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Report on FORUM activities in 2006

Report on FORUM activities in 2006 This report covers the period from January to December 2005, in line with the annual accounts. During this period there has been one meeting of FORUM members at IVCO 2006 in Bonn, at which Dimity Fifer (AVI) was elected to the Executive. Following IVSO 2006, Cliff Allum and Karen Takacs and Masaaki Otsuka were re-elected after two terms of two years on the Executive. Jessica Lowe left the role of FORUM Coordinator in October 2006. Claire Lewis started the post of FORUM Coordinator in October 2006 (a part-time post 2 days a week). Membership The membership of FORUM amounts to 14 members. Activities During the course of the year, FORUM has undertaken the following activities:  Member links and network promotion We have sustained the web site facility http://www.forum-ids.org/ and ensure that it was regularly updated and maintained. Links between Executive members in the context of FORUM continue to develop with current and potential members. We have been encouraged by the participation of IVCOs that are not FORUM members at our conference and hope that this will result in new members in due course.  European Workshop The European conference due to be held in 2006 will now be held in May 2007.  IVCO 2006 IVCO 2006 was held in Germany from 4 to 6 October and was hosted by UNV at the UN Campus in Bonn. The conference focused on “Rethinking International Volunteering and Co-operation” with sessions on measuring our impact, rethinking working with the private sector, public engagement and influencing policy and, collaboration and cooperation. Its proceedings are covered by a separate report. The conference was a great success.

International FORUM on Development Service President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson, Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614 www.forum-ids.org info@forum-ids.org

 External links During the year, FORUM maintained its membership of CONCORD, the European NGO network. CONCORD continues to be interested in FORUM taking a role in engaging with EU human resources policy issues. Jake Bharier of Skillshare International represented FORUM at VOICE's seminar on professionalism and voluntarism in July 2006. Jake presented a paper on lessons from volunteer co-operation agencies, discussing the issues of language and risk in relation to international volunteering and professionalism.  Research We conducted a trends survey looking back on the past five years. This was undertaken on our behalf by Development Initiatives and presented to the IVCO 2006 conference by Tony German. The Impact Assessment Research project, co-ordinated by UN Volunteers with 5 other FORUM members on the Steering Group, was presented on at IVCO 2006. FORUM continued its research fund in 2006 and is grateful to VSA, HVSF, CCI and CUSO for their contributions. Resources In terms of finance, we have maintained the existing level of subscriptions. This has meant less income than expenditure, but it remains our longer term vision to expand membership.  Income is less than budget, mainly due to contributions to the newlyestablished research fund not meeting expectations and the postponement of the European Conference.  Expenditure is much less than budget, mainly due to income from the research fund not meeting expectations, and so not being spent.  At year end we had a deficit of €2,970. 2007 In the year ahead we will take forward the vision for FORUM including:     Support the European Conference 2007, hosted by AFVP in Paris, 3-4 May. Support IVCO 2007, hosted by CIVCA in Montreal, 17-19 September. Sustain and expand membership support. Implement an agreed research programme.

Cliff Allum President February 2007
International FORUM on Development Service President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson, Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614 www.forum-ids.org info@forum-ids.org

Independent Examiner’s Report to the Board of the International FORUM on Development Service

I report on the accounts of the Association Sans But Lucratif (the organisation) for the year ended 31st December 2006, which are set out on the attached spreadsheet. Respective responsibilities of board members and examiner As the board of the organisation you are responsible for the preparation of the accounts; you consider that an audit is not required. It is my responsibility to state whether particular matters have come to my attention. In carrying out this task I have considered it appropriate to adopt the procedures specified in the General Directions given by the UK Charity Commissioners under Section 43 (7)(b) of the Charities Act 1993. Basis of independent examiner’s report My examination included a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Secretariat Co-ordinator concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner’s statement In connection with my examination, no matter has come to my attention: 1. which gives me cause to believe that in any material respect  reasonable accounting records have not been kept, and  accounts that accord with the accounting records have not been produced 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. John Banks FCCA Certified Accountant Beanfield Cottage Woodend Ledbury Herefordshire HR8 2RR 08 February 2007

International FORUM on Development Service President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson, Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614 www.forum-ids.org info@forum-ids.org

Income and Expenditure Statement for 2006
2006 Actual INCOME Membership fees (Note 1) existing members new members Government grants Conference income (fees) Research fund Other income TOTAL INCOME EXPENDITURE Staff salary Pensions and payroll Staff training Staff travel IVCO support Member events Research Board expenses Stationery Communications Web site and information Subscriptions Rent and building Insurance Support Services Accounting Bank charges Total Expenditure SURPLUS/(DEFICIT) 5,987 10,000
€ €

2006 Budget

2005 Actual

21,588 225 3,594 148 € 25,555

18,600 3,000 5,000 5,000 25,000 € 56,600

16,500 1,084 8,500 2,758 15,911 1,000 € 45,753

1,465 410 13,135 2,830 682 2,750

1,000 10,000 55,500 5,000 1,500 2,500

2,693 10,444 13,408 3,940 663 2,500

1,029 237 € 28,525 -€ 2,970

1,100 500 € 87,100 -€ 30,500

1,032 310 € 34,990 € 10,763

International FORUM on Development Service President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson, Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614 www.forum-ids.org info@forum-ids.org

Statement of Receipts and Payments

Opening balance at bank at 1 January 2006: Euro account Sterling account Opening balance petty cash 1 January 2006 66,425 369 66,794 30 66,824

Add cash received per accounts Less cash paid per accounts

24,555 29,811

-5,256

Total

€61,568

Balance at bank at 31 December 2006: Euro account Sterling account (UK£251 @ 1.48) 61,167 371

Closing balance petty cash 31 December 2006

30 €61,568

International FORUM on Development Service President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson, Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614 www.forum-ids.org info@forum-ids.org

Statement of Assets and Liabilities at 31 December 2006
2005

€ Assets: There are no fixed assets. Current assets comprise: Debtors (Note 2) Cash at bank as follows: Fortis Bank Brussels: Euro account Sterling account Petty Cash Total current assets Current liabilities (Note 3) Net current assets 61,167 371 30 64,568 250 € 64,318

3,000

2,000

66,425 369 30 68,824 1,536 € 67,288

Funds at 1st January 2006 Deficit for the year Funds at 31 December 2006

67,288 -2,970 € 64,318

56,525 10,763 € 67,288

International FORUM on Development Service President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson, Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614 www.forum-ids.org info@forum-ids.org

Notes to the Financial Statements
Note 1: Membership fees 2006 Country Organisation Fee € 1,988 500 2,000 1,000 100 2,000 2,000 1,000 1,000 2,000 1,000 1,000 2,000 4,000 €21,588

Existing members: Australia AVI Austria Horizont 3000 Canada CIVCA umbrella (includes WUSC, CCI,CUSO,CWI) Germany AKLHU Hungary HVSF Italy FOCSIV* Japan JICA/JOCV Netherlands PSO New Zealand VSA Norway Fredskorpset Sweden Forum SYD Switzerland Unite UK BVALG International UNV TOTAL

*Includes 2005 fee received in 2006 but not included in debtors at 31/12/05

Note 2: Debtors at 31 December 2006 2006 Membership fees from FOCSIV expected early 2007 € 1,000 € 3,000

Note 3: Liabilities at 31 December 2006 Subscription to CONCORD € 250

International FORUM on Development Service President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson, Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614 www.forum-ids.org info@forum-ids.org

2007 Budget
2006 Budget Code INCOME Membership fees 1 existing members 2 new members 3 Government grants 4 Conference income (fees) 5 Research fund 6 Other income TOTAL INCOME EXPENDITURE Staff salary Pensions and payroll Staff training Staff travel IVCO support Member events Research Board expenses Stationery Communications Web site and information Subscriptions Rent and building Insurance Support Services Accounting Bank charges TOTAL EXPENDITURE SURPLUS/(DEFICIT) 2006 Actual 2007 Budget

18,600 3,000 5,000 5,000 25,000 € 56,600

19,588

225 5,594 148 € 25,555

€ 18,600 € 3,000 € 7,000 € 5,000 € 5,000 € 38,600

7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23

10,000

5,987

€ 20,000

1,000 10,000 55,500 5,000

1,465 410 13,135 2,830

€ 1,000 € 3,000 € 10,000 € 20,000 € 5,000

1,500 2,500

682 2,750

€ 1,000 € 3,000

1,100 500 € 87,100 -€ 30,500

1,029 237 € 28,525 -€ 2,970

€ 1,100 € 500 € 64,600 -€ 26,000

International FORUM on Development Service President: Cliff Allum; Executive: Tor Elden, Masaaki Otsuka, Deborah Snelson, Karen Takacs, Dimity Fifer; Coordinator: Claire Lewis c/o Skillshare International, 126 New Walk, Leicester, LE1 7JA, UK tel + 44 (0) 116 257 6608, fax + 44 (0) 116 254 2614 www.forum-ids.org info@forum-ids.org