high-coverage health, and
nutrition initiatives for vulnerable communities in Indonesia since 2006. NI’s priority objectives in
Indonesia include the survival and health of children, adolescent girls, pregnant and lactating
women as well as women of reproductive age, primarily through improved coverage and use of
key micronutrients, such as vitamin A, zinc, iron and folic acid as well as wheat flour fortification
and iodized salt.

Save the Children (SC) has been working in Indonesia since 1976 and has worked in 16 of
Indonesia’s 34 Provinces. In 2017, SC worked in 11 Provinces and 43 Districts, reaching over
230,000 direct beneficiaries. SC’s programming and technical expertise are primarily in the areas
of health and nutrition, education, and child rights – including child protection, child poverty, and
child rights governance. Save the Children is also an active player in the national policy and
advocacy space, particularly in the realm of working with sub-national government actors on
effective management of financial and technical resources.

b. BISA project

The Better Investment for Stunting Alleviation (BISA) project is an integrated nutrition-specific and
nutrition-sensitive project designed jointly by Save the Children and Nutrition International (BISA
team) to assist the Government of Indonesia (GoI) to realise the goal of the National Strategy to
Accelerate Stunting Prevention (2018-2024). BISA targets two Provinces – West Java (WJ) and
Nusa Tenggara Timur (NTT).

To support the GoI’s ambition to reduce stunting, BISA will:


1. Implement a Social and Behaviour Change Communication (SBCC) Plan focused on
improved maternal, infant, and young child nutrition (MIYCN) and water, sanitation, and
hygiene (WASH) practices of adolescents, pregnant and lactating women (PLW), and
caregivers of children under two;
2. Provide technical assistance to District and Provincial government and health service
providers to improve the delivery and enhance access to and use of iron-folic acid for

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pregnant women and pregnant adolescent girls; Weekly Iron Folic Acid for adolescent
girls; vitamin A supplementation, zinc, and oral rehydration salts for children under five,
and MIYCN counselling for pregnant and lactating women, adolescent girls and
caregivers;
3. Provide technical assistance to the National, Provincial, and District government to
improve the allocation and effective use of funding and human resources.

Over five years, BISA will enable 3.3 million people, including 734,100 women, 489,343 children
under two, and 1.45m adolescent girls to access high impact nutrition services. BISA will test, and
scale-up two packages of interventions: (1) The ‘Essential’ Package focused on strengthening the
supply side of nutrition service delivery; and (2) The ‘Essential+’ Package that combines supply-side
services with demand-side services through the provision of direct support to communities. The two
packages will be tested in four districts (two per Province) in the first two years to assess impact and
generate evidence (Phase 1), and at the end of year 3 the package will be scaled-up to an additional
eight districts to a total of 12 Districts (Phase 2).

c. Rationale

The prevalence of anemia among adolescent girls above 15 years of age at national level is 22.3%
(RISKESDAS, 2013). However, data from NI supported studies suggest anemia prevalence among
adolescent girls ranged from 40-52% (Agustina, R et al 2018, Fahmida U et al 2019). The anemia
prevention and control program with supplementation of Weekly Iron and Folic Acid (WIFA) has been
implemented nationally since the national guideline was updated in 2016. The guideline
recommends that adolesent girls receive and consume IFA tablets once a week througout the year
in school (MOH, 2016). However, the IFA supplementation program, targeting school-going
adolescent girls, has faced several challenges. RISKESDAS 2018 reported the proportion of
adolescent girls receiving any number of IFA tablets is 76.2%, of which 80.9% receive the tablets in
schools. However, the proportion of adolescent girls in school consuming IFA tablet as per the
recommended dosing regimen (52 tablets or more in a year) is only 1.2%.

NI has been supporting the Ministry of Health (MoH) and related stakeholders with anemia prevention
and adolescent nutrition program among school going girls in four provinces in Indonesia - Banten,
West Java, East Java and East Nusa Tenggara. In 2015-2018, as part of the program, NI supported
the implementation of a demonstration project in Cimahi and Purwakarta districts in West Java
province. NI also supported various surveys 3, studies 4 and advocacy meetings as well as facilitated
collaboration among related sectors (including Education, Religious Affairs) and Local Government
Offices (at all levels - national, provinces, and districts). Capacity development of provinces, districts,
puskesmas and secondary schools in the implementation and monitoring of the program, as well as
the provision of technical assistance, has also been supported by NI.

3
Agustina, R et al, 2016. Baseline survey quantitative for the improved IFA for adolescent girls; Agustina, R et al, 2018. End-line
survey program evaluation of an improved IFA for adolescent girls; Fahmida U et al, 2018. Three-round annual cross sectional
surveys for the improved IFA for adolescent girls: 1st Round Technical Report.
4
Agustina, R et al, 2016. Formative research for an improved IFA for adolescent girls; Siregar, AY et al, 2019. Economic case of
delivering WIFA through schools.

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Under the BISA project, NI supports a baseline survey that will assess the knowledge, attitude and
practices among school going adolescents girls and teachers on the causes and consequences of
anaemia and the benefits of IFA supplementation in the two provinces. Survey findings are expected
to be available in April 2020.

The BISA project will support the implementation and monitoring of the WIFA supplementation program in
senior high schools (public, private, including religious-school based, and vocational), with the aim of
improving its coverage and adherence among adolescent girls in school.

BISA through NI is planning to organize orientation workshops and capacity development activities
in the four initial districts targeted by the BISA project. Orientation workshops will be conducted at
district and puskesmas levels and will include the participation of district level officials, puskesmas
and teachers. Capacity development activites will be conducted in the form of Training of Trainers
(ToT) for district level officials in Kupang and TTU districts, followed by cascade training for
puskesmas and teachers.

BISA through NI seeks to contract a local agency to organize the following activities, in West Java
province: 1) orientation workshops at district level, 2) orientation sessions at puskesmas level, and
3) cascade training sessions for puskesmas staff and teachers.

2. Objective

The overall objective of the orientation workshops and trainings is to strengthen the capacity of
government and teachers to collaborate, coordinate, implememt and monitor the WIFA program
in selected districts in West Java province.

3. Scope of Work

3.1. Orientation workshop at district level

- Why: As an effort to facilitate multisector collaboration and support coordination among


relevant key stakeholder of program implementation at district levels, as well as to prepare
for orientation sessions that will also be conducted at puskesmas levels.
- What: A one-day orientation workshop on the government’s anemia prevention program for
in school adolescent girls.
- Where: One workshop conducted at district level in each districts, namely Sumedang and
West Bandung Districts of West Java province (total 2 workshops). Venue to be determined
at district levels.
- When: Workshop is to be conducted within one month of contracting the selected agency.
- Who: Participants of the workshop include officials from District Health Office, District
Education Office, District Religious Office and local government (including School Health
Program, UKS/M) as well as representatives of puskesmas, schools, including teachers and
other relevant stakeholders including CSOs. Fifty persons are anticipated to participate in the
workshop.

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- How: Panel presentations, interactive discussions and follow-up plan development. Conduct
of the workshop may be slightly different in each district depending on the directions of
respective DHOs.

3.2. Orientation sessions at puskesmas level

- Why: As an effort to facilitate collaboration and support further coordination among relevant
key stakeholders of program implementation at puskesmas levels.
- What: A one-day orientation session on the government’s anemia prevention program for in
school adolescent girls (WIFAS).
- Where: An orientation session to be conducted at puskesmas level in five puskesmas in two
districts, namely Sumedang and West Bandung Districts of West Java province (total 5
puskesmas x 2 districts = 10 sessions). Venue for conducting the session will be determined
by puskesmas.
- When: Sessions to be conducted within two months from contratcing the selected agency.
- Who: Hosts of the orientation sessions will be representatives from puskesmas who attented
the Orientation Workshop at district level. The participants will include relevant stakeholders
at puskesmas levels, including representatives from secondary schools (prioritized secondary
schools are senior level public, private and religious-based schools: SMA negeri, SMA swasta,
MA negeri, MA swasta, SMK) within respective puskesmas areas. It is anticipated 15 persons
will participate in each session.
- How: The selected agency will facilitate the suggested standardized orientation session
agenda. PPT slides to be utilized in each session. Panel presentations, interactive discussions
and follow-up plan development will be conducted. Sessions may be conducted slightly
different in each district depending on the directions of respective DHOs.
The selected agency will facilitate the sessions through the leadership of DHOs/puskesmas as
hosts. The agency will ensure logistical needs are available including (on behalf of NI) making
advance payments to puskesmas, gathering narrative reports, financial reports, and all
necessary receipts and documentation. Furthermore, the agency will make final payments
upon completion of all necessary requirements.

3.3. Cascade training sessions for puskesmas staff and teachers

- Why: To support stakeholders with required capacity to implement the WIFA program at
district level.
- What: A two-day training session for relevant officials, namely representatives of Puskesmas
and secondary schools. The training will prioritize senior level secondary schools, both public
and private, and religious-based schools, namely: SMA negeri, SMA swasta, MA negeri, MA
swasta, SMK in the areas.
- Where: Cascade training sessions will be conducted within respective districts, taking into
considertion distance from training venue to puskesmas catchment areas for ease of access
for participants. Venue will be selected based on recommendation from respective DHOs.
There will be five training sessions conducted in West Java province.

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- When: Training sessions will be conducted at in the fourth month from contracting the
selected agency.
- Who: Participants will be representatives from puskesmas and secondary schools from
respective districts. Training facilitators will be those previously trained from district level
officials. Other participatnts from the provincial level may also be invited, depending
availability. Twenty-five participants are expected to join training session.
- How: The cascade training sessions will use the most updated version of training curriculum
and module, which is anticipated to be slightly modified to allow suitable utilization at district
levels. The training method will be discussed and consulted with respective DHOs and/or
PHOs.

4. Timeline

Timeline for the completoin of activities is July to October 2020.

5. Deliverables

The selected agency will submit the following deliverables:

• Activity reports on Orientation Meetings (consist of Orientation Workshop and Sessions).


The reports should include executive summary, background, planning and coordination
process, methodologies, key outcome, discussion, conclusion, recommendations and
annexes.
• Activity reports on capacity building activities (cascade training sessions), to include:
executive summary, background, planning and coordination process, methodologies, key
outcome, discussion, conclusion, recommendations, and annexes (agenda, detailed list of
participants (divided by gender), PPTs and other relevant materials, follow-up plan as result
of activity).
• All high resolutions of pictures and/or video as result of activity.
• Financial report (detailed of each activity and compiled final one)

Note: 1) gender (male/female) of all participants must be recorded and reported for all
activities; 2) all training materials (PPT, handouts, etc.) are provided to NI.

6. Qualification of the Agency

• Minimum 3 years of experience in facilitating events such as meetings, workshops, or


trainings with good track record with past clients.
• Minimal 3 years of experience in working with international NGOs, national/ province/
local government offices.
• Experience in the area of nutrition and public health will be an added advantage.
• Experience in working with MoH and NI would be an asset.
• Experience of having developed good quality reports for international NGOs/government
programs.

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7. Management Arrangements

The abovementioned activities will be conducted/facilited by the selected agency. BISA through NI
will provide technical and financial support to the selected agency. All activities will be
conducted/faciliated in coordination with MOH, respective PHOs and select DHOs and DEOs.

8. Others

Disclaimer:
This TOR has been prepared considering the current COVID-19 situation in Indonesia; however
this may be further adjusted and/or modified, in terms of operational modality, timeline, etc.,
depending upon update of situation including government policies.

NOTES (Important)
The consultant/agency is required to submit:
1) Budget in the prescribed budget template as attached in Annexure B.
2) Sample of works as reference materials to be attached.

Budget
The consultant/agency is required to submit a budget in the prescribed template as attached in
Annexure B.

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RFP No. 2055-XX

ANNEXURE B
BUDGET TEMPLATE

1.4.1.1. Orientation workshop on the government's anaemia prevention programme for in school adolescent girls (WIFAS ) for District stakeholders and Puskesmas
Venue : DHO

in IDR
Person Days
Unit
Description or or Total Remarks
cost
Duration unit

Orientation workshop on the government's anaemia prevention programme for in school adolescent girls
(WIFAS ) for District stakeholders and Puskesmas
Venue: DHO
Number of Activity: 2

A Preparation
A1 Communication 1 1
-
A2 Invitation 1 1
Distribution -
Sub Total A 
-
B Meetings and consultation workshops 
B1 Orientation of school committee (head master,
teachers and parent reps) and district stakeholders -
(DHO, DEO, religious office, social welfare)

B1.1 Govt official & Stakeholders District & Participant


B1.1.1 Local Transport 49 1 Should not be changed
150,000 7,350,000
B1.1.2 Meeting Kit 49 1
-
B1.1.3 Fullday Meeting Package 49 1
-

B1.2 NI & Save (Province & District Staff)


-
B1.2.1 Meeting Kit 4 1
-

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B1.2.2 Fullday Meeting Package 4 1


-

Sub Total B
-

C Reporting 1 1
-
D Photographer 1 1
-
E Moderator 1 1 Government official - should not be changed
700,000 700,000
F Resource persons 1 4 Government official - should not be changed
900,000 3,600,000
G Rapporteur 1 1
-
H PIC 1 1
-
Sub Total C to H
4,300,000

I Total of Direct Cost for 1 Orientation Workshop (A to J)


4,300,000

J Total of Direct Cost for 2 Orientation Workshop


8,600,000

Program orientation sessions for school stakeholders (head master, teachers and parents) on the
government's anaemia prevention programme for in school adolescent girls (WIFAS)

Venue: PUSKESMAS
Number of Activity: 10
K Preparation
K1 Communication 1 1
-
K2 Invitation 1 1
Distribution -

Sub Total K
-
L Meetings and consultation workshops
L1 Program orientation sessions for school stakeholders
(head master, teachers and parent reps) -

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L1.1 Govt official & Stakeholders District


L1.1.1 Local Transport 15 1 Government official - Should not be
150,000 2,250,000 changed
L1.1.2 Meeting Kit 15 1 To be organized by government official -
50,000 750,000 Should not be changed
L1.1.3 Halfday Meeting Package 15 1 To be organized by government official -
100,000 1,500,000 Should not be changed
Sub Total L
-

M Reporting 1 1
-
N Resource persons 1 1 Government official - should not be changed
900,000 900,000
O Rapporteur 1 1 To be organized by government official -
800,000 800,000 Should not be changed
P PIC 1 1
-
Sub Total M to P
1,700,000

Q Total of Direct Cost 1 Program Orientation Sessions (K


to P) 1,700,000

R Total of Direct Cost 10 Program Orientation Sessions


17,000,000

Cascade training to teachers and Puskesmas staff by PHO/DHO ToTs on the distribution of WIFAS, with
gender-responsive nutrition education components
Venue: Hotel in district of West Java
Number of Activity: 5
S Preparation
S1 Preparation meetings 1 2
-
S2 Survey locations and transportation 1 2
-
S3 Communication 3 2
-
S4 Local Transportation 1 4
-
Sub Total S 
-
T Cascade training to teachers and Puskesmas staffs 

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T1 Cascade Training in West Java


T1.1 Meeting package and Accomodation
-
T1.1.1 Room Accomodation 2 2 For Trainers - PHO
-
T1.1.2 Meeting Package 34 2 meeting room, 2x Coffee Break, 1x lunch
-
T1.1.3 Shared Room for Event Organizer 1 3
-

T1.2 Fees
T1.2.1 Trainers - PHO 1 14 should not be changed
900,000 12,600,000
T1.2.2 PIC/EO 2 3
-
T1.2.3 Opening and closing remarks - Head of DHO 1 2 should not be changed
900,000 1,800,000

T1.3 Allowance
T1.3.1 Trainers 3 3 should not be changed
150,000 1,350,000
T1.3.2 DHO / other trainers 4 3 should not be changed
150,000 1,800,000
T1.3.3 Participants 25 3 should not be changed
150,000 11,250,000

T1.4 Transportation
T1.4.1 Trainers 3 2 should not be changed
150,000 900,000
T1.4.2 DHO / other trainers 4 6 should not be changed
150,000 3,600,000
T1.4.3 Participants - local transport 25 6 should not be changed
150,000 22,500,000
T1.4.4 EO - local transport 2 2
-

T1.5 Training kit


-
T1.5.1 Copy module 34 1
-
T1.5.2 Training Material and equipment 1 1 Including stationary, banner projector, etc
-

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Sub Total T1 (Cascade Training in West Java)


-

U Administration
U1 Documentation 2 1 Other documentation as required for this
- activity
U2 Reporting 2 1 Report writing, photo copy of report, etc.
-
Sub Total U 
-

V Total of Direct Cost 1 Cascade Training in West Java


(S to U) -

W Total of Direct Cost 5 Cascade Training in West Java


-

X Indirect Cost
X1 Indirect Cost for 2 Orientation Workshop
X2 Indirect Cost 10 Program Orientation Sessions
X3 Indirect Cost Cascade Training in West Java (W to Y)
Sub Total X (Indirect Cost)
-

Y GRAND TOTAL (J + R + W + X)
25,600,000

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