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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Enquiries from Private Name and address of Involvement in minor V888 • Vehicle Registration • Copy of authorisation
individuals. registered keeper on a accidents, including Number, Make and if acting on behalf of
specific date personal injury claims/ Model someone else
damage to vehicles or • Clear explanation of • Police crime
property. how the vehicle was reference number (if
involved in the reported to the
alleged incident and Police)
why the keeper • Insurance Policy
details are needed number (if reported
• Details of own to insurance
vehicle (if own company)
vehicle was involved) • Photo of damaged
• Date & location of vehicle or property
incident • Copy of quote or
invoice for repair
• Proof that person
enquiring lives at the
address as stated on
V888
(correspondence or
document e.g. copy
of utility bill,
statement, etc
blanking out
sensitive
information)

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Enquiries from current Number of previous To establish number of V888 • Vehicle Registration • Enquirer registered
keeper of vehicle. keepers, names and keepers of the vehicle and Number, Make and as current keeper
addresses of previous dates of acquisition and Model OR
keepers and dates of disposal. • Previous address • Authority from
acquisition and disposal. details if different to current registered
those on record. keeper if acting on
their behalf.

IF ADDRESS
DIFFERENT TO
RECORD:
Proof that person
enquiring lives at the
address as stated on V888
(correspondence or
document e.g. copy of
utility bill, statement, etc
blanking out sensitive
information)

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Enquiries from previous Number of previous To establish number of V888 • Vehicle Registration • Enquirer registered
keeper of vehicle. keepers, names and keepers of the vehicle and Number, Make and as a previous keeper
addresses of previous dates of acquisition and Model OR
keepers and dates of disposal. • Previous address • Authority from
acquisition and disposal details if different to previous keeper if
up until date that those on record. acting on their
individual enquiring behalf.
disposed of vehicle.
IF ADDRESS
DIFFERENT TO
RECORD:
Proof that person
enquiring lives at the
address as stated on V888
(correspondence or
document e.g. copy of
utility bill, statement, etc
blanking out sensitive
information)

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Enquiries from previous Date of acquisition and Confirmation of date of V888 • Vehicle Registration • Enquirer registered
keeper of a vehicle date of disposal. acquisition and date of Number, Make and as a previous keeper
disposal for various Model OR
purposes e.g insurance • Previous address • Authority from
claim, speeding fine etc. details if different to previous keeper if
those on record. acting on their
behalf.

IF ADDRESS
DIFFERENT TO
RECORD:
Proof that person
enquiring lives at the
address as stated on V888
(correspondence or
document e.g. copy of
utility bill, statement, etc
blanking out sensitive
information)

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Private individual enquiries Name and address of Parked or abandoned V888 • Vehicle Registration • Authorisation if
for details of vehicle registered keeper on a vehicles on private land Number, Make and acting on behalf of
abandoned on own property. specific date Model someone else
• Date of incident • Photograph of
• Location of vehicle vehicle on the
relevant property
showing Vehicle
Registration Number
• Proof that person
enquiring lives at the
address as stated on
V888
(correspondence or
document e.g. copy
of utility bill,
statement, etc
blanking out
sensitive
information)

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Private individual acting as Confirmation that To identify assets of V888 • Vehicle Registration • Copy of document
executor of a will or deceased is current deceased. Number, Make and confirming executor
administrator of a keeper or date of Model or appointment as
deceased’s estate acquisition and disposal • Name of deceased administrator
if deceased registered as • Proof that person
previous keeper. enquiring lives at the
address as stated on
V888
(correspondence or
document e.g. copy
of utility bill,
statement, etc
blanking out
sensitive
information)

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Mileage Companies Number of previous To ascertain whether V888/2 • Vehicle Registration Individual agreements
keepers, names and mileage displayed on a Number, Make and with DVLA exist.
addresses of previous vehicle is genuine Model
keepers and dates of • Vehicle Identification
acquisition and disposal. Number (VIN)
Insurance Companies, Number of previous To investigate fraud V888/2 • Vehicle Registration • Copy of authorisation
solicitors and Legal Aid keepers, names and and/or establish condition Number, Make and if acting on behalf of
agencies addresses of previous of the vehicle prior to an Model someone else
keepers and dates of accident • A clear explanation of • Data Protection
acquisition and disposal. why fraud is Registration Number.
suspected. • Companies House
• Clear explanation of Number (if
how the information applicable)
will assist with their • Insurance policy
case. number and/or copy
of policy
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Insurance Companies, Name and address of To establish liability and V888/2 • Vehicle Registration • Copy of authorisation
solicitors, Legal Aid registered keeper on a recover costs Number, Make and if acting on behalf of
agencies specific date Model someone else
• Clear explanation of • Data Protection
how the vehicle was Registration Number.
involved in the • Companies House
alleged incident and Number (if
why the keeper applicable)
details are needed • Insurance policy
• Vehicle Registration number and/or copy
Number of Clients of policy
Vehicle (if involved • Proof of address if
in alleged incident) different to
• Date & location of Companies House or
incident Data Protection
registration number
e.g. copy of
letterhead or invoice
• Evidence of damaged
vehicle or property
e.g. copy of quote/
invoice for repair,
photograph, accident
report

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Solicitors/Legal Aid Confirm if named party To identify personal assets V888/2 • Vehicle Registration • Copy of authorisation
agencies for matrimonial is shown as current Number, Make and if acting on behalf of
purposes registered keeper. Model someone else
• Name of individual • Data Protection
involved in registration number
matrimonial case • Companies House
registration number
(if applicable)
• Proof of address if
different to Data
Protection or
Companies House
registration number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Solicitors/ Legal Aid Confirmation that To ensure assets being V888/2 • Vehicle Registration • Copy of authorisation
agencies for judgement named party is current repossessed or seized Number, Make and if company is acting
purposes registered keeper. belong to the person Model on behalf of someone
named on a judgement. • Name of individual as else
Address details may stated on court • Data Protection
also be released if judgement. Registration number.
needed to serve • Companies House
judgement papers. registration number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice
• Copy of court
Judgement

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Solicitors/ Legal Aid Confirmation that To identify assets of V888/2 • Vehicle Registration • Copy of document
agencies acting as executor deceased is current deceased. Number, Make and confirming executor
of a will or administrator of keeper or date of Model or administrator
deceased’s estate or on acquisition and disposal • Name of deceased • Copy of authorisation
behalf of executor(s) or if deceased registered as if acting on behalf of
administrators(s) previous keeper. someone else
• Data Protection
Registration Number
• Companies House
Registration Number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration Number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Housing/Estate management Name and address of To identify current keeper V888/2. • Vehicle Registration • Copy of agreements
companies registered keeper on a of vehicle parked or Number, Make and with landowner or
specific date abandoned on private land Model confirmation that
• Date & location of enquirer owns the
incident property.
• Data Protection
registration number
• Companies House
registration number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Petrol Station Name and address of To identify keeper of V888/2 • Vehicle Registration • Copy of the ‘Drive-
registered keeper on a vehicle in order to collect Number, Make and off’ report
specific date money owed following Model • Copy of receipt
non payment for fuel • Date & location of showing registration
incident number (if
applicable)
• Incident/Crime
reference number (if
applicable)
• Data Protection
registration number
• Companies House
registration number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Garages Name and address of To identify keeper of V888/2 • Vehicle Registration • Copy of invoice
registered keeper on a vehicle in order to collect Number, Make and • Data Protection
specific date money owed following Model registration number
work carried out on the • Date & location of • Companies House
vehicle incident registration number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice
vehicle manufacturers for Name and address of Contact current keeper of V888/2 • Vehicle Registration • VOSA recall
safety recall purposes registered keeper on a vehicle for safety recall. Number, Make and reference number
specific date Model • Data Protection
registration number
• Companies House
registration number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Finance companies/ Banks Name and address of To trace an individual V888/2 • Vehicle Registration • Copy of finance
wishing to trace their registered keeper on a who has defaulted on Number, Make and agreement, which
property specific date payments or trace a Model includes name and
vehicle sold on with address of individual
outstanding credit for cross- referencing
(if applicable)
• Data Protection
registration number
• Companies House
registration number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Finance companies/ Banks Number of previous To identify number of V888/2 • Vehicle Registration • Copy of finance
keepers, names and keepers including names Number, Make and agreement, which
addresses of previous and addresses to establish Model includes name of
keepers and dates of when the person named on individual for cross-
acquisition and disposal. the finance agreement referencing
acquired/sold the vehicle. • Data Protection
Registration number
• Companies House
registration number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Liquidators/Administrators/ Confirmation that To trace individual/ V888/2 • Vehicle Registration • Letter or other
Trustees in Bankruptcy named party is shown as company assets Number, Make and appropriate evidence
registered keeper and Model of Appointment
address of registered • Data Protection
keeper Registration number
• Companies House
registration number
(if applicable)
• Proof of address if
different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Private Car Park Name and address of To identify the keeper of a V888/3 • Vehicle Registration • Copy of agreements
Enforcement companies registered keeper on a vehicle parked on private Number, Make and between landowner
specific date land or breached parking Model and car parking
conditions enforced on • Date & location of company
that land incident • Data Protection
• If issuing a charge Registration number
explanation of why • Companies House
they were unable to registration number
do so at time of event (if applicable)
• Confirm whether a • Proof of address if
ticketing or an ANPR different to
system is in place. Companies House or
• ATA membership Data Protection
number registration number
e.g. copy of
letterhead or invoice
• Letterhead with ATA
membership number
of other evidence of
ATA membership

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Clamping companies Name and address of To identify the keeper of a V888/3 • Vehicle Registration • Copy of agreements
registered keeper on a vehicle which has been Number, Make and between landowner
specific date clamped but not reclaimed Model and clamping
and pursue storage fees • Date & location of company
and/or removal fees. incident • Data Protection
• If issuing a charge, registration number.
To pursue costs to replace explanation of why • Companies House
a clamp where it has been they were unable to registration number
identified that criminal do so at time of event (if applicable)
damage has occurred. • ATA membership • Proof of address if
number different to
Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice
• Copy of evidence e.g.
invoices for the
storage charges
owed.
• Letterhead with ATA
membership number
or other evidence of
membership
• Police crime
reference number (if
reported to the
police)
Court/individual/company/o Information as per court Enforcement/ Authenticated court order • Copy of Court Order • Copy of Court Order
rganisation order investigation/ legal
proceedings

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REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

WHO WHAT WHY Form used Information Required Evidence


(is the data released to) (data is released) (is the data released)
Dealerships Number of previous To establish the names V888/2 • Vehicle Registration • Data Protection
keepers, names and and number of keepers for Number, Make and registration number.
addresses of previous a vehicle they have for Model • Companies House
keepers and dates of sale in order to verify the • Confirmation that registration number
acquisition and disposal. accuracy of the vehicle is for sale at (if applicable)
information provided by their dealership • Proof of address if
previous keeper when different to
vehicle is part exchanged. Companies House or
Data Protection
registration number
e.g. copy of
letterhead or invoice
• Copy of V5C

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