TXT F110

AUTOMATIC PAYMENTS

NAME

ACCOUNTS PAYABLE

Access

Enter transaction code F110 or follow the menu path: Accounting >> Financial Accounting >> Accounts Payable >> Periodic Processing >> Payments

OVERVIEW: Invoices will be paid using the automatic payment program in SAP. All three countries will execute the payment run for electronic bank transfers (for domestic and foreign payments) and by Arabia for check payment (using SAP check management functionality) on a periodic basis. Payment methods will differ from company and from country. Note: Turkey and Israel will use localisation programs for their check payments. Payments will be generated when the due date is picked up on the invoice. A payment proposal will be created which can be edited (for example, you can block individual invoices). Once the payment proposal is completed, the payment run will take place. The payment run will create the postings that will clear the open items of the vendor account and post this to the general ledger in a clearing account. When the postings have appeared on the bank statement, they will then be moved from the clearing account to the bank account in the general ledger. Discounts and exchange rate differences will be posted automatically if applicable via automatic account determination. Nr. 1 TASK DETAILS /SCREEN NAME: Automatic Payment Transaction: Status

1

TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE Complete the following Required fields: 1. The system displays the status message: No parameters entered as yet. 2. Click the Parameter tab to proceed to the Automatic Payment Run: Parameters screen. 2 . Enter an identification code in the Identification field. Enter Today’s Date in Run Date field.

2 TASK DETAILS /SCREEN NAME: Automatic Payment Transactions: Parameters 3 .TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE Nr.

The Run Date defaults in the Posting Date field. Click the Additional Log tab to proceed to the Automatic Payment Run: Additional Log screen. 5. Enter the Payment Methods in the Pmnt Meths field. 3. the payment method. Enter the Company Codes in the Company Codes field. 2. Complete the following Required fields: 1. payment date and the vendors. Enter the Next Payment Date in the Next p/date field. 6. Note: The payment methods are dependent on the on the company codes entered in the Company Codes field. Enter the range of Vendor Codes in the Vendor and To fields. 4.TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE Use this screen to enter information on the company code. The Run Date defaults in the Docs entered up to field. This is usually a date in the future Note: The next payment date allows for the payment of any invoices that must be paid before the next payment run will take place. Nr 3 TASK DETAILS /SCREEN NAME: Automatic Payment Transactions: Additional Log 4 .

If you do not enter information in this screen and a payment to a vendor is not made. 4. you will not be able to track the error.TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE Use this screen to enter logging criteria for the payment run. Select the checkbox Line Items of the payment documents. Enter the vendor code range that was entered in the Parameters tab in the Vendors (from/to) field. The log allows you to track individual payments that are included in the proposal. Select the checkbox Payment method selection in all cases. Complete the following Optional fields: 1. Select the checkbox Due date check. Nr 4 TASK DETAILS /SCREEN NAME: Automatic Payment Transactions: Printout and DME 5 . 2. 3.

TASK DETAILS /SCREEN NAME: Automatic Payment Transactions: Status 6 . Select the required printout and DME code for the payment method entered in the Parameters tab. The system displays the following message: Details have been saved for the run on XX. 3. 2.XX XXXX. Nr 5 Click to save the payment run details.XX.TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE Complete the following Required actions: 1. Click to return to the Automatic Payment Transactions: Status screen.

To print the payment proposal follow the menu path Edit >> Proposal >> Proposal List. For example. Nr TASK DETAILS /SCREEN NAME: Display Payment Proposal: Payments 7 . If an invoice is blocked. it can be removed from the payment run at the payment proposal stage. 3.TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE The system displays the following Status message: Parameters have been entered. Click to proceed to the Schedule Proposal Dialogue box. manual block in the invoice. You must check the payment proposal to identify the reasons why a payment will not be made. Complete the following Required actions: 1. To delete the payment proposal follow the menu path Edit >> Proposal >> Delete. Click 5. The system displays the following Status message: Payment proposal has been created. Click to return to the Automatic Payment Transactions: Status screen. For example. To delete the payment run parameters follow the menu path Edit >> Parameters >> Delete.. 2. Click 6. Click to proceed to the Payment list screen.. Today’s date defaults in the Start Date field. to update the status of the payment proposal. Variant dialogue box. Complete the following Optional actions: 1. to proceed to the List 2. 3. to proceed to the Display Payment Proposal: Payments screen. 4. Note: It is possible to schedule the payment proposal in the background. you can place a manual payment block on an invoice (payment block A). Select the Start immediately checkbox. The system displays the following Status message: Proposal is ready to be created.

TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE 6 8 .

4. Double-click a vendor to display the line items (invoices and credit memos) that will be processed in the payment run. to return to the Automatic Payment Proposal: Status screen. If for any reason the company does not continue with the payment proposal. payee and bank details). Complete the following Optional actions: 1. Nr TASK DETAILS /SCREEN NAME: Display Payment Proposal: Payments 9 . the proposal must be deleted before the items can be paid in another proposal and run. credit memos and amounts to be processed in the payment run for the selected vendor. 3. house bank. Note: Select a line item and click to display payment information on the selected line item (for example. The Display Payment Proposal: Open Items screen displays the invoices. payment method. Enter all accounting clerk in the Selected accounting clerk field. due date. The following information is displayed: Vendor Payment Method House Bank Currency Amount. Click Click to return to the Display Payment Proposal: Payments screen. Click to proceed to the Edit Payment Proposal: Payments screen and proceed with step 7 If you do not want to make changes to the payment proposal and want to schedule the payment run then click and proceed with step 8 Note: The Payment volumes area displays information on the outgoing payments and incoming payments Once a payment proposal has been created the selected open line items are locked into the proposal. 2. .TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE This screen displays the vendors that have been included in the payment run. The Accounting clerk dialogue box If you want to make changes to the payment proposal then click appears. You will proceed to the Display Payment Proposal: Open Items screen.

TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE 7 10 .

1. For Example: 13100144. The system displays the following message: Changes have been saved Click to return to the Automatic Payment Transactions: Status screen. The Edit Payment Proposal: Open Items screen displays the invoices. 8. Click to return to the Edit Payment Proposal: Payments screen Note: The invoice you have blocked for payment now displays Exceptions in the Discount field. The system displays the following Status message: Proposal is ready to be edited. you can track the errors in the Job Log screen. to return to the Automatic Payment Transactions: Status screen to proceed to the Schedule Payment dialogue box. You can place a manual block on an invoice. Click to display the proposal log. Standard Chartered Current Account. If the payment run is not made. Click 11. 10. The Job Log Entries for F110-XXXXXXXX-XXXX -X screen displays the postings that will be made from the vendor accounts to general ledger account. Click 8 11 . 4. Blocked for Payment. Click to return to the Edit Payment Proposal: Open Items screen 5. You will proceed to the Edit Payment Proposal: Open Items screen. credit memos and amounts to be processed in the payment run 2. Enter a payment block in the Payment Block field.TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE This screen displays the vendors which have been included in the payment run. Double-click a vendor to display the line items (invoices and credit memos) which will be processed in the payment run. 9. You will proceed to the Job Log Entries for F110-XXXXXXXXXXXX -X screen. Double-click on an invoice to place a manual payment block on it. Click to save the changes made to the invoice. 7. You will proceed to the Change Line Items dialogue box 3. For example: A. 6.

9 Click to exit the transaction. 0 completed. Please find attached document on F110 -Automatic payment program. Note: Ensure that the posting orders numbers correspond. 2. You will proceed to the Schedule Print dialogue box. Complete the following field in the Schedule Print dialogue box Change the job name from F110-XXXXXXXX-XXXX-? to F110-XXXXXXXX-XXXX-1 Click to return to the Automatic Payment Transactions: Status screen.TXT F110 AUTOMATIC PAYMENTS NAME ACCOUNTS PAYABLE Complete the following Required actions: 1. The system displays the following Status message: Posting orders: X generated. The payment document number (20XXXXXXXX) is displayed in the payment log run. 12 . The system displays the following Status message: Payment run has been carried out Click to update the status of the payment proposal. 1 completed and not 1 generated. Click to return to the Automatic Payment Transactions: Status screen. for example. You will not print off any supporting documentation if the payment run is for electronic bank transfers. The system displays the following message: Proposal run has been scheduled The system displays the following Status message: Payment run is ready to be started Click to update the status of the payment proposal. You must now schedule the printing of the payment run. 1 generated. Click to schedule the printing of the payment run. You will proceed to the Job Log Entries for F110-XXXXXXXXXXXX screen. The system displays the following message: Print job F110-XXXXXXXX-XXXX-X has been scheduled. 3. Click to display the payment run log. 5. 4. X completed. and further please go thru following TABLES thru Transaction code SE16 PAYR REGUP REGUH Hope this document could be some use to you. Select the Start immediately checkbox to schedule the payment run immediately.

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