Georgetown College Student Government Association Constitution

PREAMBLE
We, the students of Georgetown College, assuming the powers and responsibilities of self-government consistent with the institutional purpose of achieving academic and Christian excellence, in order to form a more effective and representative student association, to promote the general welfare of every student attending the College, and recognizing the intrinsic educational opportunities that student involvement offers, do hereby ordain and establish this Constitution for the Student Government Association.

ARTICLE ONE: THE STUDENT GOVERNMENT ASSOCIATION
SECTION ONE: Name and Composition A. The name of this organization shall be the Student Government Association (SGA). B. The Student Government Association (SGA) shall be comprised of the branches of the Executive Cabinet (EC), the Senate, and the House of Representatives, as outlined herein. SECTION TWO: Membership A. All students registered at Georgetown College are members of the SGA. B. A student may not be involved in more than one branch of the Student Government Association unless required as a duty of office by this constitution. A student is permitted to be involved in a branch of the Student Government Association as well as the Georgetown Activities Council. C. The Student Government Association is committed to a policy of ³nondiscrimination´ within the meaningful constitutional and statutory laws relative to race, age, color, national and ethnic origin, gender and handicap. D. All candidates for any SGA position must be in good academic (2.5 GPA) and social standing and maintain good academic and social standing throughout their term. SECTION THREE: Meetings of the Student Government Association A. All officially registered students of Georgetown College may attend meetings of the association, but only elected and appointed members can vote. Students may not attend EC meetings unless they are invited.

the Chief of Staff. to pass bylaws governing the entire SGA.B. and (2) Approved by the Chief Student Affairs Officer of the College. SECTION SIX: The SGA General Assembly Once a month while school is in session. and House of Representatives shall assemble together to form the SGA General Assembly for the purposes of enhancing communication within the SGA. approval of fund disbursements and appointment of an advisor to the SGA. C. the Vice-President of Finance. and the VP of Community and Public Relations . SECTION FIVE: Budget A. B. to pass amendments to the SGA Constitution and to address student concerns. A quorum of fifty-one percent of all elected and appointed SGA members is needed to conduct legal and binding business of the SGA General Assembly. Members of the Senate and the House of Representatives may choose a proxy to attend meetings of the respective branches in their place. SECTION FOUR: Authority A. requirements and policies of the College. Senate. ARTICLE TWO: THE EXECUTIVE CABINET SECTION ONE: Membership The Executive Cabinet shall consist of the SGA President. The Chief Student Affairs Officer of the College shall implement administrative policies and procedures as necessary for the operation and activities of the Student Government Association consistent with other appropriate procedures. the VicePresident. Any Georgetown College student is welcome and encouraged to attend these meetings. The Chief Student Affairs Officer of the College has administrative jurisdiction over the Student Government Association. The administrative jurisdiction of the Chief Student Affairs Officer of the College shall include but not be limited to. the Executive Secretary. the EC. provided advance notification is given to the EC in accordance with bylaws set by the EC. The SGA President shall set agendas for and preside over General Assembly meetings. The SGA Budget shall be: (1) Controlled by the EC. the approval of contracts for the SGA. All branches of the SGA shall conduct meetings according to the guidelines listed in the current edition of Robert¶s Rules of Order.

(2) Serve as a liaison between all branches of the SGA. The SGA Vice-President who is here invested with the powers and responsibilities to (1) Serve as the President of the Senate. (8) Work in the SGA office for at least five hours a week during regular college business hours and (9) Coordinate the selection process for the House of Representatives B.) D. (7) Maintain . and the SGA General Assembly meetings. E. (5) Coordinate ³Tuesday¶s Treasure/Freebie Friday´ events and (6) registers clubs and organizations through SGA. Board of Trustees. The SGA President. (5) Maintain ledgers for all chairpersons¶ accounts. The SGA Executive Secretary is here invested with the powers and responsibilities to (1) Attend all meetings of the EC and House of Representatives. C. (2) Attend all meetings of the EC. and the SGA General Assembly and take minutes. the SGA Advisor and the Chief Student Affairs Officer of the College. (2) Preside over the EC and the SGA General Assembly in the absence of the SGA President. (3) Provide monthly budget reports to the EC and attend all EC and SGA General Assembly meetings. (3) Shall serve as the Speaker of the House for the House of Representatives (4) Cast the deciding vote at EC. (4) Coordinate the Student Senate and appoint members to the Senate. (4) Work in the SGA office for at least three hours a week during regular college business hours. and (6) Prepare yearly budget and assist during the budget session. be able to act on behalf of the Student Government Association. (2) Work within the budget and do all financial paperwork. (3) Prepare minutes in a professional manner and provide copies to the respective branch members. House of Representatives. etc. including a constitutional interpretation committee as needed to be presided over by the Vice President (8) Work in the SGA office for at least three hours a week during regular college business hours and (9) accept and select applications for senate positions (Faculty committees. (5) Attend all meetings of the EC and Senate. who is here invested with the powers and responsibilities to: (1) Preside over and attend all meetings of the EC. (2) Maintain a master file of all minutes and bylaws.SECTION TWO: The officers for the Executive Cabinet of the Student Government Association shall be: A. (3) Have regular voting rights on the EC and special voting rights on the Senate. (5) Provide normal secretarial duties for the Executive Cabinet. (4) Provide end of term budget standing to the EC. the House of Representatives and the SGA General Assembly. (5) Call special meetings for any SGA branch. (7) Appoint special committees from within the Senate. The SGA Vice-President of Finance is here invested with the powers and responsibilities to (1) Do all bookkeeping needed by the SGA. (6) Serve as a student representative to the Student Life Committee of the Board of Trustees. Student Senate. (6) Maintain equipment and supplies in the SGA office. The Chief of Staff who is here invested with the powers and responsibilities to (1) Oversee presidential initiatives. (3) Advise the President and the Executive Cabinet on crafting policy and initiative implementation. (4) Prepare any applications and distribute them. (7) Represent the SGA at all ceremonial functions and should the occasion arise.

(3) Dismiss any non-EC member of the Student Government Association after two unexcused absences have occurred. Candidates for an elected EC position must be a full-time student at Georgetown College who is at least in their second semester of instruction at the college at the time of SGA elections. (9) send letters of reprimand to members when needed and (10) administer elections for Executive Council F. and (5) work in the SGA office for at least three hours a week during regular college business hours SECTION THREE: Election of EC Members A. then applications for the position will be distributed. reviewed and chosen by the current Senate. SECTION FIVE: Functions of the Executive Council The functions of the EC shall be to: (1) Allocate funds if emergency conditions develop. (4) Provide good communication and organization of the Student Government Association. A quorum of two-thirds of the voting members must be present to conduct legal and binding business of the EC. C. (2) Excuse absences of members of all branches of the SGA. (2) be responsible for all publicity of SGA. . If no one applies. The SGA President shall preside over all EC meetings. B. A simple majority of voting members present will rule. If no one runs for a particular office. (5) Control the SGA Budget. The SGA VP of Community and Public Relations is here invested with the powers and responsibilities to (1) Attend all meetings of the EC. emergency conditions exist when money outside of the approved budget needs to be allocated. and (7) Organize governmental and student related events and initiatives. B. C. Candidates must run for a specific office. All members of the EC are to be elected by a student body vote in a campus election to take place at the end of the spring semester. then duties shall be combined. SECTION SIX: Meetings of the EC A. (6) Recommend bylaws which govern the entire SGA to the SGA General Assembly. (8) Inform SGA members of meetings and keeping attendance records. The SEC shall meet twice a month while school is in session. The time period between elections and the beginning of the new term shall be a time of planning and learning from outgoing officers. D. (3) coordinate all community service projects within SGA. D.President shall preside in case of the absence of the SGA President.the SGA Archives. SECTION FOUR: The Term of Office for EC Members The term of office shall begin May 1st at 12:00 noon. All candidates must fulfill a possible speaking requirement at an informational forum. (4) act as a liaison with any all Community Service organizations that SGA has contact with. The Vice.

A member of the Executive Cabinet may be dismissed if he or she: (1) Is absent from more than twenty-five percent of required meetings. C. These representatives will be selected by an application process to the respective committees: Board of Trustees (5 students). candidates must: (1) Be chosen by an application process to take place in September. C. and Current Issues committee (3 students). Curriculum/CEP committee (3 students). Members of the Senate shall be known as Senators. B. Teacher Education Committee (2 students). Academic Support (3 students). A special election will then be held for the position of Vice President. Retention Committee (2 students). . Financial Aid (3 students). A special election shall be held to fill a vacancy in all EC positions except the President. Chairs for sub-committees will be elected from the Senate by members of the Senate. SECTION TWO: Membership A. SECTION FOUR: The Term of Office for Senators The term of office will begin with the fall semester of the new academic year and shall last until the end of the spring semester of the same academic year. Senators shall be full-time students and in good academic (2. SECTION THREE: Appointing of Senators To be elected to the Senate. Scholarship. When necessary. The presiding officer for the Senate shall be the SGA Vice President. (2) The EC will vote on all applicants within one week of applications due. Admissions. Membership of the Senate shall consist of representatives from the student body at Georgetown College as well as the Provost. Each member of the Senate shall serve on additional subcommittees. with approval of the Chief Student Affairs Officer required after the vote. B. the Vice President shall become President.SECTION SEVEN: Dismissal and Vacancies of EC Positions A. D. ARTICLE THREE: THE SENATE SECTION ONE: Officers A. In such case that the SGA President is unable to perform the duties of that office. Honors Program (2 students). the SGA Vice President shall cast the deciding vote and organize special committees.5 GPA) and social standing. B. and/or (2) Refuses to perform the duties of office or abuses the responsibilities of the SGA Constitution. The Executive Secretary shall attend meetings to take the minutes.

B. as well as meet with designated faculty advisors once a month. Residence hall representatives shall be nominated by their hall and then approved by the Executive Cabinet. In case of the absence of the SGA Vice President. Dean of Students. C. Any Senator who has two unexcused absences from Senate meetings and/or two unexcused absence from SGA General Assembly meetings shall be subject to dismissal by the EC. Each member of the House of Representatives must serve on one subcommittee during his or her term. B. SECTION TWO: Membership A. . To focus on academic initiatives including. To handle the Student Aid Grant process by allocating money to student organizations within the means of the established budget in the form of student aid grants. but not limited to: (1) Serve on at least one subcommittee of the Senate. The SGA Vice President shall preside. ARTICLE FOUR: THE HOUSE OF REPRESENTATIVES SECTION ONE: Officers The SGA President shall preside over the House of Representatives as the Speaker of the House. The commuter student shall be approved by Executive Council after submitting application. C. B. and (2) Initiate amendments to the SGA Constitution. Members shall meet as the Senate at least once a month while school is in session. D. If a Senator resigns or is dismissed by the EC. SECTION SEVEN: Meetings of the Senate A.5 GPA) and social standing. Senators shall attend the General Assembly. SECTION SIX: Duties of the Senate A. E. The Senate shall also meet with respective subcommittee as necessary. Membership of the House of Representatives shall consist of the SGA President. Each student representative must be a full-time student in good academic (2. Executive Secretary.SECTION FIVE: Vacancies in Membership A. the SGA President shall preside. Quorum to conduct legal and binding business of the Senate shall be at least fifty-one percent of voting members. student representative(s) from each residence hall and one commuter student representative. a special application process shall be held to fill the vacancy. The Executive Secretary shall take the minutes.

5 GPA). Student representatives shall bring forward any student concerns including. B. The disciplinary action may not call for more than the removal of the officer or member in question. The House of Representatives shall attend the General Assembly and meet with respective subcommittee as needed. The SGA Advisor shall preside over meetings of the SGA Ethics Committee. another delegate from the respective branch shall be substituted during the inquiry.SECTION THREE: Term of Office The term of office will begin with the fall semester of the new academic year and shall last until the end of the spring semester of the same academic year. The meetings of the SGA Ethics Committee shall be concentrated on inquiring about the charge and judging if the action or actions are consistent with the mission and purpose of the college and the Student Government Association. residential. The SGA Advisor may only call meetings of the SGA Ethics Committee when any member of SGA or faculty/staff member of the college petitions the SGA Advisor for an ethical review of the SGA member. two elected members from the House of Representatives and one elected member of the Executive Cabinet. by rule of unanimous consent of the student committee members. has the power to take appropriate action for ethical violations. E. If a member of the Ethics Committee is brought into question. but not limited to. SECTION FOUR: Meetings A. supplies or money of SGA or (2) he or she represents the Student Government Association poorly. The House of Representatives shall meet with the SGA President and Dean of Students once a month while classes are in session. academic and social issues. SECTION THREE: Disciplinary Action of the Ethics Committee The SGA Ethics Committee. The SGA Ethics Committee shall be composed of five members ± two elected student members from Senate. The SGA Ethics Committee shall meet only when the SGA Advisor calls special meetings. either socially or academically (below a semester 2. SECTION TWO: Composition and Meetings of the Ethics Committee A. . C. ARTICLE 5: THE ETHICS POLICY AND COMMITTEE SECTION ONE: Ethics Policy Any member of the three branches of the Student Government Association shall be subject to review of the SGA Ethics Committee if (1) he or she abuses the power. D. B.

B. D. All Bylaws must be submitted to the Executive Secretary for filing. ARTICLE SEVEN: RATIFICATION SECTION ONE: Ratification Process A. and (4) Approved by the college President. SECTION TWO: Bylaws A.SECTION FOUR: Appeals of Disciplinary Action A member of SGA has a right to appeal his or her own disciplinary action from the SGA Ethics Committee to the Chief Student Affairs Officer of the College. C.A. in the following order: (1) Passed by a two-thirds majority vote of the EC. must be approved by a two-thirds majority of the respective branch¶s voting members. No bylaw of the SGA or one of its branches may be in conflict with this Constitution or change any part of this Constitution.. B. (4) Printed in The Georgetonian near the week of its vote by the student body. (2) Approved by the Chief Student Affairs Officer of the College. (2) Passed by a two-third majority vote of the SGA General Assembly. and (5) Receives a simple majority of the student body vote. Bylaws for the entire SGA shall be recommended through the EC to the SGA General Assembly for approval by two-thirds of present voting members. (3) Accepted by the Chief Student Affairs Officer. E. (3) Adopted by a majority vote of the student body. such as ethics bylaws. Two-thirds of the General Assembly must be present for voting. ARTICLE SIX: AMENDMENTS AND BYLAWS SECTION ONE: Amendments The SGA Constitution shall be amended if the amendment in question is. Bylaws for an individual branch of the SGA. . who shall have the final decision in the matter. This Constitution shall be made legal and binding if it is: (1) Passed by a two-thirds majority vote of the Executive Cabinet and G. This Constitution shall take effect the term after it is ratified. All Bylaws of the SGA and its branches be reaffirmed every term to remain in effect.

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