STANDARD FORM OF AGREEMENT FOR DESIGN SERVICES

Every design project is different and te !est "i## res$#t fro% tr$st !et"een
te c#ient and te designer& Te %ost effective "ay to ass$re tr$st %eets
!ot c#ient and designer e'pectations in an engage%ent is to codify te
re#ationsip "it a "ritten agree%ent& Te standard agree%ent is adapta!#e
to $ni($e circ$%stances "i#e sti## dra"ing fro% te !est proven practices
!ased on %$t$a# respect and c#arity& It is a %od$#ar approac tat
recogni)es te different needs and re($ire%ents of different types of
engage%ents&
Introd$ction* AIGA Standard For% of Agree%ent
+e#co%e to te #atest version of te AIGA Standard For% of Agree%ent for
Design Services& If yo$’re fa%i#iar "it te previo$s versions, yo$’## notice
tat tis one is ($ite different& It does not ta-e a one.si)e.fits.a## approac,
and it is not an e'tensive pre.printed doc$%ent "ere yo$ si%p#y fi## in te
!#an-s& Instead, it ac-no"#edges tat %ost design fir%s deve#op teir o"n
c$sto% proposa# doc$%ent for eac project and are #oo-ing for an
appropriate set of ter%s and conditions to attac to it& +en p$t togeter
and signed, te c$sto% proposa# doc$%ent and its attaced ter%s and
conditions co%prise te !inding agree%ent "it te c#ient&
+it tis in %ind, te ne" foc$s of te AIGA Standard For% of Agree%ent is
on tose ter%s and conditions& AIGA %e%!ers are invo#ved in %any
different design discip#ines& /eca$se of tis, te reco%%ended ter%s and
conditions ave !een prepared in a %od$#ar for%at& Tis a#so e#ps to -eep
individ$a# agree%ents do"n to a %ore %anagea!#e si)e& Te first t"o
%od$#es, /asic Ter%s and Conditions and Inte##ect$a# 0roperty 0rovisions,
so$#d !e $sed for a## design assign%ents& An additiona# tree %od$#es are
provided as s$pp#e%ents tat can !e added to te agree%ent as needed*
0rint.Specific Ter%s and Conditions, Interactive.Specific Ter%s and
Conditions and Environ%enta#.Specific Ter%s and Conditions&
Tis ne" for%at for te AIGA Standard For% of Agree%ent for Design
Services "as deve#oped !y a tea% of ind$stry e'perts* Don /r$nsten
1inte##ect$a# property attorney, Don /r$nsten 2 Associates3, 4i% Faris 1co.
fo$nder of Te Manage%ent Innovation Gro$p and for%er AIGA nationa#
!oard %e%!er3, 5inda 4oy 6att"in-e# 1inte##ect$a# property attorney, O"en,
+ic-ersa% 2 Eric-son3, Fran- Martine) 1inte##ect$a# property attorney, Te
Martine) Gro$p3 and Se# 0er-ins 1design %anage%ent cons$#tant, for%er
AIGA treas$rer and past president of AIGA San Francisco3& It is !eing
provided as a reference to a## AIGA %e%!ers& 7o"ever, tis infor%ation is
not a s$!stit$te for persona#i)ed professiona# advice fro% an attorney& If yo$
ave specific #ega# ($estions, yo$ so$#d a#"ays see- te services of
appropriate #ega# co$nse#&
7o" to $se it
In genera#, te process of drafting, negotiating and fina#i)ing an agree%ent
"it a c#ient "i## fo##o" tis se($ence of activities*
..Advance preparation and infor%ation gatering a!o$t te c#ient and te
potentia# project
.. Interna# p#anning of !$dget and sced$#e
.. Drafting a c$sto% proposa# doc$%ent tat te c#ient "i## see
.. Attacing tese AIGA %od$#es for a## design projects* /asic Ter%s and
Conditions and Sced$#e A* Inte##ect$a# 0roperty 0rovisions
.. Adding tese AIGA s$pp#e%ents as needed* 0rint.specific Ter%s and
Conditions, Interactive.specific Ter%s and Conditions, Environ%enta#.specific
Ter%s and Conditions
.. Revie"ing te fina# AIGA cec-#ist of options in te ter%s and conditions
.. 0resenting te agree%ent to te c#ient and ans"ering any ($estions
.. Negotiating any %odifications re($ested !y te c#ient
.. Fina#i)ing te agree%ent "it a$tori)ed signat$res
Te fo##o"ing pages offer practica# advice on te overa## process and disc$ss
te i%portant #ega# and financia# iss$es to !e addressed in te 8fine print9 of
any agree%ent& To e#p yo$ "it te jargon invo#ved, !asic e'p#anations of
#ega# ter%s are inc#$ded& 7o"ever, tese notes can on#y serve as a !rief
introd$ction to te iss$es invo#ved& Depending on te type of "or- tat yo$
do and te si)e of yo$r projects, so%e of te contract$a# iss$es can !eco%e
rater co%p#e'& +en fina#i)ing an agree%ent "it a c#ient, yo$ "i## of
co$rse "ant to ave it revie"ed !y yo$r attorney& +it tat in %ind, tese
notes end "it so%e pointers on o" to find te rigt attorney and %a-e
te !est $se of is or er ti%e and e'pertise&
Advance preparation and project p#anning
A proposa# is a detai#ed project doc$%ent tat defines te scope of "or-, te
process, te sced$#e, and te tota# price 1$s$a##y in te for% of a fi'ed fee3&
It is a disc$ssion doc$%ent "ere te designer p$ts for"ard a reco%%ended
co$rse of action for te c#ient to consider& Many proposa#s go tro$g severa#
ro$nds of canges and negotiations !efore tey are fina#i)ed& So%e
negotiations "it te c#ient %ay re#ate to project specifications "i#e oter
disc$ssions %igt foc$s on te #ega# ter%s and conditions& Te fina# goa# is
to ave one co%preensive doc$%ent tat, "en acco%panied !y an
appropriate set of ter%s and conditions and signed !y !ot parties, serves
as yo$r agree%ent for te project&
INITIA5 STE0S FOR :O;
Start "it so%e genera# preparation tat is re#evant to a## of te "or- done
!y yo$r fir%*
.. Tin- a!o$t yo$r creative process& +rite do"n te idea# se($ence of
activities --pases, steps and %i#estones -- tat a##o"s yo$ to prod$ce yo$r
!est "or-& If yo$ are active in %ore tan one practice area, yo$ %ay ave
severa# variations& :o$r o"n creative process so$#d !e te fra%e"or- tat
yo$ $se for p#anning and %anaging projects&
.. Ca#c$#ate a standard o$r#y rate& Tis is an i%portant interna# too# tat
yo$ need in order to s-etc o$t initia# !$dgets& Rates vary fro% fir% to fir%
!ased on te a%o$nt of overead !eing carried, te n$%!er of o$rs
avai#a!#e to devote to c#ient projects and te target profit %argin inc#$ded in
te ca#c$#ation& 1A sa%p#e for%at for ca#c$#ating an o$r#y rate can !e fo$nd
in te Grapic Artists G$i#d 7and!oo-* 0ricing and Etica# G$ide#ines&3
.. /eco%e fa%i#iar "it standard ter%s and conditions appropriate to te
type of "or- tat yo$ are se##ing&
No" yo$ can )ero in on te partic$#ar project tat yo$ are !idding on*
.. Gater as %$c infor%ation as possi!#e on te potentia# project& If te
c#ient as provided yo$ "it an RF0 doc$%ent 1a re($est for proposa#3,
revie" a## of te detai#s caref$##y& /eyond tis, yo$ %ay "ant to co%p#ete
yo$r o"n for% of project ($estionnaire to %a-e s$re tat no i%portant
detai#s are over#oo-ed& Tis %ay invo#ve additiona# disc$ssions "it yo$r
c#ient contact and possi!#y oters at te c#ient co%pany in order to #earn
%ore&
.. No" yo$’re ready to prepare a pre#i%inary project p#an and !$dget& Even
to$g yo$ %ay !e a##ergic to spreadseets, it’s i%portant to get in te a!it
of $sing an interna# p#anning "or-seet to ca#c$#ate a 8s$ggested retai#9
price for te project& Tis !a##par- n$%!er as to !e !ased on te scope of
"or- re($ired, yo$r o"n step.!y.step design and i%p#e%entation process,
te si)e of te tea% tat "i## !e re($ired, an esti%ated n$%!er o$rs for
eac tea% %e%!er 1va#$ed at yo$r standard o$r#y rate3 and esti%ated
o$tside p$rcases 1inc#$ding a standard %ar-$p3& No" yo$ ave to %a-e a
j$dg%ent ca##* adj$st te tota#s as needed in order to ref#ect %ar-et
conditions and te $#ti%ate va#$e of te "or- to te c#ient&
.. :o$’## a#so need to draft a pre#i%inary "or- sced$#e tat so"s te
n$%!er of "or- days or "or- "ee-s re($ired 1don’t forget to factor in yo$r
prior co%%it%ents to oter c#ients3& A good approac is to do tis as a Gantt
cart tat so"s !#oc-s of ti%e and indicates project activities tat can
appen conc$rrent#y& +enever possi!#e, it’s !est to avoid #oc-ing in specific
start dates, approva# dates or co%p#etion dead#ines, !eca$se a## of te% are
s$re to cange& It’s !etter to p#an te sced$#e in ter%s of te e#apsed ti%e
necessary&
Tis interna# preparation and p#anning as !een j$st for yo$& Te ne't step
is to !egin drafting a doc$%ent tat te c#ient "i## see&
0roposa# doc$%ent
INFORMATION T7AT IS SENT TO T7E C5IENT
+ritten proposa#s inc#$de specific detai#s "ic vary ($ite a !it !ased on te
individ$a# project and te creative fir%& 7o"ever, tere is a fair#y standard
str$ct$re for te proposa# doc$%ent itse#f& Typica# co%ponents inc#$de*
.. An overvie" of te c#ient sit$ation 1teir ind$stry and co%petitive
ca##enges3
.. A description of te scope of "or- and specific o!jectives for tis project
1te i%%ediate need tat %$st !e addressed and te specific targets tat
%$st !e acieved3
.. Te process tat yo$ are reco%%ending 1for eac individ$a# pase, spe##
o$t "at is inc#$ded and "at is not -- descri!e te se($ence of steps, te
de#ivera!#es and %i#estones, te n$%!er of creative directions tat yo$ "i##
!e so"ing, te n$%!er of revisions or refine%ents tat are inc#$ded, te
for%at for de#ivery, te necessary ti%efra%e and a s$!tota# of fees and
e'penses< a#ong te "ay, !e s$re to c#arify te c#ient’s responsi!i#ities and
e'p#ain o" te c#ient "i## !e integrated into te process3
.. A recap of te tota# ti%efra%e, tota# fees and tota# e'penses 1p#$s any
app#ica!#e ta'es3
.. A !i##ing p#an 1a si%p#e #ist of invoice a%o$nts and "en tey "i## occ$r
d$ring te project -- te pay%ent ter%s "i## !e e'p#ained in te ter%s and
conditions3
.. Appropriate ter%s and conditions 1disc$ssed in detai# !e#o"3
.. T"o #ines for a$tori)ed signat$res at te end of te doc$%ent 1s$!%itted
!y and accepted !y3
:o$ %ay "ant to inc#$de so%e e'tra ite%s, partic$#ar#y if te c#ient’s
approva# process invo#ves ro$ting te proposa# to an e'ec$tive "o as not
%et yo$*
.. Caps$#e !ios of senior tea% %e%!ers
.. /ac-gro$nd infor%ation on yo$r design fir%’s capa!i#ities and yo$r
credentia#s
+en fina#i)ing a proposa# pac-age, a#"ays inc#$de a cover #etter& It "i## !e
"ritten #ast& 6eep it sort, professiona# and ent$siastic& Don’t repeat any of
te detai#s tat are in te proposa# itse#f& Te #etter is si%p#y an invitation for
a fo##o".$p conversation and it so$#d indicate yo$r "i##ingness to $pdate or
revise te scope of "or- if necessary&
Ne't, consider te !est "ay of getting te proposa# pac-age to te c#ient&
+enever possi!#e, present it in person& Tis a##o"s yo$ to e'p#ain te
contents, to address any concerns tat te c#ient %igt ave, and to !egin
!$i#ding a positive professiona# re#ationsip&
Notes on !asic ter%s and conditions
Tis first %od$#e of te AIGA syste% inc#$des genera# ter%s and conditions
tat app#y to a## creative discip#ines, addressing s$c essentia# iss$es as
pay%ent ter%s, c#ient canges and portfo#io $sage& Tese sared iss$es are
disc$ssed in detai# !e#o"& So%e descriptions of re#ated concepts are inc#$ded
as "e## in order to provide additiona# conte't&
Definitions
I%portant ter%s s$c as 8Agree%ent9 and 8De#ivera!#es9 need to !e $sed in
a consistent "ay in !ot te proposa# doc$%ent and te attaced ter%s and
conditions& Interna# conf#icts in ter%ino#ogy "i## ca$se conf$sion and "ea-en
te agree%ent fro% a #ega# standpoint& After a ter% as !een defined, it "i##
!e capita#i)ed eac ti%e tat it is $sed&
0roposa#
Te ter%s and conditions so$#d not restate any of te project specifications
a#ready inc#$ded in te !ody of yo$r proposa# doc$%ent, !$t tey so$#d
inc#$de an e'piration c#a$se& Tis is a state%ent of o" #ong te $nsigned
offer "i## re%ain va#id& If te c#ient sits on te proposa# for a %ont or t"o,
yo$ %ay need to $pdate te doc$%ent to ref#ect canges in yo$r pricing or
avai#a!i#ity&
Fees
If yo$ are carging for yo$r services on a fi'ed.fee !asis, te tota# a%o$nt
"i## !e specified in te !ody of te proposa#&
Ta'es
It’s a good idea to state tat te c#ient is responsi!#e for any app#ica!#e sa#es
or $se ta'es, even if tey are ca#c$#ated after te fact 1for e'a%p#e, d$ring a
s$!se($ent a$dit of te designer’s ta' ret$rns3&
E'penses and additiona# costs
Every project "i## invo#ve at #east a fe" e'penses& Tey %ay !e s%a## #i-e
rei%!$rse%ents for potocopies or ta'i rides, or tey %ay !e #arge #i-e te
p$rcase of potograpy& :o$ so$#d spe## o$t for te c#ient e'act#y o"
project e'penses "i## !e and#ed and "eter or not esti%ated a%o$nts for
tose e'penses ave !een inc#$ded in yo$r proposa#& So%e c#ients %ay "ant
to receive potocopies of receipts for rei%!$rsa!#e e'penses "i#e oters
%ay si%p#y re($est te rigt to a$dit yo$r project records if tey ever fee#
it=s necessary to do so& It=s not $n$s$a# for a c#ient to re($ire pre.approva# if
a p$rcase e'ceeds a certain a%o$nt& If yo$ are re($esting a %i#eage
rei%!$rse%ent for a$to%o!i#e $se, yo$ %ay "ant to $se te standard rate
p$!#ised eac year !y te Interna# Reven$e Service 1avai#a!#e at
"""&irs&gov3& In %ost design fir%s, o$t.of.poc-et trave# e'penses for
projects are passed tro$g at cost !$t a## oter e'penses are s$!ject to a
%ar-$p& State "at percentage yo$ $se for yo$r standard %ar-$p 1>?
percent is co%%on3& If a c#ient "ants to avoid a %ar-$p on a #arge e'pense,
consider a##o"ing te% to p$rcase it direct#y& 7o"ever, yo$r fee for services
%$st cover te ti%e tat yo$ p$t into vendor so$rcing and ($a#ity contro#&
Many design fir%s do not "ant to ta-e on te potentia# #ega# #ia!i#ities of
!ro-ering e'pensive tird.party services& If so%eting goes "rong "it a
tird.party service s$c as printing, it=s %$c safer for te designer if te
c#ient %ade te p$rcase direct#y&
Invoices
:o$r sced$#e for project !i##ings so$#d !e stated in te !ody of te
proposa#& 0rogress !i##ings can !e !ased on pases or %i#estones, or tey
can !e "ee-#y or %ont#y& :o$ %igt a#so "ant to specify tat yo$ "i## print
ard copies in d$p#icate and send te% via reg$#ar %ai# to te acco$nts
paya!#e address given to yo$ !y te c#ient&
0ay%ent ter%s
+en yo$ send an invoice to a c#ient, f$## pay%ent is d$e "itin a certain
n$%!er of days, co$nting fro% te day tat te invoice "as iss$ed& For
e'a%p#e 8Net @?9 %eans tat te c#ient %$st get f$## pay%ent to yo$ "itin
@? days& So%e corporate c#ients stretc tis a !it !y saying tat te days
so$#d !e co$nted fro% te date tey receive te invoice& It=s co%%on for
design fir%s to esta!#is c#ient pay%ent ter%s of 8Net AB9 !eca$se c#ient
cas %$st !e received in ti%e for te design fir% to pay for re#ated project
s$pp#ies p$rcased fro% vendors on ter%s of 8Net @?&9 Re#ated to tis, yo$
%ay "ant to p$t a #i%it on te a%o$nt of credit tat yo$ are "i##ing to
e'tend to a ne" c#ient& Tis "o$#d !e a j$dg%ent ca## !ased on te c#ient=s
credit istory and yo$r o"n financia# needs& :o$ so$#d state tat a project
%ay !e p$t on credit o#d if re($ired pay%ents are not %ade&
5ate pay%ent pena#ties
Most design fir%s carge c#ients a #ate fee on overd$e pay%ents& Te
standard rate tends to !e A&B percent per %ont 1"ic is te e($iva#ent of
AC percent per year3, !$t tere are #ega# #i%its to te rate in so%e states&
Separate invoices are not generated for te pena#ty a%o$nts& Instead, tey
appear as #ine ite%s on %ont#y state%ents sent to c#ients to re%ind te%
of $npaid invoices& +en c#ient pay%ents are received, te f$nds are app#ied
first to te pena#ty carges, and ten to te $npaid !a#ance on eac open
invoice, starting "it te o#dest&
F$## pay%ent
If yo$ ave agreed tat yo$ "i## !e transferring so%e or a## rigts to yo$r
c#ient, yo$ so$#d definite#y %a-e any transfer of rigts contingent $pon
receipt of f$## pay%ent fro% te c#ient for yo$r services&
Canges
It=s fair#y co%%on for %inor c#ient canges to !e !i##ed on a ti%e.and.
%ateria#s !asis, so yo$r standard o$r#y rate1s3 "i## !e #isted ere& :o$
%igt a#so "ant to state tat yo$r standard rates "i## not cange "ito$t @?
days advance notice to te c#ient& +en a c#ient re($ests additions or
%odifications, yo$ so$#d respond "it a cange order for%& A cange order
is a doc$%ent drafted !y te designer to ac-no"#edge a c#ient re($est tat
is o$tside of te origina# scope for te project& Te designer descri!es te
a%o$nt of additiona# ti%e and %oney re($ired and sends te cange order
to te c#ient for revie" and an a$tori)ed signat$re& It is essentia##y a %ini.
proposa#& :o$=## "ant to reference te origina# proposa# and state tat te
sa%e ter%s and conditions "i## app#y& Co%pensation for a cange order can
!e ca#c$#ated on a ti%e.and.%ateria#s !asis or as a fi'ed fee& As te "or-
invo#ved is co%p#eted, eac cange order so$#d !e invoiced separate#y& If a
c#ient re($ests s$!stantia# canges, o"ever, it=s so%eti%es c#eaner and #ess
conf$sing to start a## over "it a ne" proposa# for te entire project& :o$
%ay "ant to define a s$!stantive cange as !eing anyting tat e'ceeds a
certain percentage of te origina# sced$#e or !$dget 1s$c as A? percent3 or
a certain do##ar a%o$nt 1s$c as DA,???3, "icever is greater&
Ti%ing
It=s parado'ica# tat te typica# c#ient "i## negotiate for a very tigt sced$#e
yet, in te %idd#e of te project, tat sa%e c#ient %ay ca$se serio$s de#ays
!y fai#ing to provide necessary infor%ation, %ateria#s or approva#s& Most
design fir%s specify tat if a c#ient ca$ses a #engty de#ay it "i## res$#t in a
day.for.day e'tension of te project=s fina# dead#ine& D$ring tat c#ient de#ay,
yo$ %ay a#so ave to reassign so%e of yo$r reso$rces to oter projects, if
yo$ ave any& :o$ %igt ave c#eared te dec-s for te fast.trac- project !y
de#aying or t$rning do"n oter assign%ents& Te danger for yo$ as a
!$sinessperson is tat an $ne'pected de#ay co$#d %ean tat yo$=re
te%porari#y $na!#e to prod$ce !i##a!#e o$rs& To offset tis ris-, so%e
creative fir%s atte%pt to carge a de#ay pena#ty or a restart fee& :o$ %ay
"ant to raise tis iss$e as a negotiating point& 7o"ever, %ost c#ients are not
very receptive to te idea&
Testing and acceptance
A## "or- tat yo$ de#iver to te c#ient so$#d !e considered accepted $n#ess
te c#ient notifies yo$ to te contrary "itin a specified period of ti%e
1$s$a##y B.A? days3&
C$re
Re#ated to testing and acceptance is te concept of c$re& If te c#ient notifies
yo$ tat te "or- is not accepta!#e, yo$ so$#d ave te opport$nity to
effect a c$re& Tis %eans to repair, correct or re.design any "or- tat does
not confor% to te project specifications in order to %a-e it accepta!#e to
te c#ient&
C#ient responsi!i#ities
If a c#ient as never p$rcased creative services !efore, tey %ay not !e
a"are of o" e'tensive and i%portant teir o"n invo#ve%ent in te process
"i## !e& :o$=## "ant to point o$t "at is re($ired of te% in ter%s of
infor%ation, content, sced$#es, decision.%a-ing and approva#s&
AccreditationEpro%otions
Tis as to do "it receiving proper credit for te "or- and !eing a!#e to
add it to yo$r design portfo#io& :o$ so$#d as- for a credit #ine to !e inc#$ded
in te "or- itse#f& :o$ so$#d state tat, once te project as !een
co%p#eted and introd$ced to te p$!#ic, yo$ "i## ave te rigt to add te
c#ient=s na%e to yo$r c#ient #ist and te rigt to enter te "or- into design
co%petitions& :o$=## a#so "ant to !e a!#e to so" and e'p#ain portions of te
co%p#eted project to oter co%panies "en yo$ are pitcing ne" !$siness&
So%eti%es c#ients "o are in ig#y co%petitive ind$stries ave concerns
a!o$t tis& Tey %ay as- for te rigt to revie" and approve s$c
pro%otiona# activity on a case.!y.case !asis& If yo$ ave #icensed te fina#
art to te c#ient rater tan %a-ing a f$## assign%ent of rigts, and te "or-
does not fa## "itin te category of "or-.for.ire 1defined !e#o"3, yo$ are
#ega##y entit#ed to so" te "or- in yo$r portfo#io& As a professiona# co$rtesy,
o"ever, yo$ "i## "ant to !e sensitive to c#ient concerns& 1For %ore
infor%ation a!o$t o"nersip and #icensing, see Sced$#e A* Inte##ect$a#
0roperty 0rovisions&3
Confidentia# infor%ation
In order for tese ter%s and conditions to !e co%p#ete and co%preensive,
confidentia#ity so$#d !e inc#$ded ere even if yo$=ve a#ready signed a
separate confidentia#ity and non.disc#os$re agree%ent 1peraps d$ring yo$r
very first %eeting "it te c#ient3& Depending on te type of "or- tat yo$
do, yo$ %ay "ant confidentia#ity and non.disc#os$re to !e %$t$a# so tat
yo$r o"n proprietary infor%ation is protected as "e##&
Re#ationsip of te parties
:o$r agree%ent so$#d reiterate te fact tat yo$ are not an e%p#oyee of
yo$r c#ient and yo$ are not for%ing a joint vent$re or partnersip "it te%&
As an o$tside s$pp#ier of services, yo$ are f$nctioning as an independent
contractor& :o$ "i## a#so "ant te a!i#ity to !ring in yo$r o"n assistants or
agents as needed&
+or- %ade for ire
Disc$ssions "it yo$r c#ient a!o$t independent contractor stat$s and a!o$t
o"nersip and $se of project de#ivera!#es are so%eti%es co%p#icated !y
conf$sion over te re#ated concept of "or-.for.ire& Tis prase co%es fro%
;&S& copyrigt #a"& It refers to origina# "or- %ade !y an e%p#oyee "itin
te scope of is or er jo!, in "ic copyrigt o"nersip a$to%atica##y
!e#ongs to te e%p#oyer& 7o"ever, it can a#so refer to origina# "or- %ade !y
an independent contractor or a design fir%, in "ic copyrigt o"nersip
%igt a$to%atica##y !e#ong to te c#ient& Tis is on#y tr$e if te "or- %eets
very specific criteria--it %$st !e specia##y ordered or co%%issioned, and it
%$st fa## "itin one of nine categories*
.. A contri!$tion to a co##ective "or- 1s$c as a %aga)ine, an anto#ogy or
an encyc#opedia3
.. A "or- tat is part of a %otion pict$re or oter a$diovis$a# "or- 1s$c as
a "e!site or %$#ti%edia project3
.. A trans#ation
.. A s$pp#e%ent prepared as an adj$nct to a "or- created !y anoter a$tor
1s$c as a fore"ord, an appendi' or carts3
.. A co%pi#ation 1a ne" arrange%ent of pre.e'isting "or-s, s$c as a
cata#og3
.. An instr$ctiona# te't 1"eter it is #iterary, pictoria# or grapic3
.. A test
.. Ans"er %ateria# for a test
.. An at#as
A#so, a "ritten agree%ent %$st !e signed !y !ot parties saying tat it is a
"or- %ade for ire& If te project doesn=t %eet a## of tese criteria, "or-.
for.ire does not app#y& Copyrigt "i## !e#ong to yo$ $n#ess yo$ assign it to
yo$r c#ient& 1More infor%ation a!o$t copyrigt is avai#a!#e in te capter
8G$ide to Copyrigt,9 page FC, and direct#y fro% te ;&S& Copyrigt Office at
"""&copyrigt&gov&3
No so#icitation
It doesn=t appen very often, !$t so%eti%es a c#ient is so p#eased "it te
"or- of a partic$#ar %e%!er of te designer=s tea% tat tey "i## see- to
esta!#is a direct re#ationsip "it i% or er& So%e peop#e refer to tis as
8cerry pic-ing&9 If a c#ient recr$its one of yo$r tea% %e%!ers a"ay fro%
yo$, yo$ so$#d at #east !e entit#ed to a p#ace%ent fee for aving %ade te
introd$ction& /eyond tat, yo$ so$#d a#so consider te i%pact on yo$r
operations& If yo$r %ost e'perienced and prod$ctive tea% %e%!er is no
#onger avai#a!#e, yo$r !$siness %ay !e da%aged !y te $ne'pected
interr$ption to yo$r activities&
No e'c#$sivity
:o$ %ay "ant to add tat te re#ationsip !et"een yo$ and te c#ient is not
an e'c#$sive one& :o$ se## services to a range of c#ients and so%e of te%
%ay !e co%petitors& If a co%pany "ants to !e yo$r on#y c#ient in a
partic$#ar category, yo$r pricing "i## ave to ref#ect tat& An e'c#$sive
re#ationsip "o$#d re($ire yo$ to t$rn do"n projects fro% si%i#ar fir%s&
7iger rates are necessary in order to offset tat #ost !$siness&
+arranties and representations
A "arranty is a pro%ise in a contract& It is a "ritten g$arantee tat te
s$!ject of te agree%ent is as represented& As a designer, yo$ %igt
"arrant tat yo$r "or- is free fro% defective "or-%ansip or tat it is
origina# and does not infringe te inte##ect$a# property of oters& If so%e
portion of te "or- t$rns o$t to !e defective 1for e'a%p#e, a pro!#e% "it
so%e #ine of c$sto% co%p$ter code in an interactive project3 ten it is yo$r
responsi!i#ity to repair or rep#ace it& 5ega# iss$es re#ated to origina#ity can !e
a !it %ore ca##enging& :o$ can on#y infringe a copyrigt if yo$ -no"ing#y
copy so%eone e#se=s "or-& 7o"ever, trade%ar-, trade dress and patent
rigts can !e infringed even if yo$ create yo$r "or- independent#y& T$s, it=s
!est to #i%it yo$r "arranty of non.infringe%ent to 8te !est of yo$r
-no"#edge&9 If yo$ are going to provide a g$arantee of non.infringe%ent
"ito$t s$c #i%itation, ten at so%e ti%e !efore te end of te project a
for%a# searc so$#d !e cond$cted to deter%ine "eter or not yo$r "or-
inadvertent#y rese%!#es a tird party=s trade%ar- or patent 18prior art93& It=s
!est to p#ace responsi!i#ity for tis type of prior art searc on te c#ient& If
yo$ agree to arrange for te searc, ten yo$r sced$#e and !$dget for te
project %$st inc#$de te iring of an attorney or #ega# service to act$a##y
carry it o$t& It=s !est for "arranties and representations to !e reciproca#& Te
c#ient so$#d %a-e te sa%e pro%ises to yo$ for any project co%ponents
tat tey s$pp#y&
Infringe%ent
Infringe%ent is te $na$tori)ed $se of so%eone e#se=s inte##ect$a# property&
It is te opposite of see-ing and receiving per%ission, $sing correct notice of
o"nersip, and contracting for pay%ent of a roya#ty or fee& Even to$g te
infringe%ent %ay !e accidenta# 1yo$ %ay independent#y create a #ogo for
yo$r c#ient tat #oo-s #i-e so%eone e#se=s trade%ar-3, tere %ay !e
infringe%ent #ia!i#ity, and te infringer %ay !e responsi!#e for paying
s$!stantia# da%ages and stopping te $se of te infringing "or-&
Disc#ai%er of "arranties and $se of A55 CA0S
If an agree%ent inc#$des a disc#ai%er of any "arranty, %any states re($ire
!y #a" tat te disc#ai%er #ang$age !e s$fficient#y 8conspic$o$s9 in te
doc$%ent& It needs to stand o$t in s$c a "ay tat any reasona!#e
cons$%er "o$#d notice it& Tis $s$a##y %eans tat te disc#ai%er %$st !e
printed in a## capita# #etters, or in type tat is #arger or in a contrasting co#or&
If yo$ do not fo##o" tese g$ide#ines, yo$ r$n te ris- of %a-ing te
disc#ai%er inva#id&
Inde%nification
In te event tat yo$ !reac any "arranty tat yo$ ave given, yo$ agree to
provide sec$rity against any $rt, #oss or da%age tat %igt occ$r& :o$
"o$#d ave to %a-e te c#ient 8"o#e9 !y giving te% so%eting e($a# to
"at tey ave #ost or protecting te% fro% any j$dg%ents or da%ages tat
%igt ave to !e paid to tird parties, a#ong "it attorney=s fees& For
e'a%p#e, yo$ %igt !e as-ed to provide inde%nity against tird.party
infringe%ent c#ai%s& At te sa%e ti%e, o"ever, yo$ need to ave te c#ient
inde%nify yo$ against any !reac of "arranties tat tey ave %ade&
Inde%nification is a very i%portant iss$e for designers !eca$se te scope of
potentia# #ia!i#ity can !e considera!#e&
5ia!i#ity
5ia!i#ity %eans #ega# responsi!i#ity for te conse($ences of yo$r acts or
o%issions& :o$r acco$nta!i#ity to te c#ient %ay !e enforced !y civi#
re%edies or cri%ina# pena#ties& For e'a%p#e, a "e! deve#oper "o as
agreed in "riting to co%p#ete an e.co%%erce site !y a specific date "i## ave
#ia!i#ity to te c#ient if te project is not co%p#eted on ti%e&
5i%itations on #ia!i#ity and $se of A55 CA0S
Again, if an agree%ent inc#$des a #i%itation on #ia!i#ity, %any states re($ire
!y #a" tat te #i%itation #ang$age !e s$fficient#y 8conspic$o$s9 in te
doc$%ent& It needs to stand o$t in s$c a "ay tat any reasona!#e
cons$%er "o$#d notice it& Tis $s$a##y %eans tat te #i%itation %$st !e
printed in a## capita# #etters, or in type tat is #arger or in a contrasting co#or&
If yo$ do not fo##o" tese g$ide#ines, yo$ r$n te ris- of %a-ing te
#i%itation inva#id& It=s s%art for a designer to as- a c#ient to agree tat tey
%ay not recover any da%ages fro% yo$ in e'cess of te tota# a%o$nt of
%oney agreed to in te proposa#& +i#e it=s possi!#e for yo$ to #i%it te
a%o$nt tat eac of yo$ %igt o"e to te oter in tis "ay, yo$ so$#d -eep
in %ind tat yo$ cannot contract a"ay te rigts of any tird party to %a-e
a c#ai%&
Re%edy
A re%edy is te #ega# reco$rse avai#a!#e to an inj$red party& It %ay !e
stip$#ated in an agree%ent or a co$rt %ay order it& A re%edy %igt re($ire
tat a certain act !e perfor%ed or proi!ited, or it %igt invo#ve te
pay%ent of %oney&
Da%ages
Da%ages are financia# co%pensation for #oss or inj$ry s$ffered !y a p#aintiff
1te person s$ing3& Te a%o$nt of %oney a"arded in a #a"s$it can vary
great#y& Tere are severa# different categories of da%ages, inc#$ding te
fo##o"ing* act$a# da%ages, s$c as #oss of %oney d$e on a contract< genera#
da%ages, "ic are %ore s$!jective and %igt re#ate to #oss of rep$tation
or anticipated !$siness< and p$nitive da%ages, "ic %ay !e a"arded if te
defendant acted in a fra$d$#ent "ay&
Ter% and ter%ination
Te nor%a# ter% of a project "i## !egin "it te signing of a "ritten
agree%ent and end "it te c#ient=s acceptance of yo$r co%p#eted services&
If so%eting appens in te %eanti%e to %a-e cance##ation necessary, te
agree%ent %$st descri!e in advance te process for doing tat, fro%
notification tro$g ca#c$#ation of yo$r fina# invoice& Tat fina# !i##ing %igt
cover ti%e and %ateria#s for act$a# services perfor%ed tro$g te date of
cance##ation, or it %igt !e a #$%p.s$% cance##ation fee, or peraps a
co%!ination of te t"o& Cance##ation a#so raises ($estions a!o$t o"nersip
of te $nfinised "or-& Typica##y te designer "i## retain a## pre#i%inary art,
inc#$ding any st$dies and co%ps a#ready rejected !y te c#ient, "i#e te
c#ient %igt receive te %ost recent approved version of te "or- in
process&
Genera# ite%s
Most of te #ega# iss$es addressed in tis section of te ter%s and conditions
are fair#y se#f.e'p#anatory& 7o"ever, te fo##o"ing infor%ation %ay !e
e#pf$#&
Force %aje$re
Tis is a Frenc ter% tat %eans 8s$perior force&9 It refers to any event or
effect tat cannot !e reasona!#y anticipated or contro##ed& If s$c an event
occ$rs 1for e'a%p#e, a "ar, a #a!or stri-e, e'tre%e "eater or an
eart($a-e3 it %ay de#ay or ter%inate te project "ito$t p$tting te
designer or c#ient at fa$#t&
Governing #a"
Tis as to do "it j$risdiction& :o$ %$st identify te state "ose #a"s "i##
govern te signed agree%ent& :o$r c#ient "i## $s$a##y re($est te state
"ere teir %ain office is #ocated&
Disp$te reso#$tion
Tere are tree standard types of disp$te reso#$tion& 7ere is a !rief
description of eac one*
.. Mediation is a non.!inding intervention !et"een parties in an infor%a#
setting in order to pro%ote reso#$tion of a disp$te& It invo#ves te active
participation of a tird party 1a %ediator3 "o faci#itates disc$ssion in order
to c#arify iss$es, find points of agree%ent and enco$rage cooperation& A
co%%it%ent to %ediation is often inc#$ded in contracts& Tere are
professiona# %ediators and #a"yers "o offer %ediation services&
.. Te ne't step !eyond %ediation is ar!itration, in "ic an i%partia# tird
party 1an ar!itrator3 ears !ot sides of te disp$te in an o$t.of.co$rt
setting& Te ar!itrator is an attorney "o acts %$c #i-e a j$dge, #istening to
!ot sides of te story !$t not active#y participating in disc$ssion& :o$ and
yo$r opponent "i## ave te opport$nity to present evidence and "itnesses&
After earing te facts, te ar!itrator "i## %a-e a decision& In yo$r contract,
yo$ "i## specify "eter te decision of te ar!itrator is !inding or non.
!inding& /inding ar!itration i%poses a #ega# o!#igation on te parties to a!ide
!y te decision and accept it as fina#& Ar!itration proceedings are e#d in an
atte%pt to avoid a co$rt tria#& 7o"ever, contract.re($ired ar!itration %ay
#ater !e converted into a #ega# j$dg%ent on petition to te co$rt& Te fees
invo#ved %igt !e #arge 1depending on te disp$te, tey co$#d easi#y range
fro% D@,??? to D>?,??? or %ore3, !$t $s$a##y tey are #ess tan tose
invo#ved in p$rs$ing a #a"s$it& For te sa-e of convenience, %any contracts
identify a #arge, nationa# ar!itration service to !e $sed in te event of a
disp$te& 7o"ever, it %ay !e prefera!#e for yo$ to rep#ace tis nationa# na%e
"it a #oca# na%e, partic$#ar#y if yo$ can find a service tat is geared to"ard
te arts&
.. 5itigation %eans tat yo$ are p$rs$ing a #a"s$it tro$g te co$rt syste%
in order to reso#ve a disp$te& Te ti%e and e'pense invo#ved %ay !e
considera!#e&
Attorneys= fees
+en a decision as !een reaced concerning a disp$te, eiter tro$g
ar!itration or #itigation, te #osing side %ay !e #ia!#e to pay te "inning
side=s costs and attorneys= fees& ;nder copyrigt #a", a "inning p#aintiff is
entit#ed to recover is or er attorneys= fees if te copyrigt "as registered
!efore te infringe%ent occ$rred& For oter types of #ia!i#ity, te o!#igation
to pay te prevai#ing party=s #ega# e'penses %$st !e esta!#ised in yo$r
contract&
Notes on sced$#e A* Inte##ect$a# property provisions
Every designer prod$ces origina# "or- tat is covered !y copyrigt
protection, and additiona# "or- tat co$#d possi!#y !e registered $nder
trade%ar- or patent #a"s& /eca$se of tis, every design contract needs to
address te iss$es of o"nersip and $sage of inte##ect$a# property& Tese
can !e negotiated in a variety "ays, !ased on te nat$re of te "or- and
te specific needs of te c#ient&
0re#i%inary art vers$s fina# art
Tere is an i%portant distinction to !e %ade !et"een pre#i%inary and fina#
art& Ear#y in eac project, a designer %ay prod$ce a #ot of disc$ssion
%ateria#s 1s$c as s-etces, ro$g #ayo$ts, vis$a#i)ations or co%ps3& Tese
are prepared so#e#y for te p$rpose of de%onstrating an idea or a %essage
to te c#ient for acceptance& Nor%a##y te c#ient does not receive #ega# tit#e to
or per%anent possession of tese ite%s, so it=s i%portant for yo$r contract
to !e c#ear on tis point& Many pre#i%inary concepts "i## #ater !e %odified or
rejected entire#y& ;s$a##y on#y one concept "i## !e ta-en tro$g to
co%p#etion and it is on#y te approved and finised fina# art tat "i## !e
de#ivered to te c#ient&
Tird.party %ateria#s
If inte##ect$a# property o"ned !y a tird party is to !e $sed in a project 1for
e'a%p#e, an i##$stration or a potograp3, te designer so$#d state tat te
c#ient is responsi!#e for respecting any $sage #i%itations p#aced on te
property& :o$ %ay even "ant te c#ient to negotiate $sage rigts "it te
tird party and %a-e pay%ents direct#y to te%&
Trade%ar-s
Iss$es re#ated to trade%ar-s are disc$ssed in te "arranties and
infringe%ent sections a!ove&
Designer too#s
Tis dea#s "it te iss$e of !ac-gro$nd tecno#ogy& If any code tat is
proprietary to te designer is necessary to deve#op, r$n, disp#ay or $se te
fina# de#ivera!#es, ten te designer needs to retain o"nersip of it "i#e
granting a non.e'c#$sive #icense for te c#ient to copy and $se it& Tis "ay
yo$ can $se tat sa%e tecno#ogy on any oter c#ients= projects&
5icense
A #icense is a #i%ited grant !y a designer to a c#ient of rigts to $se te
inte##ect$a# property co%prising te fina# art in a specified "ay&
Scope of #icense
Te e'tent of te #icense tat yo$ grant "i## vary !ased on te type of "or-
invo#ved& Te rigts %ay !e #i%ited to $se on certain prod$cts, in partic$#ar
%edia, in a certain territory, andEor for a specified ti%e period& Oter !asic
#i%itations inc#$de "eter or not yo$ "i## a##o" te c#ient to %odify yo$r
"or- in any "ay, or to t$rn aro$nd and #icense te "or- to a tird party
"ito$t yo$r per%ission& If te c#ient #ater decides tat tey need additiona#
rigts, tey "i## ave to co%e !ac- to yo$, renegotiate and pay additiona#
fees&
E'c#$sive #icense
If a #icense is e'c#$sive it %eans tat even to$g yo$ ave retained
o"nersip of te "or-, yo$ "i## not !e giving per%ission to anyone e#se to
$se it& Tis %eans tat yo$ "i## not !e a!#e to generate additiona# #icensing
inco%e fro% oter so$rces& /eca$se of tis, designers need to negotiate
iger prices for e'c#$sive #icenses&
5i($idation for $n#icensed $se
+en #icensing rigts, yo$ %ay "ant to consider agreeing in advance on te
a%o$nt of da%ages tat "o$#d !e paya!#e !y te c#ient $pon a !reac of
contract& Tese are ca##ed #i($idated da%ages& At so%e point in te f$t$re,
te c#ient %ay !e te%pted to e'ceed te origina# scope of te #icense tat
yo$ ave granted& Instead of co%ing !ac- and renegotiating "it yo$ as
tey so$#d, tey %igt j$st !egin $n#icensed $sage& 1It=s a ca##enge tat is
faced a## te ti%e !y stoc- potograpy !$sinesses and i##$strators&3 Since
yo$ can=t -no" in advance te e'tent of te act$a# da%ages tat "o$#d !e
ca$sed !y te $n#icensed $sage, te a%o$nt of %oney to !e paid is
ca#c$#ated as a %$#tip#e of te origina# contract price 1@?? percent is
co%%on3& An agree%ent on #i($idated da%ages can e#p to avoid potentia#
#a"s$its and serve as an incentive for te c#ient not to e'ceed te scope of
te #icense& 7o"ever, yo$=## "ant to "eig yo$r oter options caref$##y& If yo$
reserve te rigt to s$e for !reac of contract or infringe%ent, it=s
conceiva!#e tat te a%o$nt of %oney a"arded to yo$ in a #a"s$it co$#d !e
iger&
Assign%ent of rigts
An assign%ent is a f$## transfer of inte##ect$a# property rigts to yo$r c#ient&
It %igt inc#$de copyrigt, patent, trade%ar-, trade dress or oter types of
inte##ect$a# property& For e'a%p#e, "en a ne" corporate identity is
deve#oped and so#d to a c#ient, te sa#e typica##y inc#$des an assign%ent of
a## rigts& Te c#ient "i## go on to co%p#ete ;&S& and internationa# registration
of copyrigt, trade%ar-, patent and oter rigts in its o"n na%e& Designers
so$#d carge a iger fee for any project tat invo#ves a f$## assign%ent of
rigts&
Notes on s$pp#e%ents
/eyond te !asic iss$es disc$ssed a!ove, additiona# #ang$age %ay !e
needed in te agree%ent to c#arify iss$es tat are specific to a partic$#ar
design discip#ine& For e'a%p#e, "e! deve#opers ave partic$#ar concerns tat
are different fro% tose of pac-aging designers& O$t of te %any possi!#e
variations, "e ave foc$sed in on tree areas tat "e fee# "i## !e %ost
re#evant to te %ajority of AIGA %e%!ers& Most of te ite%s in te
s$pp#e%ents are fair#y se#f.e'p#anatory& 7o"ever, te fo##o"ing infor%ation
%ay !e e#pf$#&
S;005EMENT A* 0RINT.S0ECIFIC TERMS AND CONDITIONS
Sa%p#es
:o$ "i## "ant to specify te n$%!er of printed sa%p#es to !e provided to
yo$&
Finised "or-
In te printing ind$stry, it=s not $n$s$a# to enco$nter s#igt variations of
specifications or %ateria#s 1for e'a%p#e, s$!stit$tion of a co%para!#e paper
stoc- d$e to #i%ited avai#a!i#ity3 as "e## as a variance of p#$s or %in$s A?
percent on te fina#, de#ivered ($antity& Tese so$#d !e considered nor%a#
and accepta!#e& M$c %ore infor%ation is avai#a!#e a!o$t standard trade
practices in te printing ind$stry fro% organi)ations s$c as te 0IA 10rinting
Ind$stries of A%erica3 and te Grapic Arts Tecnica# Fo$ndation&
S;005EMENT >* INTERACTIVE.S0ECIFIC TERMS AND CONDITIONS
S$pport services
If yo$=re !idding on a "e!site and te scope of services descri!ed in yo$r
proposa# inc#$des testing, osting andEor %aintenance, yo$ are ta-ing on
additiona# #ega# responsi!i#ities tat need to !e descri!ed in te agree%ent&
Try to #i%it any additiona# #ia!i#ity as %$c as possi!#e& On a## interactive
projects, yo$=## "ant to !e very specific a!o$t o" %$c s$pport or
%aintenance yo$ "i## provide after de#ivery, and "eter or not tose
services "i## !e !i##ed in addition to te origina# contract price&
Co%p#iance "it #a"s
Section B?C of te +or-force Invest%ent Act of AGGC is of partic$#ar
i%portance to $ser interface designers as "e## as soft"are and ard"are
deve#opers& Tis #a" re($ires e#ectronic and infor%ation tecno#ogy
p$rcased !y te ;&S& govern%ent to !e accessi!#e for peop#e "it
disa!i#ities& It sets accessi!i#ity and $sa!i#ity re($ire%ents for any "e!sites,
video e($ip%ent, -ios-s, co%p$ters, copiers, fa' %acines and te #i-e tat
%ay !e proc$red !y te govern%ent, tere!y essentia##y affecting a## s$c
prod$cts in te A%erican %ar-et& 1Te ;nited 6ingdo% and 4apan ave a#so
p$t accessi!i#ity g$ide#ines into p#ace&3
S;005EMENT @* ENVIRONMENTA5.S0ECIFIC TERMS AND CONDITIONS
0otograps of te project
After co%p#etion of an environ%enta#E@.D project 1s$c as a signage
syste%, a trade so" !oot, a retai# interior or an e'i!it3 yo$ need te
rigt to potograp te res$#t& Tis invo#ves !eing a!#e to access it and ta-e
yo$r potograps $nder opti%a# circ$%stances&
Additiona# c#ient responsi!i#ities
Environ%enta# design projects often re($ire vario$s types of govern%ent
approva#, s$c as !$i#ding per%its or )oning revie"s& /e s$re to state tat
te c#ient is responsi!#e for tese&
Engineering and i%p#e%entation
:o$ "i## !e providing specifications for %ateria#s and constr$ction detai#s tat
"i## !e interpreted !y oter professiona#s, s$c as arcitects, engineers and
contractors& Typica##y te c#ient "i## contract and pay for s$c
i%p#e%entation services direct#y& :o$r agree%ent so$#d inc#$de a disc#ai%er
tat yo$ are not #icensed in tose fie#ds and tat responsi!i#ity for te
($a#ity, safety, ti%e#iness and cost of s$c "or- is te responsi!i#ity of te
c#ient and te arcitect, engineer or contractor invo#ved& Te c#ient so$#d
inde%nify yo$ against any c#ai%s in tis regard&
Co%p#iance "it #a"s
:o$r project %ay !e s$!ject to te A%ericans "it Disa!i#ities Act 1ADA3,
"ic is a civi# rigts act tat affects private !$sinesses as "e## as
govern%enta# organi)ations& ADA re($ire%ents are of partic$#ar i%portance
to ind$stria# designers, interior designers and arcitects&
C#ient ins$rance
As- yo$r c#ient to provide yo$ "it proof tat tey ave ade($ate ins$rance
coverage in p#ace for te d$ration of te project 1one %i##ion do##ars is a
co%%on %ini%$% a%o$nt3&
Fina# cec-#ist
/efore yo$ send te draft agree%ent to te c#ient, #oo- tro$g it one %ore
ti%e for ($a#ity contro# p$rposes& In te ter%s and conditions pages, tere
are severa# !#an-s tat need to !e fi##ed in and so%e very i%portant options
need to !e se#ected&
/asic Ter%s and Conditions
>& N$%!er of days tat te $nsigned proposa# "i## re%ain va#id&
@&> Standard %ar-$p percentage for e'penses 1and peraps standard rate
for %i#eage rei%!$rse%ent3&
@&H N$%!er of days a##o"ed for pay%ent of invoices&
H&A 7o$r#y !i##ing rate to !e $sed for genera# c#ient canges&
H&> 0ercentage of origina# project sced$#e or !$dget tat "i## !e $sed to
deter%ine "eter or not canges are s$!stantive instead of genera#&
A>&B Na%e of state identified for governing #a"&
A>&C Identify "ic s$pp#e%ents are attaced, if any&
5ast Add yo$r na%e, signat$re and date&

Sced$#e A* Inte##ect$a# 0roperty 0rovisions
Coose on#y one of tese tree options*
I0 >&A 1A3 1a3 and I0 >&A
.. A #icense for #i%ited $sage, c#ient %ay not %odify te "or-&
.. Indicate "eter it is for print, interactive or environ%enta#&
.. Descri!e te category, %edi$%, d$ration, territory and si)e of initia# press
r$n&
.. Indicate "eter te #icense is e'c#$sive or none'c#$sive&
I0 >&A 1A3 1!3 and I0 >&>
.. A #icense for $n#i%ited $sage, c#ient %ay not %odify te "or-&
.. Indicate "eter it is for print, interactive or environ%enta#E@.D&
.. 1Tis #icense is e'c#$sive&3
I0 >&A 1A3 1c3 and I0 >&@
.. A #icense for $n#i%ited $sage, c#ient %ay %odify te "or-&
.. Indicate "eter it is for print, interactive or environ%enta#E@.D&
.. 1Tis #icense is e'c#$sive&3
And, "it any of te tree options a!ove, !e s$re to inc#$de te fo##o"ing
#i($idation c#a$se j$st in case te c#ient #ater e'ceeds te $sage rigts tat
yo$ ave granted*
I0 >&A 1>3 and I0 >&H
Fi## in te percentage tat "i## !e $sed to ca#c$#ate te a%o$nt of additiona#
co%pensation&
Or s-ip a## of te a!ove and go direct#y to*
I0 >&/ and >&B
Tis assigns a## rigts to te c#ient, "it no #i%itations&
S$pp#e%ent A* 0rint.specific Ter%s and Conditions
0 A& Enter te n$%!er of printed sa%p#es tat yo$ "ant to receive&
S$pp#e%ent >* Interactive.specific Ter%s and Conditions
I A&A Enter te n$%!er of %onts in te "arranty period and enter te
n$%!er of s$pport o$rs to !e provided at no additiona# cost&
I A&> Enter te n$%!er of %onts in te %aintenance period and enter
te f#at fee to !e carged per %ont, or te o$r#y !i##ing rate for
%aintenance&
S$pp#e%ent @* Environ%enta#.specific Ter%s and Conditions
@D I& Ins$rance re($ire%ent for te c#ient* enter a do##ar a%o$nt&
Negotiating
0resent te draft agree%ent to te c#ient in person, if possi!#e, so tat yo$
can e'p#ain te contents and ans"er any ($estions& Don=t !e s$rprised if
tey as- for %odifications or additiona# ite%s to !e inc#$ded& 7ere are so%e
of te iss$es tat %ay co%e $p*
0ricing
Often te initia# c#ient response "i## !e to as- for a #o"er price& It=s !est for
yo$ to avoid getting into a disc$ssion of standard o$r#y rates& Disc$ss te
scope of "or- instead& Foc$s on te %ain o!jectives& Can portions of te
project !e sca#ed !ac-.. Are tere co%ponents tat can !e !ro-en o$t as
#ater projects.. Red$cing te scope of "or- "i## red$ce te overa## price&
Deposits
+enever possi!#e, yo$ so$#d as- for a deposit at te !eginning of a
project& Tere are different approaces to tis& So%e designers app#y te
deposit to te first progress !i##ing 1%a-ing it essentia##y a pre.pay%ent of
pase A3& Oters state tat te deposit "i## !e e#d $nti# te end of project
and app#ied to te fina# !i##ing& If tat=s te case, point o$t tat no interest
"i## !e paid "i#e it is !eing e#d& If te project is cance##ed, te deposit "i##
!e ref$nded #ess any a%o$nts d$e to te designer&
0rod$ct #ia!i#ity
If yo$ are "or-ing on te deve#op%ent of a prod$ct tat "i## event$a##y !e
so#d to te p$!#ic, tis "i## !e an i%portant iss$e& :o$r c#ient %ay as- to
ave it inc#$ded in te agree%ent& 0rod$ct #ia!i#ity refers to te #ega#
responsi!i#ity of prod$ct designers, %an$fact$rers, distri!$tors and se##ers to
de#iver prod$cts to te p$!#ic tat are free of any defects tat co$#d ar%
peop#e& If a prod$ct is defective, te p$rcaser "i## pro!a!#y s$e te se##er,
"o %ay ten !ring te distri!$tor or %an$fact$rer or prod$ct designer into
te #a"s$it& Any one of te parties %ay !e #ia!#e for da%ages or %ay ave
to contri!$te to"ard a j$dg%ent&
Designer ins$rance
5arge c#ients often specify %ini%$% ins$rance #eve#s for te designer=s
!$siness& Standard !$siness re($ire%ents inc#$de genera# #ia!i#ity, "or-ers
co%p and a$to%o!i#e coverage& In addition, yo$ %ay need to carry
professiona# #ia!i#ity ins$rance to cover s$c tings as inte##ect$a# property
infringe%ent or errors and o%issions& :o$=## need to ana#y)e yo$r o"n needs
in tis area and do so%e researc "it an independent ins$rance agent&
Certain types of professiona# #ia!i#ity coverage %ay !e #i%ited in scope and
rater e'pensive& If designer ins$rance re($ire%ents are added to te
agree%ent, yo$ %$st provide proof of coverage in te for% of a certificate of
ins$rance tat is sent fro% yo$r ins$rance agent direct#y to te c#ient&
ADDEND;M TO T7E AGREEMENT
Tere are t"o "ays to record te canges tat res$#t fro% yo$r negotiations
"it te c#ient& Te %ost direct is to go !ac- into te !ody of te agree%ent
and cange te origina# #ang$age& Tis is, in fact, "at yo$ so$#d do for a##
canges tat re#ate to te scope and specifications in te proposa# doc$%ent
at te front of te agree%ent& 7o"ever, tings can !eco%e ($ite conf$sing if
yo$ start to re"rite te attaced ter%s and conditions& It is so%eti%es
!etter to #ist negotiated canges to te ter%s and conditions on a separate
seet, ca##ed an addend$%& Te addend$% %$st c#ear#y descri!e e'act#y
"at is !eing canged and it %$st not create any contradictions or
a%!ig$ities& If yo$ do yo$ go !ac- into te origina# ter%s and conditions and
%a-e te canges direct#y, ten yo$ %$st !e ca$tio$s "en yo$ are drafting
yo$r ne't c#ient agree%ent& If yo$=re in a $rry, it=s a## too easy to copy te
%odified ter%s !y %ista-e& /e s$re tat yo$ a#"ays go !ac- to te standard
#ang$age and not yo$r %ost recent adaptation& Te origina# te't %$st a#"ays
!e yo$r starting point--oter"ise yo$ can stray ($ite far fro% te origina#
intent&
NEGOTIATING 4;ST ONCE FOR T7E ENTIRE RE5ATIONS7I0
Ter%s and conditions can !e negotiated separate#y for eac and every
project, or tey can !e negotiated j$st once for te entire re#ationsip& If yo$
start "it a co%p#ete set and state tat it "i## app#y to a## projects, ten
f$t$re proposa#s can j$st refer !ac- to it& Tis can save on paper"or-, ti%e
and #ega# e'penses for !ot yo$ and yo$r c#ient&
Finding and "or-ing "it an attorney
It can !e a ca##enge to find te rigt attorney and to $se is or er ti%e in
an efficient "ay& Most attorneys specia#i)e in a sing#e category of #a", s$c
as rea# estate or #a!or #a"& As a creative professiona#, yo$ need to find an
attorney "o specia#i)es in iss$es re#ated to inte##ect$a# property
1copyrigts, trade%ar-s, patents, trade secrets and %ora# rigts3& Attorneys
are #icensed state !y state, so yo$ need to find one in yo$r o"n area& Start
yo$r searc !y visiting tese on#ine directories*
.. Vo#$nteer 5a"yers for te Arts """&v#any&org 1A nonprofit #isting of #ega#
reso$rces for artists in >B states in te ;nited States, p#$s Canada and
A$stra#ia3
.. Martinda#e.7$!!e## """&#a"yers&co% 1A co%%ercia# directory of ;&S& and
Canadian attorneys tat yo$ can searc !y specia#ty and #ocation3
.. Find5a" """&find#a"&co% 1A searca!#e co%%ercia# data!ase of
attorneys, a#ong "it artic#es on vario$s #ega# topics3
It=s a good idea to #oo- for an attorney "o as oter designers as c#ients&
Spea- "it esta!#ised %e%!ers of yo$r o"n design co%%$nity--one of
te% %ay !e a!#e to provide yo$ "it a #oca# reco%%endation& See- o$t an
appropriate attorney "en yo$ are first esta!#ising yo$r !$siness& Getting
preventative advice on !asic iss$es is %$c !etter tan "aiting $nti# yo$=re
a#ready in so%e sort of #ega# diffic$#ty&
Initia# disco$nts are so%eti%es avai#a!#e tro$g gro$ps s$c as Vo#$nteer
5a"yers for te Arts, !$t in genera# #ega# services are not ine'pensive&
Attorneys %ay carge a f#at fee for assisting "it certain !asic transactions
s$c as setting $p an 55C, !$t for te %ost part services are !i##ed on a
ti%e.and.%ateria#s !asis& For tis reason, yo$ need to !e efficient in te "ay
tat yo$ interact& Ma-e te !est $se of yo$r attorney=s ti%e !y !eing very
"e## prepared& /ring copies of any correspondence tat yo$ ave a#ready
received fro% or sent to te c#ient& Gater sa%p#e doc$%ents fro% yo$r
ind$stry and !eco%e fa%i#iar "it te !asic #ega# iss$es re#evant to te
creative services tat yo$ offer& :o$ %ay !e a!#e to $se one of tese
reference doc$%ents as a draft for f$rter disc$ssion "it yo$r attorney& /e
co%p#ete#y onest and as- ($estions a!o$t anyting tat is not c#ear to yo$&
Togeter yo$ "i## ten craft a fina# version to send to yo$r c#ient&
If yo$r c#ient is a s%a## !$siness, tey %ay respond "it so%e !asic
($estions tat yo$ "i## ave no tro$!#e ans"ering& +it #arge c#ients to$g,
yo$ %ay find tat yo$r doc$%ent is ro$ted to an in.o$se #ega# depart%ent&
If ($estions co%e to yo$ fro% an in.o$se attorney, consider aving tat
person negotiate te fine points direct#y "it yo$r o"n #a"yer& If te in.
o$se co$nse# is a specia#ist in so%e oter area of #a", yo$r inte##ect$a#
property attorney can e'p#ain te conte't for te agree%ent #ang$age tat
yo$ are re($esting& Attorney.to.attorney negotiation creates additiona#
e'pense, !$t if te res$#ting ter%s and conditions can !e accepted as te
!asis of an ongoing re#ationsip, ten yo$ "on=t ave to go tro$g te
process a second ti%e&
Ten add te appropriate te't %od$#es fro% AIGA
0repare in yo$r o"n sty#e 2 for%at
/asic Ter%s and Conditions p#$s Inte##ect$a# 0roperty 0rovisions
S$pp#e%enta# ter%s for specific discip#ines as needed
0roposa# contents*
Overvie", O!jectives, 0rocess, Mi#estones, Fees, E'penses, +or- sced$#e,
/i##ing sced$#e, Signat$re #ines, Cover #etter
/asic Ter%s and Conditions
A& DEFINITIONS
As $sed erein and tro$go$t tis Agree%ent*
A&A Agree%ent %eans te entire content of tis /asic Ter%s and Conditions
doc$%ent, te 0roposa# doc$%ent1s3, Sced$#e A, togeter "it any oter
S$pp#e%ents designated !e#o", togeter "it any e'i!its, sced$#es or
attac%ents ereto&
A&> C#ient Content %eans a## %ateria#s, infor%ation, potograpy, "ritings
and oter creative content provided !y C#ient for $se in te preparation of
andEor incorporation in te De#ivera!#es&
A&@ Copyrigts %eans te property rigts in origina# "or-s of a$torsip,
e'pressed in a tangi!#e %edi$% of e'pression, as defined and enforcea!#e
$nder ;&S& Copyrigt 5a"&
A&H De#ivera!#es %eans te services and "or- prod$ct specified in te
0roposa# to !e de#ivered !y Designer to C#ient, in te for% and %edia
specified in te 0roposa#&
A&B Designer Too#s %eans a## design too#s deve#oped andEor $ti#i)ed !y
Designer in perfor%ing te Services, inc#$ding "ito$t #i%itation pre.e'isting
and ne"#y deve#oped soft"are inc#$ding so$rce code, +e! a$toring too#s,
type fonts, and app#ication too#s, togeter "it any oter soft"are, or oter
inventions "eter or not patenta!#e, and genera# non.copyrigta!#e
concepts s$c as "e!site design, arcitect$re, #ayo$t, navigationa# and
f$nctiona# e#e%ents&
A&I Fina# Art %eans a## creative content deve#oped or created !y Designer,
or co%%issioned !y Designer, e'c#$sive#y for te 0roject and incorporated
into and de#ivered as part of te Fina# De#ivera!#es, inc#$ding and !y "ay of
e'a%p#e, not #i%itation, any and a## vis$a# designs, vis$a# e#e%ents, grapic
design, i##$stration, potograpy, ani%ation, so$nds, typograpic treat%ents
and te't, %odifications to C#ient Content, and Designer=s se#ection,
arrange%ent and coordination of s$c e#e%ents togeter "it C#ient Content
andEor Tird 0arty Materia#s&
A&F Fina# De#ivera!#es %eans te fina# versions of De#ivera!#es provided !y
Designer and accepted !y C#ient&
A&C 0re#i%inary +or-s %eans a## art"or- inc#$ding, !$t not #i%ited to,
concepts, s-etces, vis$a# presentations, or oter a#ternate or pre#i%inary
designs and doc$%ents deve#oped !y Designer and "ic %ay or %ay not
!e so"n and or de#ivered to C#ient for consideration !$t do not for% part of
te Fina# Art&
A&G 0roject %eans te scope and p$rpose of te C#ient=s identified $sage of
te "or- prod$ct as descri!ed in te 0roposa#&
A&A? Services %eans a## services and te "or- prod$ct to !e provided to
C#ient !y Designer as descri!ed and oter"ise f$rter defined in te
0roposa#&
A&AA Tird 0arty Materia#s %eans proprietary tird party %ateria#s "ic are
incorporated into te Fina# De#ivera!#es, inc#$ding "ito$t #i%itation stoc-
potograpy or i##$stration&
A&A> Trade%ar-s %eans trade na%es, "ords, sy%!o#s, designs, #ogos or
oter devices or designs $sed in te Fina# De#ivera!#es to designate te
origin or so$rce of te goods or services of C#ient&
>& 0RO0OSA5
Te ter%s of te 0roposa# sa## !e effective for JJJJJJJ days after
presentation to C#ient& In te event tis Agree%ent is not e'ec$ted !y C#ient
"itin te ti%e identified, te 0roposa#, togeter "it any re#ated ter%s and
conditions and de#ivera!#es, %ay !e s$!ject to a%end%ent, cange or
s$!stit$tion&
@& FEES AND C7ARGES
@&A Fees& In consideration of te Services to !e perfor%ed !y Designer,
C#ient sa## pay to Designer fees in te a%o$nts and according to te
pay%ent sced$#e set fort in te 0roposa#, and a## app#ica!#e sa#es, $se or
va#$e added ta'es, even if ca#c$#ated or assessed s$!se($ent to te
pay%ent sced$#e&
@&> E'penses& C#ient sa## pay Designer=s e'penses inc$rred in connection
"it tis Agree%ent as fo##o"s* 1a3 incidenta# and o$t.of.poc-et e'penses
inc#$ding !$t not #i%ited to costs for te#epone ca##s, postage, sipping,
overnigt co$rier, service !$rea$s, typesetting, !#$eprints, %ode#s,
presentation %ateria#s, potocopies, co%p$ter e'penses, par-ing fees and
to##s, and ta'is at cost p#$s Designer=s standard %ar-$p of JJJJJJJJJJJ
percent 1JJJK3, and, if app#ica!#e, a %i#eage rei%!$rse%ent at JJJJJ per
%i#e< and 1!3 trave# e'penses inc#$ding transportation, %ea#s, and #odging,
inc$rred !y Designer "it C#ient=s prior approva#&
@&@ Additiona# Costs& Te 0roject pricing inc#$des Designer=s fee on#y&Any and
a## o$tside costs inc#$ding, !$t not #i%ited to, e($ip%ent renta#,
potograper=s costs and fees, potograpy andEor art"or- #icenses,
prototype prod$ction costs, ta#ent fees, %$sic #icenses and on#ine access or
osting fees, "i## !e !i##ed to C#ient $n#ess specifica##y oter"ise provided for
in te 0roposa#&
@&H Invoices& A## invoices are paya!#e "itin JJJJJJJJ 1JJ3 days of receipt&
A %ont#y service carge of A&B percent 1or te greatest a%o$nt a##o"ed !y
state #a"3 is paya!#e on a## overd$e !a#ances& 0ay%ents "i## !e credited first
to #ate pay%ent carges and ne't to te $npaid !a#ance& C#ient sa## !e
responsi!#e for a## co##ection or #ega# fees necessitated !y #ateness or defa$#t
in pay%ent& Designer reserves te rigt to "ito#d de#ivery and any
transfer of o"nersip of any c$rrent "or- if acco$nts are not c$rrent or
overd$e invoices are not paid in f$##& A## grants of any #icense to $se or
transfer of o"nersip of any inte##ect$a# property rigts $nder tis
Agree%ent are conditioned $pon receipt of pay%ent in f$## "ic sa## !e
inc#$sive of any and a## o$tstanding Additiona# Costs, Ta'es, E'penses, and
Fees, Carges, or te costs of Canges&
H& C7ANGES
H&A Genera# Canges& ;n#ess oter"ise provided in te 0roposa#, and e'cept
as oter"ise provided for erein, C#ient sa## pay additiona# carges for
canges re($ested !y C#ient "ic are o$tside te scope of te Services on
a ti%e and %ateria#s !asis, at Designer=s standard o$r#y rate of JJJJJJJ
per o$r& S$c carges sa## !e in addition to a## oter a%o$nts paya!#e
$nder te 0roposa#, despite any %a'i%$% !$dget, contract price or fina#
price identified terein& Designer %ay e'tend or %odify any de#ivery
sced$#e or dead#ines in te 0roposa# and De#ivera!#es as %ay !e re($ired
!y s$c Canges&
H&> S$!stantive Canges& If C#ient re($ests or instr$cts Canges tat
a%o$nt to a revision in or near e'cess of JJJJ percent 1JJJJK3 of te ti%e
re($ired to prod$ce te De#ivera!#es, and or te va#$e or scope of te
Services, Designer sa## !e entit#ed to s$!%it a ne" and separate 0roposa#
to C#ient for "ritten approva#& +or- sa## not !egin on te revised services
$nti# a f$##y signed revised 0roposa# and, if re($ired, any additiona# retainer
fees are received !y Designer&
H&@ Ti%ing& Designer "i## prioriti)e perfor%ance of te Services as %ay !e
necessary or as identified in te 0roposa#, and "i## $nderta-e co%%ercia##y
reasona!#e efforts to perfor% te Services "itin te ti%e1s3 identified in te
0roposa#& C#ient agrees to revie" De#ivera!#es "itin te ti%e identified for
s$c revie"s and to pro%pt#y eiter, 1i3 approve te De#ivera!#es in "riting
or 1ii3 provide "ritten co%%ents andEor corrections s$fficient to identify te
C#ient=s concerns, o!jections or corrections to Designer& Te Designer sa##
!e entit#ed to re($est "ritten c#arification of any concern, o!jection or
correction& C#ient ac-no"#edges and agrees tat Designer=s a!i#ity to %eet
any and a## sced$#es is entire#y dependent $pon C#ient=s pro%pt
perfor%ance of its o!#igations to provide %ateria#s and "ritten approva#s
andEor instr$ctions p$rs$ant to te 0roposa# and tat any de#ays in C#ient=s
perfor%ance or Canges in te Services or De#ivera!#es re($ested !y C#ient
%ay de#ay de#ivery of te De#ivera!#es& Any s$c de#ay ca$sed !y C#ient sa##
not constit$te a !reac of any ter%, condition or Designer=s o!#igations
$nder tis Agree%ent&
H&H Testing and Acceptance& Designer "i## e'ercise co%%ercia##y reasona!#e
efforts to test De#ivera!#es re($iring testing and to %a-e a## necessary
corrections prior to providing De#ivera!#es to C#ient& C#ient, "itin five 1B3
!$siness days of receipt of eac De#ivera!#e, sa## notify Designer, in "riting,
of any fai#$re of s$c De#ivera!#e to co%p#y "it te specifications set fort
in te 0roposa#, or of any oter o!jections, corrections, canges or
a%end%ents C#ient "ises %ade to s$c De#ivera!#e& Any s$c "ritten
notice sa## !e s$fficient to identify "it c#arity any o!jection, correction or
cange or a%end%ent, and Designer "i## $nderta-e to %a-e te sa%e in a
co%%ercia##y ti%e#y %anner& Any and a## o!jections, corrections, canges or
a%end%ents sa## !e s$!ject to te ter%s and conditions of tis Agree%ent&
In te a!sence of s$c notice fro% C#ient, te De#ivera!#e sa## !e dee%ed
accepted&
B& C5IENT RES0ONSI/I5ITIES
C#ient ac-no"#edges tat it sa## !e responsi!#e for perfor%ing te fo##o"ing
in a reasona!#e and ti%e#y %anner*
1a3 coordination of any decision.%a-ing "it parties oter tan te
Designer<
1!3 provision of C#ient Content in a for% s$ita!#e for reprod$ction or
incorporation into te De#ivera!#es "ito$t f$rter preparation, $n#ess
oter"ise e'press#y provided in te 0roposa#< and
1c3 fina# proofreading and in te event tat C#ient as approved De#ivera!#es
!$t errors, s$c as, !y "ay of e'a%p#e, not #i%itation, typograpic errors or
%isspe##ings, re%ain in te finised prod$ct, C#ient sa## inc$r te cost of
correcting s$c errors&
I& ACCREDITATIONE0ROMOTIONS
A## disp#ays or p$!#ications of te De#ivera!#es sa## !ear accreditation andEor
copyrigt notice in Designer=s na%e in te for%, si)e and #ocation as
incorporated !y Designer in te De#ivera!#es, or as oter"ise directed !y
Designer& Designer retains te rigt to reprod$ce, p$!#is and disp#ay te
De#ivera!#es in Designer=s portfo#ios and "e!sites, and in ga##eries, design
periodica#s and oter %edia or e'i!its for te p$rposes of recognition of
creative e'ce##ence or professiona# advance%ent, and to !e credited "it
a$torsip of te De#ivera!#es in connection "it s$c $ses& Eiter party,
s$!ject to te oter=s reasona!#e approva#, %ay descri!e its ro#e in re#ation
to te 0roject and, if app#ica!#e, te services provided to te oter party on
its "e!site and in oter pro%otiona# %ateria#s, and, if not e'press#y o!jected
to, inc#$de a #in- to te oter party=s "e!site&
F& CONFIDENTIA5 INFORMATION
Eac party ac-no"#edges tat in connection "it tis Agree%ent it %ay
receive certain confidentia# or proprietary tecnica# and !$siness infor%ation
and %ateria#s of te oter party, inc#$ding "ito$t #i%itation 0re#i%inary
+or-s 18Confidentia# Infor%ation93& Eac party, its agents and e%p#oyees
sa## o#d and %aintain in strict confidence a## Confidentia# Infor%ation, sa##
not disc#ose Confidentia# Infor%ation to any tird party, and sa## not $se
any Confidentia# Infor%ation e'cept as %ay !e necessary to perfor% its
o!#igations $nder te 0roposa# e'cept as %ay !e re($ired !y a co$rt or
govern%enta# a$tority& Not"itstanding te foregoing, Confidentia#
Infor%ation sa## not inc#$de any infor%ation tat is in te p$!#ic do%ain or
!eco%es p$!#ic#y -no"n tro$g no fa$#t of te receiving party, or is
oter"ise proper#y received fro% a tird party "ito$t an o!#igation of
confidentia#ity&
C& RE5ATIONS7I0 OF T7E 0ARTIES
C&A Independent Contractor& Designer is an independent contractor, not an
e%p#oyee of C#ient or any co%pany affi#iated "it C#ient& Designer sa##
provide te Services $nder te genera# direction of C#ient, !$t Designer sa##
deter%ine, in Designer=s so#e discretion, te %anner and %eans !y "ic
te Services are acco%p#ised& Tis Agree%ent does not create a
partnersip or joint vent$re and neiter party is a$tori)ed to act as agent
or !ind te oter party e'cept as e'press#y stated in tis Agree%ent&
Designer and te "or- prod$ct or De#ivera!#es prepared !y Designer sa##
not !e dee%ed a "or- for ire as tat ter% is defined $nder Copyrigt 5a"&
A## rigts, if any, granted to C#ient are contract$a# in nat$re and are "o##y
defined !y te e'press "ritten agree%ent of te parties and te vario$s
ter%s and conditions of tis Agree%ent&
C&> Designer Agents& Designer sa## !e per%itted to engage andEor $se tird
party designers or oter service providers as independent contractors in
connection "it te Services 18Design Agents93& Not"itstanding, Designer
sa## re%ain f$##y responsi!#e for s$c Design Agents= co%p#iance "it te
vario$s ter%s and conditions of tis Agree%ent&
C&@ No So#icitation& D$ring te ter% of tis Agree%ent, and for a period of
si' 1I3 %onts after e'piration or ter%ination of tis Agree%ent, C#ient
agrees not to so#icit, recr$it, engage or oter"ise e%p#oy or retain, on a f$##.
ti%e, part.ti%e, cons$#ting, "or-.for.ire or any oter -ind of !asis, any
Designer, e%p#oyee or Design Agent of Designer, "eter or not said person
as !een assigned to perfor% tas-s $nder tis Agree%ent& In te event s$c
e%p#oy%ent, cons$#tation or "or-.for.ire event occ$rs, C#ient agrees tat
Designer sa## !e entit#ed to an agency co%%ission to !e te greater of,
eiter 1a3 >B percent of said person=s starting sa#ary "it C#ient, or 1!3 >B
percent of fees paid to said person if engaged !y C#ient as an independent
contractor& In te event of 1a3 a!ove, pay%ent of te co%%ission "i## !e d$e
"itin @? days of te e%p#oy%ent starting date& In te event of 1!3 a!ove,
pay%ent "i## !e d$e at te end of any %ont d$ring "ic te independent
contractor perfor%ed services for C#ient& Designer, in te event of
nonpay%ent and in connection "it tis section, sa## !e entit#ed to see- a##
re%edies $nder #a" and e($ity&
C&H No E'c#$sivity& Te parties e'press#y ac-no"#edge tat tis Agree%ent
does not create an e'c#$sive re#ationsip !et"een te parties& C#ient is free
to engage oters to perfor% services of te sa%e or si%i#ar nat$re to tose
provided !y Designer, and Designer sa## !e entit#ed to offer and provide
design services to oters, so#icit oter c#ients and oter"ise advertise te
services offered !y Designer&
G& +ARRANTIES AND RE0RESENTATIONS
G&A /y C#ient& C#ient represents, "arrants and covenants to Designer tat 1a3
C#ient o"ns a## rigt, tit#e, and interest in, or oter"ise as f$## rigt and
a$tority to per%it te $se of te C#ient Content, 1!3 to te !est of C#ient=s
-no"#edge, te C#ient Content does not infringe te rigts of any tird party,
and $se of te C#ient Content as "e## as any Trade%ar-s in connection "it
te 0roject does not and "i## not vio#ate te rigts of any tird parties, 1c3
C#ient sa## co%p#y "it te ter%s and conditions of any #icensing
agree%ents "ic govern te $se of Tird 0arty Materia#s, and 1d3 C#ient
sa## co%p#y "it a## #a"s and reg$#ations as tey re#ate to te Services and
De#ivera!#es&
G&> /y Designer
1a3 Designer ere!y represents, "arrants and covenants to C#ient tat
Designer "i## provide te Services identified in te Agree%ent in a
professiona# and "or-%an#i-e %anner and in accordance "it a## reasona!#e
professiona# standards for s$c services&
1!3 Designer f$rter represents, "arrants and covenants to C#ient tat 1i3
e'cept for Tird 0arty Materia#s and C#ient Content, te Fina# De#ivera!#es
sa## !e te origina# "or- of Designer andEor its independent contractors, 1ii3
in te event tat te Fina# De#ivera!#es inc#$de te "or- of independent
contractors co%%issioned for te 0roject !y Designer, Designer sa## ave
sec$re agree%ents fro% s$c contractors granting a## necessary rigts, tit#e,
and interest in and to te Fina# De#ivera!#es s$fficient for Designer to grant
te inte##ect$a# property rigts provided in tis Agree%ent, and 1iii3 to te
!est of Designer=s -no"#edge, te Fina# Art provided !y Designer and
Designer=s s$!contractors does not infringe te rigts of any party, and $se
of sa%e in connection "it te 0roject "i## not vio#ate te rigts of any tird
parties& In te event C#ient or tird parties %odify or oter"ise $se te
De#ivera!#es o$tside of te scope or for any p$rpose not identified in te
0roposa# or tis Agree%ent or contrary to te ter%s and conditions noted
erein, a## representations and "arranties of Designer sa## !e void&
1c3 ELCE0T FOR T7E EL0RESS RE0RESENTATIONS AND +ARRANTIES
STATED IN T7IS AGREEMENT, DESIGNER MA6ES NO +ARRANTIES
+7ATSOEVER& DESIGNER EL05ICIT5: DISC5AIMS AN: OT7ER +ARRANTIES
OF AN: 6IND, EIT7ER EL0RESS OR IM05IED, INC5;DING /;T NOT 5IMITED
TO +ARRANTIES OF MERC7ANTA/I5IT: OR FITNESS FOR A 0ARTIC;5AR
0;R0OSE OR COM05IANCE +IT7 5A+S OR GOVERNMENT R;5ES OR
REG;5ATIONS A005ICA/5E TO T7E 0RO4ECT&
A?& INDEMNIFICATIONE5IA/I5IT:
A?&A /y C#ient& C#ient agrees to inde%nify, save and o#d ar%#ess Designer
fro% any and a## da%ages, #ia!i#ities, costs, #osses or e'penses arising o$t of
any c#ai%, de%and, or action !y a tird party arising o$t of any !reac of
C#ient=s responsi!i#ities or o!#igations, representations or "arranties $nder
tis Agree%ent& ;nder s$c circ$%stances Designer sa## pro%pt#y notify
C#ient in "riting of any c#ai% or s$it< 1a3 C#ient as so#e contro# of te
defense and a## re#ated sett#e%ent negotiations< and 1!3 Designer provides
C#ient "it co%%ercia##y reasona!#e assistance, infor%ation and a$tority
necessary to perfor% C#ient=s o!#igations $nder tis section& C#ient "i##
rei%!$rse te reasona!#e o$t.of.poc-et e'penses inc$rred !y Designer in
providing s$c assistance&
A?&> /y Designer& S$!ject to te ter%s, conditions, e'press representations
and "arranties provided in tis Agree%ent, Designer agrees to inde%nify,
save and o#d ar%#ess C#ient fro% any and a## da%ages, #ia!i#ities, costs,
#osses or e'penses arising o$t of any finding of fact "ic is inconsistent
"it Designer=s representations and "arranties %ade erein, e'cept in te
event any s$c c#ai%s, da%ages, #ia!i#ities, costs, #osses or e'penses arise
direct#y as a res$#t of gross neg#igence or %iscond$ct of C#ient provided tat
1a3 C#ient pro%pt#y notifies Designer in "riting of te c#ai%< 1!3 Designer
sa## ave so#e contro# of te defense and a## re#ated sett#e%ent
negotiations< and 1c3 C#ient sa## provide Designer "it te assistance,
infor%ation and a$tority necessary to perfor% Designer=s o!#igations $nder
tis section& Not"itstanding te foregoing, Designer sa## ave no
o!#igation to defend or oter"ise inde%nify C#ient for any c#ai% or adverse
finding of fact arising o$t of or d$e to C#ient Content, any $na$tori)ed
content, i%proper or i##ega# $se, or te fai#$re to $pdate or %aintain any
De#ivera!#es provided !y Designer&
A?&@ 5i%itation of 5ia!i#ity& T7E SERVICES AND T7E +OR6 0ROD;CT OF
DESIGNER ARE SO5D 8AS IS&9 IN A55 CIRC;MSTANCES, T7E MALIM;M
5IA/I5IT: OF DESIGNER, ITS DIRECTORS, OFFICERS, EM05O:EES, DESIGN
AGENTS AND AFFI5IATES 18DESIGNER 0ARTIES93, TO C5IENT FOR DAMAGES
FOR AN: AND A55 CA;SES +7ATSOEVER, AND C5IENT=S MALIM;M
REMED:, REGARD5ESS OF T7E FORM OF ACTION, +7ET7ER IN CONTRACT,
TORT OR OT7ER+ISE, S7A55 /E 5IMITED TO T7E NET 0ROFIT OF
DESIGNER& IN NO EVENT S7A55 DESIGNER /E 5IA/5E FOR AN: 5OST DATA
OR CONTENT, 5OST 0ROFITS, /;SINESS INTERR;0TION OR FOR AN:
INDIRECT, INCIDENTA5, S0ECIA5, CONSEM;ENTIA5, ELEM05AR: OR
0;NITIVE DAMAGES ARISING O;T OF OR RE5ATING TO T7E MATERIA5S OR
T7E SERVICES 0ROVIDED /: DESIGNER, EVEN IF DESIGNER 7AS /EEN
ADVISED OF T7E 0OSSI/I5IT: OF S;C7 DAMAGES, AND
NOT+IT7STANDING T7E FAI5;RE OF ESSENTIA5 0;R0OSE OF AN: 5IMITED
REMED:&
AA& TERM AND TERMINATION
AA&A Tis Agree%ent sa## co%%ence $pon te Effective Date and sa##
re%ain effective $nti# te Services are co%p#eted and de#ivered&
AA&> Tis Agree%ent %ay !e ter%inated at any ti%e !y eiter party
effective i%%ediate#y $pon notice, or te %$t$a# agree%ent of te parties,
or if any party*
1a3 !eco%es inso#vent, fi#es a petition in !an-r$ptcy, %a-es an assign%ent
for te !enefit of its creditors< or
1!3 !reaces any of its %ateria# responsi!i#ities or o!#igations $nder tis
Agree%ent, "ic !reac is not re%edied "itin ten 1A?3 days fro% receipt
of "ritten notice of s$c !reac&
AA&@ In te event of ter%ination, Designer sa## !e co%pensated for te
Services perfor%ed tro$g te date of ter%ination in te a%o$nt of 1a3 any
advance pay%ent, 1!3 a prorated portion of te fees d$e, or 1c3 o$r#y fees
for "or- perfor%ed !y Designer or Designer=s agents as of te date of
ter%ination, "icever is greater< and C#ient sa## pay a## E'penses, fees,
o$t of poc-ets togeter "it any Additiona# Costs inc$rred tro$g and $p
to, te date of cance##ation&
AA&H In te event of ter%ination !y C#ient and $pon f$## pay%ent of
co%pensation as provided erein, Designer grants to C#ient s$c rigt and
tit#e as provided for in Sced$#e A of tis Agree%ent "it respect to tose
De#ivera!#es provided to, and accepted !y C#ient as of te date of
ter%ination&
AA&B ;pon e'piration or ter%ination of tis Agree%ent* 1a3 eac party sa##
ret$rn or, at te disc#osing party=s re($est, destroy te Confidentia#
Infor%ation of te oter party, and 1!3 oter tan as provided erein, a##
rigts and o!#igations of eac party $nder tis Agree%ent, e'c#$sive of te
Services, sa## s$rvive&
A>& GENERA5
A>&A ModificationE+aiver& Tis Agree%ent %ay !e %odified !y te parties&
Any %odification of tis Agree%ent %$st !e in "riting, e'cept tat
Designer=s invoices %ay inc#$de, and C#ient sa## pay, e'penses or costs tat
C#ient a$tori)es !y e#ectronic %ai# in cases of e'tre%e ti%e sensitivity&
Fai#$re !y eiter party to enforce any rigt or see- to re%edy any !reac
$nder tis Agree%ent sa## not !e constr$ed as a "aiver of s$c rigts nor
sa## a "aiver !y eiter party of defa$#t in one or %ore instances !e
constr$ed as constit$ting a contin$ing "aiver or as a "aiver of any oter
!reac&
A>&> Notices& A## notices to !e given ere$nder sa## !e trans%itted in
"riting eiter !y facsi%i#e or e#ectronic %ai# "it ret$rn confir%ation of
receipt or !y certified or registered %ai#, ret$rn receipt re($ested, and sa##
!e sent to te addresses identified !e#o", $n#ess notification of cange of
address is given in "riting& Notice sa## !e effective $pon receipt or in te
case of fa' or e%ai#, $pon confir%ation of receipt&
A>&@ No Assign%ent& Neiter party %ay assign, "eter in "riting or ora##y,
or enc$%!er its rigts or o!#igations $nder tis Agree%ent or per%it te
sa%e to !e transferred, assigned or enc$%!ered !y operation of #a" or
oter"ise, "ito$t te prior "ritten consent of te oter party&
A>&H Force Maje$re& Designer sa## not !e dee%ed in !reac of tis
Agree%ent if Designer is $na!#e to co%p#ete te Services or any portion
tereof !y reason of fire, eart($a-e, #a!or disp$te, act of God or p$!#ic
ene%y, deat, i##ness or incapacity of Designer or any #oca#, state, federa#,
nationa# or internationa# #a", govern%enta# order or reg$#ation or any oter
event !eyond Designer=s contro# 1co##ective#y, 8Force Maje$re Event93& ;pon
occ$rrence of any Force Maje$re Event, Designer sa## give notice to C#ient
of its ina!i#ity to perfor% or of de#ay in co%p#eting te Services and sa##
propose revisions to te sced$#e for co%p#etion of te Services&
A>&B Governing 5a" and Disp$te Reso#$tion& Te for%ation, constr$ction,
perfor%ance and enforce%ent of tis Agree%ent sa## !e in accordance "it
te #a"s of te ;nited States and te state of JJJJJJJJJJJJJJJJJJJJJ
"ito$t regard to its conf#ict of #a" provisions or te conf#ict of #a"
provisions of any oter j$risdiction& In te event of a disp$te arising o$t of
tis Agree%ent, te parties agree to atte%pt to reso#ve any disp$te !y
negotiation !et"een te parties& If tey are $na!#e to reso#ve te disp$te,
eiter party %ay co%%ence %ediation andEor !inding ar!itration tro$g
te A%erican Ar!itration Association, or oter for$% %$t$a##y agreed to !y
te parties& Te prevai#ing party in any disp$te reso#ved !y !inding
ar!itration or #itigation sa## !e entit#ed to recover its attorneys= fees and
costs& In a## oter circ$%stances, te parties specifica##y consent to te #oca#,
state and federa# co$rts #ocated in te state of JJJJJJJJJJJJJJJJJJJJJ&
Te parties ere!y "aive any j$risdictiona# or ven$e defenses avai#a!#e to
te% and f$rter consent to service of process !y %ai#& C#ient ac-no"#edges
tat Designer "i## ave no ade($ate re%edy at #a" in te event C#ient $ses
te de#ivera!#es in any "ay not per%itted ere$nder, and ere!y agrees tat
Designer sa## !e entit#ed to e($ita!#e re#ief !y "ay of te%porary and
per%anent inj$nction, and s$c oter and f$rter re#ief at #a" or e($ity as
any ar!itrator or co$rt of co%petent j$risdiction %ay dee% j$st and proper,
in addition to any and a## oter re%edies provided for erein&
A>&I Severa!i#ity& +enever possi!#e, eac provision of tis Agree%ent sa##
!e interpreted in s$c %anner as to !e effective and va#id $nder app#ica!#e
#a", !$t if any provision of tis Agree%ent is e#d inva#id or $nenforcea!#e,
te re%ainder of tis Agree%ent sa## neverte#ess re%ain in f$## force and
effect and te inva#id or $nenforcea!#e provision sa## !e rep#aced !y a va#id
or enforcea!#e provision&
A>&F 7eadings& Te n$%!ering and captions of te vario$s sections are
so#e#y for convenience and reference on#y and sa## not affect te scope,
%eaning, intent or interpretation of te provisions of tis Agree%ent nor
sa## s$c eadings oter"ise !e given any #ega# effect&
A>&C Integration& Tis Agree%ent co%prises te entire $nderstanding of te
parties ereto on te s$!ject %atter erein contained, and s$persedes and
%erges a## prior and conte%poraneo$s agree%ents, $nderstandings and
disc$ssions !et"een te parties re#ating to te s$!ject %atter of tis
Agree%ent& In te event of a conf#ict !et"een te 0roposa# and any oter
Agree%ent doc$%ents, te ter%s of te 0roposa# sa## contro#& Tis
Agree%ent co%prises tis /asic Ter%s and Conditions doc$%ent, te
0roposa#, Sced$#e A, and te fo##o"ing doc$%ents as indicated !y te
parties= initia#s*
JJJJ JJJJ S$pp#e%ent A* 0rint.specific Ter%s and Conditions
JJJJ JJJJ S$pp#e%ent >* Interactive.specific Ter%s and Conditions
JJJJ JJJJ S$pp#e%ent @* Environ%enta#.specific Ter%s and Conditions
/y teir e'ec$tion !e#o", te parties ereto ave agreed to a## of te ter%s
and conditions of tis Agree%ent effective as of te #ast date of signat$re
!e#o", and eac signatory represents tat it as te f$## a$tority to enter
into tis Agree%ent and to !ind erEis respective party to a## of te ter%s
and conditions erein&
DESIGNER*
NDesigner na%eO
NAddressO
Signed* JJJJJJJJJJJJJJJJJJJJJJJJJJJ
Date* JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
C5IENT*
NC#ient na%eO
NAddressO
Signed* JJJJJJJJJJJJJJJJJJJJJJJJJJ
/y* NC#ient officer na%eO
Tit#e* JJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Date* JJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
A@I
Sced$#e A* Inte##ect$a# 0roperty 0rovisions
I0 A& RIG7TS TO DE5IVERA/5ES OT7ER T7AN FINA5 ART
I0 A&A C#ient Content& C#ient Content, inc#$ding a## pre.e'isting
Trade%ar-s, sa## re%ain te so#e property of C#ient or its respective
s$pp#iers, and C#ient or its s$pp#iers sa## !e te so#e o"ner of a## rigts in
connection tere"it& C#ient ere!y grants to Designer a none'c#$sive,
nontransfera!#e #icense to $se, reprod$ce, %odify, disp#ay and p$!#is te
C#ient Content so#e#y in connection "it Designer=s perfor%ance of te
Services and #i%ited pro%otiona# $ses of te De#ivera!#es as a$tori)ed in
tis Agree%ent&
I0 A&> Tird 0arty Materia#s& A## Tird 0arty Materia#s are te e'c#$sive
property of teir respective o"ners& Designer sa## infor% C#ient
of a## Tird 0arty Materia#s tat %ay !e re($ired to perfor% te Services or
oter"ise integrated into te Fina# Art& ;nder s$c circ$%stances Designer
sa## infor% C#ient of any need to #icense, at C#ient=s e'pense, and $n#ess
oter"ise provided for !y C#ient, C#ient sa## o!tain te #icense1s3 necessary
to per%it C#ient=s $se of te Tird 0arty Materia#s consistent "it te $sage
rigts granted erein& In te event C#ient fai#s to proper#y sec$re or
oter"ise arrange for any necessary #icenses or instr$cts te $se of Tird
0arty Materia#s, C#ient ere!y inde%nifies, saves and o#ds ar%#ess
Designer fro% any and a## da%ages, #ia!i#ities, costs, #osses or e'penses
arising o$t of any c#ai%, de%and, or action !y a tird party arising o$t of
C#ient=s fai#$re to o!tain copyrigt, trade%ar-, p$!#icity, privacy, defa%ation
or oter re#eases or per%issions "it respect to %ateria#s inc#$ded in te
Fina# Art&
I0 A&@ 0re#i%inary +or-s& Designer retains a## rigts in and to a##
0re#i%inary +or-s& C#ient sa## ret$rn a## 0re#i%inary +or-s to Designer
"itin tirty 1@?3 days of co%p#etion of te Services and a## rigts in and to
any 0re#i%inary +or-s sa## re%ain te e'c#$sive property of Designer&
I0 A&H Origina# Art"or-& Designer retains a## rigt and tit#e in and to any
origina# art"or- co%prising Fina# Art, inc#$ding a## rigts to disp#ay or se##
s$c art"or-& C#ient sa## ret$rn a## origina# art"or- to Designer "itin tirty
1@?3 days of co%p#etion of te Services&
I0 A&B Trade%ar-s& ;pon co%p#etion of te Services and e'press#y
conditioned $pon f$## pay%ent of a## fees, costs and o$t.of.poc-et e'penses
d$e, Designer assigns to C#ient a## o"nersip rigts, inc#$ding any
copyrigts, in and to any art"or-s or designs co%prising te "or-s created
!y Designer for $se !y C#ient as a Trade%ar-& Designer sa## cooperate "it
C#ient and sa## e'ec$te any additiona# doc$%ents reasona!#y re($ested !y
C#ient to evidence s$c assign%ent& C#ient sa## ave so#e responsi!i#ity for
ens$ring tat any proposed trade%ar-s or Fina# De#ivera!#es intended to !e
a Trade%ar- are avai#a!#e for $se in co%%erce and federa# registration and
do not oter"ise infringe te rigts of any tird party& C#ient ere!y
inde%nifies, saves and o#ds ar%#ess Designer fro% any and a## da%ages,
#ia!i#ities, costs, #osses or e'penses arising o$t of any c#ai%, de%and, or
action !y any tird party a##eging any infringe%ent arising o$t of C#ient=s $se
andEor fai#$re to o!tain rigts to $se or $se of te Trade%ar-&
I0 A&I Designer Too#s& A## Designer Too#s are and sa## re%ain te e'c#$sive
property of Designer& Designer ere!y grants to C#ient a none'c#$sive,
nontransfera!#e 1oter tan te rigt to s$!#icense s$c $ses to C#ient=s "e!
osting or internet service providers3, perpet$a#, "or#d"ide #icense to $se
te Designer Too#s so#e#y to te e'tent necessary "it te Fina# De#ivera!#es
for te 0roject& C#ient %ay not direct#y or indirect#y, in any for% or %anner,
deco%pi#e, reverse engineer, create derivative "or-s or oter"ise
disasse%!#e or %odify any Designer Too#s co%prising any soft"are or
tecno#ogy of Designer&
I0 >& RIG7TS TO FINA5 ART
Fina# Art o"nersip options* coose A.5icense 1eiter #i%ited $sage,
e'c#$sive #icense "it no %odification rigts, or e'c#$sive #icense "it
%odification rigts . a## #icenses inc#$de #i($idation for $n#icensed $se3 or /.
Assign%ent& /e s$re to de#ete or cross.o$t a## a#ternates not cosen&
Cec- appropriate %edia for eac provision*
I0 >&A 1A3 1a3 5icense for #i%ited $sage, no %odification rigts*
I0 >&A For JJJJ print, JJJJ on#ineEinteractive, JJJJ tree.di%ensiona#
%edia* ;pon co%p#etion of te Services, and e'press#y s$!ject to f$##
pay%ent of a## fees, costs and o$t.of.poc-et e'penses d$e, Designer grants
to C#ient te rigts in te Fina# Art as set fort !e#o"& Any additiona# $ses
not identified erein re($ire an additiona# #icense and %ay re($ire an
additiona# fee& A## oter rigts are e'press#y reserved !y Designer& Te rigts
granted to C#ient are for te $sage of te Fina# Art in its origina# for% on#y&
C#ient %ay not crop, distort, %anip$#ate, reconfig$re, %i%ic, ani%ate, create
derivative "or-s or e'tract portions or in any oter %anner, a#ter te Fina#
Art&
Category of $se*
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Medi$% of $se*
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
D$ration of $se*
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Geograpic territory*
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
Initia# press r$n*
JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ
+it respect to s$c $sage, C#ient sa## ave 1cec- one3
JJJ E'c#$sive E JJJ None'c#$sive rigts
OR
I0 >&A 1A31!3 E'c#$sive #icense, no %odification rigts*
I0 >&> For JJJJ print, JJJJ on#ineEinteractive, JJJJ tree.di%ensiona#
%edia* Designer ere!y grants to C#ient te e'c#$sive, perpet$a# and
"or#d"ide rigt and #icense to $se, reprod$ce and disp#ay te Fina# Art so#e#y
in connection "it te 0roject as defined in te 0roposa# and in accordance
"it te vario$s ter%s and conditions of tis Agree%ent& Te rigts granted
to C#ient are for $sage of te Fina# Art in its origina# for% on#y& C#ient %ay
not crop, distort, %anip$#ate, reconfig$re, %i%ic, ani%ate, create derivative
"or-s or e'tract portions or in any oter %anner, a#ter te Fina# Art&
OR
I0 >&A 1A3 1c3 E'c#$sive #icense, "it %odification rigts*
I0 >&@ For JJJJ print, JJJJ on#ineEinteractive, JJJJ tree.di%ensiona#
%edia* Designer ere!y grants to C#ient te e'c#$sive, perpet$a# and
"or#d"ide rigt and #icense to $se, reprod$ce, adapt, %odify and disp#ay te
Fina# Art so#e#y in connection "it te 0roject as defined in te 0roposa# and
in accordance "it te ter%s and conditions of tis Agree%ent&
AND
I0 >&A 1>3 5i($idation for $n#icensed $se*
I0 >&H C#ient=s $se of te Fina# Art sa## !e #i%ited to te $sage rigts
granted erein for te 0roject on#y& ;se of te Fina# Art, De#ivera!#es or any
derivative "or-s tereof !y C#ient at any oter ti%e or #ocation, or for
anoter project or o$tside te scope of te rigts granted erein re($ire an
additiona# fee and Designer sa## !e entit#ed to f$rter co%pensation e($a#
to JJJJJJJJJJJJ percent 1JJJJK3 of te origina# 0roject fee $n#ess
oter"ise agreed in "riting !y !ot parties& In te event of non.pay%ent,
Designer sa## !e entit#ed to p$rs$e a## re%edies $nder #a" and e($ity&
OR
I0 >&/ Assign%ent*
I0 >&B ;pon co%p#etion of te Services, and e'press#y s$!ject to f$##
pay%ent of a## fees, costs and e'penses d$e, Designer ere!y assigns to
C#ient a## rigt, tit#e and interest, inc#$ding "ito$t #i%itation copyrigt and
oter inte##ect$a# property rigts, in and to te Fina# Art& Designer agrees to
reasona!#y cooperate "it C#ient and sa## e'ec$te any additiona# doc$%ents
reasona!#y necessary to evidence s$c assign%ent&
S$pp#e%ent A*
0rint.specific Ter%s and Conditions
0 A& Sa%p#es& C#ient sa## provide Designer "it JJJJJ 1n$%!er3 of
sa%p#es of eac printed or p$!#ised for% of te Fina# De#ivera!#es, for $se
in Designer=s portfo#io and oter se#f.pro%otiona# $ses& S$c sa%p#es sa##
!e representative of te igest ($a#ity of te "or- prod$ced&
0 >& Finised +or-& Te printed "or-, and te arrange%ent or !ro-ering of
te print services !y Designer, sa## !e dee%ed in co%p#iance "it tis
Agree%ent if te fina# printed prod$ct is "itin te accepta!#e variations as
to -ind, ($antity, and price in accordance "it c$rrent or standard trade
practices identified !y te s$pp#ier of te print and print.re#ated services&
+enever co%%ercia##y reasona!#e and if avai#a!#e, Designer sa## provide
copies of te c$rrent or standard trade practices to C#ient& Not"itstanding,
Designer sa## ave no responsi!i#ity or o!#igation to negotiate canges or
a%end%ents to te c$rrent or standard trade practices&
S$pp#e%ent >*
Interactive.specific Ter%s and Conditions
I A& S;00ORT SERVICES
I A&A +arranty 0eriod& 8S$pport Services9 %eans co%%ercia##y reasona!#e
tecnica# s$pport and assistance to %aintain and $pdate te De#ivera!#es,
inc#$ding correcting any errors or Deficiencies, !$t sa## not inc#$de te
deve#op%ent of enance%ents to te 0roject or oter services o$tside te
scope of te 0roposa#& D$ring te first JJJJJJJJJ 1insert n$%!er3 %onts
fo##o"ing e'piration of tis Agree%ent 18+arranty 0eriod93, if any, Designer
sa## provide $p to JJJJJJJ 1insert n$%!er3 o$rs of S$pport Services at no
additiona# cost to C#ient& Additiona# ti%e sa## !e !i##ed at Designer=s reg$#ar
o$r#y rate, ten in effect $pon te date of te re($est for additiona#
s$pport&
I A&> Maintenance 0eriod& ;pon e'piration of te +arranty 0eriod and at
C#ient=s option, Designer "i## provide S$pport Services for te fo##o"ing
JJJJJJJJJJ 1insert n$%!er3 %onts 1te 8Maintenance 0eriod93 for a
%ont#y fee of DJJJJJJJJ Nor Designer=s o$r#y fees of DJJJJJ per o$rO&
Te parties %ay e'tend te Maintenance 0eriod !eyond one year $pon
%$t$a# "ritten agree%ent&
I >& EN7ANCEMENTS
D$ring te Maintenance 0eriod, C#ient %ay re($est tat Designer deve#op
enance%ents to te De#ivera!#es, and Designer sa## e'ercise co%%ercia##y
reasona!#e efforts to prioriti)e Designer=s reso$rces to create s$c
enance%ents& Te parties $nderstand tat pree'isting o!#igations to tird
parties e'isting on te date of te re($est for enance%ents %ay de#ay te
i%%ediate e'ec$tion of any s$c re($ested enance%ents& S$c
enance%ents sa## !e provided on a ti%e and %ateria#s !asis at Designer=s
ten in effect price for s$c services&
I @& ADDITIONA5 +ARRANTIES AND RE0RESENTATIONS
I @&A Deficiencies& S$!ject to te representations and "arranties of C#ient
in connection "it C#ient Content, Designer represents and "arrants tat te
Fina# De#ivera!#es "i## !e free fro% Deficiencies& For te p$rposes of tis
Agree%ent, 8Deficiency9 sa## %ean a fai#$re to co%p#y "it te
specifications set fort in te 0roposa# in any %ateria# respect, !$t sa## not
inc#$de any pro!#e%s ca$sed !y C#ient Content, %odifications, a#terations or
canges %ade to Fina# De#ivera!#es !y C#ient or any tird party after de#ivery
!y Designer, or te interaction of Fina# De#ivera!#es "it tird party
app#ications s$c as +e! !ro"sers oter tan tose specified in te
0roposa#& Te parties ac-no"#edge tat C#ient=s so#e re%edy and Designer=s
so#e #ia!i#ity for a !reac of tis Section is te o!#igation of Designer to
correct any Deficiency identified "itin te +arranty 0eriod& In te event
tat a Deficiency is ca$sed !y Tird 0arty Materia#s provided or specified !y
Designer, Designers so#e o!#igation sa## !e to s$!stit$te a#ternative Tird
0arty Materia#s&
I @&> Designer Too#s& S$!ject to te representations and "arranties of te
C#ient in connection "it te %ateria#s s$pp#ied !y C#ient, Designer
represents and "arrants tat, to te !est of Designer=s -no"#edge, te
Designer Too#s do not -no"ing#y infringe te rigts of any tird party, and
$se of sa%e in connection "it te 0roject "i## not -no"ing#y vio#ate te
rigts of any tird parties e'cept to te e'tent tat s$c vio#ations are
ca$sed !y C#ient Content, or te %odification of, or $se of te De#ivera!#es in
co%!ination "it %ateria#s or e($ip%ent o$tside te scope of te app#ica!#e
specifications, !y C#ient or tird parties&
I H& COM05IANCE +IT7 5A+S
Designer sa## $se co%%ercia##y reasona!#e efforts to ens$re tat a## Fina#
De#ivera!#es sa## !e designed to co%p#y "it te -no"n re#evant r$#es and
reg$#ations& C#ient, $pon acceptance of te De#ivera!#es, sa## !e responsi!#e
for confor%ance "it a## #a"s re#ating to te transfer of soft"are and
tecno#ogy&
S$pp#e%ent @*
Environ%enta#.specific Ter%s and Conditions
@D A& 07OTOGRA07S OF T7E 0RO4ECT
Designer sa## ave te rigt to doc$%ent, potograp or oter"ise record
a## co%p#eted designs or insta##ations of te 0roject, and to reprod$ce,
p$!#is and disp#ay s$c doc$%entation, potograps or records for
Designer=s pro%otiona# p$rposes in accordance "it Section I of te /asic
Ter%s and Conditions of tis Agree%ent&
@D >& ADDITIONA5 C5IENT RES0ONSI/I5ITIES
C#ient ac-no"#edges tat C#ient sa## !e responsi!#e for perfor%ing te
fo##o"ing in a reasona!#e and ti%e#y %anner*
1a3 Co%%$nication of ad%inistrative or operationa# decisionsif tey affect
te design or prod$ction of De#ivera!#es, and coordination of re($ired p$!#ic
approva#s and %eetings<
1!3 0rovision of acc$rate and co%p#ete infor%ation and %ateria#s
re($ested !y Designer s$c as, !y "ay of e'a%p#e, not #i%itation, site p#ans,
!$i#ding p#ans and e#evations, $ti#ity #ocations, co#orE%ateria# sa%p#es and a##
app#ica!#e codes, r$#es and reg$#ation infor%ation<
1c3 0rovision of approved na%ing, no%enc#at$re< sec$ring approva#s and
correct copy fro% tird parties s$c as, !y "ay of e'a%p#e, not #i%itation,
end $sers or donors as %ay !e necessary<
1d3 Fina# proofreading and "ritten approva# of a## project doc$%ents
inc#$ding, !y "ay of e'a%p#e, not #i%itation, art"or-, %essage sced$#es,
sign #ocation p#ans and design dra"ings !efore teir re#ease for fa!rication or
insta##ation& In te event tat C#ient as approved "or- containing errors or
o%issions, s$c as, !y "ay of e'a%p#e, not #i%itation, typograpic errors or
%isspe##ings, C#ient sa## inc$r te cost of correcting s$c errors<
1e3 Arranging for te doc$%entation, per%issions, #icensing and
i%p#e%entation of a## e#ectrica#, str$ct$ra# or %ecanica# e#e%ents needed
to s$pport, o$se or po"er signage< coordination of sign %an$fact$re and
insta##ation "it oter trades< and 1f3 /id so#icitation and contract
negotiation< so$rcing, esta!#is%ent of fina# pricing and contract ter%s
direct#y "it fa!ricators or vendors&
@D @& ENGINEERING
Te Services sa## inc#$de te se#ection and specifications for %ateria#s and
constr$ction detai#s as descri!ed in te 0roposa#& 7o"ever, C#ient
ac-no"#edges and agrees Ntat Designer is not a #icensed engineer or
arcitect, andO tat responsi!i#ity for te interpretation of design dra"ings
and te design and engineering of a## "or- perfor%ed $nder tis Agree%ent
18Engineering93 is te so#e responsi!i#ity of C#ient andEor its arcitect,
engineer or fa!ricator&
@D H& IM05EMENTATION
C#ient e'press#y ac-no"#edges and agrees tat te esti%ates provided in
te 0roposa#, at any ti%e d$ring te project for i%p#e%entation carges s$c
as, inc#$ding, !$t not #i%ited to, fa!rication or insta##ation are for p#anning
p$rposes on#y& S$c esti%ates represent te !est j$dg%ent of Designer or
its cons$#tants at te ti%e of te 0roposa#, !$t sa## not !e considered a
representation or g$arantee tat project !ids or costs "i## not vary& C#ient
sa## contract and pay tose parties direct#y responsi!#e for i%p#e%entation
services s$c as fa!rication or insta##ation 18I%p#e%entation93& Designer
sa## not !e responsi!#e for te ($a#ity or ti%e#iness of te tird.party
I%p#e%entation services, irrespective of "eter Designer assists or advises
C#ient in eva#$ating, se#ecting or %onitoring te provider of s$c services&
@D B& COM05IANCE +IT7 5A+S
Designer sa## $se co%%ercia##y reasona!#e efforts to ens$re tat a## Fina#
De#ivera!#es sa## !e designed to co%p#y "it te app#ica!#e r$#es and
reg$#ations s$c as te A%ericans "it Disa!i#ities Act 18ADA93& 7o"ever,
Designer is not an e'pert and %a-es no representations or "arranties in
connection "it co%p#iance "it s$c r$#es, codes or reg$#ations& Te
co%p#iance of te Fina# De#ivera!#es "it any s$c r$#e, codes or reg$#ations
sa## !e te responsi!i#ity of C#ient& Designer sa## $se co%%ercia##y
reasona!#e efforts to ens$re te s$ita!i#ity and confor%ance of te Fina#
De#ivera!#es&
@D I& C5IENT INS;RANCE
C#ient sa## %aintain, d$ring te ter% of tis Agree%ent, at its so#e
e'pense, constr$ction and %aintenance #ia!i#ity, prod$ct #ia!i#ity, genera#
!$siness #ia!i#ity and advertising inj$ry ins$rance fro% a recogni)ed
ins$rance carrier in te a%o$nt of at #east JJJJJJJ %i##ion do##ars
1DJJ,???,???&??3 per occ$rrence& S$c ins$rance sa## na%e Designer
individ$a##y as an additiona# na%ed ins$red& C#ient sa## provide a copy of
said ins$rance po#icy to Designer at Designer=s re($est&
A/O;T AIGA
AIGA, te professiona# association for design, is te o#dest and #argest
%e%!ersip association for design professiona#s engaged in te discip#ine,
practice and c$#t$re of designing& AIGA=s %ission is to advance designing as
a professiona# craft, strategic too# and vita# c$#t$ra# force&
Fo$nded in AGAH, AIGA is te pree%inent professiona# association for
co%%$nication designers, !road#y defined& In te past decade, designers
ave increasing#y !een invo#ved in creating va#$e for c#ients 1"eter p$!#ic
or !$siness3 tro$g app#ying design tin-ing to co%p#e' pro!#e%s, even
"en te o$tco%es %ay !e %ore strategic, %$#tidi%ensiona# and concept$a#
tan "at %ost "o$#d consider traditiona# co%%$nication design& AIGA no"
represents %ore tan >>,??? designers of a## discip#ines tro$g nationa#
activities and #oca# progra%s deve#oped !y IH capters and %ore tan >H?
st$dent gro$ps&
AIGA s$pports te interests of professiona#s, ed$cators and st$dents "o
are engaged in te process of designing& Te association is co%%itted to
sti%$#ating tin-ing a!o$t design, de%onstrating te va#$e of design, and
e%po"ering s$ccess for designers tro$go$t te arc of teir careers&
AIGA P te professiona# association for design
AIH Fift Aven$e, Ne" :or-, N: A??A?
>A> C?F AGG? """&aiga&org
0;/5IS7ER
Ricard Grefe, AIGA
Disc#ai%er* 5ega# infor%ation is not #ega# advice& Tis p$!#ication provides
infor%ation a!o$t te #a" designed to e#p designers safe#y cope "it teir
o"n #ega# needs& /$t #ega# infor%ation is not te sa%e as #ega# advice .. te
app#ication of #a" to an individ$a#=s specific circ$%stances& A#to$g AIGA
goes to great #engts to %a-e s$re o$r infor%ation is acc$rate and $sef$#,
"e reco%%end tat yo$ cons$#t a #a"yer if yo$ "ant professiona# ass$rance
tat o$r infor%ation, and yo$r interpretation of it, is appropriate to yo$r
partic$#ar sit$ation&
CO0:RIG7T .. >??G AIGA First edition p$!#ised in >??A&

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