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Municipal Budget Office

MUNICIPAL BUDGET OFFICE
The Municipal Budget Office assists the Municipal
Mayor in the preparation of the Annual and
Supplemental Budgets and in the conduct of budget
hearings. It also renders technical assistance in the
preparation and review of Barangay Budget before
submission to Sangguniang Bayan. It disseminates all
DBM issuances such as Letters of Instruction,
Memoranda, Circulars as well as Executive Orders
pertaining to fiscal administration.

The office obligates the payment of salaries and
wages, purchase of supplies and materials, other
supplies, power, water and communication bills and 
other expenses chargeable to General Fund and
Special Education Fund.

In addition, also serves as the administrative staff Municipal Budget Office
of the Local School Board particularly in the preparation For more information, please contact: Nannie A. Roldan,
of the Annual and Supplemental Budgets and Municipal Budget Officer • Tel. No. (036) 268-1426
processing of traveling and training expenses of Local
School Board/teachers/students/OSYs, purchase of supplies and materials, other materials and
payment of power, communication and water bills and wages chargeable to Special Education Fund.

 SERVICES OFFERED:
A. Preparation of Purchase Request for the Procurement of
Supplies and Materials and Other Services for Local School
Board
 REQUIREMENT
• List of supplies and materials and other services

 HOW TO AVAIL OF THE SERVICE

STEPS PERIOD TO COVER PERSON TO APPROACH
1. Client submits list of supplies and
materials and other services.
2. MBO staff receives documents submitted Jurelyn F. Sauza
and prepares purchase request and other Conchito Amil
supporting documents for signature by the 30 minutes
Municipal Mayor/ Division
Superintendent/District Supervisor
3. Municipal Mayor/ Division Municipal Mayor/ Division
Superintendent/District Supervisor Superintendent/District
signs documents Supervisor
4. MBO staff indorses the documents to BAC 10 minutes Jurelyn F. Sauza
secretariat for Public Bidding Conchito Amil
Approximate Processing Time: 40 minutes

LGU Kalibo Citizen’s Charter 106

2. MBO staff receives documents submitted and prepares itinerary of 20 minutes Gene A. Supervisor 3. Client submits requirements for official travel. Division Superintendent/District Supervisor. MBO staff logs and indorses the 5 minutes Sharon F. Municipal Budget Office B. Liquidation of Cash Advances for Travel  REQUIREMENTS • Certificate of Participation/Attendance/Appearance • Used Ticket/s • Official Receipt/s  HOW TO AVAIL OF THE SERVICE STEPS PERIOD TO COVER PERSON TO APPROACH 1. Ebesate documents to Municipal Accounting Office. 4. Approximate Processing Time: 30 minutes C. Preparation of Travel Documents  REQUIREMENTS • Letter of Invitation • Travel Order/Authority to Travel  HOW TO AVAIL OF THE SERVICE STEPS PERIOD TO COVER PERSON TO APPROACH 1. MBO staff 20 minutes Gene A. 2. Municipal Mayor/Division Municipal Mayor/Division Superintendent/District Supervisor Superintendent/District signs documents Supervisor LGU Kalibo Citizen’s Charter 0 . Municipal Mayor/Division Municipal Mayor/Division Superintendent/District Supervisor Superintendent/District signs documents. Client submits requirements for liquidation of official travel. Duque travel and other supporting documents Conchito Amil for signature by the Municipal Mayor. MBO staff obligates the transaction and 5 minutes Annely M. Duque receives documents submitted and Conchito Amil prepares necessary documents for liquidation. Fuentes assigns control number.

Viray barangay treasurer for finalization. 4 • Barangay Budget Preparation Form No. 5 minutes Sharon F. Municipal Budget Office 3. Viray required documents. Viray requirements 3. 2. Assistance in the Preparation and Review of Barangay Budget  REQUIREMENTS • Barangay Budget Preparation Form No. Fuentes advance and assigns control number. Ebesate Approximate Processing Time: 30 minutes D. 6 • Approved Barangay Annual Investment Program for the Budget Year  HOW TO AVAIL OF THE SERVICE STEPS PERIOD TO COVER PERSON TO APPROACH A. Client submits Draft of Proposed Barangay Budget together with the Meddette Q. 3 • Barangay Budget Preparation Form No. 2 • Barangay Budget Preparation Form No. TECHNICAL ASSISTANCE IN THE PREPARATION OF BARANGAY BUDGETS 1. Approximate Processing Time: 2 hours and 10 minutes LGU Kalibo Citizen’s Charter 0 . Roldan as to its consistency to budgetary Meddette Q.1 • Barangay Budget Preparation Form No. 5 • Barangay Budget Preparation Form No. 4. MBO staff logs and indorses the documents to Municipal Accounting Office. MBO staff obligates the reimbursement of the travel expenses in excess of cash 5 minutes Annely M. MBO staff returns barangay budget to 10 minutes Meddette Q. MBO and/or staff receives and evaluates the draft of proposed barangay budget 2 hours Nannie A.

Ebesate review and approval. LGU Kalibo Citizen’s Charter 0 . 4. ID and agency pin. post flow chart of transaction and budget updates. Client submits approved Barangay Budget for final evaluation. and Ensure that the office has provided an adequate. the staff of the Office of the Municipal Budget Officer pledge and commit to serve our client with utmost courtesy and prompt action to ensure more effective and efficient public service. TECHNICAL ASSISTANCE IN THE REVIEW OF BARANGAY BUDGETS 1. wears official uniform. Viray documents submitted and prepares 2 hours Budget Review Matrix and indorsement letter for signature by the MBO. specifically the following: serves the client with a smile with utmost courtesy. assist the public by giving a complete direction and referrals. Answer telephone calls courteously within two (2) rings. MBO staff receives and evaluates the Meddette Q. Wear official uniform. MBO staff logs and indorses Barangay Budget to Sanguniang Bayan for final 5 minutes Sharon F. MBO reviews the whole document and 15 minutes signs the Budget Review Matrix and Nannie A. and provide an adequate. Post flow chart of transaction and budget updates. effective and efficient public service. Give the public complete direction and referrals. 3. Roldan indorsement letter. answers telephone calls within two rings. effective and efficient public service. Municipal Budget Office B. Approximate Processing Time: 2 hours and 20 minutes SERVICE STANDARDS Serve the client with a smile and attend to its needs promptly. PERFORMANCE PLEDGE We. ID and agency pin. 2.