King County Food and Fitness Initiative Collaborative Partners Meeting October 24, 2007 2:00 – 4:00 pm City of SeaTac City Hall

, 4800 S. 188th Street, SeaTac, WA 98188 206.973.4800 Establishing Leadership (Continued) and Selecting Two Focus Communities Meeting goals: Build community through teambuilding activity. Update Collaborative Partners about process to establish Leadership Council. Share information about separate process to select focus communities. Attendance: Erin, Sylvia, Bill Beery, Colleen Brandt-Schluter, Sue Lerner, Julie Salathe, Denise Sharify, Laura Raymond, Laura Niemi, Laura Streichert, Merina Hanson, Heather Paves, Amy White, Tammy Morales, Janice Dilworth, Karen Snyder, Jim Krieger, Amy Shumann, Patrick Green, Jerry DeGrieck, Angelina Allen-Mpyisi Agenda Welcome, introductions, co-convener updates Kellogg meetings: Kellogg held a Cross Site Evaluation mtg in early October with all nine regions to lay the foundation for measuring change across all sites of the course of the planning and implementation phases. Although KCFFI folks could not attend in person, they did connect to part of the meetings by phone. Sylvia handout out a list of shared definitions generated at the meeting that will help to establish common measures across all sites. Notes and further information from this meeting is forthcoming. The next Kellogg sponsored meeting is an Organizational Learning and Systems Thinking Training Oct 29-30 Erin MacDougall and Laura Niemi from Seattle Tilth will attend. The Kellogg TAP Group Site Visit will be November 29-30 and the next Collab. Partners Mtg will be 11/30 10:30 – 12:30 in Seattle so the TAP team can participate. The University of Michigan is facilitating a team of individuals from institutions and organizations with expertise in relevant topics—the Technical Assistance and Planning (TAP) Group—to provide individualized technical assistance to Food & Fitness communities. The TAP Group currently consists of five organizations, each providing technical assistance in a specialized area(s): Food systems—Michigan State University (MSU) Physical activity and the built environment—Active Living by Design (ALbD) Planning and collaboration; evaluation—University of Michigan (U of M) Communications—Pyramid Communications (Pyramid) Multicultural processes—VISIONS, Inc. (VISIONS)

Youth Engagement Group Mtg Involving youth in throughout the Initiative is a strong emphasis of the Kellogg Foundation and makes sense since the focus is on change for healthy kids and families. A group of youth based organizations met with Erin and Sylvia to discuss how to coordinate youth engagement in the planning phase. The group identified ways to engage youth as well as resources needed and came up with a recommendation to hire a coordinator to over see youth engagement. The CoConveners need input on how to proceed with this aspect and handed out a short “survey” (which will also be shared via the list serve) asking if the coordinator should be hired by WSU KCE in-house or if other organizations should have the opportunity to apply for the funds to support staff in their organization to do the work. Decision: Motion for an open RFA for youth coordination – any group can apply, including WSU. PHSCK will coordinate the selection committee so there is no conflict with WSU KCE. The group at this meeting thinks this proposal should go forward to the list serve. Ask for input from the larger Collaborative via the list serve with a deadline for feedback. Work Plan A draft of the work plan was sent to the TAP group for feed back on Oct. 17. The final is due in mid November. Support Staff A program coordinator has been hired to provide support to the Initiative and will work at both WSU KCE and PHSKC. This person will start November 1. Farm to School Policy An exciting development is occurring with regard to farm to school policy. A statewide legislative package is being put forward on Farm to School and local food policy by the (strong and very successful) Washington Environmental Council in the 2008 legislative session. Healthy Farms, Healthy Kids will be one of four bills they will support. Four parts of Bill 1) Farm to school program at state level at WSDA coordinated with OSPI. 2) State ”Lead by Example” – develop goals for local and state governments to purchase locally. 3) State procurement policy that governs state agency purchasing, prisons, DSHS, schools (e.g. Montana recently passed bill where local food is exempt from bidding process). Need in put on what is right for WA. 4) Funding to support these programs. Looking at $4-5 million to support programs. Icebreaker/community building activity Is it easy to by physically active in your neighborhood? What gets in the way? What could be changed to make it easier?

Update on bylaws document This document is a starting point and would eventually be adjusted and adopted by the Leadership Council once it is established. Section II. B. Question about the seats held for focus communities on the LC. Can the person be a resident or staff person of an agency (who is not a resident)? Change wording to, “3-5 seats for “representatives” (rather than individuals) from selected focus communities.” Majority straw poll results support this language change. Section II. F.b. Suggestion: be specific about how many meetings people must attend to be in good standing and/or to receive compensation. “Failure to attend a minimum nine of twelve, as determined by a vote of the LC members.” Flag this item to indicate specific expectations need to be defined. Co chairs will be determined by Leadership Council. Suggest the council consider having one co-chair be from focus community. Co-chairs not selected until focus communities are identified. Change language re youth seats to “two seats” not “one or two.” II. Section D. c. Remove “provide input on” change to “set.” Need to highlight need to accommodate schedules that work for youth. E.g. meetings may need to be in the late afternoon. III. D. add word “agencies” Flag compensation decision for LC to consider. Group agreed to move forward with bylaws with changes above. Nomination and voting process for Leadership Council The Nomination Process and Form document has been edited to reflect discussion at last meeting. One issue that came up was whether or how to include an individual’s diversity characteristics. Question #8 is meant to address this issue. Suggestion: limit the answer to one paragraph (or word count). “How would your participation as an LC member contribute to achieving this goal?” Voting process suggestion: ask CPs to vote with the goal of a diverse LC in mind and see if popular vote results in diverse LC. What about the possibility that people will vote for their top choices (e.g. 1st, 2nd, 3rd choices)? How do we structure an election that would get at the diversity goals we have? Can we use the TAP team? Can we find a tool?

1) What if we don’t get enough applicants or diverse applicants? A nominating committee that puts together a slate would address this concern. Can’t be on nominating committee if you are interested in being on LC. 2) Try popular vote and see how it shakes out but if diversity is not achieved then a plan B. 3) Nomination process moves forward. Make diversity values explicit on paper. Take two voting process proposals to TAP Group for help. Decision: straw poll decision based on those present: the nomination form is acceptable and should go out to the CPs with minor changes indicated at this meeting. Should be called an application not a nomination form. Proposed process to select two focus communities (Tabled until a future date). Review and next steps

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The youth engagement proposal (above) will be put out to the Collaborative via the list serve. Flag items in bylaws for LC to address once in place Nomination form should be called an application and go out to the CPs with recommended changes.

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