Manage Suppliers


AP Basic Chapter 2
Section Objectives
At the end of this section, you should be able to: • Enter new suppliers. • Enter employees as suppliers. • Perform supplier inquiry. • Submit supplier reports. • Perform supplier merges • Understand supplier 1099 processing


Manage Suppliers: Overview
Set up suppliers to record information about individuals and companies from whom you purchase goods and services. You can also enter employees whom you reimburse for expense reports. You must define a Supplier Master record for each Supplier you do business with. When you enter a supplier that does business from multiple locations, you store supplier information only once, and enter supplier sites for each location. You can designate supplier sites as pay sites, purchasing sites, RFQ only sites, or procurement card sites. For example, for a single supplier, you can buy from several different sites and send payments to several different sites. Oracle uses information you enter for suppliers and supplier sites to enter default values when you later enter transactions for a supplier. Most information you enter in the Suppliers window (Payment, Accounting, Control and Tax) is used to enter defaults in the Supplier Sites window.
Master Supplier (ABC Company)

Site (Detroit) PO Site

Site (Chicago) Pay Site

Site (Detroit) Pay and PO site


Manage Suppliers: Overview
Trace the flow of Supplier default values: Oracle Payables contains a hierarchy of options and defaults to expedite and control data entry. Options and defaults set at one level automatically cascade down to all lower levels in the hierarchy. If desired, you can override options and defaults at lower levels in the hierarchy.

PAYMENT Enter Suppliers[Type a quote from the document or the summary of an interesting point. ACCOUNTING CONTROL TAX You can position the text box anywhere in the document. Use the Text Box Tools tab to Terms Hold Tax Name change the Liability Flexfield formatting of the pull quote text box.] Invoices Payment Method Payment Flexfield Invoice Amount Limit Tax Group Pay Group Distribution Set Hold Unmatched Invoices Tax Type

PAYMENT (Same as Supplier) ACCOUNTING (Same as Supplier) CONTROL (Same as Supplier) TAX (Same as Supplier)

PAYMENT (from Supplier Site) ACCOUNTING (From Supplier Site) CONTROL (From Supplier Site) TAX (From Supplier Site)


Manage Suppliers: Overview Suppliers—Integration Oracle Human Resources Oracle Projects Oracle Cash Management Oracle Payables Oracle Purchasing Oracle Assets Oracle General Ledger How Oracle Products Use Supplier Information: Three Oracle financial applications use the Supplier windows: Oracle Payables. Oracle Purchasing. and Oracle Assets. If you use more than one of these products. you can ensure that products you receive are within the tolerance you specify and the guidelines you choose. Oracle Purchasing needs at least one purchasing site. By defining receiving control options. supplier information is shared with the other products. To enter a purchase order. and Inactive Date information from the Supplier windows. PAGE: 5 . Oracle Purchasing uses supplier and supplier site information to enter default values such as Freight Terms and Shipment Method for all of the supplier's purchase orders. Supplier Number. Oracle Assets uses only the Supplier Name.

System generated Company Identification Number Company Tax Identification Number or employee SSN Value Added Tax Registration number for VAT supplier Yes Required? Supplier Number Alternate Name Taxpayer ID Yes No No Tax Registration Number No PAGE: 6 . Use naming convention that minimizes risk of duplicate supplier. Navigate to the Suppliers window: Suppliers\Entry HEADER REGION Field Name Supplier Name Comments Enter unique Supplier Name.Enter Suppliers: Master Data 1.

Parent Supplier number.Enter Suppliers: Master Data Inactive On To prevent Invoice or Purchase Order entry for this supplier after a certain date No Enter additional supplier information via the appropriate Tabs of the Supplier window. Much of this information will default to the Supplier Site level. No Required? Number No Customer Number No PAGE: 7 . System generated Number your supplier uses to identify you. Parent enterprise must also be entered as supplier. GENERAL TAB Field Name Parent Supplier Name Comments Name of suppliers parent enterprise if franchise\subsidiary.

if applicable Check if vendor meets small business criteria Check if vendor meets woman owned criteria Yes Required? Employee Name Employee Number Yes – if Type is Employee. Use to group suppliers for reporting etc. Name of employee Choose from list of values if Type is Employee Check if vendor will only be used once.AP Basic Chapter 2: Master Data The Classification Tab is used to define the type of supplier and their details: CLASSIFICATION TAB Field Name Type Comments Vendor type. No repeat business Standard Industry Code Minority owned business. Choose from list of values. Yes-if Type is Employee No One Time SIC Minority Owned No No Small Business Woman Owned No No PAGE: 8 .

Supplier accounting values default to all new supplier sites you enter for the supplier. enter account to use here No Prepayment Future Dated Payment PAGE: 9 . You can override any accounting defaults during supplier site entry and invoice entry. System Generated Default Prepayment No account for all invoices for supplier. System Generated If you use future dated payments. Supplier site accounting values default to all new invoices for the supplier site.AP Basic Chapter 2 Master Data Use the Accounting Tab to enter default Accounting distribution information. No Required? Liability Default Liability No account for all invoices for supplier. Defaults to all Invoices for supplier. ACCOUNTING TAB Field Name Distribution Set Comments Default Distribution Set for all suppliers.

Check box to hold all payments to this vendor for Payment Batch. Check Box to hold all invoices not matched to purchase orders Check box to hold all invoices that are currently not validated for payment Reason you are applying a hold to an Invoice. You can enable several types of supplier related holds: CONTROL TAB Field Name Invoice Amount Limit Comments Enter a max dollar amount allowable on a particular invoice No Required? Invoice Match Option Select to match No supplier invoices to PO or Receipts for PO shipments. No Hold All Payments Hold Unmatched Invoices Hold Unvalidated Invoices No No Payment Hold Reason No PAGE: 10 .AP Basic Chapter 2 Master Data Use the Control Tab to prevent payment of multiple supplier invoices by applying holds to the supplier rather than to each individual invoice.

PAYMENT TAB Field Name Terms Comments Determines Payment Schedule for Invoice. Supplier site values default to invoices.AP Basic Chapter 2Master Data Use the Payment Tab to enter supplier payment data. All supplier payment values default to new supplier sites you enter. Yes Required? PayGroup No Payment Priority No Invoice Currency Payment Currency Always Take Discount NO NO No Exclude Freight From Discount Pay Alone Check box if excluding No freight amount from discount for invoice Payables creates a separate payment for each invoice. No Allow Interest Invoices Check Box to allow interest to be calculated and paid on invoices No PAGE: 11 . You can override any payment defaults during supplier site entry. Choose from list of values Choose from list of values (1-99) which represents priority of payment USD USD Check box if discount is always to be taken for supplier invoice. Choose for list of values PayGroup assigned to supplier.

Terms Date Basis Date Payables uses to calculate a schedule payment for a supplier. Determines pay date for a suppliers invoice. Method you most frequently use to pay supplier invoices. Yes Pay Date Basis Payment Method Yes Yes Use the Bank Accounts Tab to record supplier bank accounts that are used for electronic payment transactions: BANK ACCOUNTS TAB Field Name Bank Number Branch Account Name Number Check Digits Account Type Comments Enter vendor’s bank number Enter vendor’s bank branch number Enter vendor’s bank account name Enter vendor’s bank account number Enter vendor’s check digits Enter vendor’s bank account type No No No No No No Required? PAGE: 12 .

EDI Transaction Code specifying actions to be taken.AP Basic Chapter 2Master Data If you pay suppliers with electronic payments. Choose from list of values if Payment Method is selected How remittance advice is sent to payee. Electronic payment instructions. No No Required? Remittance Method Remittance Instruction Transaction Handling No No No PAGE: 13 . use the EDI Tab to enter the following information for your supplier: EDI Tab Field Name Payment Method Payment Format Comments How the electronic payment will be made.

Enable this check box to record taxes on invoices while offsetting the tax liability. Level (Header.AP Basic Chapter 2Master Data Enter Invoice related Tax information in the Invoice Tax Tab: INVOICE TAX TAB Field Name Invoice Tax Code Comments Represents Tax Charges on Invoice for supplier. Line. Tax Code. None) in which Payables automatically calculates taxes for supplier Round up or down for automatically calculated Tax Amount. Choose from pull down menu Check if calculation rule can be overridden Check box if distribution amounts include tax No Required? Use Offset Taxes No Calculation Level No Rounding Rule No Allow Override Distribution Amounts Include Tax No No PAGE: 14 .

For suppliers taxpayer ID. No State Reporting Site Reporting Name Name Control Verification Date Organization Type PAGE: 15 . No Required? Income Tax Type Select a default income No tax type.AP Basic Chapter 2Master Data Use the Tax Reporting Tab to enter data for 1099 reportable suppliers: TAX REPORTING TAB Field Name Federal Comments Check box if income is reportable federally to IRS. This appears on the 1099 form. Check box if income is state reportable Reporting Site for 1099 processing Enter if 1099 Reporting name is different than supplier name Enter the first 4 characters of the supplier’s last name. which defaults to Purchase Order lines and Invoice distributions for 1099 reporting.

No Required? Bill-To Location No Ship Via FOB Freight Terms Create Debit Memo from RTS Transaction Freight Carrier you use No with a supplier. All Supplier values default to new supplier sites you enter. Supplier site values default to Purchase Orders and Purchasing Requisitions you create: PURCHASING TAB Field Name Ship-To Location Comments Location where supplier sends shipments for goods\services. User Defined and must be enabled No No No Purchase Order Hold Purchasing Hold Reason No PAGE: 16 . Negotiated freight terms with a supplier Payables will automatically create DM when you enter a Return To Supplier in Purchasing Check if purchase orders should be on hold for this vendor Reason you are preventing approval of purchase orders for this supplier. Free-on-Board code for a supplier.AP Basic Chapter 2Master Data Enter Supplier Purchasing Values via the Purchasing Tab. Location where supplier sends invoice for goods and services.

3way or 4-way matching of invoices. Warning. PO’s and Receipts. You can override any receiving defaults during Purchase Order entry: RECEIVING TAB Field Name Comments Required? Enforce Ship-To Location Determines if the Yes receiving location must be the same as ship-to location. Reject) PAGE: 17 . Standard Receipt) Specify 2-way. Inspection Required. All supplier-receiving values default to new purchase orders you enter for a supplier. Default receipt routing that you assign goods (Direct Delivery.AP Basic Chapter 2Master Data Use the Receiving Tab to enter Receiving values for a supplier. Enter percentage number of allowed over shipment No Receipt Routing Match Approval Level Yes Qty Received Tolerance Qty Received Exception No How to handle No receipts that exceed Received Tolerance (None.

Warning.AP Basic Chapter 2Master Data RECEIVING TAB Field Name Days Early Receipt Allowed Comments Enter number of days to allow early receipt No Required? Allow Substitute Receipts Days Late Receipt Allowed Allow Unordered Receipts Receipt Date Exception Check box to allow substitute receipts Enter number of days to allow late receipt Check box to allow unordered receipts How Purchasing handles early or late Receipts (None. Reject) No No No No PAGE: 18 .

Enter Suppliers: Sites Identify the different sites of a supplier: Supplier Tokyo San Francisco Paris Y Purchasing Site RFQ Only Site Purchasing Site Pay Site Pay Site Contacts Contacts Contacts PAGE: 19 .

this should be checked only if you do not allow entering purchase orders for a supplier site. check the appropriate Site Uses check boxes to indicate which specific business functions are performed at each site.AP Basic Chapter 2 Enter Detailed Supplier Site Information A Supplier Site is an address where your Supplier conducts business. RFQ Only sites and\or Pay sites. Sites are classified in Oracle Purchasing as Purchasing Sites. An RFQ Only Site is a supplier site from which you receive quotations. Primary Pay Site defines the Default pay site for the Supplier. The Procurement Card checkbox indicates the site that accepts your Procurement Card. Tax Reporting. This information is for your reference only and is not used by the system. PAGE: 20 . Control. Enter contact information specific to that site in the Contacts Tab. A Purchasing Site is a supplier site from which you create a purchase order for goods or services. All other Supplier Site information defaults from your Supplier information (General. You cannot enter an Invoice for a supplier that has not been defined with a Pay Site. Bank Accounts. EDI. Payment. In the General Tab. A Pay Site is a supplier site to which you send payment for an invoice. You can modify this information if necessary. Invoice Tax. Accounting. Purchasing Tabs). you cannot enter an invoice for a supplier site that is not defined as a pay site.

AP Basic Chapter 2 Enter detailed supplier site information: Supply\Enter • Select the Site button from the Supplier window: Field Name Site Name Country Address City Comments Displays existing supplier site name Enter Country Enter street address Enter city Yes No Yes Yes Required? PAGE: 21 .

AP Basic Chapter 2 Field Name State Postal Code Province County Language Inactive On Pay Site Primary Pay Purchasing Site RFQ Site Only Procurement Card Comments Enter state Enter postal code Enter Province name Enter County name Choose language from list of values Enter date vendor is inactive Yes Yes No No No No Required? Check box if address is No a pay site Check box if address is a primary pay site. Check box if address is No a purchasing site Check box if address is No an RFQ site Site accepts the credit card brands of your procurement card No PAGE: 22 .

This information is for User reference only and is not used by the System: CONTACT TAB Field Name LAST First M Prefix Title Department Mail Stop Inactive On Telephone Alternate Telephone Fax E-mail URL Alternate Contact Name Comments Contact last name Contact first name Contact Middle Initial Mr\Miss\Mrs Contacts job title Contacts Department Contact mail stop Enter Date to inactivate contact Enter contact Telephone number Enter alternate number for the contact Enter contact FAX number Enter contact email address Enter contact home page Enter name for another supplier contact Yes No No No No No No No No No No No No No Required? PAGE: 23 .AP Basic Chapter 2 Use the Contacts Tab to enter supplier site contact information.

In the Classification Tab of the Suppliers window select ‘Employee’ for the Supplier Type: PAGE: 24 . Enable the “Automatically Create Employee as Supplier” Payables Option on the Expense Report tab to automatically enter an employee as a supplier during Invoice Import. Enter the employee manually as a supplier in the Suppliers window.Enter Suppliers: Employees Enter an employee as a supplier so that you can pay the employee’s expense reports.

You then validate and pay these invoices like any other invoice.Enter Suppliers: Employee Expense Reports Expense Reports are created in Oracle to capture and pay the business related expenses of employees. You can also enter expense report information in Oracle Internet Expenses (iExpenses) and Oracle Projects and import expense report data into Payables. Before creating expense reports. you must define all employees in Oracle. If you are using Oracle HRMS. You can define default values for expense items to simplify the Expense Report process. Invoice\Entry\Expense\Report PAGE: 25 . If you are not using Oracle HRMS. You can also define Expense Report Templates to model the different types of expense reports (formats) your company uses. you enter your employees in the ‘People’ window. This process populates the Invoice tables AP_Invoices_All and AP_Invoice_Distributions_All. Payables automatically saves the expense information in the Expense Report Interface tables AP_Expense_Report_Headers_All and AP_Expense_Report_Lines_All When you submit the Expense Report Import program. You enter expense reports using the ‘Expense Reports’ window in Payables. Payables creates invoices from the expense reports. setup your employees in the ‘Enter Person’ window in Oracle GL.

Suppliers\Inquiry: Field Name Supplier Name Taxpayer Id Inactive Dates Supplier Type Comments Use first few letters of Vendor Name & ‘%’ List of values List of values List of values No No No No Required? PAGE: 26 . you can review all information about a supplier. parent supplier.Review Supplier Information: Online You can find Suppliers by using the Find Suppliers window OR by entering a query directly into the ‘Suppliers Window’: In the Find Suppliers window you can enter a wide variety of search criteria. You then choose the Find button to navigate to the Suppliers window. employee name. and payment priority range. supplier number. where Payables displays all suppliers that match the Find criteria. including supplier name. From the Suppliers window. supplier type. payment terms.

AP Basic Chapter 2 Field Name Parent Supplier Payment Priorities Reporting Name Payment Terms Pay Group Supplier Number Tax Registration One Time Employee Number Parent Number Federal Income Tax Type State Comments No No No No No No No No No No No No No Required? PAGE: 27 .

Vendor Payment History Reviews the payment history. including discount and partial payment information. Oracle Payables Supplier Reports Report Name Vendors Report Vendor Audit Report New Vendor/New Vendor Site Listing Description Reviews supplier. Reviews new supplier and supplier sites.Review Supplier Information: Submit Supplier Reports Submit reports to review supplier information. for a supplier or group of suppliers. Reviews supplier names whose names are similar up to a specified number of characters. Vendor Paid Invoice History Reviews the payment history. supplier site. for a supplier or group of suppliers. PAGE: 28 . including invoice and payment information. including void payments. and supplier site contract information.

Merge Suppliers: Overview The supplier merge process: Identify Duplicate Suppliers Vendor Audit Report Purchase Order Purchase Order Invoice ABC Corp ABC Corporation Invoice Merge Suppliers Supplier Merge Maintain Audit Trail Purchase Order Review Merge Results ABC Corp Invoice Vendor Merge Report PO Headers Updates Report PAGE: 29 .

Merge Suppliers: Overview Merging Suppliers: Although the AP system will not allow you to enter duplicate supplier names. PAGE: 30 . Use Supplier Merge to combine two or more suppliers that you identify as duplicates. you might enter ABC Corporation and ABC Corp. Oracle Payables automatically prints the Vendor Merge Report as an audit trail of your supplier merge activity. you may inadvertently define the same supplier by using two different names. Oracle Payables will not merge invoices if the merge would create a duplicate invoice for a supplier. Also. After you have merged suppliers. You might also create duplicate suppliers if you import suppliers from another accounts payable system. For best auditing results. transfer both paid and unpaid invoices to a new supplier and site so you can identify duplicate payments easily. The Vendor Merge Report also lists any duplicate invoices that it did not merge. The Supplier Merge window also enables you to merge supplier sites so that any sites assigned to an old supplier can be reassigned to the new supplier. transfer both purchase orders and invoices to a new supplier and site so all invoice and purchase order information refers to the same supplier. you transfer invoices. or you might enter a contractor under his name and his company name. purchase orders. You can update purchase orders and invoices for the old supplier to refer to the new supplier. Research the duplicated invoice. You can transfer to a new supplier and site unpaid invoices only or all invoices (including paid and partially paid invoices). For example. or both from one supplier and site to another supplier and site. When you merge suppliers. You can then update the invoice number if the invoice has not been paid or posted.

Identify Duplicate Suppliers Review supplier records periodically to prevent duplicate suppliers. and provide accurate supplier reporting. Use the Suppliers Report and the Suppliers Audit Report to help identify duplicate suppliers. PAGE: 31 . improve system performance.Merge Suppliers: Identify duplicate suppliers Review records to identify duplicate suppliers and merge duplicate suppliers.

AP Basic Chapter 2 To Merge duplicate suppliers navigate to the ‘Supplier Merge’ window: Suppliers\Supplier Merge. PAGE: 32 .

During the merge. Use the pop-up list to choose what invoices you want copied to the new supplier (All\Unpaid\None). Enter the Old Supplier Name. 7. 6. 4. Choose Merge to submit a concurrent request to run the Supplier Merge Program which transfers the information from the Old Supplier to the New Supplier and also runs the Purchase Order Header Updates Report and the Vendor Merge Report. 9. Oracle Payables enters the merge date as the inactive date for the old supplier site and creates a new site for the new supplier with the information you selected to transfer. Select the PO checkbox if you want to transfer all purchase orders form the old supplier to the new supplier. PAGE: 33 . You need to enter one of the New Supplier’s existing sites in the Sites field. 2. 1. Select the Copy Site checkbox if you want to reassign the Old Supplier Site to the New Supplier. You will get a message advising this action is irreversible. Do not select the Copy Site check box if you want to merge the Old Supplier site information with all existing New Supplier Site information. Review the log file and reports after the request is complete. Oracle Payables enters the merge date as the inactive date for the old supplier site and combines all of the information you selected with the new supplier site information. Enter the old Supplier Site.Merge Suppliers Use the Supplier Merge window to merge suppliers. 3. 5. During the merge. 8.

Merge Suppliers: Field Name Invoices Comments Select which invoices to transfer to the new supplier: All. None. unless Copy Site PAGE: 34 . Unpaid. Enter the Supplier Site from which you want to merge information. Select to perform copy VS. Check this box if you want to transfer all Purchase order information to the new supplier. Merge (Copy will keep the existing Site) To Suppler Name To Supplier Site Name Yes Required? PO No Name Yes Site Yes Copy Site No Name Site Yes Yes. Enter the Supplier Name from which you want to merge information.

2. 1099 steps: 1. 5. 4. Identify and resolve 1099 exceptions. Create 1099 payment information. Enter 1099 suppliers. 3. Set up 1099 reporting. Submit 1099 reports. PAGE: 35 .Process 1099 Suppliers: Process 1099 suppliers to comply with Internal Revenue Service (IRS) regulations that require accounts payable departments to report 1099 payment information for 1099 suppliers (Suppliers who perform contract supplier services such as lawn service and building maintenance over $600.00).

Process 1099 Suppliers Implement 1099 reporting using Oracle Payables. 1994 $500. Select Combined Filing Program Payables Option Set Up 1099 Reporting Define Tax Regions Define Tax Reporting Entities Enter 1099 Details for Suppliers Enter Supplier Pay to Nov 21.00 Submit 1099 Reports 1096 Forms 1099 Forms 1099 Payments 1099 Tape Enter and Pay 1099 Invoices Identify and Resolve 1099 Exceptions 1099 Vendor Exceptions Report 1099 Invoice Exceptions Report PAGE: 36 .

define your tax regions.Process 1099 Suppliers: Setups Setting Up Oracle Payables for 1099 Reporting: 1) Define your tax reporting entities that produce 1099 reports. 2) To use combined federal and state 1099 filing. − K-Records: A summary record of all 1099 payments made to a supplier for a single tax region that participates in Combined Filing Program − B-Records: A summary record of all 1099 payments made to a supplier for one tax region. 3) If you use combined federal and state filing. and to produce KRecords and B-Records. PAGE: 37 . select the Combined Filing Program Payables option.

Process 1099 Suppliers Reporting Entities: 1) A Reporting Entity is any person or organization that has a unique Tax Identification Number (TIN). 4) Assign each balancing segment to only one reporting entity. 3) Define an unlimited number of reporting entities. 2) Enter a unique tax identification number (TIN) for each reporting entity. PAGE: 38 . 5) Submit 1099 reports for each reporting entity.

enter the Name. PAGE: 39 . optional description and Tax ID Number of the Reporting Entity you are defining. Location.AP Basic Chapter 2 • Navigate to the Reporting Entity window to define the reporting entities that will produce 1099 reports: Setup\Tax\Reporting Entities. • In the Reporting Entity window.

PAGE: 40 .AP Basic Chapter 2 • Enable the Combined Filing Program Payables option. Navigate to the Suppliers Tab of the Payables Option window: • Setup\Options\Payables • Select Supplier Region and check the ‘Combined Filing Program’ check box.

Compare to the Reporting Limit Amount the sum of payments for each 1099 MISC Income Tax type. Use the predefined region abbreviations.S. • Select the Method that Payables uses to compare actual payments to the Reporting Limit Amount: o Compare Individually. o PAGE: 41 . territories. Compare Sum. Compare to the Reporting Limit Amount the sum of payments for all 1099 MISC Income tax types. Payables assumes the limit is zero. the District of Columbia. Setup\Tax\Regions: • Enter the region Abbreviation you are defining. • Enter for the Reporting Limit Amount the minimum amount Payables uses to determine whether to report on a supplier's payments. and codes for all U.S. and some U. • Enter the region's Internal Revenue Service Code.AP Basic Chapter 2 Use the ‘Income Tax Regions’ window to define tax regions and reporting specifications for tax regions if participating in the Combined Filing Program. If you do not enter an amount. descriptions. states. • Enter a Description for the region if it is not predefined.

Ignore the region Reporting Limit Amount. PAGE: 42 . which Payables has predefined as $600.AP Basic Chapter 2 o Same as Federal. and instead use the Federal reporting limit.

Select the Federal and State Reportable checkboxes. this supplier is an income tax type. Select an Income Tax Type. • Enter a 1099 Reporting Name PAGE: 43 .AP Basic Chapter 2 • • • Identify a supplier as 1099 Federal and State reportable via the Tax Reporting region Tab of the Suppliers window: Suppliers\Entry: Select the Tax Reporting region: • Use this form to enter 1099 supplier information. of MISC7 which is Non-employee compensation. For example.

Approve and pay invoices assigned with 1099 payment information. PAGE: 44 . enter an Income Tax Type and Income Tax Region for appropriate Invoice Distributions.Process 1099 Suppliers: Create 1099 Payment information Create 1099 Payments • • When you enter Invoices for 1099 Suppliers.

o Suppliers with missing or non-standard Tax Identification Numbers. • PAGE: 45 .Process 1099 Suppliers: Identify and Resolve 1099 Exceptions: Identify and Resolve 1099 Exceptions: • Submit for each reporting entity the 1099 Exceptions Report to identify the following exceptions: o 1099 invoice distributions with no Income Tax Type o 1099 invoice distributions with invalid or missing income tax regions Submit the 1099 Supplier Exceptions Report to identify and resolve exceptions including the following: o Suppliers with null or invalid state abbreviations. o Suppliers that will be flagged as incomplete in the 1099 Electronic Media report.

1099 Electronic Media. If you submit 250 or more 1099 forms. 1099 forms report on the total 1099 MISC payments for a particular 1099 supplier. and send a copy to the supplier. Payables generates the report on a preformatted form from the Internal Revenue Service. Submit to the Internal Revenue Service for each 1099 supplier. Submit to the Internal Revenue Service for each 1099 MISC type paid during the calendar year. Send this form to the Internal Revenue Service to report total supplier withholding for a quarter. Form 941. and you should remit this amount and the 1096 Form to the Internal Revenue Service.Process 1099 Suppliers: Generate 1099 Reports: Generate 1099 Reports: • • • • 1099 Forms. • PAGE: 46 . Your Accounts Payable department should create a manual payment for the total amount withheld. Run this report to review 1099 payments by supplier. the Internal Revenue Service requires you to file your 1099 payment information on magnetic media or electronically. Generate 1099 forms for each tax reporting entity in your organization. A 1096 form is a summary of each 1099 form type you transmit on paper. 1099 Payments Report. 1096 Form.

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