Microsoft Word 2003 Basics

Lesson One: Getting Familiar with Microsoft Word
Microsoft Word is a word processing software package. You can use it to type letters, reports, and other documents. This lesson introduces you to the Word window. You use the Word window to interact with Microsoft Word.

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The Microsoft Word Title Bar The Microsoft Word Menu Bar Microsoft Word Toolbars The Ruler Document View Text Area Exiting Microsoft Word

Lesson Two: Things You Need to Know About Microsoft Word
Before you get started with Word, there are a few concepts with which you need to be familiar. This lesson explains those concepts.

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Click Options Highlighting Text Highlighting Menu Items Placing the Cursor Menu Commands Using the Alt Key Shortcut Notations Starting a New Paragraph Exiting Microsoft Word

Lesson Three: Microsoft Word Basic Features
You are now ready to learn how to create a Word document. This lesson covers typing, using the Backspace key, using the Delete key, inserting text, bolding, underlining, and italicizing.

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Typing and Using the Backspace Key The Delete Key Inserting Text Overtype Bold, Underline, and Italicize with Micosoft Word Save File and Exit Microsoft Word

Lesson Four: More Microsoft Word Basic Features
The features in Word can make your work easier, make your documents more attractive, and/or enable you to work more efficiently. This Microsoft Word lesson teaches you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find and Replace, and work with fonts. All of these features either make your work easier or make your document more attractive.

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Open File Cut and Paste Copy and Paste AutoText Spell Check Find and Replace Font Size Fonts Save File and Exit Microsoft Word

Lesson Five: Working with Paragraphs
When you type information into Microsoft Word, each time you press the Enter key Word creates a new paragraph. You can format paragraphs. For example, you can indent the first line of a paragraph, you can set the amount of space that separates paragraphs, and you can align a paragraph left, right, center, or flush with both margins. In this lesson, you will learn about the various formats you can apply to a paragraph.

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Space Before and Space After Line Spacing First-Line Indent Indentation Alignment Hanging Indent Save File and Exit Microsoft Word

Lesson Six: Tab Key, Bulleting, Numbering, Undo, Redo, Printing, and Help
If you have lists of data, you may want to bullet or number them. When using Microsoft Word, bulleting and numbering are easy. The first part of this lesson teaches you to bullet and number. After you have completed your document, you may want to share it with others. One way to share your document is to print and distribute it. In this lesson you will learn how to print your documents.

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The Tab Key Bullets and Numbering Undo & Redo Save File File Close Open New File Printing

Lesson Seven: Microsoft Word Tables
By using a table, you can organize your data into rows and columns. In this lesson you learn how to work with tables.

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Creating a Table Moving Around a Table Entering Text into a Table Selecting a Row and Bolding the Text Right-Aligning Text Adding a New Row to the End of the Table Adding a New Row Within the Table Resizing the Columns Adding a New Column to a Table Sorting a Table The Sum Function Deleting a Column Deleting a Row Recalculate Merge Cells Table Headings Converting Text to a Table Splitting a Table Table AutoFormat Save File

Lesson 1: Microsoft Word 2003/2002 for Windows

This tutorial teaches Microsoft Word basics. Although knowledge of how to navigate in a Windows environment is helpful, this tutorial was created for the computer novice. To begin, open Microsoft Word. Your screen will look like the one shown here.

Click the X in the upper right corner of the New Document pane to close the New Document pane. Your screen will then look like the one shown here.

The Title Bar

This lesson will familiarize you with the Microsoft Word screen. We will start with the Title bar, which is located at the very top of the screen. On the Title bar, Microsoft Word displays the name of the document on which you are currently working. At t he top of your screen, you should see "Microsoft Word - Document1" or a similar name.
The Menu Bar

The Menu bar is generally found directly below the Title bar. The Menu bar displays the menu. The Menu bar begins with the word File and continues with Edit, View, Insert, Format, Tools, Table, Window, and Help. You use the menus to give instructions to the software. Point with your mouse to a menu option and click the left mouse button to

open a drop-down menu. You can now use the left and right arrow keys on your keyboard to move left and right across the Menu bar options. You can use the up and down arrow keys to move up and down the drop-down menu.

The most frequently used menu options appear on the menu list. A chevron appears at the bottom of the list. Click the chevron to display additional menu options.

To select an option, click the option or use the arrow keys to move to the o ption on the drop-down menu and press Enter. An ellipse or a right arrow after a menu item signifies

1. Click View on the Menu bar. if you select that menu item. 3. 6. The Cust omize dialog box opens. Press the right arrow key until Help is highlighted. It demonstrates using the Microsoft Word menu. Click Tools on the Menu bar. 4. 7. Follow these steps: 1. Before proceeding with this lesson.additional options. make sure the toolbar s you will use -Standard and Formatting -. Press the left arrow key until Format is highlighted. Press the down arrow key until Styles and Formatting are highlighted. Click in the check box to select Always Show Full Menus.are available. Items in gray are not available. You can customize your screen so that all of the menu options display when you click a menu item. Press Enter to select the Paragraph menu optio n. 5. Highlight Toolbars. 3. Click Close. Toolbars The Standard Toolbar The Formatting Toolbar Toolbars provide shortcuts to menu commands. This tutorial assumes that your menu is set to display all menu options. 2. 2. Click File on the Menu bar. Exercise 1 Do the following exercise. Press the up arrow key until Paragraph is highlighted. 5. 4. . Toolbars are generally located just below the Menu bar. Click Cancel to close the dialog box. To customize your menu to display all of the menu options: 1. a dialog box appears. 2. Click the Options tab. Click Customize on the drop down menu.

If both Standard and Formatting have heck marks next to them. pres s Esc three times to close the menu. continue to the next step. 3. point size. you can display your document in one of five views: Normal. The Ruler The ruler is generally found below the main toolbars. font. Click Ruler. Web Layout Web layout view enables you to view your document as it woul d appear in a browser such as Internet Explorer. or Online Layout. Note: You turn the check mark on and off by clicking the left mouse button. Print Layout The Print Layout view shows the document as it will look when it is printed. The ruler now appears below the toolbars. If it does not have a check mark next to it. The option Ruler should have a check mark next to it. If they do not both have check marks. Headings can be displayed without the text. click Customize. Standard and Formatting should have check marks next to them. Point to the box next to the unchecked option and click the left mouse button to make a check mark appear. The ruler is used to change the format of your document quickly. . and italics. 4.3. Document View In Word. Web Layout. To display the ruler: 1. 2. Normal View Normal view is the most often used and shows formatting such as line spacing. press Esc to close the menu. Reading Layout. Click View on the Menu bar. Click the Toolbars tab. Reading Layout Reading Layout view formats your screen to make reading your document more comfortable. Outline view Outline view displays the document in outline form. Word displays multiple -column text in one continuous column. 5. 7. Print Layout. If you move a heading. If it has a check mark next to it. the accompanying text moves with it. Click Close to close the dialog box. 6.

Before moving ahead. your work shows at the cursor location. Click Exit. continue on to the next step. Word displays multiple-column text in one continuous column. If you move a heading. 2. check to make sure you are in Normal view: 1. point size. Normal view Normal view is the most often used and shows formatting such as line spacing. Outline view Outline view displays the document in outline form. so you might have nothing to save. The blinking vertical line in the upper left corner of the text area is the cursor. 3. Exiting Word You have completed Lesson One. Click File. The horizontal line next to the cursor marks the end of the document. and italics. Click View on the Menu bar. As you type. Online Layout view The Online Layout view optimizes the document for online viewing (viewing the document in a browser such as Internet Explorer). you would save your work before exiting. This lesson does not require you to enter any text. 2. You are now in Normal view. If the icon next to Normal does not have a box around it. font. you can display your document in one of four views: Normal. Click Normal." You type your document in the text area. Outline. the accompanying text moves with it.Word 2002 In Word 2002. Page Layout. It marks the insertion point. press Esc to close the menu. Headings can be displayed without the text. To exit Word: 1. The icon next to Normal should have a box around it. Text Area Just below the ruler is a large area called the "text area. . or Online Layout. If the icon next to normal has a box around it. which can be found at the bottom of the drop -down menu. Typically. Print Layout view The Print Layout view shows the document as it will look when it is printed.

4. 6.doc in the File Name field. . click Yes. Specify the correct folder in the Save In box. Name your file by typing lesson1. Other wise.3. Click Save. If you have entered text. click No. you will be prompted: "Do you want to save changes to Document1?" To save your changes. 5.

you will be asked to "click" items. Status Bar The Status bar appears at the very bottom of the screen and provides such information as the current page. If you are asked to right-click: 1. Click During the lessons that follow. To begin thi lesson. current line number. the Overtype mode. 2. Press your right mouse button. Quickly press your left mouse button twice. but does not include Spelling and Grammar check. . total number of pages. Point to the item. the Extension mode. open Microsoft Word. When asked to click: 1. current section. Word 2002 The Status bar for the 2002 version of Word includesWordPerfect help. The Status bar also provides options that enable you to track changes or turn on the Record mode. Point to the item.Lesson 2: Things You Need to Know This lesson instructs you on how to set up your computer so that you can compete the lessons that follow successfully and it provides you with background information on Microsoft Word. If you are asked to double-click an item: 1. and current column number. Press your left mouse button once. inches from the top of the page. 2. Options The following is an introduction to various features of the Microsoft Word screen. and the Spelling and Grammar check. Point to the item. 2.

. enable you to move up and down or across the window simply by pressing the icons located on the scroll bars.. ¶ . Here are most of them: . Nonprinting Characters Certain characters do not print but do affect the document layout. you should opt to see them ons creen. Click the Show/Hide button. You can elect to see these characters on the screen as you type or have them remain invisible.. The Vertical scroll bar is located along the right side of the screen. The Horizontal scroll bar is located above the Status bar. The button is orange. Denotes a tab Denotes a space Denotes the end of a paragraph Denotes hidden text To show non-printing characters: 1. click and drag the Vertical scroll bar up and down.Horizontal and Vertical Scroll Bars The Horizontal and Vertical scroll bars.. click and drag the Horizontal scroll bar. . if turned on. Click Home 2. For these lessons. To move back and forth across your document. To move up and down your document.

and the recently used file list. check to see if there is a check mark next to All. clicking File displays the most recently opened files near the bottom of the drop-down menu. You can click the file name to open the file quickly. 4. nonprinting characters. Click General to choose the General tab. If there is no check mark next to All. Click Tools on the Menu bar. Setting Options Before proceeding. go to the box next to All and click the lef t mouse button. .Recently Used File List If you enable the recently used file list. and Vertical Scroll Bar. If all these items do not have check marks. 3. Follow the procedure outlined here: 1. go to the box next to the unchecked item(s) and click the left mouse button. Vertical scroll bar. Horizontal scroll bar. Click View to choose the View tab. 6. Horizontal Scroll Bar. Click Options. In the Formatting Marks frame. turn on the Status bar. Note: You toggle the check mark on and off by clicking the left mouse button. 2. In the Show frame. 5. A check mark will now appear. 8. 7. check to see if there are checks next to Status Bar.

move the mouse pointer across the Menu bar. when selecting items from the menu. Click the Menu bar item. Place the cursor before or after the text you wish to highlight. 3. Highlighting Menu Items Menu Bar To select a Menu bar item: 1. you can also use the left and right arrow keys to move across the Menu bar. If it is not. you can also select a menu option by: 1. Move the mouse left. Check to see if Inches is selected in the Measurement Units box (this sets the unit of measurement for the ruler). or down until the text is highlighted. click the pull -down menu and then click Inches. 2. Use the arrow keys to move up or down the drop-down menu. Generally. Note: After you highlight an item on the Menu bar. which will serve as an "anchor" showing where text you wish to highlight begins or ends. To choose a drop-down menu item: y Click the drop-down menu item. Press the appropriate arrow key (left arrow to move to the left or ri ght arrow to move to the right) until the text is highlighted. 11. However. go to the box next to Recently Used File List and click the left mouse button. You place the cursor by moving the cursor to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location. up. 2. If it is not. To change the Menu bar option selected. 10. Hold down the left mouse button. Or 1. you will be asked to highlight text. Press Enter to select a drop-down menu item. Pressing the Alt key while typing the underlined letter on the Menu bar. Placing the Cursor During the lessons. You can use the up or down arrow key to highlight one line at a time. Highlighting Text Throughout these lessons. 2. Choosing Menu Commands by Using the Alt Key There are many methods to accomplish tasks when you are using Microsoft Word. Check to see if there is a check mark next to the Recently Used File List. we will ask you to click or highlight the menu item. 3. . A drop-down menu will appear. 2. Drop-Down Menu Items When you click any option on the Menu bar. you will often be asked to p lace the cursor at a specific location on the screen. right. If there is no check mark. Check to see if the number in the Entries box is at least four. Click OK to close the dialog box.9. Place the cursor before or after the text you wish to highlight and click the left mouse button. type 4 in the box. You can use either of the following methods: Highlighting by Using the F8 and Arrow Keys 1. Press Esc to remove the anchor. Highlighting by Using the Mouse 1. a drop-down menu appears. Press the F8 key.

Otherwise. Name your file by typing lesson2. Typists who are slowed down by using a mouse usually prefer using keys. 4. you will be prompted: "Do you want to save changes to Document1?" To save your changes. Shortcut Key Demonstration 1.doc in the File Name field. Press Alt-i. 5. If you have entered text. Press Enter. 3. press the Enter key. so you might have nothing to save. you would save your work before exiting. For example. you do not need to pre ss a key to move to a new line as you do when typing with a typewriter. . This lesson does not require you to enter any text. you can move around the dialog box by pressing the Alt key and any underlined option.2. Starting a New Paragraph When you type in Microsoft Word. Typically. Click Save. p. click No. Hold down the Alt key and press "i" to select the Indents and Spacing tab. Press Alt-o. 3. 3. Press Enter to close the dialog box. 2. To start a new paragraph. Alt-o means you should hold down the Alt key while pressing "o." A shorthand notation of the above demonstration would read as follows: 1. To exit Microsoft Word: 1. Press Alt-b. Hold down the Alt key and press "o" to select Format from the menu. Click File on the Menu bar. Shortcut Notations A key name followed by a dash and a letter means to hold down the key while pressing the letter. 2. 4. Press "p" to select Paragraph from the drop-down menu. 6. 4. which can be found at the bottom of the drop -down menu. click Yes. Exiting Microsoft Word You have completed this lesson. Typing the letter underlined on a drop -down menu. Specify the correct directory in the Save In box. Click Exit. If a dialog box appears. 5. Hold down the Alt key and press "b" to select Before from the Spacing fram e. 2.

Double-click the letters "OVR. Alternate Method -. Press the Backspace key until the word "house" is deleted." 3. place the cursor between the period and the "e" in "house. Type the following sentence: Joe has a very large house. bolding. underlining. To enter text. The sentence should now read: "Joe has a large boat." Place the cursor before the "v" in the word "very" and press the F8 key. the Backspace key. Press Enter to start a new paragraph. Press the Delete key. If the letters "OVR" are gray. Exercise 2 Delete the word "very" from the sentence you just typed. The sentence should now read: "Joe has a very large boat." Using either the arrow keys or the mouse. hold down the Shift key while typing the letter. Use the Backspace key to delete text. you must be in the Insert mode. Type boat. then press the Delete key. . simply type just as you would if you were using a typewriter . Choose Tools > Options from the menu. open Microsoft Word." Inserting Text You can insert text. 1." The Delete Key You can also delete text by using the Delete key. 2. 4. look at the Status bar. Look at the right side of the Status bar. you are in the Insert mode.Lesson 3: Microsoft Word Basic Features This lesson covers typing. Now delete the word "house. You do not need to press Enter to start a new line -. The Options dialog box opens.Microsoft Word automatically wraps at the end of the line. inserting text. Then press the right arrow key until the word "very" is highlighted. The letters "OVR" are now gray. If the letters "OVR" are black." 2. To check to see whether you are in the Insert mode. Typing and Using the Backspace Key The exercises that follow will teach you how to enter and delete text. 2. located at the very bottom of the screen. and italicizing. you are in the Overtype mode. the Delete key. highlight the text you wish to delete. To capitalize. 1. To insert text. First.Setting Options by Using the Menu You can also use the menu to change to the Overtype mode. To begin this lesson. Exercise 1 1. Insert Mode Overtype Mode To change to the Insert mode: 1. Highlight the word "very.

and Italicize You can bold. Make sure the letters "OVR" are black before proceeding to the following exercise." Overtype You can type over the current text (replace the current text with new text). or the keys. pressing the Enter key starts a new paragraph. The sentence should now read: "Joe has a large blue boat. You will learn to bold. you will learn three different methods for bolding. 3. 1. Exercise 3 Make sure the letters "OVR" are gray before proceeding. Do the following to change to the Overtype mode. If the box is blank. 2. You also can combine these features -. italicize. underline. Underline. 4. or italicize when using Word. or underlining when using Word. 3. Menu: Bold Italicize Underline these words All three Regular Icon: Bold Italicize Underline these words All three Regular Keys: Bold Italicize Underline these words All three Regular . you can bold. Exercise 4 Change the word "blue" to "gray. 3. Type the word blue. Click the Edit tab to choose the Edit tab. In the exercise that follows. o.Setting Options by Using Key You can use the keyboard to change to the Overtype mode. The letters "OVR" should now be black." 2. click OK. 4. 4. Place the cursor before the letter "b" in "blue. If the Overtype Mode box is not blank. Press Alt-v (toggles between overtype and insert)." 1. Press the spacebar to add a space. click the box to remove the check mark." Bold. or underline by using the menu. Click Edit. Type the word gray.in other words. 1. You are going to insert the word "blue" between the words "large" and "boat. Place the cursor after the dot between the words "large" and "boat. The Overtype Mode box should be blank. Press the Enter key at the end of each of the following lines to start a new paragraph. Alternate Method -." 2. Press Enter.2. italicizing. The sentence should now read: "Joe has a large gray boat. Remember. you must be in the Overtype mode. Press Alt-t. Exercise 5 Type the following exactly as shown. underline. However. and italicize a single piece of text. 3. 2. an icon." 1. Then click OK. Double-Click "OVR" on the Status bar.

" To do so. place the cursor before the letter "B" in "Bold. place the cursor before the letter "B" in "Bold." Press the F8 key. Click anywhere in the Text area to remove the highlighting. Choose Format > Font from the menu. The Font Dialog box opens. On the line that begins with Menu. Click the Bold icon on the toolbar. 4." Press the F8 key. press Ctrl-b again. Note: To turn off bold." highlight the word "Italicize. Bold . click Regular. then press the right arrow key until the entire word is highlighted. highlight the word Bold. 2. On the line that begins with "Icon. Click anywhere in the text area to remove the highlighting." To do so. 3." highlight the word "Bold.Using the Menu 1.Bold by Using an Icon 1. highlight the text and press the Bold icon again. then press the right arrow key until the entire word is highlighted. To turn off the bold. To do so.Bold by Using the Keys 1." Press the F8 key. Italicize ." highlight the word "Bold. place the cursor before the letter "B" in "Bold." To do so. 5. Alternate Method -. On the line that begins with "Menu. 3. 2." Press the F8 key. Click anywhere in the Text area to remove the highlighting. then press the right arrow key until the entire word is highlighted. On the line that begins with "Keys. 2.Your screen should look similar to the one shown here. Click Bold in the Font Style box. You can also remove formattin g by pressing Ctrl-spacebar. Note: To turn off Bold. then press the right arrow key until the entire word is highlighted. place the cursor before the letter "I" in "Italicize. 2. Alternate Method -. . You have bolded the word bold. 3. Press Ctrl-b (hold down the Ctrl key while pressing b). Note: You can see the effect of your selection in the Preview window. Choose Format > Font from the menu. Click OK to close the dialog box.Using the Menu 1.

Click the Italic icon on the toolbar." To do so. Note: To remove an underline. highlight the text and press the Italic icon again. 2. you select None from the pull -down menu." 2. Click OK to close the dialog box.Underline by Using the Icon 1. Note: You can see the effect of your selection in the Preview window. Alternate Method -.Italicize by Using an Icon 1. On the line that begins with "Keys. click to open the pull -down menu. 2. Click anywhere in the Text area to remove the highlighting." Place the cursor before the letter "I" in "Italicize. Note: To turn off italics." highlight the words "Underline these words. Underline .3." highlight the word "Italicize.Using the Menu You can underline when using Word. 5. On the line that begins with "Icon. Click anywhere in the Text area to remove the highlighting. Click the type of underline you wish to use. Press Ctrl-i (hold down the Ctrl key while pressing i)." highlight the word "Italicize. On the line that begins with "Menu. Click anywhere in the Text area to remove the highlighting. Note: To toggle Italic off. Click OK to close the dialog box." highlight the words "Underline these words. To turn off the italics. click Regular. 3. Click Italic in the Font Style box. You can also remove formatting by pressing Ctrl-spacebar.Italicize by Using Keys 1. Click anywhere in the Text area to remove the highlighting. 4." Press the F8 key. In the Underline Style box. then press the right arrow key until the entire word is highlighted. On the line that begins with "Icon. place the cursor before the letter "I" in "Italicize. press Ctrl-i again. then press the right arrow key until the entire word is highlighted. 3. Alternate Method -." . The following are some of the underlines that are available if you use the menu: The following illustrates underlining by using the menu: 1." Press the F8 key. 3. Choose Format > Font from the menu. Alternate Method -. 4. 5.

2. . click Regular. Click anywhere in the Text area to remove the highlighting. Click OK to close the dialog box. 2. To save your file and close Word. 1.Using the Menu 1. Choose File > Exit from the menu. Before you can save. Click the type of underline you want to use." Click the Bold icon on the toolbar. Click anywhere in the Text area to remove the highlighting. 3. Note: You can see the effect of your selection in the preview window." highlight the words "All three." 2. you must give your file a name. click to open the pull -down menu. Click anywhere in the Text area to remove the highlighting. Specify the correct folder in the Look In box. 5. 6. 3. Click the Underline icon on the toolbar." highlight the words "All three. On the line that begins with "Keys. Choose File > Save As from the menu. Alternate Method -. 4." highlight the words "All three. Name your file by typing lesson3. press the Underline icon again. Note: To turn off underlining.doc in the File Name box. Alternate Method -. 5. 3.All Three by Using Icons 1. Click anywhere in the Text are a to remove the highlighting. On the line that begins with "Menu. 3.All Three by Using the Keys On the line that begins with "Keys. In the Font Style box. You will get a single underline." Press Ctrl-b (bold)." 2. 3. In the Underline box. Choose Format > Font from the menu." highlight the words "Underline these words. Click Save. 5. Press Ctrl-u (underline). Press Ctrl-u (hold down the Ctrl key while pressing u). Note: You can remove formatting by highlighting the text and pressing Ctrl spacebar.2. 4. Save File You must save your files if you wish to recall them later. 5. All Three . On the line that begins with "Icon. press Ctrl-u again. To turn off the Bold Italic. 4. 4. You will get a single underline. Note: To remove an underline. Click the Italic icon on the toolbar. Note: To turn off underlining. select None from the pull -down menu. Alternate Method -. 3. follow the instructions given here: 1. Click anywhere in the Text area to remove the highlighting. 2. Click the Underline icon on the toolbar. Press Ctrl-i (italicize).Underline by Using the Keys 1. click Bold Italic .

2.Using the Menu 1." Alternate Method -. To open the file you used in Lesson 3: 1. Make sure the folder you noted during the previous lesson displays in the Look In field. The file you created during the previous lesson appears. The file is named "lesson3. Place the cursor after the period in the sentence "I am content where I am. Choose Edit > Cut from the menu." Paste . you replace the old information on the Clipboard with whatever you just cut or copied. I want to move. Each time you execute Cut or Copy. find." 3. 3.Using the Menu 1. Your text should now rea "I am content where I am." . I am content where I am. Click File. I am content where I am. AutoText. Exercise 1 Cut . 3. Highlight "I want to move. Information stored on the Clipboard stays there until new information is either cut or copied. Look for the file name "lesson3. spell check. Open File To continue working on a file you previously saved. you can cut (delete) text from one area of a document and save that text so it can be pasted elsewhere in the document. Click the Cut icon ." The file you created during the previous lesson opens. Click "lesson3. 2. Your text should now read: " I am content where I am. 4.doc" near the bottom of the drop -down menu. Choose File > Open from the menu. Type the following: I want to move. Click Open. it is stored on the Clipboard.Cut by Using the Icon 1. it is also stored on the Cli pboard. paste. 2. and fonts. Alternate Method -.doc." Type lesson3. 4.doc. 3. 2. replace. copy.Opening a File by Using the Drop-Down Menu 1. When you cut text. You can also copy text. To begin this lesson.doc in the File Name field. 2. you must open the file." Press the spacebar to leave a space. Your text should now read: "I am content where I am. When you copy text. open Microsoft Word. Type the following: I want to move. Cut and Paste In Microsoft Word. Choose Edit > Paste from the menu." 3. Highlight "I want to move. 4. You can paste Clipboard informa tion as often as you like. 4.Lesson 4: More Basic Features This lesson covers cut.

Click the Paste icon . Highlight "You will want to copy me. 4. you can copy text from one area of the document and place that text elsewhere in the document. Alternate Method -. Your text should now read.Paste by Using the Icon 1. 3." Alternate Method -. Exercise 2 Copy . Highlight "I want to move. Press Ctrl-x. Press the spacebar to leave a space. 4. Type the following: You will want to copy me. One of me is all you need. I want to move. Place the cursor after the period in the sentence: "One of me is all you need. 2." Press the spacebar to leave a space. Your text should now read: "You will want to copy me. You will want to copy me. 2. Choose Edit > Paste from the menu." 3." 2. Your text should now read: "You will want to copy me. Type the following: I want to move. Paste . I am content where I am. 3. Place the cursor after the period in the sentence: "One of me is all you need.Paste by Using the Icon 1. Press the spacebar to leave a space. 4. copied data is stored on the Clipboard. 2. Place the cursor after the period in the sentence "I am content where I am. I want to move. "I am content where I am." 2. 4. Your text should now read: "I am content where I am. One of me is all you need. As with cut data. Choose Edit > Copy from the menu.Cut by Using Keys 1.Alternate Method -." Alternate Method -.Paste by Using Keys 1.Using the Menu 1." 3." Alternate Method -. Press Ctrl-v. Place the cursor after the period in the sentence: "I am content where I am. 4. One of me is all you need.Using the Menu 1. One of me is all you need." . " I am content where I am. Type the following: You will want to copy me. Click the Copy icon . 3. 3. Click the Paste icon ." Press the spacebar to leave a space. You will want to copy me.Copy by Using the Icon 1." 3. Highlight "You will want to copy me. 2." Copy and Paste In Microsoft Word. 2. Your text should now read.

6. Place the cursor after the period in the sentence "One of me is all you need. Open thr door for Mayrala. Spelling errors display with a red wavy line under the word. Press Ctrl-v. 4." Press the spacebar to leave a space. One of me is all you need. Alternate Method -. The suggestion displays in the dialog box. Highlight "AutoText information is stored permanently. Microsoft Word suggests a name. If you want to spell check your entire document." . Type the following: AutoText information is stored permanently. Include all errors. AutoText information is stored permanently. 3. simply type the name and press F3. 8. Spell Check Word checks your spelling and grammar as you type.Alternate Method -. 2. Click OK. 9. Change the name by typing AT in the Please Name Your AutoText Entry field. highlight the area you want to spell check. use AutoText. Grammar errors display with a green wavy line under the error. Press F3. Choose Insert > AutoText > New from the menu. or choose Tools > Spelling and Grammar from the menu. 2. the old information is lost. You will want to copy me. 2." Note: Whenever you need the text. She is a teacher from the town of Ridgemont.Copy by Using Keys 1." AutoText Cut and Copy both store information on the Clipbo ard. She is a teacher from the town of Ridgemont. Press Ctrl-c. Your text should now read: "You will want to copy me. Place the cursor between the period in the sentence you just typed and the paragraph marker (¶). If you want to spell check part of your document.Paste by Using Keys 1. Exercise 3 1. Highlight: "Open thr door for Mayrala. Type AT. If you wish to store text permanently so you can use it repeatedly. Click anywhere in the text area to remove the highlighting. Your text should now read: "AutoText information is stored permanently." 3. Highlight "You will want to copy me. One of me is all you need. Press the spacebar twice to leave two blank spaces. Each time you store new information on the Clipboard." 3. Type the following exactly as shown. 10. 4. 2. 7. Then press F7 and click the spelling icon Exercise 4 . 11. 5. or choose Tools > Spelling and Grammar from the menu. Type the following: You will want to copy me. press F7 and click the spelling icon . 1.

Choose Edit > Find from the menu. . "The" is misspelled. Do you want to search the remainder of the document?" 9. 2. make sure "the" is highlighted in the Suggestions box. Word will then recognize the word the next time it encounters it. Do you want to continue checking the remainder of the document?" 10. If you wanted Word to spell-check the entire document. 8. If you want to search the entire document. "Ridgemont" is not found in the dictionary. Click Find Next. Click Add to Dictionary. but it is correct. you would have clicked on Yes.3. Press F7 or click the Spelling icon on the Standard toolbar. These suggestions are found in the Suggestions box. 7. 6. you can use the Find command. The name "Mayrala" is not in the dictionary. Her daughter attends Eastern High School. To change the word to the correct spelling. She lives on the east side of town. 5. Note that "east" is highlighted. Click Find Next. Type east in the Find What field. you should add tha t word to the dictionary by pressing the Add to Dictionary button. Click No. Exercise 5 Find . If you want to limit your search to a selected area. Click Ignore Once to leave "Mayrala" in the document with its current spelling. you can r eplace it with new text by executing the Replace command. Click No. 4. Click Change. Note that the "East" in Easton is highlighted. After you have found the word or piece of text you are searching for. so it is highlighted on the screen and noted in the Not in Dictionary box. click Change All to correct all misspellings. The following message should appear: "Word has finished searching the selection. Word suggests correct spellings. 9. 8. Her daughter attends Eastern High School. Click Find Next." 3. The following should appear on your screen: "Word finished checking the selection. She lives on the east side of town.Using the Menu 1. Type the following: Monica is from Easton. 4. click Ignore All so you are not prompted to correct the spelling for each occurrence. Note: If a word appears in several places in the document. Note that the "East" in Eastern is highlighted. highlight that area and then execute the Find command. simply execute the Find command. 7. 6. 5. Note: If the word is misspelled in several places in the document. Highlight: "Monica is from Easton. Find and Replace If you need to find a particular word or piece of text. Click Find Next. If you frequently use a word not found in the dictionary.

" 8. Press Ctrl-h. Choose Format > Font from the menu. 9. Click No. She lives on the east side of town. 10. Highlight "I am a little bigger.Find by Using Keys 1." 2. 9. Highlight "Monica is from Easton. In the Replace With box. 3. 2. 12." 3. or click 8 in the box below the Size field. I am a little bigger.Replace by Using Keys 1. 8. Her daughter attends Eastern High School." . but type East in the Replace With box. Do you want to search the remainder of the document?" 11. 10. The "East" in Eastern is highlighted. Type "east" in the Find What box. Click OK. Click Cancel. Choose the Font tab. Her daughter attends Eastern High School. Click OK. 4. Type 8 in the Size field. Click Replace. Click Replace. Highlight "I am the biggest. Highlight "I am the smallest.10. Alternate Method -. Her daughter attends Western High School. Do not replace the "East" in "Easton. Follow steps 5 through 10 in the preceding section. Click Close. Word replaces east with west. Type 14 in the Size field. She lives on the west side of town. 3. or click 14 in the box below the Size field.Using the Menu 1. Font Size In Microsoft Word. "Monica is from Easton. 7. Click Find Next." 2." Alternate Method -.Using the Menu 1. 12. The following message will appear: "Word has finished searching the selection. Choose Format > Font from the menu. 7. Click Find Next." 2. Your text should now read. Type the following: I am the smallest. Highlight "Monica is from Easton. 6. 6. Her daughter attends Western High School. Press Ctrl-f. Replace . 3. 4. I am the biggest. Eastern becomes Western. She lives on the west side of town. you can change the size of your font (text). The foll owing exercise illustrates changing the font size. Change Font Size . 5. 11. type west. Highlight: "Monica is from Easton." 5. Choose Edit > Replace from the menu. Follow steps 4 through 13 in the preceding section. Choose the Font tab. 13. She lives on the east side of town.

type 14.Using the Menu 1. 9. Press Enter. Choose the Font tab. Choose the Font tab. In the Font Size box 8. you can change the font (the "family" of type you use for your text). In the Font Size box on the toolbar. 10. type 24." 6. 15. on the toolbar.Change Font Size by Using the Toolbar 1.13. I am the biggest. Choose the Font tab. I am the biggest." 13. I am a little bigger. 17." 4. Choose Format > Font from the menu." 11. Choose Format > Font from the menu. In the box below the Font field. 4. 9. 17. In the box below the Font field. Type the following: Arial Courier Times New Roman 2. Highlight "Arial. Highlight "I am the biggest. or click 24 in the box below the Size field. Highlight: "I am the smallest. Highlight "Times New Roman. Type 24 in the Size field. Highlight "I am a little bigger. 6." 10. 3. Choose Format > Font from the menu. Choose Format > Font from the menu. 14. 14. 12. click "Times New Roman." Alternate Method -. In Microsoft Word." 8. Press Enter. Press Ctrl-spacebar to set the formatting back to the default." 2. Your text should now look similar to the following: "I am the smallest. click "Courier New." 7. In the Font Size box 11." 3. Choose the Font tab." 16. Click OK.Change the Font by Using the Formatting Toolbar . type 8. Highlight "Courier. 16. Your text should now look similar to the following: "Arial Courier Times New Roman" Alternate Method -. In the box below the Font field. I am a little bigger. Click OK. Press Enter. Click OK. 7. Fonts on the toolbar. 5. This feature is illustrated in the following exercise: Change the Font . 15. click "Arial. Click OK. Highlight "I am the smallest. 5.

" 10. Name your file by typing lesson4. . Click to open the Font pull-down menu Formatting toolbar. 8. 5. 3. 6." 2. 3. Click Save. Your text should now look similar to the following: "Arial Courier Times New Roman" Save File on the on the on the Save your file by following these instructions: 1." 9. 5. Click File." 4. highlight "Courier. Click "Times New Roman. Press Ctrl-spacebar. 2. 4." 7." 12. Next.doc in the File Name field.1. Click "Arial. Click to open the Font pull-down menu Formatting toolbar. Click "Courier. Highlight "Arial Courier Times New Roman. Press Enter. Specify the correct folder in the Look In field. Next. Note: This document will contain Lesson Three and Lesson Four. Choose File > Save As from the menu. Ctrl-spacebar sets the formatting back to the default. Highlight Exit. 11. Click to open the Font pull-down menu Formatting toolbar. highlight "Times New Roman." 6. Highlight "Arial.

Sample Paragraphs ¶ We will use this paragraph to illustrate several Microsoft Word features. 4. Choose Format > Paragraph from the menu. With first-line indent. 2. We will also look at indentation. Space After sets the amount of space after the paragraph. ¶ Space Before and Space After Space Before sets the amount of space before the paragraph. Example -. but do not leave spaces between paragraphs. so type the following exactly as shown. you do not need to highlight the entire paragraph. Choose the Indents and Spacing tab. subsequent paragraphs will have the same format unless you change their format. ¶ We will use this paragraph to illustrate some additional Microsoft Word features. and line spacing. 3. Placing the cursor anywhere in the paragraph enables you to format it. Line Spacing sets the space between lines within a paragraph. Space After.Microsoft Word automatically wraps at the end of a line. Highlight all of the text you typed (the title and both paragraphs): Choose Format > Paragraph from the menu. Click OK. After you set a paragraph format. You will need text to work with to perform the exercises for this lesson. Space After tells Microsoft Word how much space to leave after the paragraph. Choose the Indents and Spacing tab. Indentation enables you to indent from the left or right margin of your document. Space Before tells Microsoft Word how much space to leave before the paragraph. 3. you can indent the first line of your paragraph. When you are formatting a paragraph. It will be used to illustrate first-line indent. The exercises that follow give you a chance to see how Space Before and Space After work. End paragraphs where you see the end-of-paragraph marker (¶).Space After Sample Paragraphs ¶ We will use this paragraph to illustrate several Microsoft Word features. Space After tells Microsoft Word how much space to leave after the paragraph. .Lesson 5: Working with Paragraphs Open Microsoft Word. Line Spacing sets the space between lines within a paragraph. Indentation enables you to indent from the left and/or right margins of your document. and Line Spacing. you can indent the first line of your paragraph. You now have 18 points before "Sample Paragraph. you will learn various ways t o format a paragraph. Space Before tells Microsoft Word how much space to leave before the paragraph." 1. It will be used to illustrate first-line indent. ¶ Exercise 1 Space Before Highlight the title of the sample text: "Sample Paragraphs. Space After. It will be used to illustrate Space Before. Press Enter once to end the paragraph. Enter 12 pt in the After field. 4. In the lesson that follows.¶ We will use this paragraph to illustrate some additional Word features. 2." Space After 1. We will also look at Indentation. It will be used to illustrate Space Before. You will set the space between paragraphs during the exercise. Do not press Enter to move to a new line -. With first-line indent. Enter 18 pt in the Before field. Following are the sample paragraphs with Space After set to 12 pt.

and Line Spacing. begi nning with "We will use" and ending with "of your document. 6. Click First Line. Click OK. Enter 0. Space Before tells Word how much space to leave before the paragraph." 2. Click to open the drop-down menu on the Line Spacing field.Indentation We will use this paragraph to illustrate several Word features. Exercise 2 1. Space After. Single spacing is the default. 3. 5. The amount of the indent is specified in the By field.25 inches. Your line spacing for the paragraph is now 1. then Click None. there will appear to be extra space between lines where the smaller fonts are located. Example -. Click 1. starting with "We will use" and ending with "within a paragraph. Place the cursor anywhere in the paragraph." 2. Choose Format > Paragraph from the menu. Exercise 3 1. Indentation Indentation allows you to indent your paragraph from the left or right margin. 6. as in the following example. 3. Space After tells Word how much space to leave after the paragraph. The first line of your paragraph is now indented . Click to open the drop-down menu on the Special field. 7. Choose Format > Paragraph from the menu. the Line Spacing is set to one-and-a-half times the single-space amount. Click in the Special pull-down menu. 4.First-line Indent The first-line indent feature indents the first line of the paragraph. 4.5 lines. . Click OK. 5. Choose the Indents and Spacing tab. Click OK. At 1. First-Line Indent This exercise demonstrates how you can indent the left side of the first line of your paragraph. 5. Special Note: To remove the first line indent: 1. We will illustrate Space Before. Choose the Indents and Spacing tab. 4. Example -.5. Click OK. Choose the Indents and Spacing tab. The following examples show different types of indentation. If there are smaller fonts on the line. The spacing for each line is set to accommodate the largest font on that line. Highlight the second paragraph you typed. Line Spacing sets the space between lines within a paragraph. Highlight the first paragraph you typed. 2.25" in the By field. The remainder of the paragraph is indented by the amount specified in the Indentation field. 3.5. Choose Format > Paragraph from the menu. You now have 12 points after each paragraph.5 Lines. Line Spacing Line Spacing sets the amount of space between lines within a paragraph. the line spacing is set to two times the single-space amount. For double-spaced lines.

Justified text is flush on both sides. Left-justified text is aligned on the left. Exercise 4 1. . It is used to illustrate alignment. Type 1" in the Right field. With first-line indent. Alignment Microsoft Word gives you a choice of several types of alignment. Centered text is centered between the left and right margins.We will use this paragraph to illustrate some additional Word features. 5. We will illustrate first-line indent. You can use Center to center your titles. as in the example. We will also look at Indentation. Right-justified text is aligned on the right side. Centered text is centered between the left and right margins. Justified text is flush on both sides. Indentation enables you to indent from the left or right margins of your document. you can indent the first line of your paragraph.Justified Sample Paragraph This is a sample paragraph. Left-justified text is aligned on the left. It is used to illustrate alignment. Justified t ext is flush on both sides. Justified text is flush on both sides. Right-justified text is aligned with on the right. Type 1" in the Left field. It is used to illustrate alignment. Click OK.Right-Justified Sample Paragraph This is a sample paragraph. Example -. Left -justified text is aligned on the left side. It is the default setting. Your paragraph is now indented one inch from both the left and right margins. beginning with "We will use" and ending with " of your document " 2. Justified text is flush on both sides. Right-justified text is aligned with on the right. Centered text is centered between the left and right margins. Right-justified text is aligned with on the right. Left-justified text is aligned on the left. You can use Center to center your titles. You can use Center to center your titles. Highlight the second paragraph.Centered Sample Paragraph This is a sample paragraph. Example -. Choose Format > Paragraph from the menu. Left-justified text is aligned on the left. Centered text is centered between the left and right margins. It is used to illustrate alignment. 3. Example -.Left-Justified Sample Paragraph This is a sample paragraph. Example -. You can use Center to center your titles. The following exercises demonstrate how to justify text. Centered text is centered between the left and right margins. 4. Right-justified text is aligned on the right.

Click Right. Click the Align Right icon 1. Press Ctrl-l. beginning with "We will use" and ending with "within a paragraph. beginning with "We will use" and ending with "within a paragraph. Highlight the first paragraph you typed. Click OK.Exercise 5 Right-Justify 1. Return to the first paragraph you typed. Click to open the Alignment pull -down menu.Justify and Center by Using Keys 1. 3. The paragraph is now right-aligned. 1.Left-Justify by Using the Icon . 5.Using the Menu . Highlight the text. 6. 5. The paragraph is now right-aligned. 4. Click Centered. 4. The paragraph is now justified. Click OK. Highlight the text. 2.Using the Menu 1.Left-Justify by Using Keys 1. Choose the Indents and Spacing tab. Highlight the text. 2. The paragraph is now right-aligned. Click to open the Alignment pull -down menu. Click Left.Right-Justify by Using Keys 1. Click to open the Alignment pull-down menu. Highlight the first paragraph you typed." 2. Click Justified. Highlight the first paragraph you typed. 3. The paragraph is now left-aligned. Alternate Method -. Alternate Method -. Justify . The paragraph is now centered. . Alternate Method -. 6. The paragraph is now left-aligned. 2. 5. 4. Alternate Method -. Click OK." Highlight the paragraph. 3. beginning with "We will use" and ending with "within a paragraph. Choose the Indents and Spacing tab.Right-Justify by Using the Icon 1. 5. Highlight the text. 3. Alternate Method -. Click the Align Left icon Center . Highlight the text." 2. Press Ctrl-r. 2." 2. 4. Choose Format > Paragraph from the menu. beginning w ith "We will use" and ending with "within a paragraph. The paragraph is now left-aligned. Choose Format > Paragraph from the menu. Choose the Indents and Spacing tab. Left-Justify 1. Choose Format > Paragraph from the menu. Choose the Indents and Spacing tab. Click OK. 2. 6. 6. Click to open the Alignment pull -down menu. Choose Format > Paragraph from the menu.

Choose File > Save As from the menu. 5. The text is now justified. Choose the Indents and Spacing tab. 6. the setting from the previous paragraph carries over. The text is now centered. Highlight the paragraph you just typed. 10. type 2. click to open the pull -down menu. 3.doc in the File Name field. In the By box. Highlight the text. Press the Tab key. Choose Format > Paragraph from the menu. Click Save. you might find that your paragraph is indented one inch on both sides.2. it will not affect your ability to perform the exercise. Exercise 6 When you begin typing the following paragraph. In the Special field." 9. . Notice how the indentation changes. 2. 2. 5. Name your file by typing lesson5. Click the Justify icon Hanging Indent .Justify and Center by Using the Icon 1. 3. The text is now centered. Save File and Exit Microsoft Word Save your file by following these instructions: 1. Specify the correct folder in the Save In field. 3. 1. Choose File > Exit from the Menu. as shown in the example. 2.0". 4. Press Ctrl-j. . 7. Alternate Method -. The hanging indent feature indents each line except the first line by the amount specified in the By field. 4. The amount in the Left field plus the amount specified in the By field indent all subsequent lines. Click OK. Click the Center icon 3. Press Ctrl-e. Type the following: Hanging Indent: The hanging indent feature indents the first line by the amount specified in the Left field. Place the cursor after the colon following "Hanging Indent. If you choose not to reset the indentation. The text is now justified. Click Hanging. 8. If you wish. you can reset the indentation. When you start a new paragraph in Microsoft Word. Example: Hanging Indent Hanging Indent: The hanging indent feature indents the first line of the paragraph from the margin by the amount specified in the Left field. Subsequent lines are indented by the amount specified in the Left field plus the amount specified in the By field.

The arrow is a nonprinting character. printing. Note how the cursor moves across the page. Try the exercises to see how it works. Click OK.Numbering . To begin this lesson. Press the Tab key a few times.5" in the Tab Stop Position field. 8. the cursor moves 1/2 inch across the page and an arrow appears on the screen. Illustration Press the Tab key a few times. Enter 1. and Printing This lesson is on the Tab key. Examples -. you can easily create bulleted or numbered lists of items. When you press the Tab key. Click OK. 5.5". Click Set. 3. Press the Tab key a few times. The Tab Key The default tab setting for Microsoft Word is . Several bulleting and numbering styles are available. as shown in the examples. 3. Undo. open Microsoft Word. Numbering. 4. Note how the cursor moves across the page. 7. The Tabs dialog box opens. Bullets and Numbering In Microsoft Word. numbering. 3.5 inches. You can also set up custom tab stops. and help. Enter 3. 2. You select the one you wish to use. The Tabs dialog box opens. To change the default tab setting: 1. Click Set. redo. To set your tab stops to 1. undo. Note how the cursor moves across the page. Redo. 2. bulleting. Enter 6 in the Tab Stop Position field. The cursor stops at every inch. Bulleting. and 6": 1. Choose Format > Tabs from the menu. 4.5".Lesson 6: Tab Key. when you print your document the arrow does not print. 6. Enter 1" in the Default Tab Stops field.5 in the Tab Stop Position field. Choose Format > Tabs from the menu.

3. Click the Numbering icon numbered. Your list is no longer numbered.Examples -. 6. 4. 4. To remove the numbering: 1. Highlight the list you typed. 3. 2. Your list is now bulleted. 4. Highlight the words you just typed. Alternate Method -. 1. Highlight the list again. Highlight the list again. Click the style you want to use. Click OK.Numbering by Using the Icon. 5. Click OK. Click again on the Numbering icon . Your list is now 2. Choose Format > Bullets and Numbering from the menu. 3. Several styles are available to you. Apple Orange Grape Mango Cherry 2. Type the following as shown. 2. Choose Format > Bullets and Numbering from the menu. Bulleting on the Formatting toolbar. Choose Format > Bullets and Numbering from the menu. . Choose the Numbered tab. Highlight the list you typed. 1. Click the style you want to use. Click None. Click OK. To remove the numbering: 1. 2.Bulleting Exercise 1 1. Your list is no longer numbered. Highlight the list again. Choose the Bulleted tab. To remove bulleting: 1. 5. Several styles are available to you. Your list is now numbered.

Click the Bullets icon To remove the bulleting: 1. Click Blank Document in the New Document pane. Type Undo example. Choose Edit > Undo Typing from the menu. again." Press Ctrl-u to underline. Choose Format > Bullets and Numbering from the menu. The bolding is removed. Specify the correct folder in the Look In field. 2. Press Ctrl-z. . 1. You are going to open a new file for the next exercise. 4. 4. 7. 2. Name your file by typing lesson6. 6. 4. 5. The typing reappears. If you need to close the pane.Bulleting by Using the Icon 1. Click OK. Press Ctrl-z. 2. 3. 3. you can use Redo.2. Open New File 1. 3.Undo example. 7. Choose Edit > Undo Bold from the menu. Highlight the list again." Press Ctrl-b to bold. File Close Close your file by following these instructions. Choose Edit > Redo Typing from the menu. 5. The underline reappears. 6. Choose File > New from the menu. The typing disappears. click on the X in the upper right corner of the New Document Pane to close the pane.Undo & Redo by Using Keys Save File Save your file by following these instructions: 1. The typing disappears.doc in the File Name field. Choose File > Save As from the menu. Your list is now bulleted. 2. You can quickly reverse most commands you execute by using Undo. The typing reappears. Exercise 2 1. 3. Type: Undo example. The underline is removed. Click Save. Click None. Alternate Method -. 3. Highlight ". 4. Click the Bullets icon Undo & Redo on the Formatting toolbar. Press Ctrl-y. Choose File > Close from the menu. If you then change your mind. Highlight the list you typed. Don't exit Microsoft Word. Your list is no longer bulleted. Press Ctrl-y. Your text is bolded. Choose Edit > Redo Bold from the menu. 2. Highlight "Undo example. 2. Alternate Method -. Your list is no longer bulleted.

You must consider many factors. accounting issues. Choose File > Print from the menu. 2. Click OK. and internal needs that might be specific to your company. you need to review at a long list of criteria. such as software. Printing After you have finished typing your document. Type and save the following document. If you need information that is not contained in the standard reports. Alternate Method . hardware. While prepar ing to print. Selecting Accounting Software Many accounting software packages are on the market today. Among them are these: y y y y y Reporting Security Ease of use Customizability Operating system Standard reports are reports that come with the software when you purchase it.Exercise 3 This exercise is intended to bring together all the things you have learned. Selecting the right one for your company can be a daunting task. When looking at reporting. you will need to write your own customized reports. you will want to print it.Print Your Document 1. . you can specify the number of copies you want and the pages you want to print. you mus t review these two reporting features: Standard reports: Custom reports: Customized reporting means you can create your own custom reports. Exercise 3 -.Printing by Using the Icon Click the Print icon on the Standard toolbar. When reviewing software features. Refer to the previous lessons and exercises if you need help. You will want to check these reports against your current reports.

Creating a Table To create a four-column. Click the Insert Table icon. with four columns and five rows. . 5. Your table should look like the one shown here. 2. Each exercise in this lesson is dependent on your having completed the exercise that preceded it. Selecting Auto allows Microsoft Word to determine the size of your column widths. you can enter the column width you desire. Type 4 in the Number of Columns field. The maximum table size you can create by this method is a four-row by five-column table.Lesson 7: Tables This lesson will teach you how to create tables. open Microsoft Word. Highlight the number of rows and columns you need. The Insert Table dialog box opens. Click OK. Alternatively. 4. To begin this lesson. 3. Choose Table > Insert > Table from the menu. 2. Type 5 in the Number of Rows field.Creating a Table by Using the Insert Table Icon You can also create a table by clicking on the Insert Table icon on the Standard toolbar. You use tables to format all or part of your document into columns and rows. Select Auto in the Column Width field. 1. five-row table: 1. Alternate Method -. Complete the exercises in sequence.

and down arrow keys. Use Shift-Tab to move from cell to cell from right to left. Your table should look like the one shown here." Press the F8 key to anchor the cursor. Continue until you have entered all of the text. Click in the first cell in the first column. Pete 1421 York. up. 3. Press Enter (or click) to create the table. Use the Tab key to move from cell to cell from left to right. The following exercise demonstrates. This lesson does not cover the Tables and Borders toolbar. Press Tab to move to the next cell. you will select the first row of the table and bold all of the text on the row. Type Dolls in the first cell in the second column. In this exercise. The cursor moves forward nine cells. The cursor moves backward six cells. 2. 1. In addition. you can move around the table by using the left. Press the Tab key. Entering Text into a Table To enter text into a table. 3. Press Ctrl-r to right-align the cells. Sally 1327 White. Click anywhere on the first row of your table. Right-Aligning Text You learned about alignment in Lesson Five. In this exercise. 1. Then press the right arrow key until you have highlighted "Dolls." "Trucks. Press the Tab key nine times. Enter the text shown below into your table. 3. 2." and "Puzzles. Jennifer 1201 Selecting a Row and Bolding the Text Trucks 1423 3863 1278 2528 Puzzles 1193 2934 1928 1203 You learned about bolding in Lesson Three. simpl y type as you normally would. 1. Type Salesperson in the first cell in the first column. 3. and fourth (Puzzles) columns of the table you created. third (Trucks). Choose Table > Select > Row from the menu. 2." Place the cursor before the "D" in "Dolls. right." "Trucks." 2. Note: You can also move to a cell by clicking in the cell." and "Puzzles. Note: Microsoft Word has a Tables and Borders toolbar. . Press Ctrl-b to bold the row. Make any needed corrections before continuing. Press the Tab key.3. Choose Table > Select > Column from the menu. Moving Around a Table Each block in a table is called a cell. you will right -align the second (Dolls). Salesperson Dolls Kennedy. George 2190 Banks. You need to highlight "Dolls. 1. Press Shift-Tab six times.

the first column of your table might not be wide enough and the text might be wrapping. Place the cursor anywhere in the fourth row (the row with York. You can then type any additional text you need to add. Type 1" in the Preferred Width field. Pillar. 3. 2. you will select the entire table and adjust all the column widths. Depending on your font. Atwater. 6. Type the text shown here.Note: All of the formatting options you learned about in previous lessons can be applied to cells in a table. Move to the last column of the last row of your table. Adding a New Row to the End of the Table You can add additional rows to your table. George: 1. Click OK. 2. 5. Choose the Column tab. Choose Table > Insert > Rows Above from the menu. 1. The simplest way to add a new row is to move to the last column of the last row and press the Tab key. George as the salesperson). 3. The exercise that follows demonstrates. This will cause Microsoft Word to set all the columns to a width of one inch. 3. In this exercise. 1. . 2. Press the Tab key. Add the information shown here to the new row. Choose Table > Table Properties from the menu. To add a row just above York. James Resizing the Columns 5214 3247 5467 You can easily change the size of your column widths. 4. Your table is selected. Choose Table > Select > Table from the menu. Click anywhere in your table. Kelly 4098 Adding a Row Within the Table 3079 2067 You can add a new row anywhere in the table.

To widen the first column: 1. left-click and drag with the mouse to adjust the column width. 2. Choose the Column tab. Place the cursor anywhere in the first column. 2. 4. After the width indicator appears. Adding a New Column to a Table You can add new columns to your table. . 3. 3. Choose Table > Select > Column from the menu. 5. Type 1. Click OK.5 in the Preferred Width field. Label the new column Region and add the text shown in the table below. Choose Table > Insert > Columns to the Lef t from the menu. Place the cursor anywhere in the Dolls column. 6. To add a new column between the Salesperson and Dolls columns: 1. Alternate Method -.Resizing Your Column Widths by Using the Width Indicator You can resize your column widths by placing the cursor on the line that separates two columns. Choose Table > Table Properties from the menu. This causes the width indicator to appear.

and sum the Dolls. Select Salesperson in the Then By field. 1. To sort your table data by Region and within Region by Salesperson in ascending order: 1. 7. A review of all of the functions is beyond the scope of this tutorial. Move to the Trucks column. Move to the Dolls column. 9. 7. Place your cursor in the cell located on the last row in the last column. Select #. Choose Table > Formula from the menu. 3. 8. Trucks. and Puzzles columns. 11. 6. Select Region in the Sort By field. . Sally White. if it does not automatically appear. 5. James White. Select Ascending. Jennifer Atwater. Several functions are available to you. Microsoft Word should have sorted your table like the one shown here: Salesperson Pillar. 10. 4. 3. 2. place the word "Total" at the bottom of the Salesperson column. it is easy to sort the data in your table. but the exercise that follows demonstrates the Sum function. 8. James York. 6. Press the Tab key to create a new row. This selection causes Microsoft Word to separate thousands with a comma. Kelly Sorting a Table Region S N N S S S Dolls 1327 1421 5214 2190 1201 4098 Trucks 1423 3863 3247 1278 2528 3079 Puzzles 1193 2934 5467 1928 1203 2067 With Microsoft Word. Type =SUM(ABOVE) in the formula field. 5.Salesperson Kennedy. Pete Pillar. Click OK. Select Header Row (because your table has titles across the top of the table). George Banks. 10. Choose Table > Formula from the menu. Click anywhere on your table. Jennifer Kennedy. Type =SUM(ABOVE) in the formula field. Pete Atwater. Kelly Banks. In this exercise. Click OK. Select Ascending. if it does not automatically appear.##0 in the Number Format field. George The Sum Function Region N N S S S S Dolls 5214 1421 4098 1201 1327 2190 Trucks 3247 3863 3079 2528 1423 1278 Puzzles 5467 2934 2067 1203 1193 1928 You can perform calculations on the numbers in your table. 9. Type Total in the cell on the bottom row in the Salesperson column. Select Text in the Type field (because you are sorting t ext). you will add a new row to your table. Select Text in the Type field (because you are sorting text). 2. Sally York. Choose Table > Sort from the menu. 4.

Place your cursor anywhere in the Trucks column.turn two or more cells into one cell. To delete the York. Choose Table > Delete> Columns from the menu. 2. Move to the cell located on the first row of the first column of your table (the Salesperson cell). you can merge cells -. Click OK. you are going to create a new row at the top of your table. Merge Cell Using Microsoft Word. 13. 4. and select Update Field from the context menu. right-click. To delete the Trucks column: 1. Recalculate Unlike a spreadsheet. You can execute a command by selecting an option from the context menu. To correct this problem. 1. Choose Table > Merge Cells from the menu. 3. Move to the Puzzles/Total cell and right-click. if it does not automatically appear. To cause a function to recalculate.##0 in the Number Format field. 16. 2. Type =SUM(ABOVE) in the formula field. Table Headings If Microsoft Word splits your table with a page break. 2. This selection causes Microsoft Word to separate thousands with a comma. Click Update Field. you must first move to the cell that contains the function and then press the F9 key. Choose Table > Formula from the menu. George row: 1. In this exercise. Deleting a Column You can delete columns from your table. Choose Table > Insert > Rows Above from the menu. 15. Place your cursor anywhere in the York. Heading rows are repeated on the top of your table at the top of each page. 18. 5. merge the cells. Press F9. . 2. 4. Choose Table > Delete > Rows from the menu. Choose Table > Heading Rows Repeat from the menu. Press Ctrl-e to center the title. Deleting a Row You can delete rows from your table. Select #. Microsoft Word supplies you with a list of menu choices. Select #. Place your cursor on the row. 3. Note: The context menu is a useful tool. 14. the table heading will display on the first page but not on subsequent pages. 17. and add a title to the table. Type Toy Sales in the new cell. George row. Because you deleted a row in the previous exercise. you can designate rows as headings.12. This selection causes Microsoft Word to separate thousands with a comma. Move to the Dolls/Total cell. Move to the Puzzles column. your calculations are now incorrect. 2.##0 in the Number Format field. When you right-click. To recalculate: 1. you can move to the cell that contains the function. Click OK. Alternatively. Microsoft Word does not automatically recalculate every time you make a change to the table. To designate a row as a heading: 1.

YL724. Type the following as shown (do not bold). Highlight the text. 7. Choose Table > Split Table from the menu. Place your cursor anywhere on the row that reads "Name. X023. Style. you will convert comma-delimited text into a table. however. or tab must separate columns of text. Select the Commas radio button in the Separate Text At frame." 2. Microsoft Word should have converted your text to a table and your table should look like the one shown here. 5. Color. 3. A980. splitting a single table into two tables is easy. Splitting a Table With Microsoft Word. Item Blue. Sex. Type 3 in the Number of Columns field. Sex Bob. Age. In the exercise that follows. F Tom. Select Auto in the Column Width field. Truck Name. 6. paragraph marker. 29. You should now have two tables. Click OK. 4. Choose Table > Convert > Text to Table from the menu. 46. Car Green. 1.Converting Text to a Table You can convert text to a table. M 2. Van Red. 23. To separate the table you just created into two tables: 1. M Linda. Age. a delimiter such as a comma. .

Choose File > Save As from the menu. . Your table should look like the one shown here. Do not select Last Row and Last Column. While in the Table AutoFormat dialog box. 4. 3. Click Save. 2. You can customize how the format is applied. 4. 2. and color to your table. Click Table Colorful 1 in the Table Styles box. Choose Table > Table AutoFormat from the menu. and Sex table: 1. 3. Name your file by typing lesson7. Age. Microsoft Word comes with a long list of AutoFormats. Click Apply. 5. To apply an AutoFormat to your Name. Microsoft Word lists all Formats in the Table AutoFormat dialog box. Check the features you want in the Formats to Apply and the Apply Special Formats To frames. click a format to see that format displayed in the Preview box. Save File Save your file by following these instructions: 1. shading. 5. Choose File > Exit from the menu to close Microsoft Word.Table AutoFormat You can use AutoFormats to apply borders. special fonts. Select Heading Rows and First Column in the Apply Special Formats To frame. Click anywhere in the table.doc in the File Name field. Specify the correct folder in the Look In field.

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