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GUIDELINES AND FORMAT
All India Council for Technical Education
IG Sports Complex, IP Estate
New Delhi- 110 002
S. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Contents Preamble & Introduction General Information Procedure for Application Guidelines for Operation of EDC Cells Format for Title Cover (Annexure -II ) Format for Summary Sheet (Annexure - III ) Format for Profile of the Institution (Annexure -IV) Endorsement from the Head of the Institution (Annexure -V) Terms and Conditions (Annexure - VI) Format for Annual Progress Report (Annexure – VII) Format for Utilization Certificate (Annexure – VIII) Format for Audited Utilization Certificate (Annexure – IX) Format for General Finance Rules (Annexure – X) Progress Report of EDC Cell Guidelines for conduct, content, faculty requirements and duration of EAPs, EDPs, FDPs and OLPEs. Page 1 10 11 12 14 15 17 21 22 25 26 27 28 29 30
PREAMBLE All India Council for Technical Education (AICTE) was established by an Act of Parliament in 1987 with a view to promote proper planning and co-coordinated development of technical education system throughout the country. AICTE helps promotion of qualitative improvements in technical education in relation to the planned quantitative growth and regulates proper maintenance of norms and standards and matters connected therewith. The technical education covers programmes of education, research and training in Engineering & Technology, Architecture, Town Planning, Management, Pharmacy, Applied Arts and Crafts and other related areas. As a part of its functions, AICTE provides financial assistance to promote research and development in technical institutions and to enhance industry Institute Interaction under various schemes like Industry Institute Partnership Cell (IIPC), Entrepreneurship Development Cell (EDC), National Facilities in Engineering and Technology with Industrial Collaboration (NAFETIC) and Nationally Coordinated Projects (NCP) in the technical disciplines through the Bureau of 'Research & Institutional Development'. To ensure effective implementation of these programmes, the Council has set up a high powered Board of Industry Institute Interaction (BOIII) comprising of eminent scientists, engineers, academicians, industrialists and technologists. This booklet gives Guidelines for applying under the Scheme of EDC. INTRODUCTION In India a large number of technical institutions and institutions of higher learning have emerged since Independence as a result of systematic and conscious intervention of the Government. Many of these are comparable to the best institutions in the world. These institutions are churning out large number of trained manpower, thus fulfilling the need of the industry, R&D institutions and other sectors of economy. In the wake of economic liberalization during the 1990s, significant number of institutions of higher learning have also been promoted by the private sector. In order to make optimal use of facilities, expertise and know-how available in these institutions for the benefit of the society, it is necessary that appropriate links are established between them and the industry. In addition, young technocrats are also looking out for opportunities to exploit their full potential by setting up their own ventures thus becoming "job generators" rather than "job seekers". This necessitates systemic interventions and new instruments, which could facilitate the development and growth of new ventures by technologies. In this context, some of the mechanisms which have become popular the world over include Science, Parks, Technology Parks, Technology Business Incubators, Techno polis, School of Small Business Development, Innovation Centers, etc.
The post independence era required rapid industrialization and self-reliance and the small scale sector played a vital role in shaping the destiny of Indian economy. It emerged as a vibrant and dynamic sector since independence. This was made possible with the support of government both in terms of finance as well as policies and programmes. The Govt. of India has been constantly encouraging the development of small scale industries by providing a wide range of policy measures, concessions, exemptions and incentives that enable them to withstand competition from large-scale manufacturers. In fact, it is one of the success stories of modern India. Today, the sector accounts for about 95% of the industrial units and contributes about 40% of value addition in the manufacturing sector and 33% of national exports. There are about 28 Lakhs units spread all over the country, which provide employment to 160 Lakh people. The indirect employment created through forward and backward linkages is also equally important. The sector now produces over 7500 items. Industrial clusters such as foundry in Agra, hand tools in Jalandhar, lock industry in Aligarh, brassware in Muradabad, hosiery in Tripur and Kanpur, Sports goods in Jallandhar, sewing machine components in Ludhiana, pottery in Khurja, etc have emerged as new economic temples of India. The new education policy of 1986 has emphasized the need for vocationalisation of technical education at various levels. Thus, it is necessary to develop mechanisms so that academic institutions could focus their attention on entrepreneurship & Selfemployment in addition to their present mandate of churning out trained manpower. Adequate infrastructure is available at most of the academic institutions for promoting Entrepreneurship. What is required is to fill the gaps in the form of trained faculty and focused programmes to inculcate entrepreneurial spirit amongst the Science and Technology (S&T) persons. The academic institutions, which are leaders in developing human resources, with some modulation and change in focus, could then churn techno entrepreneurs on a continuous basis, which would accelerate the process of economic development and growth. Academic institutions must undertake this role and blend their technical inputs with entrepreneurial and managerial skills in their academic programmes and train ST person for entrepreneurial challenges. If India were to assume leadership in industrial production of even a few items of sophisticated nature in the 21st century, it will be essential that a considerable cross section of S&T community (scientists, technologists, engineers) choose Entrepreneurship as their vocation rather than merely assuming supervisory/managerial positions in various enterprises. By opting Entrepreneurship as their careers, these persons would be able to influence decisions with regard to products and processes of their ventures. Thus, they would be able to participate directly in the economic development of the country. Hence the need to promote Entrepreneurship, technology and management students.
The All India Council for Technical Education has set up the BOIII which has been trying to set up institutional mechanisms which could act as support system for technocrat entrepreneurs. The scheme for establishment of Entrepreneurship Development Cells (EDCs) in academic institutions was one such initiative taken by BOIII. Already EDCs have been established in 104 academic institutions. It is now felt to look at the concept of EDCs afresh so that these could meet the challenges posted by the current era of economic liberalization and globalization. Thus, the new/revised guidelines have been evolved. Status of EDC The EDC should function as a separate entity within the Parent Institution. It should function as a Central Facility of the entire institution and not as a facility for a particular Department of the parent institution. The EDC should enjoy independent administrative and financial status for ensuring effective and speedy implementation of various programmes and activities of the Cell/Center. It should have effective linkages with various Departments, Centers and other facilities of the institute to bring about entrepreneurial culture for optimal utilisation of the expertise, resources and know-how available. It should network with other agencies involved in entrepreneurship development. Funding mechanism and financial guidelines The AICTE would provide financial assistance to the selected institution for meeting the recurring expenditure (Manpower Cost, Travel, Administrative Overheads and Contingencies etc.) of the EDC for up to a maximum of five full operational years. However, the financial assistance from AICTE would be available in the project mode on a year-to-year basis, based on successful implementation of the EDC Project as assessed by expert committee duly constituted by AICTE. AICTE would also provide limited one time financial assistance, up to a maximum of Rs.4.00 lakhs, required for the purchase of Desktop PC with Internet facility, fax/ modem, back-up, audio visual aids, library books, journals etc. (as non-recurring expenditure) The parent institution should provide adequate building space for setting up of EDC and also usage of other facilities like office equipment, furniture, classrooms for training, conference room, library, workshop, laboratories etc to the EDC for its activities.
Advisory Board For effective implementation of the programmes and setting up of the EDC an Advisory Board would be constituted by the Parent Institution immediately after the sanction of the Cell/Center by the AICTE. The advisory board will lay down policy guidelines, fixing up of physical and financial targets, suggesting measures for raising funds, effective utilisation of facilities and expertise available in the parent institute and sourcing of expertise and facilities from other institutions in the region. The Advisory Board should meet at least twice a year. The Advisory Board should have the following composition: 1. Head of the Parent Institution -Chairman 2. Two senior faculty members of the institution. 3. Representative of Directorate of Industries/General Manager of DIC 4. Representative of SIDBI and NABARD 5. Representative of Lead Bank 6. Two members from Industry Associations/Entrepreneurs 7. Two representatives from reputed R&D institutions of the region. 8. Chief Coordinator of the Center / cell -Convener Manpower for the EDC For the cell to function smoothly and to meet its objectives effectively, it is essential that the Cell must have adequate manpower so as to become a catalyst of change. EDC thus must have some Core Staff. The Core Staff should include a Chief Coordinator from the host institutions at a honorarium not exceeding Rs. 3000/- month. In case more than one faculty member is involved in the project, then the same amount of Rs. 3000/may be distributed equally amongst these. The Chief Coordinator (and coordinator) will be assisted by a Project Assistant and one Office Assistant, both must be computer literate. The appointments in EDC would be on contractual basis on a renumeration of Rs. 5000/- and Rs. 3000/- respectively. The requirements for the staff is given in Annexure - I. The appointments of Project Assistant and Office Assistant in EDC would be on contractual basis on a fixed salary. The contract would be renewed every year subject to satisfactory performance. For additional assistance, the Host Institution may identify some persons from its existing staff having relevant experience. The recurring grant to be provided by AICTE, after assessing the viability of the Cell/Center, would not exceed Rs.4.00 lakhs per annum (Rs.1.56 lakhs for Manpower and balance for Admn. Overheads, Travel, Miscellaneous & Contingencies etc.) However, the one time non-recurring grant, as referred in earlier paragraphs, would be provided by AICTE in addition to the recurring grant. If the recurring grant awarded by AICTE is less than Rs. 2.50 lakhs per annum, the contract staff can be reduced suitably to conduct the activities successfully.
The qualifications and eligibility criteria etc. for selection of candidates for the Project Staff and the prerequisites for selection would be worked out by host institution and enclosed with the initial proposal. However, the manpower for the Cell/Center would be selected by a duly constituted committee. The committee for recruitment should consist of the following: 1. 2. 3. 4. Head of the Parent Institution An expert in Entrepreneurship Development Another expert- a well known entrepreneur/banker Registrar of the host institute or representative - Chairman
Evaluation, Performance guidelines and reporting The EDC would prepare an Action Plan for each financial year and fix physical and financial targets to be achieved during the year. These plans and targets should be duly approved by the Advisory Board of the Cell/ Center. The Action Plan and Targets should be finalized by 30th April of the financial year. The Action Plan along with the financial requirements for the year should be submitted to AICTE by 15th May for timely release of funds. The institution will also submit a report on the progress made in the previous financial year to the AICTE latest by 30th April of the following year in the format given in Annexure - VII. Utilization Certificate and Statement of Audited Expenditure The Cell/Center will submit Utilisation Certificate and Statement of Audited Expenditure annually in the prescribed proforma of AICTE and also a list of assets created to AICTE. Similar requirements should also be met in case of funds raised from other sources/sponsors. Process for submission of application for setting up of an EDC. The institution, which fulfills the above criteria, may submit the proposal to the AICTE in the prescribed proforma. The proposal must include a Certificate to be signed by the Head of the Institution. The proposal received will be scrutinized to ensure the fulfillment of the prescribed criteria. Subsequently, the proposal will be considered by the National Expert Advisory Committee of the scheme. If required, the institution concerned may be asked to make a presentation before the committee.
Project Management for EDC The project will operate in the following phases: Phase I Phase II Phase III Phase I ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ Phase II ♦ ♦ ♦ ♦ ♦ ♦ ♦ Phase III ♦ ♦ Consolidation of Phase I and II Growth and Sustainability Conduct of Training programmes Linkages with agencies of the support system Conduct of Market Survey for identifying opportunities Proposal for Research Consultancy Develop trained persons in other areas of Entrepreneurship Introduction of Courses in Entrepreneurship up to 1 year 1-3 years between 3-5 years of operation Expression of interest for setting up of Cell/Center to AICTE by Head of the Host Institution. Initiating activities of the Cell/Centre Orientation of Heads of related Departments, Centers and facilities. Appointment of the Core Staff Identification of faculty, staff to be associated with the Cell Sensitization of students and faculty of Host Institute and other institutes in the region by conduct of Awareness Camps, Lectures, Seminars and workshop Interaction with Industry/Association Mobilization of resources Constitution of Advisory Board First meeting of the Advisory Board
Annexure - I Guidelines for Framing Recruitment rules for selection of core staff for Center for Entrepreneurship Development 1. Project Assistant (Max. Remuneration Rs.5,000/- per month) 1) Essential requirements: a. At least a graduate in engineering/technology or a Postgraduate in any branch of Science, Economics or Business Administration. b. At least 10 years experience in industries/industries promotion or Entrepreneurship development of which minimum 5 years should be in a responsible (Supervisory/Managerial) capacity. 2) Desirable : a. Post graduate in Management or engineering b. Experience in industrial project planning and execution. c. Teaching experience in Entrepreneurship 2. Office Assistant (Max. Remuneration Rs.3,000/- per month) 1) Essential requirements: a. A degree/ diploma holder with good working knowledge of computers b. At least one year experience as Office Assistant. 3. Helper: (Max. Remuneration Rs.2,000/- per month 1) Essential requirements: a. Matriculation. 4. Remuneration S. No. 1. 2. 3. 4. 5. Designation Nature Amount (Rs.) 1500.00/1500.00/5000.00/3000.00/2000.00/13,000.00/-
Chief Coordinator Regular Staff (Not below the rank of Reader) Coordinator Regular Staff (Not below the rank Lecturer (Sr. Scale) Project Assistant Contract Office Assistant Contract Helper Contract Grand Total Rs.
Annual Manpower Costs: Rs. 13,000 per month x 12 months = Rs. 1,56,000/-
ENTREPRENEURSHIP DEVELOPMENT CELL
This Scheme is launched with a view to encourage students in AICTE approved polytechnics and degree technical institutions to consider self employment as a career option, provide training in Entreprenueurship through modular courses and increase the relevance of Management particularly in the non-corporate and under managed sectors. OBJECTIVES OF THE SCHEME: 1. To create an environment for self-employment and development through formal and non-formal programmes. entrepreneurship
2. To introduce the concept of entrepreneurship in curricula at diploma and degree levels. 3. To develop management personnel at appropriate levels for the non-corporate and unorganized sectors like education, rural development, small-scale industry etc. 4. To utilize the infrastructure facilities and technically trained manpower for the development of non-corporate and unorganized sectors. 5. To promote employment opportunities. SUGGESTED ACTIVITIES OF THE CENTRE The Centre is expected to promote Entrepreneurship related activities such as: 1. To conduct Entrepreneurship Awareness/ Development Programmes on full time/part-time basis for final year students, alumni, educated unemployed and working professionals. 2. To conduct special courses for fresh diploma and degree studies from various disciplines for establishing an enterprise & its management. 3. To support skill development activities particularly catering to specific areas of requirement in that region. 4. To provide a platform to take-up 'Entreprenueurship' as an alternative career. 5. To identify and provide solution for the problems of small business management & entrepreneurs. 6. To provide training & retraining of entrepreneurs through variety of programmes. 7. To support continuing education needs of personnel in areas of technology and management.
Minimum set of activities to be performed by the EDC in the first year S. No. 1. 2. 3. 4. Activity Entrepreneurship Awareness Programme (EAP) - (3 days each) - batch size up to 80 participants EDC Core Faculty to undergo training in Entrepreneurship (FDP) at EDI, Ahmedabad, etc Expert Talks (ETs) (Honorarium @ Rs. 1000/- +T.A.); eg., (Bankers, Successful Entrepreneurs, etc.) Skill Development Programmes (SDP) *- batch size up to 30 Target / year 01 once 10 02
Minimum S. No. 1. 2. 3. 4.
set of activities to be performed by the EDC from second year onwards Activity Target / year 01 01 10 02
Entrepreneurship Awareness Programmes (EAPs) - (3 days each) - batch size up to 80 participants Entrepreneurs Development Programme (EDPs) (6-8 weeks) - batch size up to 30 participants Expert Talks (ETs) (Honorarium @ Rs. 1000/- +T.A.); eg: (Bankers, Successful Entrepreneurs, etc.) Skill Development Programmes (SDPs) *- batch size up to 30
* Examples of SDPs Hard Skills: Mobile phone repair, PCB manufacturing, Maintenance and servicing of household appliances, mushroom cultivation, bio-fertilizers, etc. Soft Skills: motivation, personality development, creativity, etc. Guidelines for the conduct, content, faculty requirements and duration of EAPs, EDPs, FDPs etc. is available on pages 30 to 35 of this booklet.
GENERAL INFORMATION AICTE invites project proposals under the EDC scheme from polytechnics and technical institutions approved by AICTE. Proposals from Technical Institutions (Govt., Govt. Aided, Self-Financing Accredited) Technical Universities, Technical Departments of Universities that are approved by AICTE will be considered. Under this scheme AICTE provides grant-in-aid to establish nodal centres and annual maintenance expenses for running the centres at Polytechnics and degree level Institutions. The nodal centre should achieve self-sustaining status in 3-5 years time. The Council will not provide any financial support after its incubation period of 3-5 years. It is expected that nodal center should generate funds through various activities such as by conducting awareness / training workshops etc. The resources so generated can be utilized for maintenance of the centre. It would be the total responsibility of the institution to continue the EDC programme after the financial assistance is stopped by AICTE. The technical institutions/ technical department of universities seeking financial assistance for establishment of EDC centre are expected to have adequate space for locating the centres, facilities in the office, experience of interaction with industries / Government agencies, qualified and dedicated faculty and library with good collection of journals, availability of well equipped workshop and laboratory facilities including precision measurement, quality control and standards. The nearby industries for which organization/ institutes are expected to work may also share resources for the purpose of establishment of such centers. The Council will provide financial support for office accessories and other equipment required to establish the nodal centre. The grant-in-aid is given under the following headings: Non-recurring grant-in-aid for fitting, furnishing and for the purchase of important equipment like Desktop PC with internet facility, Fax/Modem, back-up, Multimedia/O.H.P, equipment, audio-visual aids, library books, journals, LCD Projector etc. This grant is given initially once only for setting up the centre, subject to a maximum limit of Rs. Four lakhs. b) Recurring grant-in-aid is given for honorarium to supporting staff, working expenses, traveling allowances, contingencies, printing & stationery and other organizational expenses etc. subject to a maximum limit of Rs. Four lakhs. The recurring grant for subsequent years will be decided by the Council based on the performance of the centers as reviewed by duly constituted expert committees. c) The center should achieve self-sustaining status with in 3-5 years time and the activities should be merged with the parent institution.
PROCEDURE FOR APPLICATION 1 1. The University/ Institute may nominate a permanent staff member as Chief Coordinator preferably not below the rank of Reader to coordinate the activities of the cell and also nominate a Coordinator not below the rank of Lecturer (optional). 2. Proposals under EDC scheme may be submitted in the prescribed proforma to the Administration Bureau of AICTE through the executive head of the Institute / University duly certifying that the Institution /department will discharge all its obligations. 3. In case of proposals from departments of self-financing Institutions, only those accredited by AICTE shall be considered. However, this condition does not apply to the five-year-old Institutions located in the regions of Jammu & Kashmir and North Eastern States. 4. Applications should be addressed to:
The Adviser, RID Bureau - All India Council for Technical Education, NBCC Place, 4th Floor East Wing, Pragati Vihar, Bhisham Pitamaha Marg New Delhi-110 003
5. Last Date for receiving the project proposal(s) in AICTE, New Delhi is 30 September 2005.
GUIDELINES FOR OPERATION OF EDC CELLS
1. Only full time regular faculty should be appointed as Chief Coordinator/ Coordinator of IIPC and EDC Cells. 2. A separate bank account should be maintained for the project in the name of the institution and the same may be informed to the Council immediately. 3. State/Central Government procedures should be adopted for procuring equipment/services. Equipment/services recommended by the council alone should be procured. Equipment purchased should be engraved/super scribed with AICTE Project Number. 4. A stock register of equipments should be maintained for purchases made out of the project grant for likely verification by AICTE appointed experts at any time. List of assets procured from funds provided by AICTE should be submitted to the Council every year. 5. It must be ensured that projects are completed within the specified period of time. Extension of time duration, if required, may be asked in advance. 6. Progress reports should be submitted regularly to AICTE at an interval of six months. One detailed Progress Report with audited statement of accounts is expected each year for the project to be considered for continuation. The format for this report is provided in Annexure - VII. In particular, item no.8 of Annexure VII should be sufficiently detailed to facilitate evaluation of the project activities. 7. Provisional audit certificates should be submitted annually. The Final audited UC should be submitted immediately after the completion of the project. 8. Receipt of an AICTE project on a nationally competitive basis is itself a credit to the Institution. There is provision for honorarium to Chief Coordinator and coordinator(optional) of the IIPC and EDC Cells not exceeding a max. of Rs. 3000/- in total. (Rs. 3000x1 or Rs. 1500x2) 9. Project Staff and Secretarial Assistance can be availed but not exceeding Rupees Thirteen Thousands only per month in total, if required, which is to be debited to the Recurring Component of the grant. AICTE will not accept any responsibility of the project staff and secretarial help. It is the responsibility of the EDC Cell recipient technical institute. 10. As per approved State/Central Government rules, travel by the entitled conveyance is permitted for coordinating the cell activities. 11. Postage, Telephone charges, Printing, Stationary and Contingency charges employed for running the Cell are admissible under the recurring grant. 12. AICTE should be informed of any interest that may accrue on AICTE grants. This amount can be considered as part of the project grant. 13. Every year a minimum prescribed set of activities should be performed by the EDC, as indicated in page 9 of the booklet. Mere conduct of activities is not sufficient to ensure disbursement of recurring grants from the second year 12
onwards. The annual monitoring exercise done by the Council to evaluate successful operation of the Cells will be based on output parameters such as the number of Entrepreneurs generated by the Cell every year. In the first year of operation, at least five (5) entrepreneurs should be generated. From the second year onwards, at least 15 entrepreneurs should be generated per year. 14. The Skill Development Programmes run under the aegis of the EDC Cell of the institute are non-formal programmes and do not carry any AICTE approval. Hence the host institute, while advertising for such programmes or while issuing participation certificates to the participants at the end of the Programme/Workshop, shall not carry any logo/emblem of AICTE/GOI. Any violation will lead to termination of the violating cell. 15. Additional funds should be generated from the cell activities of at least 25% of the recurring grant released by the Council. 16. A minimum of 50% of funds generated from the cell activity may be ploughed back into the institutional fund for development. 17. Renewal of a project is entirely subject to monitoring of its progress by an Expert Committee, following which its future is decided. The Chief Coordinator or Coordinator has to attend all monitoring meetings. 18. The funds awarded after Monitoring of the Project (from second year of the project onwards) are meant exclusively for recurring expenses. No part of this money may be used for non-recurring expenditure such as purchase of fixed assets. If the recurring grant awarded by AICTE is less than Rs. 2.50 lakhs per annum, the contract staff can be reduced suitably to conduct the activities successfully. 19. Items and activities not admissible under the schemes include: • • • • Purchase of Palmtop Computers. Construction of entire or part of building. Purchase of Godrej chairs or other expensive furniture. Purchase of Air Conditioners and vehicles.
ANNEXURE – II (FORMAT) for TITLE COVER TITLE OF THE PROJECT (1) Internal Office Code No.
NAME OF THE CHIEF COORDINATOR (3)
NAME OF THE INSTITUTION AND ADDRESS Name Address City Pin code STD code Telephone No. Fax No. E-mail
INSTITUTE TYPE Govt. PGA SF (Accredited by AICTE)
ANNEXURE – III (FORMAT) for SUMMARY SHEET 1. Scheme (EDC) 2. (a) Name of the Chief Coordinator (CC) (b) Any entrepreneurship training undergone by the Chief Coordinator (c) Level of Institute & type (i.e. UG/Diploma, Pharmacy/MBA/Engg etc.) 3. 4. 5. 6. Status of AICTE approval Status of AICTE Accreditation Name of Institute Address of the Institute City State Pin code STD code Phone No. 7. Type of Institute (Please -tick) University Department Private (Govt. Aided) Deemed to be University 8. Year of Establishment of the Institute Is the Institute approved by AICTE (File No.& Date of AICTE Approval) Govt. College Self-Financing Accredited by AICTE Fax No. e-mail/ website (Yes/No) (Yes/No) Internal Office Code No.
9. Objectives of proposed EDC (a) (b) (c) (d) 10. Activities envisaged (a) (b) (c) (d)
11. Proposed Cost (A) Non-Recurring (Equipment)
S. No Name of Equipment/ Facilities to be procured Make and Model of the equipment Proposed Cost in Lakhs Date Cost Recommended
(B) Recurring S. No Detail Total Proposed Cost in Lakhs
12. S. No .
Status of ongoing Entrepreneurship Development activities (if any) Year Title Funding agency - Amount Sanctioned - Year of sanction Status: Ongoing/ Completed
ANNEXURE – IV Internal Office Code No. (FORMAT) for PROFILE OF THE INSTITUTION 1. Name of the Institution with full address including Phone, Fax, E-mail, STD No., Internet Address 2. Name of the Head of the Institution 3. Whether the Institute is approved by AICTE File No. and Date of Approval 4. Type of Institution (Please √ ) i. University / Deemed to be University ii. Govt. Institution iii. Private-Govt.-aided iv. Self – financing - Accredited by AICTE v. Self- financing- Not accredited by AICTE 5 S. No. Information about faculty members. Indicate if any faculty member possesses experience or training in entrepreneurship (Specifically Chief Coordinator) Name Designation and date of joining Highest Academic Degree Specialization No. of years of experience Payscale Yes No
Courses available in the Institute Level Diploma UG PG M.Phil Doctoral Post doctoral Course/ Whether the programme is Programme approved by AICTE File No. and date of approval
Major facilities available in the Institution (Please) i. iii Library networking Consultancy Cell ii. iv E-mail/Internet Placement cell
Infrastructural facilities available in the institution: I II III IV Auditorium Laboratories (Dept. Wise) Library Conference Hall
List of collaborative Programmes run by the Institute/ University, if any, (National/ International) S.No. Programme Title of the Project Instt./University Status of completion
Achievement in Academic / R&D/ Consultancy service etc, and funds generated in last three years. S.No Consultancy, Training,Testing, R&D Projects Name of Industry/ Agency Amount Date of starting Date of completion
11. Name and address of Industries where possible interaction (R&D/ sponsored project /Consultancy/ Related services) in the specific areas can be developed. S. No. Name and add. of Industries Areas Type of Interaction
12. Details of Entrepreneurship/IIPC Projects sanctioned by AICTE during last five years. S. No. Name of Scheme Year of Grant sanctioned Programme Sanction
13. Placement record of institution during the last 3 years, discipline wise. 14. Grant generated during last 3 years through collaboration / Industry- Institute Interaction. S. No. Industry / Agency Amount Date of starting Date of completion
15. (A) Objective of Cell (a) (b) (c) (d) (B) Activities undertaken/ In progress (a) (b) (c) (d) (C) Activities Proposed (a) (b) (c) 19
16. BUDGET ESTIMATE
a. Non-Recurring (Equipment)
S. No Name of Equipment/ Facilities to be procured Make and Model of the equipment Proposed Cost in Lakhs Cost Recommended
b. Recurring Sl. No
Proposed Cost in Lakhs Cost Recommended
Total Proposed Cost in Lakhs Total (a+b) 17. 18. Any other information to support the proposal:
Period for which AICTE support would be required to establish the Center.
Signature of the Chief Coordinator
Head of the Institution (Signature & Seal)
Annexure -V Internal Office Code No. ENDORSEMENT FROM THE HEAD OF INSTITUTION
It is certified that the Institution will assume full responsibilities for fruitful completion of the project submitted by Professor/Reader __________________as Chief Coordinator under EDC programmes of AICTE. The Institute will provide all the basic facilities available in the Institution to ensure implementation of the programme and will undertake the financial and management responsibilities of the programme. This is to certify that the information provided in the project proposal is true to the best of my knowledge and belief. The Institute agrees to abide by the terms and conditions as laid down by AICTE from time to time, given in ANNEXURE - VI
Place: Date: Head of the Institution (Signature & Seal)
Note: The endorsement should be signed by Registrar for University; Director for Institutions and Principal for College.
ANNEXTURE-VI ALL INDIA COUNCIL FOR TECHNICAL EDUCATION NEW DELHI TERMS & CONDITIONS For Implementing the Programme sanctioned under Entrepreneurship and Development Cell (EDC) 1. Each Programme sanctioned by AICTE is assigned a specific File No. All Correspondence addressed to AICTE regarding the programme must invariably quote this number along with the year in which the programme was sanctioned and should be addressed to the concerned Bureau Officer. 2. The chief coordinator/ University/ Institute should inform the council of their consent to implement the programme as approved, by way of Acceptance Letter. If the Acceptance Letter is not received by the AICTE within one month of issue of letter, it may be presumed that Chief Coordinator/ University/ Institution is not interested to take up the programme, and the approval of the programme shall stand withdrawn. 3. The date of receipt of the Bank Draft of the first installment of the grant-in-aid by the Institution shall be taken as the date of commencement of the programme. The Institutions/ Coordinator should intimate this date immediately to AICTE. The approved duration of the programme is reckoned from this date. 4. A separate Bank Account shall be opened in a Nationalized Bank in the joint name of the Chief Coordinator of the programme and the institutional head or its nominee. 5. The grant-in-aid will be utilized strictly for the specific programme and should be exclusively spent on the programme and within the time frame as specified in the sanction letter. Re-appropriation of funds from one stipulated head to another head is not permitted without prior approval of council. 6. If the University/ Institution is unable to start the programme within six months of the receipt of the grant-in-aid, the approval shall ipso facto lapse. 7. Any expenditure incurred prior to the issuance of the approval letter and after the expiry of tenure of the programme is not allowed for any adjustment in the grantin-aid.
8. Interest earned on the programme fund, if any, shall be treated as a part of the sanctioned grant-in-aid and shall be used to procure equipment or for other purposes of the programme approved by the Council. 9. The grant-in-aid released under these programmes cannot be spent on creating infra-structural facilities such as construction of roads and building, purchase of vehicles, air-conditioning. 10. AICTE reserves the right to terminate the project at any stage if it is convinced that the grant-in-aid has not been properly utilized and/or sufficient progress is not achieved towards the purpose for which the grant -in-aid was sanctioned. 11. The assets acquired out of the grant-in-aid shall be the property of the Institute. No assets acquired out of the grant-in-aid shall be disposed off without the permission of the Council. 12. The council shall not provide any maintenance grant-in-aid after the expiry of the incubation period for the programme. 13. The Comptroller and Auditor General of India and/or AICTE or its authorized representative shall have the right to access the books and accounts of the Institute in respect of the grant received from AICTE. The Institute must, therefore, maintain separate records of expenditure and audited accounts of the project. 14. The Grantee Institution shall observe all financial norms and guidelines as prescribed by the AICTE/GOI from time to time. 15. The technical Institution/ technical departments of the University should form an Annual Performance Committee to review and monitor the performance of the IIP Cell / EDC in respect of various benefits to be accrued of the same. The composition of the committee should be as follows: A B C D E Director / Principal / Dean of the Institute / College / University - (Chairman of the Committee). Dean (Research/ Planning) Head of three Departments (by rotation) - (Member) - (Member)
Three to five representatives from different industries of the region (Member) Chief Coordinator - (Convenor / Secretary)
Minutes of the meeting should be sent to the AICTE.
16. The Chief Coordinator must submit Annual Progress Report in the prescribed format, which is given at Annexure - VII every year indicating the progress of the cell and the status of the grant-in-aid utilized. If it is found that the grant-in-aid released is not utilized for the purposes for which it was intended for and the progress of the programmes is not satisfactory, the programmes may be closed down. Action may be taken to seek refund of grant released. Further extension of financial support from AICTE shall be based on the progress of the cell and effective utilization of the earlier grant-in-aid provided. 17. The Chief Coordinator must take steps to ensure that the audited Utilization Certificate and statement of accounts for the grant-in-aid are submitted by the Institute/University department as stated below: A The statement of expenditure and Utilization Certificate should be certified by the Accounts Officer and countersigned by Finance Officer, Registrar/ administrator of the University/ Institute and submitted to AICTE WITHIN ONE MONTH OF COMPLETION OF FINANCIAL YEAR. B An audited statement of expenditure and U.C. duly certified by the statutory audit authority of the Institution should also be sent in due course. 18. AICTE shall review the progress of the cells from time to time. The Chief Coordinator will be invited to present the progress of the cells before the experts in the Monitoring Committees to ascertain the progress of the cell and guide the Chief Coordinator in implementing the programme. The recommendations of the Committee may be conveyed to the Chief Coordinator / Institution / University for implementation. AICTE may also constitute a Monitoring Committee to visit the Institution to review the progress of the programme and to verify proper utilization of grant-in-aid. 19. The Chief Coordinator will be appointed by the Head of the Institute. If the Chief Coordinator leaves the institution, retires, or goes on long leave, the institute will appoint another Chief Coordinator to the programme, under intimation to the council immediately. 20. As per govt. of India’s Decision (7) (b) under Rule 149 (3) assets created procured out of the project grant should be submitted to the funding agency. The assets thus created/procured out of the grant-in-aid should be maintained and submitted to AICTE, as per the format as given in Annexure X, along with the progress report.
ANNEXURE-VII FORMAT FOR Annual Progress Report for AICTE funded project under EDC File No. : -----------------------------------------------------------(As mentioned in sanction letter) Date of Sanction :-----------------------------------------------------------------
1. Chief Coordinator : (Name & address) 2. Programme Title : 3. Date of commencement of the Programme: 4. Grant-in-aid sanctioned by AICTE : 5. Grant released by AICTE : 6. Details of Expenditure : A. NON-RECURRING
S. No List of approved Equipment List of equipment procured Major No. of Specification Units of equipment procured Date of Expenditure purchase
B. Recurring (Service charges etc.) S. Particulars of No activities Period Office exp. Total Gross Total (A & B) 7. Whether there is any deviation from the purpose for which Grant was released. If so, details of amount to be given : Expenditure Hospitality Publication /printing Traveling exp.
8. Give details of the activities carried out during the year, as per the self progress report format mentioned on page no 32.
ANNEXURE -VIII FORMAT FOR Utilization Certificate Sanction Letter No. NON-RECURRING S. No List of approved equipment List of equipment procurd Date of purchase Grant Sanctioned Grant-inaid Utilised (Itemwise) Unspent Balance Date:
RECURRING S. No Activities undertaken Period Amount Sanctioned Amount Utilised (Itemwise) Unspent Balance
Certified that the grant has been utilized for the purpose for which it was sanctioned in accordance with the “Terms and Conditions” attached to the grant. If, as a result of check or audit objection some irregularity is noticed at a later stage, action will be taken to refund, adjust or regularize the amount objected to. -------------------------------------Finance Officer (Signature & Seal) Date: -----------------------------------Registrar /Principal/ Director (Signature & Seal) Name and Address of the University/ Institution
Note: The Registrar/ Finance Officer in the case of Universities, Principals in the case of Colleges and Executive Heads of other Institutions will sign The Utilization Certificate (UC). The internal auditors may countersign the Provisional UC wherever the system of the internal audit exists. In case of the Self Financing/ Private Institutions, UC has to be signed by a Chartered Accountant. *This is to be submitted for every financial year along with the detailed expenditure statement.
ANNEXURE –IX FORMAT FOR AUDITED UTILISATION CERTIFICATE Certified that out of Rs.__________________________ of Grant- in – aid sanctioned during the year _________________________________________ vide letter No. ________________Rs.___________________________________________________ has been utilized for the purpose of _________________________ for which it was sanctioned and the balance of Rs. ___________________________ remaining unutilized at the end of the year has been surrendered to All India Council for Technical Education(vide Cheque / Draft No. _______________________________________ dated ________________________) / will be adjusted towards the Grant – in – aid payable during the next year i.e, ____________________as per the details attached. Certified that the grant has been utilized as per laid down terms and condition for which it was sanctioned.
________________ Finance Officer (Signature & Seal) Date:
_______________________ Registrar/ Principal/ Director (Signature & Seal)
______________________ Chartered Accountant (Signature &Seal)
ANNEXURE –X FORMAT FOR GENERAL FINANCIAL RULES (GFR- 19) Assets acquired wholly or substantially out of Government grants Register maintained by grantee institution Block Account maintained by sanctioning Authorities Name of Sanctioning Authority 1. Serial No. : 2. Name of Grantee Institution 3. No. and date of sanction : :
4. Amount of the Sanctioned grant : 5. Brief purpose of the grant :
6. Whether any condition regarding the Right of ownership of Government in the property or other assets acquired out of the grant was incorporated in the grant sanction: 7. Particulars of assets actually created or acquired : 8. Value of the Assets as on :
9. Purpose for which utilized at present: 10. Encumbered or not 11. Reasons if encumbered 12. Disposed of or not 13. Reasons and authority, if any, for disposal 14. Amount realized on disposal 15. Remarks : : : :
PROGRESS REPORT OF EDC CELL (To be submitted at the end of each Financial Year of its operation) Name of the Entrepreneurship Development Cell A. Entrepreneurship Awareness Camps No. of programmes conducted No. of students / persons exposed to the concept of EAC B. C. Core Faculty Training at EDI, etc. Entrepreneurship Development Programme D. Expert Talks No. of programmes conducted No. of persons trained E. Skill Development Progammes No. of programmes conducted No. of persons trained F. Any other information No. of programmes conducted No. of persons trained No. of Units / Enterprises set up % age of success Persons employed Capital mobilized (in Rs. lakhs)
Signature of Chief Coordinator
GUIDELINES FOR CONDUCT, CONTENT, FACULTY REQUIREMENTS AND DURATION OF EAPs, EDPs, FDPs & OLPEs. ENTREPRENEURSHIP AWARENESS PROGRAMME (EAP):
With a view to expose students as well as faculty of academic institutions, offering degree/diploma courses in Technical Disciplines, to entrepreneurship as an alternative career, Entrepreneurship Awareness Programmes (EAPs) are conducted by Nodal Agencies in each State/Union Territory of the country. The implementing agency is usually either an educational institution or a professional body specializing in entrepreneurship development. Each Camp, of 3 days duration, is conducted in the premises of an academic institution and aims at creating awareness among students about various facets of entrepreneurship while highlighting the merits of pursuing such a career option. In each EAP, about 80 students are exposed to different aspects of entrepreneurship, including opportunity guidance, services offered by agencies of support system etc. A visit to the industries located in the region is also encouraged to bring the students in direct touch with practicing entrepreneurs. GUIDELINES FOR CONDUCTING ENTREPRENEURSHIP AWARENESS CAMPS (EAPs) IN EDUCATIONAL INSTITUTIONS Programme Objective: To create awareness among faculty and students of Engineering and Science courses about various facets of entrepreneurship as an alternative career option as also to highlight the merits of pursuing such an option. Target Group: Science and Technology graduates/Diploma holders or those who are doing their final year diploma/degree in engineering/technology/science. Venue: Within the premises of an academic institution. Duration: Three days. Faculty: Experts are mostly drawn from local or nearby institutions including practicing entrepreneurs with educational background in Science and Technology. In each EAP, on an average 80 students are exposed to different aspects of entrepreneurship including government policies and incentives. A Visit to the industries located in the region is also arranged to bring the students in direct touch with practicing entrepreneurs.
SUGGESTED SCHEDULE FOR ENTREPRENEURSHIP PROGRAMME
Day Morning Session I 1st Inauguration- Camp Objective, Entrepreneurship (general concepts only)
Session Session II Historical B background-Indian values vis-a-vis Entrepreneur ship R and the present scenario E
Afternoon Session III Identification of opportunities for entrepreneurs
Session Session IV Mechanism of product selection and technology-assistance from R&D Labs and others on choice of technology etc
How to start a SSI unit (General concept about the Govt. formalities, rules & regulation, location, and different aspect of an industrial venture.)
Tech. & commercial Aspects of SSI unit A ( General concept only)
Financial aspects of SSI unit including salient features of a project report
Support and financial assistance from Govt. agencies, banks, financial institutions, SFCs and otherssecurities demanded by FIs/banks etc
K 3rd Creativity and businessthe man behind the venture –the behavioural scientist’s approach Communication skills ( interacting with people) for better results Lectures by practicing entrepreneur's success storiescommon problems faced by entrepreneurs Discussion with participants for their reactions about the Camp.( Including factory visit)
ENTREPRENEURSHIP DEVELOPMENT PROGRAMME (EDP)
An Entrepreneurship Development Programme (EDP), of 6-8 weeks duration, aims at training the Technical discipline graduates and diploma holders in the essentials of conceiving, planning, initiating and launching an economic activity or an enterprise successfully. The programme content includes class room training on essentials of entrepreneurship survey of the prevalent socio - economic scenario, identification of business opportunities, role and function as well as schemes of assistance offered by various constituents of the support system, preparation of a technically feasible and economically viable project report, Achievement Motivation Training and also the nuances of management of an enterprise. Sessions on technology and finance are also arranged, depending upon the nature of project selected. Special EDPs are being conducted with more emphasis on linkages with R&D institutions to take up projects based on indigenous technologies and services, in the area of high technology, such as Leather, Plastics, Bio-Medical Equipment, High Speed Data Communication and other emerging areas of technology. For example, a programme has been undertaken in collaboration with the Institute of Plasma Research, Ahmedabad, for setting up plasma technology-based enterprises. The Programme and training is in technology-related aspects. All EDPs are conducted by specialized institutions.
FACULTY DEVELOPMENT PROGRAMME (FDP)
A Faculty Development Programme (FDP) is designed to train and develop professionals in entrepreneurship development so that they can act as resource persons in guiding and motivating young S&T persons to take up entrepreneurship as their career. Through each FDP, 15-20 faculty members of degree institutions, Polytechnics and Entrepreneurship Development Organizations are trained for a duration of 2-3 weeks. The FDPs provide inputs on process and practice of entrepreneurship development, communication and inter-personal skills, creativity, problem solving, achievement motivation training, inputs on resource and knowledge industries. The training methodology includes case studies, group discussion, games and simulation exercise, field visits and class room lectures. GUIDELINES FOR CONDUCTING FACULTY DEVELOPMENT PROGRAMME (FDP) Programme Objective Faculty Development Programme (FDP) aims at equipping teachers with skills and knowledge that are essential for inculcating entrepreneurial values in students and guiding and monitoring their progress towards entrepreneurial career. Who can conduct? Institutes / organizations engaged in entrepreneurship training having vast experience in the field of entrepreneurship development. The organization should have in-house training experts for conducting FDPs. Target Group Teachers of Science & Technology Colleges/Institutions, Persons from the organization engaged in entrepreneurship development. Duration 2 weeks (preferably residential programme).
SUGGESTED SCHEDULE FOR FACULTY DEVELOPMENT PROGRAMME (FDP)
Morning Session I Registration
Session Session II Inauguration
Afternoon Session III Programme Objective & Orientation
Session Session IV Historical Background – Indian Values vis-a-vis entrepreneurship & the present scenario
Why Entrepreneurship: Entrepreneurship– Concept
Ist Session to be continued….
EDPs-methodologies & strategies-promotional work & developmental inputs
IIIrd session to be continued…
EDPs in India- role of DST (NSTEDB) and other promotional institutions
Profile of an entrepreneur
How to Identify and Select Individual Counseling Techniques Potential Entrepreneurs: various tool and techniques Project Identification & opportunity guidance Role of Supporting Agencies– DIC, SIDC, etc- A panel discussion IInd session to be continued…. Role of Financial Institutions Banks / SFC etc- A panel discussion
Business Environment Scanning How to start a SSI unit (general concept about the govt. formalities, rules & regulations etc.)
Market survey: tools and techniques Agencies involved in promoting & assisting SSI units
Achievement Motivation Training (AMT) : how to develop achievement motivation Technical aspects of SSI unit
Ist session to be continued….
Ist session to be continued….
Ist session to be continued….
Environmental/Pollution control and Energy saving / Non-conventional energy sources aspects
Technology assistance from R&D labs & other institutions
Promotion & Support to Technology Development Schemes of DST & other agencies including Venture Capital Fun
Financial aspects of SSI units: Project Financial Aspects of SSI Unitcost, Source of finance, Cost of financial projections, BEP, working production & Profitability capital assessment etc
Marketing management & marketing support available to SSI units
IIIrd session to be continued…
9th 10th 11th
How to prepare a Business Plan (Project Report) Factory Visit Communication skills- interacting with people for better results
Ist session to be continued… Factory Visit Managerial Aspects (Including Labour Legislation Commercial Acts etc)
E A K
Problem solving & decision making Factory Visit
Problems & Issues in the management of SSI units Factory Visit
How to make proposal for Interface with successful EACs and EDPs and how entrepreneur & success stories to organising an EAC, EDP
Action Plan and Feed Back
OPEN LEARNING PROGRAMME IN ENTREPRENEURSHIP (OLPE) The Open Learning Programme in Entrepreneurship (OLPE) for S&T persons has been initiated with the help of the Entrepreneurship Development Institute of India (EDII), Ahmedabad, to spread the message of entrepreneurship at a faster rate and to cover a large number of beneficiaries in a shorter time.
This is a programme in the distance education mode, under which potential entrepreneurs are provided not only with study material but also guidance by resource persons during the contact sessions in different parts of the country. Instruction modules have been prepared on different aspects of entrepreneurship including information support systems, business opportunity identification, market assessment, entrepreneurial motivation, business plan preparation and small business management. The resource persons trained through the FDP and also other professionals associated with reputed training institutions are commissioned to organize contact programmes and extend follow-up support to entrepreneurs. The duration of the course is eleven months. The programme facilitates learning at the pace and place of the participants.This is a roll on programme with new recruitment once in every three months. The programme has been launched in the states of Gujrat, Karnataka, and Maharashtra. More states are to be covered shortly. The programme is likely to be conducted in the local regional languages also.
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