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1. Moving Around the Spreadsheet: Here are some shortcuts to help you move through Excel Spreadsheets quickly: Move between cells Move Up or Down One Screen Cell A1 Column A in current Row Last Cell with Data Tab or Arrow keys on keyboard or Enter key on keyboard Page Up or Page Down Ctrl + Home Home Ctrl + End
2. Selecting Cells, Columns and Rows: Selecting items allows you to format text, move or copy text and delete large amounts of text at one time. Here are some hints for you: Cell Column Row Entire Worksheet Many Cells Click in Cell Click on the Column Letter Click on the Row Number CTRL + A or Click on the gray box to the left of the Column A and above the Row 1 Make sure the mouse pointer looks like a white Plus sign and click and drag to select the cells.
3. Useful Shortcut Keys: F5 Shift + F2 Ctrl + A Ctrl + B Ctrl + C Ctrl + I Ctrl + V Ctrl + X Ctrl + Z Ctrl + Shift + ‘ Ctrl + Shift + 1 Ctrl + Shift + 2 Ctrl + Shift + 3 Ctrl + Shift + 4 Displays GO TO box Allows you to edit the cell Select All command Bold command Copy command Italics command Paste command Cut command Undoes last action/command Applies General Number formatting (great for years – 1990, etc) Applies number format with 2 decimal places Applies Time format Applies Date format Applies Currency format
click on FILE SAVE AS 2. etc. Double click on the template to open 5. Working with AutoFill: Excel makes it easy for you to quickly complete a series. change the SAVE AS TYPE (near the bottom of the box) to TEMPLATE. months of the year. b. 2 . Wednesday. Create and Save a New Template: You can create your own template very easily.4. Type in the first part of the series in the cell you would like to begin with (for example January or Monday) 2. Type in a name for the Template and click on SAVE. you need to know how to open and use the new template. Customizing the Default Workbook: To create a new default worksheet. Here are the steps to save and open a template: a. Do not change the location or the folder! 3. then save it as a template so you can use it again and again. then follow the following steps: 1. all you need to do is customize a new worksheet. Tuesday. Move the mouse pointer to the bottom right of cell until it looks like a Black Plus Sign. Once the document in completed. etc 1. Click and drag down the cells to AutoFill or complete the series. etc or Monday. Click on the GENERAL tab 3. Ex: days of the week. 1. Open the New Template: Once you have created a new template. First create and design the document you would like to make into a template. It will fill in January. When the SAVE AS box opens. Click on FILE NEW 2. February. 3. March.
it will now look like: =A2*$M$23. Did you know that in 2003. if you have a formula =A1+B1 and copy it down a column. a. 8. b. you know how hard it is to scroll through the large spreadsheet and try to remember the name of each heading. 7. =A3+B3. For example. Keeping Titles in View by Freezing Panes: Have you ever created a larger spreadsheet with headings in Row 1 and a large list of data below it? If so. Click in Cell A2. Click on Windows – Freeze Panes c. Wrapping Text in a Cell You can “wrap” text in a cell so that it displays on multiple lines with in the cell. Relative References and Absolute References. the next formula will be =A2+B2. You can wrap text by using ALT + Enter in the cell. then A3 multiplied by M23. You can “freeze” the top Row (this works for columns too) so it is always visible while you scroll through the spreadsheet. When you copy this done the column. Relative Reference – a cell reference that changes/adjusts to the new cell location. you would use absolute referencing. etc 9. For example – if you have a formula =A1*M23 and you want A2 to be multiplied by M23. Use dollar signs to make the reference absolute $M$23. =A1*$M$23. To freeze the top Row. you can select to do additional functions with the “Auto” feature? You can click on the down arrow next to the to see the list of functions: 3 . a. etc b. Absolute Reference – used when you do NOT want a cell reference to change. =A3*$M$23. AutoSum Tricks (2003) Most people have used the AutoSum feature in Excel to quickly add a row or column of data. Row 1 will still be visible. When to use Absolute References There are two types of references that are used in Excel when you copy formulas. Or you can click on Format – Cells – Alignment and select Wrap Text. Now when you scroll down the spreadsheet.6.
Moving the Cell Pointer after Entering Data in a Cell: When you hit the ENTER key in Excel. But you can change this default and/or turn off this feature. you will need to use the arrow keys to move around. 4 . you will automatically drop down a cell. Under Move Selection after Enter. Click on TOOLS – OPTIONS b. Inc. the ENTER key will not move you to another cell. you can either select a different Direction for the drop down box.10. If you remove the check mark. Recommended Reading: Favorite Excel Tips and Tricks Author: John Walkenbach ISBN: 0764598163 Paperback: 538 pages Publisher: Wiley Publishing. Select the Edit Tab c. or remove the check in front of the option. a.