5S  Systematic Organization <Seiri>  Orderliness <Seiton>  Cleanliness <Seiso>  Standardization <Seiketsu>  Sustaining <Shitsuke> • Origin As recently as 40 years ago

there was only brief mention of facilities management. Buildings were maintained, serviced and cleaned: that was it. Few common procedures were in circulation and it was left to innovative organizations such as the fast growing banks, telecommunications and media sector to devise ways of effectively managing their buildings. • Origin Since then, facilities management has not only emerged as a service sector in its own right, it has helped to establish a new professional discipline with its own codes, standards and technical vocabulary.

Introduction Facility management is an interdisciplinary field devoted to the maintenance and care of large commercial or institutional buildings such as hotels, resorts, schools, offices, convention centers. Duties may include the care of air conditioning, electric power, plumbing, lighting systems, decoration, grounds keeping and security. Some or all of these can be assisted by computer programs. Records Life Cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an Archive) or disposal. The records management phase of the Records Life Cycle consists of:

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Creation or receipt of information in the form of records, Classification of the records or their information in some logical system, Maintenance and use of the records, and Disposition through destruction or transfer to archives.

This is then followed by a second, archival phase consisting of

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Selection/acquisition of the records by an archives, Description of the records in inventories, finding aids, and the like, Preservation of the records or, perhaps, the information in the records, and Reference and use of the information by researchers and scholars.

Continuum Model Richard Berner of the University of Washington proposed a single records management-archives goal: "responsible records use and administration leading to either authorized destruction or archival preservation and administration." The professions of records management and archives, while distinct, surely are working towards the same objective: the effective management of recorded information through all stages of the continuum, from creation to disposal. Effective management of recorded information (what Berner calls "responsible records use and administration") requires ongoing cooperative interaction between the records manager and the archivist in order to:

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ensure the creation of the right records, containing the right information, in the right format; organize the records and analyze their content and significance to facilitate their availability; make them available promptly to those (administrators and researchers alike) who have a right and a requirement to see them; systematically dispose of records that are no longer required; and protect and preserve the information for as long as it may be needed (if necessary, forever).

a. Modes of Disposal Sec. 6. Modes of Disposal any one of the following modes of disposal, whichever is most appropriate, shall be considered: (1) Sale thru public bidding. Sale shall be widely publicized and the Committee appraised value which shall be the minimum selling price should be at realistic levels considering market demand, physical condition, obsolescence and all other relevant factors; (2) Should the sale thru public bidding be unsuccessful, the Committee may dispose these property at any manner deemed cost advantageous to the government, including thru barter or negotiated sale at not less than the Committee appraised value; (3) Barter with other government agencies and government owned or controlled corporation. QUOTE: Determining Factors in the Disposal of Unserviceable Property  Property, which can no longer be repaired or reconditioned;  Property whose maintenance costs of repair more than outweigh the benefits and services that will be derived from its continued use;  Property that has become obsolete or outmoded because of changes in technology;

 Serviceable property that has been rendered unnecessary due to change in the agency’s function or mandate;  Unused supplies, materials and spare parts that were procured in excess of requirements; and  Unused supplies and materials that [have] become dangerous to use because of long storage or use of which is determined to be hazardous.

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