Conference Information Packet

It is an honor to host the first ever Virtual Annual Conference for the WVML on September 24, 2020 as
Message from the President:

well as the newly appointed/elected municipal judges training to be held September 25, 2020. We’ve all
been adjusting to this world-wide pandemic and there has been no better time to use the phrase “when
life gives you lemons, you make lemonade”. That is exactly what the League has done. We’ve organized
a remarkable virtual conference in the span of a few months. While this conference won’t be exactly
what we’re used to it will still provide an opportunity to learn and handle the essential business of the
League.

Included in this packet is important information on both the conference and training session. You’ll
find details about the schedule of events and how to register for this virtual event. And with the support
of our generous sponsors I’m happy to announce that the conference is FREE to League members this
year. And I’m equally pleased to announce that the registration cost for the newly appointed/elected
municipal judges training has been reduced to $100.00. As you begin to register if you have questions
please reach out to our League staff and they can assist you.

The conference event will go live at 9:00 a.m. on September 24, 2020. And in order to provide flexibility
to you during this time we’ve prerecorded most of the conference to allow a go-at-your-own-pace type
of program. Also, in the packet you’ll find info that is important for our annual business meeting that
have some deadlines for submission. While this isn’t the outcome any us want, we’re going to take it in
stride and continue our important work. I look forward to seeing you all through our virtual event.

Mayor Serafino Nolletti, Logan

WVML President
 VIRTUAL CONFERENCE AGENDA
Conference kickstarts at 9:00 a.m. September 24, 2020

Opening General Session

Presiding: Mayor Serafino Nolletti, President
Invocation: Clerk Amber Miller-Belcher
COVID-19 Health Panel:
Dr. Clay Marsh, MD, WVU Vice President & Executive Dean for Health Sciences
Dr. Ayne Amjad, MD, MPH, State Health Officer & Commissioner of DHHR’s Bureau for Public Health
Mayor Amy Shuler Goodwin, Charleston
Keynote: Leading Through Crisis -The Amazing Cities Way!
Jim Hunt, Founder of Amazing Cities

Workshops
❖ Open Meetings with Closed Doors: Maintaining Transparency & Community Involvement
During the Pandemic

❖ A Force for Good: The Impact of Medical Cannabis on Local Communities

❖ Strategies for Success in Opportunity Zones

❖ Tools to Redesign your Office Post COVID

❖ Federal Grants, COVID Relief Resources & Infrastructure Funding

❖ Providing Utility Solutions to Municipalities Across the Mountain State

❖ Workers’ Compensation and Cyber Exposures with Telecommuting

Annual Business Meeting

This is the official business meeting of the WVML with election of the Officers and Board Members. The
annual business meeting will take place live at 4:00 p.m. League staff will be reaching out to registered
delegates prior to the meeting with additional details. If you are planning to be a voting delegate, you
must be registered for the virtual conference.

REGISTRATION IS ONLINE AT WWW.WVML.ORG UNDER THE EVENTS TAB

NEWLY APPOINTED/ELECTED MUNICIPAL JUDGES TRAINING

Training kickstarts at 9:00 a.m. September 25, 2020

Senate Bill 164, which became effective July 1, 1998 requires any municipal judge who is not an attorney to participate in a training
program conducted by the League. Additionally, HB 2120, which became effective May 21, 2007 it is a requirement to receive
continual legal training on an annual basis for those who are not attorneys.

This training will be conducted virtually and is open to any newly elected/appointed municipal judge who requires training.
Certificates of Completion will be issued to each person completing the training led by Floyd “Kin” Sayre, Bowles Rice LLP.

The cost of registration is listed below and can be completed on www.wvml.org under the events tab.

Member of WVML & Municipal Judge Association

$100.00
Non-Member of WVML & Municipal Judge Association
$150.00
 CALL FOR DELEGATES

ARTICLE VIII
VOTING
SECTION 1: NUMBER OF VOTES AND VOTING PROCEDURES

At all meetings of the League, each member municipality shall be entitled to one vote for each ten thou-
sand (10,000) Population or fraction thereof, based on the most recent United States Census. Each vote shall be
attested by the Mayor or his authorized representative of the member municipality which delegate represents.
Associate members may not vote on any matter to come before the League.

SECTION II
DELEGATES

Delegates to meetings of the League must be elected or appointed officials of the member municipality.
Alternate delegates may be appointed under rules to be specified by the Credential Committee and may serve as
the delegate member municipality if the primary delegate is unable to attend.

SECTION III
VOTING BY PROXY

Voting by proxy shall not be permitted at either the meeting of the League or of the Board of Directors.

NOTE: The League requires that all municipal governments who are certified to vote, must have this
form submitted to the league by September 4, 2020.
Please list the names of your delegates who will be present at the meeting Thursday September 24, 2020
hosted virtually. Should you wish to send substitutes for delegates, please notify us as soon as possible. You
can send this information to Kristin Miller at kmiller@wvml.org.

ARTICLE III
SECTION III: DUES

Annual dues of members should be paid on or before the first day of August to ensure all members are in
good standing before the Annual Conference, so delegates may have their voting rights.

VOTING DELEGATES:

NAME: TITLE:

*
 2020/2021 NOMINATING FORM
WVML BOARD OF DIRECTORS/OFFICE OF TREASURER
*Please return to the League Offices by September 4, 2020

NAME OF CANDIDATE:

CANDIDATE’S TITLE:

CANDIDATE’S MUNICIPALITY:

FOR WVML TREASURER’S OFFICE YES NO

This year’s Treasurer’s Candidate will be from a Class III or IV municipality.

BRIEF STATEMENT IN SUPPORT OF THE NOMINEE:

Breakdown of the Election for the Board of Directors:

OFFICERS (5) MAYORS (18) MAYORS (3)

1. President Six from each of the Elected At Large
2. Vice President three Congressional
3. Secretary Districts
4. Treasurer
5. Immediate Past President

COUNCIL MEMBER (3) COUNCIL MEMBER (3) RECORDER/CLERK (2)

One from each of the three Elected At Large
Congressional Districts

CITY MANAGER (2) AUDITOR PARLIAMENTARIAN

Appointed Appointed

EXECUTIVE DIRECTOR PAST PRESIDENTS CHAPLAIN

Appointed Appointed
WVML POLICY STATEMENT
The West Virginia Municipal League needs to hear from you!

The Municipal League is beginning the policy process that will end with a statement of policy
adopted by the members at the Annual Conference in September. The current statement of
policy can be found at www.wvml.org. WVML staff and the Legislative Committee use the
policy statement adopted by the members at the Annual Business Meeting to develop a package
for each legislative session. In addition, the staff uses the policies to guide positions taken by
the Municipal League in response to legislation brought forward by others, and to answer
questions about the League’s position on a variety of issues.

We need to hear what you think should be priorities for the Municipal League!

If you have thoughts or suggestions you would like to have addressed by the Municipal League
Policy Committee, please explain them below (use additional sheets if necessary) and return this
by September 4, 2020 to:

Susan Economou
Deputy Executive Director
WV Municipal League
2020 Kanawha Blvd., East
Charleston, WV 25311
seconomou@wvml.org

CITY:

YOUR NAME: PHONE NUMBER:

Suggested Policy Change:

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