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Moderator: Richard Gordon Manager, Equal Opportunity Programs Presenter: Cynthia Lipscomb Equal Business Opportunity Specialist Presenter: Eric Carey Contracts Manager, Construction & A/E Presenter: Katherine Ruhl Contracts Manager, Goods & Services Presenter: Ann Helms Procurement Supervisor, Materials Management - National Presenter: Vikki Smith Procurement Supervisor, Materials Management - Dulles Presenter: Mike Giardina Contracting Officer – Procurement Technology Specialist
HOW TO DO BUSINESS WITH THE AUTHORITY
Equal Opportunity Programs Procurement and Contracts Department Materials Management Divisions Contracting Opportunities Online Website
HOW TO DO BUSINESS WITH THE AUTHORITY
Business Diversity Policy
It is the policy of the Authority to aggressively seek the participation of small, disadvantaged, minority and womenowned businesses in its contracting opportunities through all lawful means.
minority (MBE) and women (WBE) business enterprises in competing for Authority-sponsored contracts. .HOW TO DO BUSINESS WITH THE AUTHORITY Equal Opportunity Programs Department The Equal Opportunity Programs (EOP) Department has the lead responsibility for the implementation of the Authority’s business diversity programs. The goal of EOP is to maximize the opportunity of small. disadvantaged (DBE).
HOW TO DO BUSINESS WITH THE AUTHORITY Key Functions of EOP Implement Authority policy for business diversity Lead in determining DBE/LDBE goals and participation requirements Monitoring prime contractors’ compliance with DBE and LDBE requirements Coordinating and conducting aggressive outreach to small. DBE/MBE/WBE firms Reporting (internally and externally) on LDBE/DBE/MBE/WBE accomplishments .
HOW TO DO BUSINESS WITH THE AUTHORITY Business Opportunity Programs EOP implements two business opportunity programs Disadvantaged Business Enterprise (DBE) Program for Federally funded contracts and concession opportunities Local Disadvantaged Business Enterprise (LDBE) program for non-federally funded contract opportunities .
Federally funded contract opportunities usually include: Architectural Services Engineering Services Construction Services Airport Security Enhancements . Department of Transportation’s DBE requirements under 49 CFR Part 26.S.HOW TO DO BUSINESS WITH THE AUTHORITY Disadvantaged Business Enterprise (DBE) Program The Authority is a federal grant recipient subject to the U. The DBE program provides guidance for the participation of DBE firms in federally funded contracts and airport concession opportunities.
HOW TO DO BUSINESS WITH THE AUTHORITY Disadvantaged Business Enterprise (DBE) Program Concession Opportunities Include: Food and Beverage Operators Retail Operators (specialty retail. shoe shine. therapeutic massage) Pay Telephones Foreign Currency Exchange Duty Free Baggage Cart Rentals Common Wireless Access System Public Parking Rental Cars (on airport facilities) Retail Gas Station Scheduled Bus Service Shared Ride (passenger vans) Taxicab Concession Taxicab Dispatch Hotel Airport Advertising Airport News & Information Broadcast ATM and Banking Services . newsstands.
. states that a business concern must be: A for-profit.HOW TO DO BUSINESS WITH THE AUTHORITY DBE Certification Requirements 49 CFR Part 26. small business which is at least 51 percent owned by one or more socially and economically disadvantaged persons. and Whose management and operations are controlled by one or more of the socially and economically disadvantaged owners.
. and Other individuals who can individually prove social and economic disadvantage.HOW TO DO BUSINESS WITH THE AUTHORITY DBE Certification Requirements Groups defined by 49 CFR Part 26 as socially and economically disadvantaged are: Black Americans Hispanic Americans Native Americans Subcontinent Asian Americans Asian-Pacific Americans Women.
HOW TO DO BUSINESS WITH THE AUTHORITY DBE Certification Requirements Additionally. .000 (after adjustments). the firms three year average annual gross receipts must not exceed the SBA size limit for the firm’s primary line of business and the owner’s personal net worth cannot exceed $750.
A. J. Croson Company. .HOW TO DO BUSINESS WITH THE AUTHORITY Local Disadvantaged Business Enterprise (LDBE) Program Established in 1990 to promote the participation of local small businesses. Is a race and gender-neural program that was developed in response to the Supreme Court decision in the City of Richmond v. especially minority and womenowned businesses.
a requirement to establish appropriate small business size standards and an aggressive outreach effort to assure that minority and women-owned businesses participate in the Authority’s contracting opportunities. .HOW TO DO BUSINESS WITH THE AUTHORITY Local Disadvantaged Business Enterprise (LDBE) Program Includes a preference for local business enterprises.
management or employees are present and conduct the firms business on a regular and frequent basis . the business has an established office that is within the 100 mile radius and is where the firm’s owner.HOW TO DO BUSINESS WITH THE AUTHORITY LDBE Certification Requirements LDBE is defined as a small business that is organized for profit Located within a 100 mile radius of the District of Columbia’s zero mile marker “Located” means that as of the date of its application.
13 CFR Part 121 .HOW TO DO BUSINESS WITH THE AUTHORITY LDBE Certification Requirements Not allowed are: Post Office Boxes Office principally devoted to the performance of work on a single project Office principally used for marketing Temporary and/or shared facilities (some exceptions may apply) Firm must generally meet the small business size standards as defined by Small Business Administration (SBA) regulations.
Capital Maintenance and Operations and Maintenance programs Solicitations contain a waiver request provision if an offeror is unable to meet or only partially meet the required level of LDBE participation .HOW TO DO BUSINESS WITH THE AUTHORITY LDBE Program Key Features Open to all firms eligible for LDBE certification Preference for local small enterprises Compliance program with required levels of LDBE contact participation Program goals of 25% on Capital Construction.
HOW TO DO BUSINESS WITH THE AUTHORITY LDBE Program Key Features Initiatives to enhance LDBE (especially MBE/WBE) participation: 1. 3. Elimination of the cost of bonding and insurance from the Authority’s consideration of the offer price. Prompt payment requirements .000 or less. 2. Relaxed bonding requirements on contracts of $100.
the Authority uses full and open competition and publicizes current needs through the Contracting Opportunities On-Line website. .HOW TO DO BUSINESS WITH THE AUTHORITY Authority Procurement Policy The Authority is committed to a competitive procurement process and ensures that its contracting actions adhere to published Authority policies. sound contracting methods. and the highest standards of integrity and ethical conduct. As a part of this commitment.
HOW TO DO BUSINESS WITH THE AUTHORITY Authority Procurement Process Solicitation Issued Preproposal Conference Amendment(s) Issued (If required) Proposals Received Best and Final Offers (Optional) Oral Interviews (Optional) Contract Award .
and Warranties License Requirements Federal Requirements Living Wage Requirements Badging and Security . Insurance.HOW TO DO BUSINESS WITH THE AUTHORITY Contract Requirements Bonds.
HOW TO DO BUSINESS WITH THE AUTHORITY Types of Contracting Opportunities Design and Construction Goods and Services Small Purchases .
HOW TO DO BUSINESS WITH THE AUTHORITY Solicitation Types Price Only Qualifications Only Combination of Price and Qualifications .
e. LDBE Exhibits) .HOW TO DO BUSINESS WITH THE AUTHORITY Keys to an Effective Proposal Original On subject Only submit when fully qualified Current and relevant references Address all evaluation criteria in Technical Proposal Have a constructive role for all team members proposed Provide all required documentation (i.
HOW TO DO BUSINESS WITH THE AUTHORITY Common Mistakes in Proposal Preparation Recycled proposals Outdated references Inapplicable experience Missing index or index not in front Disorganized presentation Signatures missing Errors in Price Schedule Including price information with Technical Proposal .
Don’t evade an issue Be prepared to discuss both failures and successes .HOW TO DO BUSINESS WITH THE AUTHORITY Effective Oral Interview Techniques Small team – All members have a key role Presentation led by performance team lead Clear handouts Place for comments on handouts Be forthright .
Acquisition of supplies and services range from office supplies to heavy mobile equipment.HOW TO DO BUSINESS WITH THE AUTHORITY Materials Management Divisions The Materials Management Division offices at Ronald Reagan Washington National and Washington Dulles International Airports are authorized to procure goods and supplies for each Airport that involve a total commitment of $25. from lubricants and fuels to replacement parts for air-conditioning systems.00 or less. from minor repairs to various professional consulting services. .000.
HOW TO DO BUSINESS WITH THE AUTHORITY Levels of Competition Up to $2.00 – minimum of 3 sources $10.01 to $25.500.01 .00 – minimum of 5 sources .000.00 – non-competitive.$10.000.000. as long as the agent considers price to be reasonable $2.500.
$6.$6.7 Million spent .5% $3.5% $2.44.4 Million spent .HOW TO DO BUSINESS WITH THE AUTHORITY Materials Management Outreach to LDBEs LDBE Expenditures National 2005 .8% $2.5 Million spent .5 Million spent .6% $2.7 Million 2007 .44.$5.2 Million* Dulles 2005 .9 Million to LDBEs 2006 .49.3 Million spent .$5.40.$5.2% $2.3% $2.42.$5.4 Million spent .4 Million* * 2007 figures January – September 2007 .0 Million to LDBEs 2006 .7 Million 2007 .53.
Some contracts are staggered throughout the year.HOW TO DO BUSINESS WITH THE AUTHORITY Materials Management Service Contracts Service Contracts are valid for the period of one base year and one or two option years. . Contract terms at Dulles are staggered throughout the year. Most Contracts at Reagan National are awarded on a calendar year of January 1 through December 31.
HOW TO DO BUSINESS WITH THE AUTHORITY Contractor Resources Contracting Opportunities On-Line Website http://www.mwaa.com PROJECT eLERT e-newsletter Business Opportunity Seminar Handbook Building Better Business Connections Mini CD-ROM .
HOW TO DO BUSINESS WITH THE AUTHORITY Mini CD-ROM .