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Computer Training Centre, University College Cork
Introduction to Word 2007
CONTENTS Starting Word 2007 __________________________________________________________________ 1 What’s On the Word Screen? __________________________________________________________ 1 Office Button _______________________________________________________________________ 2 The Ribbon _________________________________________________________________________ 2
Home Tab_______________________________________________________________ 2 Insert Tab _______________________________________________________________ 3 Page Layout Tab _________________________________________________________ 3 References Tab __________________________________________________________ 3 Mailings Tab_____________________________________________________________ 4 Review Tab _____________________________________________________________ 4 View Tab _______________________________________________________________ 4 ADDITIONAL TABS ________________________________________________________ 5
QUICK ACCESS TOOLBAR ______________________________________________________________ 5 Undoing and Redoing Changes ________________________________________________________ 6 Using Undo and Redo ___________________________________________________________ 6 DIALOG BOX LAUNCHER ______________________________________________________________ 6 Views _____________________________________________________________________________ 7 Typing Your First Note _______________________________________________________________ 7
Inserting Text ____________________________________________________________ 7 Saving the note __________________________________________________________ 8 Saving Changes to a document ______________________________________________ 9 Closing the document _____________________________________________________ 9 Creating a new document __________________________________________________ 9 Retrieving a Document in Word _____________________________________________ 9
Text Formatting ____________________________________________________________________ 10
The Mini Toolbar ________________________________________________________ 10
Bold, Italic Underlined __________________________________________________________ 10 i
Introduction to Word 2007
Strikethrough, Subscript Superscript _______________________________________________ 10 Change Case __________________________________________________________________ 11 Change Font Colour ____________________________________________________________ 11 Change Font Type______________________________________________________________ 11 Clear Formatting ______________________________________________________________ 12
Text Alignment _________________________________________________________ 12
Change Line Spacing ____________________________________________________________ 13 Change Paragraph spacing _______________________________________________________ 13
Bullets and Numbered Lists _______________________________________________ 13
Creating a Numbered List as You Type _____________________________________________ 13 To Add Bullets or Numbers Using the Ribbon ________________________________________ 14 To Sort the List ________________________________________________________________ 14 Cutting, Copying and Pasting Text _____________________________________________________ 14
Moving and Copying Blocks of Text Using the Ribbon ___________________________ 15 Moving Blocks of Text Using Drag and Drop __________________________________ 15 Copying Blocks of Text Using Drag and Drop __________________________________ 15 Copying and Moving Text between Applications_______________________________ 15 Finding and Replacing Text ________________________________________________ 16
Finding Text in a Document ______________________________________________________ 16 Navigating with the Go to Command ______________________________________________ 16 Replacing Text in a Document ____________________________________________________ 16 SUMMARY TABLE ______________________________________________________________ 17 Page Layout _______________________________________________________________________ 17
Changing the Page Orientation _____________________________________________ 17
Vertical Alignment _____________________________________________________________ 17 Changing the Margins __________________________________________________________ 18 PAGE NUMBERING _________________________________________________________________ 18
Review Tab ____________________________________________________________ 18
Introduction to Word 2007 iii Word Count __________________________________________________________________ 18 To view the number of words in your document: ____________________________________ 18 Looking up words in the Thesaurus ________________________________________________ 19 To Look Up Words in the Thesaurus _______________________________________________ 19 Editing and Proofing Tools _______________________________________________________ 19 Spell Check ___________________________________________________________________ 19 Microsoft Help __________________________________________________________ 20 Using the Help Facility __________________________________________________________ 20 Footnotes and Endnotes ________________________________________________________ 20 Inserting a Footnote ____________________________________________________________ 20 Viewing Footnotes and Endnotes _________________________________________________ 21 Editing Footnotes and Endnotes __________________________________________________ 22 Moving or Copying Notes _______________________________________________________ 22 To Delete a Footnote or Endnote _________________________________________________ 22 Finding Notes _________________________________________________________________ 23 Restarting Numbering for Notes within a Document __________________________________ 23 Tabs __________________________________________________________________ 24 Setting Tabs __________________________________________________________________ 24 To set a Tab Stop ______________________________________________________________ 24 To Reset Tabs _________________________________________________________________ 24 Indents ________________________________________________________________ 25 To Indent Paragraphs ___________________________________________________________ 25 Indenting an Entire Paragraph from the Left ________________________________________ 25 Indenting a Paragraph from Both Sides ____________________________________________ 25 Indenting the First Line of a Paragraph _____________________________________________ 26 Hanging Indent (Second line of text is indented) _____________________________________ 26 Tables ____________________________________________________________________________ 26 Creating a Table _________________________________________________________ 26 iii .
Introduction to Word 2007 iv Merging Cells _________________________________________________________________ 27 Splitting Merged Cells __________________________________________________________ 27 Centering Text in Cells __________________________________________________________ 28 Putting Text into Bold __________________________________________________________ 28 Changing the Font Size __________________________________________________________ 28 Displaying Borders and Grids _____________________________________________________ 28 To Shade Cells ________________________________________________________________ 28 Apply a Design to the Table ______________________________________________________ 29 Summing a Column Using a Formula_______________________________________________ 30 Creating Multiple Columns ___________________________________________________________ 30 Creating Multiple Columns ______________________________________________________ 30 To Create Section Breaks ________________________________________________________ 30 Creating Columns of Unequal Width _______________________________________________ 31 Document Templates ____________________________________________________ 31 Creating a Letter Template ______________________________________________________ 31 Inserting a Header _____________________________________________________________ 31 Inserting a Border or Horizontal Line ______________________________________________ 32 Footnotes ____________________________________________________________________ 32 Inserting a Footer ______________________________________________________________ 32 Inserting a Border or Horizontal Line ______________________________________________ 32 Centering the Page from Top to Bottom ____________________________________________ 33 Saving the Template____________________________________________________________ 33 When you need to use your Template… ____________________________________________ 33 iv .
WHAT’S ON THE WORD SCREEN? When you start Word a new blank document appears on the Word screen. Choose Microsoft Office Click on Microsoft Office Word 2007 in the submenu displayed.Introduction to Word 2007 1 With Microsoft Word 2007. Computer Training Centre UCC . STARTING WORD 2007 Click the Start button Select All Programs. you can create any kind of document and publish it electronically or on paper. The following illustration identifies each part of the Word screen.
HOME TAB This is displayed by default and contains all the things you use most often. 1) Tabs. THE RIBBON There are three basic components to the Ribbon. Font Size Bold. Each tab has several groups that show related items together. Alignment and shading etc. Save. or a menu. Save As and Print. Close. Each represents an activity area and has been carefully selected according to user activities. There are seven basic ones across the top. A command is a button. Italic etc. The Paragraph group contains commands for Bullets and Numbering. Computer Training Centre UCC . The cut copy and paste commands are also available from the Home tab. 2) Groups. a box to enter information. such as the commands in the Font group for changing text font: Font.Introduction to Word 2007 2 OFFICE BUTTON The Office button has replaced the File menu and contains options such as Open. 3) Commands.
if you insert a picture the Picture Tool tab appears.g. When you insert a graphic. like the Picture Styles group. additional tabs become available e. This tab also gives you the option to change a document theme which changes the look of Headers Footer and Fonts.e. Additional groups and commands now appear for working with pictures.Introduction to Word 2007 3 INSERT TAB From the Insert tab you can insert a cover page to a document. blank pages or a page break All graphic objects can also be inserted from this tab. text wrapping etc. PAGE LAYOUT TAB The Page Layout tab allows you to change the Page Setup i. REFERENCES TAB There is a group on this tab for Table of Contents which you would previously have got from the Insert menu in Word 2003 From the References tab you may also insert footnotes and an Index Computer Training Centre UCC . margins. orientation etc.
thesaurus etc. It is here you can also track changes and accept or reject changes on an edited document.e. VIEW TAB From the View menu you can choose to switch on the ruler gridlines etc You can also split windows and arrange all Computer Training Centre UCC . spell checking.Introduction to Word 2007 4 MAILINGS TAB The Mailings tab is used to perform a mail merge and also envelopes and labels REVIEW TAB The Review tab provides the tools for proofing a document i.
let's say you've inserted a picture. But now you want to do more with it. Additional groups and commands appear for working with pictures. like tables.Introduction to Word 2007 5 ADDITIONAL TABS In Word 2007. Undo. Note On-demand tabs appear for other activity areas. QUICK ACCESS TOOLBAR The Quick Access Toolbar is the small area to the upper left of the Ribbon. It contains the things that you use over and over every day: Save. and charts. certain tabs appear only when you need them. like the Picture Styles group. Click that tab. drawings. diagrams. the Picture Tools tab disappears. You can add your favorite commands to it so that they are available no matter which tab you are on. When you click away from the picture. The Picture Tools tab appears. Right mouse click on the command you want to add to quick access toolbar e.g the paste command on the Home Tab. Maybe you want to change how text wraps around it or you want to crop it. and Repeat. Where are those commands found? Select the picture. For example. and the other groups come back. Choose Add to Quick Access Toolbar Computer Training Centre UCC .
Immediately after you type text in the document the undo button is activated on the Quick Access toolbar. The arrow is called a Dialog Box Launcher. Word also has a Redo command that redoes changes you’ve previously done. you'll see more options related to that group. Or they may appear in a familiar-looking task pane. DIALOG BOX LAUNCHER At first glance. 2. choose Redo from the Quick Access toolbar.Introduction to Word 2007 6 UNDOING AND REDOING CHANGES Sometimes you’ll make a change to your text and then regret it. Word remembers every change you make to a document during a given session and lets you undo any number of them-even if you made them hours ago – as long as you do not exit the program. USING UNDO AND REDO 1. You can undo typing as well as formatting changes. Computer Training Centre UCC . If you click it. Some groups have a small diagonal arrow in the lower-right corner. you may not see a certain command from a previous version of Word. Those options will often appear in the form of a dialog box that you may recognize from a previous version of Word. Fortunately. Clicking the undo button will undo your last action. To redo your last change (essentially “undoing the Undo”).
Web Layout views the document as it would appear as a web page. and type very and add a space. The JetMaker dramatically increases acceleration and top speed in virtually any vehicle and requires no professional expertise to install. Draft view is designed for speed of entry and editing. INSERTING TEXT The blinking insertion point in your documents shows you where text will appear when you enter it. Outline view simplifies the text formatting to help you focus on the structure of the document. Print Layout is the default view and shows the document as it will appear on the printed page. Use the arrows on the top centre of the screen to scroll through the pages. The View options button contains commands to help enlarge or reduce text. TYPING YOUR FIRST NOTE Type the following note without pressing Return at the end of each line. Acme is pleased to introduce the JetMaker automotive performance booster. The documents are displayed as an outline. it was called Normal View in earlier versions of Word. Only a thin toolbar remains in this mode. Example: Click in the space to the left of the word pleased in the first line of the first paragraph. which automatically brings the last word of the line onto the next line if the text won’t fit on just one line. You can move the insertion point by pointing and clicking to insert text wherever you like.Introduction to Word 2007 7 VIEWS Click the View tab on the Ribbon. Word has a facility called word-wrap. with the paragraph formatting defining the levels of outline. Full Screen Reading views the document in side by side page format. Computer Training Centre UCC . The word is inserted and the remaining text is pushed to the right to accommodate it.
Computer Training Centre UCC .docx. Click Save Note: The File Save as type is set as Word Document. This is the default setting for saving new Word 2007 documents which is the format . If you wish to save the document as an older version of Word choose Word 97-2003 from the Save as type list. This causes uneven line breaks and other problems when you format the text.Introduction to Word 2007 8 Note: Never press the Enter key to end lines within a paragraph. When saving in an older version of Word beware that some formatting may change and smart art graphic objects etc may not be editable in previous versions of Word. SAVING THE NOTE 1) From the Office button select Save As. 2) In Windows Vista under Favorite Links at the left of the dialog box click the Desktop option (To view all folders click on the folders link at the bottom of the list) 3) 4) 5) 6) Then choose the New Folder button at the top as indicated above Name the folder with your own initials and click enter on the keyboard In the File name box type My Note.
CLOSING THE DOCUMENT 1) From the Office button choose Close 2) If there have been any changes made since the document was last saved it will prompt you to save these changes before closing. Computer Training Centre UCC .Introduction to Word 2007 9 SAVING CHANGES TO A DOCUMENT To save a document with any new changes since it was first saved Choose Save from the Quick Access toolbar. 3) Click Blank document and then create RETRIEVING A DOCUMENT IN WORD 1) From the Office button choose Open 2) In Windows Vista under Favourite Links at the left of the dialog box click the folder you wish to open (To view all folders click on the folders link at the bottom of the list) 3) Double click on the name of the document you want to open. Or Click on the Save icon from the Office button. CREATING A NEW DOCUMENT 1) From the Office button choose New 2) Under Templates select Blank and recent. 3) Click yes on the dialog box that appears to save all changes.
BOLD.g. H2O click 5) To create a superscript format e. and you can click a formatting option there. it will become solid. but using the mini toolbar is faster. italics etc. You could click the Home tab to see the formatting options. In the Font group click on the required option 3) To create a single line strikethrough on text click 4) To create a subscript format e. Let's say you want to quickly format some text. 2) The Mini toolbar will appear in a faded fashion. and then point at the selection. SUBSCRIPT SUPERSCRIPT 1) Select the text to be formatted 2) On the Ribbon.g. select the Home tab. 21st click Computer Training Centre UCC .Introduction to Word 2007 10 TEXT FORMATTING Word has a number of character styles such as bold. underline. The simplest way of formatting text is to simply highlight the text to be formatted and then select the type of formatting you require from the Home tab or the mini toolbar. select the Home tab. ITALIC UNDERLINED 1) 2) 3) 4) 5) Select the text to be formatted On the Ribbon. In the Font group click on the required option B for Bold I for Italics U for Underline – There is also a drop down arrow for more underline options STRIKETHROUGH. but you're working on the Page Layout tab. 1) Select your text by dragging with your mouse. 3) If you point to the Mini toolbar. THE MINI TOOLBAR Some formatting commands are so useful that you want to have them available whatever you are doing.
point Calibri. CHANGE FONT TYPE The default font in Word is 11. click the More Colours command at the bottom of the Font Colour Palette. 2) Select the text you want to change 3) From the Ribbon select the Home tab. In the Font group click the arrow next to the change case command. 4) From here you can see all the options available 5) Choose UPPERCASE CHANGE FONT COLOUR 1) Select the text to be coloured 2) Select the Home tab. but Microsoft Word comes with more than 150 fonts Select the text that is to be changed. to select an entire document press Ctrl & A or from the Home tab in the Editing group click the arrow next to select and choose select all 1) Click the down arrow in the Font box on the Home tab 2) Scroll down the list and choose a different Font Type Note: Word 2007’s Font menu lists each font’s name in Computer Training Centre UCC . In the Font group click the arrow next to the font colour command 3) Click any colour and this will be applied to the selected text Note: To choose from an even larger selection of colours.Introduction to Word 2007 11 CHANGE CASE 1) To change the case of existing text from lower case to UPPERCASE etc complete the following steps.
Word puts the names of the recently used fonts at the top of the menu so you don’t have to scroll to find them. click on the appropriate alignment button Justifying text aligns it evenly at both the left and right sides. Computer Training Centre UCC . CLEAR FORMATTING To remove all formatting from the selected text 1) Select the text 2) Click on the Clear formatting command Note: The Dialog box launcher at the bottom right of the Font group will launch further options for formatting TEXT ALIGNMENT The default text alignment in a document is left which means the text is inserted from the left to the right margins. To change alignment of words sentences or paragraphs. 1) Select the text 2) From the Home tab in the Paragraph group. You may have to scroll through the menu to find the font that you want. However.Introduction to Word 2007 12 that font so you can see how the text will look.
Type * or Shift+8 Press the Spacebar and then type the text of the first list item Press Return Enter the text for the next list item and so on. under Spacing click the up arrow on the Before or After to increase spacing. Press Return Enter the text for the next list item and so on. Or 1) 2) 3) 4) Type a number followed by a full stop such as 1. to begin a numbered list. in the Paragraph group. Computer Training Centre UCC . select the Page Layout tab. Bulleted and numbered lists make your document more readable by setting off key points or numbered steps.0 4) Choose the desired spacing To view other line spacing and paragraph spacing options click on Line Spacing Options CHANGE PARAGRAPH SPACING 1) Click inside the paragraph you want to change spacing before or after 2) From the Line Spacing command click on Add Space Before Paragraph or Add Space After Paragraph Alternatively On the Ribbon. CREATING A NUMBERED LIST AS YOU TYPE 1) 2) 3) 4) 5) Move the insertion point to the beginning of the first line in the list.0 to 3. Press the Spacebar and then type the text of the first list item. BULLETS AND NUMBERED LISTS Word can easily create bulleted or numbered lists.Introduction to Word 2007 13 CHANGE LINE SPACING 1) Highlight the paragraph you need to edit 2) From the Home tab in the Paragraph group click on the Line Spacing command 3) You are now given a list of line spacing options from1.
CUTTING. text. COPYING AND PASTING TEXT You can move or copy any element in a document.Introduction to Word 2007 14 TO ADD BULLETS OR NUMBERS USING THE RIBBON 1) Select the text you want to add bullets or numbers to 2) Click the arrow next to the bullets or numbers command to choose a different format of bullets or numbering. graphics. number or date 5) Click on either Ascending or Descending to sort the list A-Z or Z-A 6) Click Ok to start sorting Sort Command NOTE: If the list has a heading that you do not want sorted. or an item inserted from another application.e. Copying means to make a copy of the selected text or graphic and insert it in another location. TO SORT THE LIST 1) Select the text you want to sort 2) Click on the Sort command from the Paragraph group 3) Under Sort by. leaving the original version unchanged. select the Header Row option under My List Has. i. select a field number or name 4) From the dialog box that appears click the drop down arrow next to Type to select the appropriate type of data which is to be sorted. Moving means to remove (cut) the selected text or graphic from one location and insert it in another location. whether it is text. Computer Training Centre UCC .
1) Select the text you want to move or copy 2) Do one of the following: a. To copy the selection. MOVING BLOCKS OF TEXT USING DRAG AND DROP 1) Select the text you want to move 2) Click and hold down the left hand mouse inside the selected text 3) With the left hand mouse still held down. open the Window menu and select the required document. To move the selection. 4) Since your new location is in another document.Introduction to Word 2007 15 MOVING AND COPYING BLOCKS OF TEXT USING THE RIBBON 1) Select the text 2) On the Ribbon. click the Copy button on the Home tab 3) Position the insertion point in the new location. drag the mouse to the desired location. 4) Let go of the mouse button and then the Ctrl key 5) The text has now been copied to the new location COPYING AND MOVING TEXT BETWEEN APPLICATIONS Open all documents you wish to copy or move text between. select the Home tab. Computer Training Centre UCC . click the Cut button on the Home tab b. 5) On the standard toolbar. click the Paste button. You can switch between documents by opening the Window menu and selecting the filename of the document you need. drag the mouse to the desired location and let go of the mouse button 4) The text has now been moved to the new location COPYING BLOCKS OF TEXT USING DRAG AND DROP 1) Select the text you want to copy 2) Hold down the Ctrl key and hold down the left hand mouse inside the selected text 3) With the Ctrl key and the left hand mouse still held down. 5) The original text has now been moved or copied to the new location. in the Clipboard group click Cut or Copy 3) Click into the new location for the text you have cut or copied 4) On the Home tab from the Clipboard group click Paste.
special characters. and fields. and other elements such as footnotes. graphics. 5) Click the Close button to put away the dialog box. you can use the replace command FINDING TEXT IN A DOCUMENT 1) 2) 3) 4) From the Home tab. or other item you want to see.g. In the Find What box. Continue clicking the Find Next button to highlight all occurrences of the text. choose Replace. patients. 3) If you know the exact number of the page. 4) Click Next or Previous to navigate forward or backward. formats such as bold and indent. comment. NAVIGATING WITH THE GO TO COMMAND When you want to jump to a particular place in your document. select Find. 5) Click OK. Choose the Find Next button to begin the search. checking that each entry is to be changed beforehand. e. the Go To command can often take you there much more quickly than scrolling. Type the text you want to find in the Find What box: Type the replacement text in the Replace With box: Click the Replace button. 1) From the Home tab choose Find and then Go to display the Find and Replace dialog box with the Go To tab selected. type the text you want to find. 5) Click Cancel to exit. 2) Select the type of item you want to go to. To search for and replace these items. If not click the Find Next button to move to the next entry. 6) Click Close. Computer Training Centre UCC . enter the item number. REPLACING TEXT IN A DOCUMENT 1) 2) 3) 4) From the Home tab.Introduction to Word 2007 16 FINDING AND REPLACING TEXT You can use the Find command on the Edit menu to search for text.
Change all occurrences without confirmation. The Find Next button. Computer Training Centre UCC . To change the page orientation to Landscape. CLICK The Replace button. 1) Click on the Page Layout Tab 2) From the Page Setup group choose Orientation 3) Choose the Landscape option VERTICAL ALIGNMENT 1) Click the Page Layout tab 2) From the Page Setup group click on the dialog box launcher 3) Choose the Layout tab 4) Open the Vertical Alignment drop down list box.Introduction to Word 2007 17 SUMMARY TABLE TO Replace the text and find the next occurrence. Leave the text unchanged and search for the next occurrence. by clicking on the down arrow 5) Select Center 6) Click OK. The Replace All button. PAGE LAYOUT CHANGING THE PAGE ORIENTATION The default orientation for Word documents is Portrait.
g. To change the margins to a specific measurement. Choose the desired position from the Alignment drop down list. Bottom of Page. TO VIEW THE NUMBER OF WORDS IN YOUR DOCUMENT: 1. you can use the Word Count command. 7) Click the Page Layout tab 8) Choose one of the default options or click on the Custom Margins option 9) From this dialog box click the Up or Down arrows next to the desired margin. Computer Training Centre UCC . PAGE NUMBERING In Office 2007 there are many different formats of page numbering which can be chosen. Click the OK button. Numbering can be placed on the Bottom of pages. 2. From the Review Tab. i. Center. 3.e. 4.Introduction to Word 2007 18 CHANGING THE MARGINS There are a number of preset options within margins e. From the Insert tab.27cm. Within these options you can also choose different font colors and pictures etc as the page numbering 1.e. REVIEW TAB WORD COUNT When you’re writing to fill a specific amount of space or you’re simply curious about the size of your document. choose Page Numbers. Top of pages or in the Page Margins. Narrow changes the top and bottom as well the left and right margins to 1. select Word Count. Choose the desired location from the Position drop down list. i.
To Check Spelling 1. However. if you wish to use this word instead and choose Insert from the drop down list. select the appropriate options from the Suggestions box underneath. You can quickly find synonyms (words with the same meaning) for a selected word or phrase. for example surplus. If the correct option is not listed click into the Not In Directory box and correct the spelling yourself. When you check spelling. 3. Click on the arrow. If Word finds a word that isn’t in its main dictionary. For some words. From the Review tab. 2. 3.Introduction to Word 2007 19 Note: Click the Include Footnotes and Endnotes check box to include the text from footnotes or endnotes in the count as well. starting at the insertion point. it displays the word in the Spelling dialog box and gives you choices for correcting the possible misspelling. The Research window opens in the Task Pane on the right hand side of screen. TO LOOK UP WORDS IN THE THESAURUS 2. On the Review tab. which contains most common words. click the Spelling & Grammar button. antonym or related word. clicking Change when ready. LOOKING UP WORDS IN THE THESAURUS Use the thesaurus to improve the precision and variety of your writing. Word checks your entire document. you may also find antonyms (words with opposite meanings) and related words. Computer Training Centre UCC . Select the word in the document for which you want to find a synonym. Word checks only the text you’ve selected and we will then ask if you want to continue checking the remainder of the document. The word will now have a drop down menu to its right. EDITING AND PROOFING TOOLS SPELL CHECK Word checks your document for spelling errors by using its main dictionary. if you highlight text. choose Thesaurus. Hover the cursor over an equivalent word from the list in the Research window. 4. For each word that is displayed in the Not In Directory box.
choose Insert Footnote 3. Click on the Help Button The following Window should display Type your enquiry in to the search field at the top of the window or select from the list displayed below FOOTNOTES AND ENDNOTES Footnotes and endnotes are used in documents and books to show the source of borrowed material or to enter explanatory or supplementary information. From the References tab. and moves the insertion point to the note pane Computer Training Centre UCC . Footnotes go at the bottom of a page and endnotes are placed at the end of a document. position the cursor after the word you want the footnote (or endnote) to appear. In Draft view. 2. To switch to Draft View Choose the References Tab and click on Draft 1. Word inserts the note reference mark. INSERTING A FOOTNOTE Footnotes are easier to work with in Draft View.Introduction to Word 2007 20 MICROSOFT HELP USING THE HELP FACILITY In Office 2007 the office Help facility is located all the way on the right hand side of the Word Window below the file close option. opens the note pane.
Introduction to Word 2007 21 4. The numbers can be Continuous or be set to Restart each section or Restart each page 10. You can switch between viewing footnotes and endnotes. Type the text in the note pane and when completed click anywhere above the footnote area. the footnote pane is displayed and the insertion point moves to the note text that corresponds to the selected note reference mark. Once all options have been chosen. You can also view notes by choosing Show notes from the Reference Tab. In the dialog box displayed select the Footnote (or Endnote) option. VIEWING FOOTNOTES AND ENDNOTES To view footnotes and endnotes: Double-click a note reference mark. Word inserts the note reference mark. Select the note mark in the main document. Note: It is possible to change the number format of footnotes or endnotes already inserted. From the References tab. 8. In Draft view. 5. and moves the insertion point to the note pane 12. To view the document.e. If you would like to view more options when inserting footnotes click the Dialog box launcher on the Footnotes group rather than just choosing the Insert Footnote button. click Apply to close the dialog box. the note pane opens in the view that was most recently selected. from the View tab choose Print Layout view. Select All Footnotes or All Endnotes in the Notes box at the top of the note pane. ABC and MAKE SURE TO CHOOSE APPLY CHANGES TO: WHOLE DOCUMENT. opens the note pane. Change the number format i. You can also choose a custom mark 9. 7. 6. 11. Click the drop down list beside Number format and choose which format you wish to use. In Draft view. click the dialog box launcher in the Footnotes group. Word numbers the note automatically. Computer Training Centre UCC . click the Insert button.
To move the note reference mark. Press the Delete or Backspace key.Introduction to Word 2007 22 EDITING FOOTNOTES AND ENDNOTES If you’re working in Draft view. Word automatically deletes the note from the note area of the document. 2. highlight the note reference mark. renumbers any numbered notes. In the document window. be sure to double-click the reference mark to display the text in the note pane. hold down the Ctrl key and drag the note reference mark to the new location. Computer Training Centre UCC . To copy the note reference mark in Windows. Do one of the following: a. 2. highlight and drag the note reference mark to the new location. TO DELETE A FOOTNOTE OR ENDNOTE To delete a note follow the following steps: 1. b. Select the footnote/endnote number or symbol in your document. and reformats other notes there to close up the empty space. select the note reference mark you want to move or copy. MOVING OR COPYING NOTES 1.
2. 2. If you would like to view more options when inserting footnotes click the Dialog box launcher on the Footnotes group in the References Tab rather than just choosing the Insert Footnote button. click the Apply button. Under Numbering the numbers of the footnotes/endnotes can be Continuous or be set to Restart each section or Restart each page 1. select Footnote or Endnote. When you have completed the search. 3. From the Home tab. In the Go To What box. 4. RESTARTING NUMBERING FOR NOTES WITHIN A DOCUMENT 1. Once all options have been chosen. and then choose the Go To button. Type the number of the note in the Enter Footnote box. Computer Training Centre UCC . choose Go To. click the Close button.Introduction to Word 2007 23 FINDING NOTES To go directly to any note: 1.
Center. Select Clear All which will return the tabs to the default setting. Computer Training Centre UCC . Then choose the Tab button. 3. TO SET A TAB STOP In the Tab Stop Position box. 3. Right. Paragraph Group. 4. a. From the Home Tab. There are five types of tabs in Word: Left. 1 (for a tab at 1 inch).even into the margin areas. Standard tab stops are already set at 1. Then choose the Tab button. type the position for a new tab. this opens the Tabs dialog box. Under Alignment. i. 1. Choosing the Home Tab. You can adjust indents by dragging the indent markers anywhere in the ruler. this opens the Tabs dialog box. Under Leader. The ruler is set for inch measurements by default. the ruler has two areas: The white area represents the text area of your document. Decimal and Bar. Right – Aligns all text under this tab as right d. TO RESET TABS 1. 2.e. select the alignment for text at the tab stop. Paragraph Group and click on the button to launch the dialog box. SETTING TABS You can set precise measurements for tab stops by: 1. choose Ruler from the View tab. Click OK. 5. Left –Aligns all text under this tab as left b. for the first tab stop. click on the button to launch the dialog box. select the leader character you want. Then choose the Set button. Decimal – Aligns numbers correctly with appropriate decimal places.Introduction to Word 2007 24 TABS The ruler at the top of the document window shows you the width of your text lines and any tabs or indents you have set. The shaded area represents the page margins. If you don’t see the ruler at the top of your document window. Center – Aligns all text under this tab as centered c. 2. As you can see.27cm intervals from the left margin. 2.
you can indent the paragraph in one of the following ways: TO INDENT PARAGRAPHS 1. 2. 1. change the Left Indentation to the required measurement e. Type the text Computer Training Centre UCC .g. INDENTING AN ENTIRE PARAGRAPH FROM THE LEFT 1. in the Paragraph group do one of the following. Here you have the choice of changing the Indents & Spacing from the Left and Right margins. Type the text INDENTING A PARAGRAPH FROM BOTH SIDES 1. 2.6 cm 2. TO INDENT A PARAGRAPH CLICK Increase Indent button To the next tab stop: To the previous tab stop: Decrease Indent button You can set precise measurements for paragraph indents by using the dialog box in the Paragraph group on the Home tab. 2. Change the Left and Right Indentations to the required measurement. From the Home tab. select the launch dialog box in the Paragraph group. Select the paragraphs you want to indent.Introduction to Word 2007 25 INDENTS To set off a paragraph from other text. This brings you into the Paragraph dialog box. 1. On the Home tab. Under Indentations.
you can arrange columns of numbers and text in a document without using tabs. Click OK. From the Insert tab. 1. or to arrange text beside graphics. 2. and increase by the required measurement. Monthly Sales Analysis of Guinness Country Ireland UK Canada France Price per keg £100 £92 £120 £105 Kegs sold 23760 14369 12125 10007 CREATING A TABLE Create the above table as follows: Position the cursor where you want to add a table. and increase by the required measurement. select Table and Insert table. TABLES With tables. Click the arrow to the right of the Special box. HANGING INDENT (SECOND LINE OF TEXT IS INDENTED ) 1.Introduction to Word 2007 26 INDENTING THE FIRST LINE OF A PARAGRAPH 1. choose Hanging Indent. choose First Line. Tables also provide a convenient way to present text in side-by-side paragraphs. as in a resume. 2. Or Computer Training Centre UCC . Click OK. Click the arrow to the right of the Special box.
B You must have clicked into the table to have these tabs be visible. 3. 4.N. Choose the number of rows and columns into which you want the cell or cells divided. MERGING CELLS 1. Computer Training Centre UCC . 3. SPLITTING MERGED CELLS 1. When you insert a table in Word you will notice a Tab on the Ribbon called Table Tools and two additional tabs named Design and Layout. Highlight the row to be split into cells. Use the arrow keys to move from cell to cell or the tab key to go from column to column. From these tabs you can change the design and layout features of the table. of columns and rows. 2. Either of these methods will insert a table 4. From the Insert Tab select Table and highlight the appropriate no. Click the Layout Tab under Table Tools Select Split Cells. 5. Click OK. Type the Sales Analysis (on page 27) information in the appropriate cells. 5. Click OK and Word creates the table. Click the Layout Tab under Table Tools Select Merge Cells from the Merge group Click outside the table to view merged cells. 3. Highlight the row to be merged.Introduction to Word 2007 27 2. Enter 3 columns and 6 rows. 2. 4.
Click on the arrow next to the Size window in the Font group and select 16 from the drop down list displayed. DISPLAYING BORDERS AND GRIDS 1. PUTTING TEXT INTO BOLD Highlight rows 1 and 2. Click the Home tab. Highlight row 1. Highlight row 1 by clicking on the left side of the row. 3. From the Design tab there is a group Draw Borders which allows you to change the borders of the table. Click anywhere on the blank screen to remove highlighting. 3. White Darker 25%.g. Select 4½ point in the Line thickness box. Highlight cells to be shaded. Click on the depth of shading required e. Click on the Design tab 5. TO SHADE CELLS 1. 3. CHANGING THE F ONT SIZE 1. 4. The selected cells are now shaded. click the Home tab and click the Bold icon in the Font group. Click the bottom border button. 2. 2. 6. Click into the table 2. click the Layout tab and click the Center icon in the Alignment Group.Introduction to Word 2007 28 CENTERING TEXT IN CELLS Highlight rows 1 and 2. Computer Training Centre UCC . Click the drop down arrow next to the Shading button on the Design Tab.
Do not fill in the Total Row.Introduction to Word 2007 29 APPLY A DESIGN TO THE TABLE 1. From the Design tab in the Styles group you can select any of the styles available and this will be applied to the entire table 3. The styles will format the table with different borders font and shading. Click any where into the table. Computer Training Centre UCC . 2. MATHS TABLES Month Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Cost 2501 1234 1564 1234 1324 1234 1123 1123 1251 1236 1254 1234 Sales 1230 1542 1266 1453 1472 1262 1232 1543 1245 1546 1575 1345 Create the above table.
3. 4. Computer Training Centre UCC . Newspaper-style columns can be of equal or unequal width. repeat steps 2 & 3. Highlight the Paragraph to be changed. Two or Three 8. Word now displays the column layout. From the View menu. 3. =SUM(ABOVE) should appear. Move the cursor to the end of the paragraph. 6. select Print Layout. to end the section. Select OK. Note: This action gives columns of equal width and formats the entire document for columns unless the document is divided into sections. Place the cursor where you want the total figure to be. Place the cursor in front of the first paragraph. 2. CREATING MULTIPLE COLUMNS We do not want to format the entire document. The column is now totaled. so we must divide it into sections. Under Section Breaks. 4. if not.Introduction to Word 2007 30 SUMMING A COLUMN USING A FORMULA 1. 6. 2. 5. select Break. From the Layout Tab. 7. CREATING MULTIPLE COLUMNS You can format all or part of your document with newspaper-style columns in which text flows from the bottom of one column to the top of the next. TO CREATE SECTION BREAKS 1. select Formula. select Continuous. From the Page layout Tab in the Page Setup group click the Columns button. type it in. 5. Repeat for the Sales column. and click OK. From the Page Layout Tab in the Page Setup group. Choose from the options One. In the Formula box. You can also vary the number of columns in a document or on a page.
There are a number of formats of Header you can choose. CREATING A LETTER TEMPLATE INSERTING A HEADER 1. repeat steps 2 & 3. Select Print Layout from the View tab 2. 5. Press the Tab key once to centre text and type the following: Computer Training Centre University College Cork Cork Computer Training Centre UCC . 6. in front of the F of For). 5. 3. Move the cursor to the end of the paragraph. From the Page layout Tab in the Page Setup group click the Columns button. Blank Header. from different graphics to fonts etc. Place the cursor at the start of the paragraph (i. 2. 4. select Continuous. Under Section Breaks.e. From the Insert Tab select Header. Word now displays the column layout. select Break 3. Choose from the options Left or Right 8. Highlight the Paragraph to be changed. From the Page Layout Tab in the Page Setup group. DOCUMENT TEMPLATES You can avoid the routine of creating new documents if you base them on templates designed for the types of documents you create most often. 7.e. to end the section. and click OK. 4. There is a text box in place for the text to be left aligned. Choose the first option in the list i.Introduction to Word 2007 31 CREATING COLUMNS OF UNEQUAL WIDTH 1.
Select the Home tab and choose Top Border from the Paragraph group 3.Introduction to Word 2007 32 When you have inserted a header you will see an extra tab on the Ribbon called Design. Press Tab to move into the centre of the Footer and type the following: Opening Hours: Mon – Fri 9 . When finished click the Close button on the Headers and Footers toolbar. FOOTNOTES Footnotes appear at the bottom of a page or at the end of a portion of text. Switch to the Footer by clicking on the Go to Footer button on the Design tab. Computer Training Centre UCC . Position the cursor in the last line of the header. from within this Design tab you can edit the Header and insert Footer. Click the Home tab and choose bottom border from the Paragraph group. Position the cursor in the first line of the footer.5 INSERTING A BORDER OR HORIZONTAL LINE 1. 2. 2. 2. INSERTING A BORDER OR HORIZONTAL LINE 1. With Word you can set options to control where the footnote appears and how they are identified in your document. The Design tab will only appear if you have clicked in the Header or Footer area. INSERTING A FOOTER 1.
Click the Layout tab. SAVING THE TEMPLATE 1. Preview your document by selecting Print Preview from the File menu. From the Office button select Save As. From the Page Layout tab click on the dialog box launcher in the Page Setup group 2. 2. 4. 3. Under Vertical Alignment select Centre. 2. From the Office button select New. 3. 5. Double click on letter to open. Click on My templates 3. WHEN YOU NEED TO USE YOUR TEMPLATE… 1. and choose templates from folder list at the left Click Save. In the Filename box type Letter. Under Save as Type: select Word Template. Close the file by selecting Close from the File menu. Computer Training Centre UCC .Introduction to Word 2007 33 CENTERING THE PAGE FROM TOP TO BOTTOM 1.
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