Application for Appointment


An appointment letter gives an assurance to a prospective employee of a position in the new company. After giving the offer letter to the candidate, the next step is to give an appointment letter to him. This is a part of the human resource department of an organization. If you are wondering what an appointment letter is, let me first brief you about the meaning of an appointment letter and how does an appointment letter sample looks like. Basically, it is a legal document that plays a role of a written proof or confirmation that an organization has decided to appoint a candidate and that the candidate has agreed to work for the organization in return for pay.

APPOINTMENT LETTER: An appointment letter must state all the fundamental terms and conditions of the employment without any errors and contradictions. As a human resource person, you must know what the fundamental rules, terms and conditions of the organization and the employment are, as those terms are described as the roots of a contract between the employer and the employee. The contract is considered as void or valid depending on whether these terms are clearly stated or not. An application letter that does not state the terms of the employment clearly, will fail as a contract between the employer and employment as many complications and problems may arise later. But this does not mean that every single term and its details should be stated in the appointment letter.

BASICS IN AN APPOINTMENT LETTER SAMPLE: An appointment letter is always drafted on the company's letterhead with the company logo, address and contact numbers. As shown in the following appointment letter sample, any appointment letter is dated and it has a reference number too. It is always addressed to the candidate/applicant using the address that he/she has provided in the application letter.The heading of an application letter is always in bold and capital format, usually placed at the center of the letterhead page.

The following paragraphs must state all the terms and conditions of the employment along with the company policies and rules. . one for the applicant and one signed by the applicant and returned back to the company. It is always advisable to take 3 copies of an appointment letter. One most fundamental statement which you will observe in any appointment letter sample and you must include in any appointment letter is that the employee is subject to deployment or transfer to any area. You may want to read on sample letter of recommendation. If the company policies and terms of the employment are too lengthy. That way. you must add a booklet of the company policies and terms signed by the CEO as an enclosure to the appointment letter. usually the CEO or the Managing Director of a company.The first paragraph in an appointment letter must inform the applicant that he/she has been appointment for a particular position in the organization and that the he or she must sign the appointment letter within a specified time because it cannot be left open forever by any applicant. one for the company records and filing. you are keeping the appointment letter short and simple and also providing detailed information on company terms of employment to the applicant. The appointment letter is always signed by an executive who has the authority to hire and to fire any employee.

after the said period. (You may state name) APPOINTMENT AS________________________ Welcome to our company. Appointment after Expiry of Probation Period (in case found suitable) After the expiry of probation period. you will be entitled to fixed salary of US $ 1000 per month. you will be confirmed in your appointment on a salary of US $ 1800 according to the the scale of Marketing Executive as per US Bureau of Labor Statistics. it can be extended at the discretion of the company for a further period of next six months. Probation Period The probation period will be six months.EXAMPLE: (Letterhead and Address of the Organization) Reference: Date: (Name of Successful Applicant and Address) Dear Sir/Madam. However. if you are found suitable by the company for the same post or a different post. 2010. With reference to your application for the captioned post and subsequent test and interview. we are pleased to inform you that you have been selected for the post of Marketing Executive in the FMCG department of the company on the following terms and conditions: Date of Appointment You will be appointed as a Marketing Executive with effect from 6th of March. . Salary During Probation During the probation period.

I am sure that will be reciprocally beneficial for both the parties. on the date of joining. (Sign of the Manager) Personal Manager I agree and accept the above terms/conditions. . Standing Orders You shall abide by the terms and conditions of the standing orders and the rules and regulations of the company as in force from time to time. Here's hoping that you will enjoy working with our company and that it will help you achieve great heights in your career. (Applicant's Sign) Mr. To Obey Orders and Directions of the Manager You shall obey the orders. directions of the Manager and other superiors and officers of the company. Applicant. Yours faithfully. your appointment might get terminated at the discreetness of the company and in case of such termination you will have no right or claim against the company. allowances and contributory provident fund. We are looking forward to work with you. If you are not found suitable for the post. Please bring a signed photocopy of this letter stating the acceptance of the terms and conditions of the other incentives.

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