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FUNCTIONAL REQUIREMENTS OF UES

1. Record summary of accounts


Refer to Exhibit A

2. Record abstract payroll deduction


Fills the deduction column in the summary of accounts, form will come from accounting
division

3. Record payments based on the issued receipts


Note: Does not apply to Faculty/admin staff, only to private concessionaires
Fill in, OR number + date

4. Record monthly reading of electric, water consumption of UPLB lessees


NAME, ADDRESS, LOCATION
MONTH, ELECTRIC, CONSUMPTION, WATER, CONSUMPTION
MONTH, ELECTRIC, CONSUMPTION, WATER, CONSUMPTION

5. Record monthly reading of electric, water consumption of private consumers


NAME, ADDRESS, LOCATION
MONTH, ELECTRIC, CONSUMPTION, WATER, CONSUMPTION
MONTH, ELECTRIC, CONSUMPTION, WATER, CONSUMPTION

6. Record the total bills for electric, water, and garbage collection fee of SEARCA,
IRRI, and NTRCD housing
NAME, ADDRESS, LOCATION
MONTH, ELECTRIC, CONSUMPTION, WATER, CONSUMPTION
MONTH, ELECTRIC, CONSUMPTION, WATER, CONSUMPTION

7. Compute monthly reading of electric consumption of UPLB lessees


7.50/KW, Residential
8.50/KW, Building/Institution
Flat Rate
3-Phase 25000
1-Phase 7500

8. Compute monthly reading of electric consumption of private consumers


7.50/KW, Residential
8.50/KW, Building/Institution
Flat Rate
3-Phase 25000
1-Phase 7500

9. Compute monthly reading of water consumption of UPLB lessees


See Exhibit C

10. Compute monthly reading of water consumption of private consumers


See Exhibit C

11. Compute advance payment of retired lessee with request for extension
Get average of the last 6 months, the value will be the one used for the advance

12. Compute advance payment of retired lessee with study leave without pay
Get average of the last 6 months, the value will be the one used for the advance

13. View status of accounts receivables

14. Generate utilities monthly collection report


See Exhibit B

15. Generate notice of disconnection


<Details here>

16. Generate statement of accounts of utilities per requests


See Exhibit A

17. Generate receipts on cash basis clients


<Details here>

18. Generate utilities/billing section annual accomplish report


<Details here>

19. Generate summary of annual statement of accounts


<Details here>

20. Generate disbursement vouchers of monthly remittance of abstract of


payroll deduction
<Details here>

21. Generate disbursement vouchers of private concessionaires with


overpayment
<Details here>

22. Generate disbursement vouchers of private concessionaires with refund of


bond deposit
<Details here>

23. Generate certification for staff housing lessee for renewal of housing
lessee contracts
<Details here>

24. Generate certification for private concessionaires for renewal of private


concessionaire contracts
<Details here>

25. Generate list of concessionaires with outstanding balances


<Details here>

26. Generate job request for disconnection of utilities services


<Details here>

27. Generate monthly electric and water bills under cash payment clients
<Details here>
28.Generate monthly electric and water bills under salary deduction
<Details here>

29.Generate the monthly electric, water, and garbage collection fee of UPLB staff
<Details here>

30. Generate the monthly electric, water, and garbage collection fee of
private concessionaires
<Details here>

31. Generate statement of accounts of SEARCA, IRRI, and NTCRD housing


<Details here>

32. Generate loss bills of clients


<Details here>

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