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1. Moving Around the Spreadsheet: Here are some shortcuts to help you move
through Excel Spreadsheets quickly:
2. Selecting Cells, Columns and Rows: Selecting items allows you to format text,
move or copy text and delete large amounts of text at one time. Here are some hints for
you:
F5 Displays GO TO box
Shift + F2 Allows you to edit the cell
Ctrl + A Select All command
Ctrl + B Bold command
Ctrl + C Copy command
Ctrl + I Italics command
Ctrl + V Paste command
Ctrl + X Cut command
Ctrl + Z Undoes last action/command
Ctrl + Shift + ‘ Applies General Number formatting (great for years – 1990, etc)
Ctrl + Shift + 1 Applies number format with 2 decimal places
Ctrl + Shift + 2 Applies Time format
Ctrl + Shift + 3 Applies Date format
Ctrl + Shift + 4 Applies Currency format
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4. Customizing the Default Workbook: To create a new default worksheet, all
you need to do is customize a new worksheet, then save it as a template so you
can use it again and again. Here are the steps to save and open a template:
5. Working with AutoFill: Excel makes it easy for you to quickly complete a
series. Ex: days of the week, months of the year, etc
1. Type in the first part of the series in the cell you would
like to begin with (for example January or Monday)
2. Move the mouse pointer to the bottom right of cell until
it looks like a Black Plus Sign.
3. Click and drag down the cells to AutoFill or complete
the series. It will fill in January, February, March, etc
or Monday, Tuesday, Wednesday, etc.
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6. Keeping Titles in View by Freezing Panes:
Have you ever created a larger spreadsheet with headings in Row 1 and a
large list of data below it? If so, you know how hard it is to scroll through the
large spreadsheet and try to remember the name of each heading. You can
“freeze” the top Row (this works for columns too) so it is always visible while
you scroll through the spreadsheet.
a. To freeze the top Row, Click in Cell A2.
b. Click on Windows – Freeze Panes
c. Now when you scroll down the spreadsheet, Row 1 will still be visible.
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10. Moving the Cell Pointer after Entering Data in a Cell:
When you hit the ENTER key in Excel, you will automatically drop down a
cell. But you can change this default and/or turn off this feature.
a. Click on TOOLS – OPTIONS
b. Select the Edit Tab
c. Under Move Selection after Enter, you can either select a different
Direction for the drop down box, or remove the check in front of the
option. If you remove the check mark, the ENTER key will not move
you to another cell, you will need to use the arrow keys to move around.
Recommended Reading:
Favorite Excel Tips and Tricks
Author: John Walkenbach
ISBN: 0764598163
Paperback: 538 pages
Publisher: Wiley Publishing, Inc.