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FACTORY SET UP FORM

AGENT NAME
AGENT DETAILS

OFFICE ADDRESS
CONTACT
POSITION
TEL NO
EMAIL

FACTORY NAME
ADDRESS

ORIGIN PORT
FACTORY DETAILS

TEL NO
FAX NO
EMAIL
FACTORY OWNER(S)
NO OF EMPLOYEES
Please specify Men/Women
PRODUCTION CAPACITY
SQUARE FOOTAGE OF THE FACTORY
MIN ORDER QTY
LENGTH OF SERVICE WITH ABOVE NAMED SUPPLIER
SUBCONTRACTORS USED For counterfeit control YES PLEASE PROVIDE SEP
we must have details of the print house used by the
factory.
NO
MAIN CUSTOMERS

Category % (Mens/Womens/Children)
Minimums:
Specialist area (knits, wovens etc)

CODE OF CONDUCT YES PLEASE ATTACH CO
COMPLIAN
CODE OF

NO
DO YOU HAVE EXISTING AUDIT DOCUMENTATION eg: YES PLEASE ATTACH CO
ITS/OTHER CUSTOMER Please Specify.
CE

COMPLIA CODE OF DO YOU HAVE EXISTING AUDIT DOCUMENTATION eg: CE ITS/OTHER CUSTOMER Please Specify. NO .

ROVIDE SEPARATE DETAILS ATTACH COPY ATTACH COPY .

.

How is the age of a worker verified. Please give details: Is overtime voluntary. What is the maximum number of hours worked (including overtime) in a week. What is the minimum paid by this factory. 15 is considered to be the minimum acceptable age for employment. Does the factory offer a training facility for workers ? Yes No What paid leave is provided to workers. Please state time period. Please give details: Embroidery/Printing Main Processes of the Factory : (Cutting/Sewing/packing/ironing Etc) MonthlyMonthly weekly weekly What is the local government minimum wage rate. Yes No What Processes do you subcontract. Yes No What are the overtime rates of pay: What time keeping system is used ? : Time Cards/Swipe Cards/Manual/Other Does the factory operate an overnight shift / night production Yes No How are workers paid: Cash / Cheque / Bank Transfer Do all workers receive a pay slip. INITIAL FACTORY RISK ASSESSMENT Does the factory use homeworkers operating from domestic premises. Yes No Do all workers have an employment contract. If Yes please give details: . Please give details: ie Social insurance etc Please state the payment day of the week/month Please state the working hours of the day including breaks and meal times. Yes No Where no national standard applies. Maternity Leave: Yes No Annual Leave: Sick Leave: Yes No Bereavment Leave: Yes No Are meals provided free of charge for employees ? Yes No Are there workers in this factorys employment younger than 15 years of age. Yes No What probabtionary time period exists in the factory for new starters. Please give details: Are workers required to lodge deposits or identity papers before employment Yes No commences. What deductions are made from your workers salaries.

Minimum requirements require First Aid equipment to be available and accident records to be kept with name. Give Details: Yes No Are there documented procedures in place for the prevention of any form of Yes No discrimination. conditions and accomodation: Who is the senior management representative responsible for Health & Safety of all personnel in the factory : Give Name and Position: What Health & Safety Training do you provide for your workers. time and details of the accident and action taken. What early warning systems do you have in place in case of emergency.Are all workers employed voluntarily. Exits must lead to a place of safety Yes No at least 100 metres from the factory. please state the days of the week/hours available. Do these exits lead to a place of safety. Are there fire escapes for buildings over one storey high Yes No Are there suitable fire extinguishers available for use. The aisles and exits should be clearly marked. At least 1 water Yes No extinguisher per 200sq metres. CO2 powder extinguishers in identified high- risk areas. unblocked and unlocked. What system for discussion exists in the factory between employees and employers with respect to working terms. dyes and any chemical with hazard warnings on the bottle. Please give details: Describe the processes you have for controlling the use of hazardous chemicals : Solvents. What provision do you make for managing accidents and injuries in your factory. For example. . 18 metres where one exit exists. Is personal protective equipment provided to undertake any aspect of the Yes No work safely. Please give details: How many people are trained in First Aid. For every 50 employees there should be at least 1 First Aider available at all times. If Yes. evacuation plans.: Please give details. fire drills. Please give details: Is there an on-site Doctor/Nurse in the factory.cleaning fluids. smoke detectors. date. How many fire drills are performed annually ? Please state the recorded time of evacuation and the date of the last drill ? Are there readily accessible exits in the event of an emergency ? Yes No Maximum distance to an exit 45 meters where several exits exist. Yes No Is there a documented disciplinary procedure. Fire alarms.

Does the factory have a documented needle policy and or metal Yes No contamination policies. You are required to have documented controls of all sewing machine needles. These are deemed to be part Yes No of the working environment and should therefore conform to all other relevent fctory standards. I confirm that this Initial Risk Assessment Form is correct at the time of completion: Supplier Factory Name: Position: This document is private and confidential and is for the internal use of the john david group only. Yes No What do you do to protect your local environment. hand needles.staples tacks and any other metal items used in the factory. recycling. Location of Dormitories On factory site Off site. How many beds in each dormitory ? Yes No Does the Dormitory have Hot & Cold Running water on site ? Please state the times this is available to workers. .Are there any dormitories a part of the factory. environmental policies. kimball needles. What is the make of the metal detector: Are all sewing machines fitted with Needle Guards. Please state the name of the fire warden in the dormitories. snips.pins. Please give details of waste management. How many metal detectors are in the facility. scissors.

. These are the minimum photos required : •         Outside of Building •         Offices •         Pattern Making/Sampling Facility •         Goods Inward Inspection area •         Raw material storage area incl. Trims •         Area showing segregation of incoming goods •         Fabric Laying/Cutting Table •         Work in Progress Storage area •         Sealed Samples/QC Reference samples storage area •         Assembly lines •         Final Quality checking •         Rejected Stock Segregation •         Lab / Test area / Washing Machine •         Metal Detection Records •         Needle Log Sheets •         Specialised Machinery •         Canteen Facility •         Washroom Facility •         Accomodation •         Fire Extinguishers/Exits •         Medical Facilities •          PPE Equipment : Chainmail Glove/Dust Masks/Protective Cleaning Masks Gloves/Boots/Needle Guards (this list is NOT exhaustive) •         Embroidery/Printing Facility •         Creche •         Lift & Main Stairwells.PHOTOGRAPHS These photos should be sent along with a completed assessment form and corrective action plan when proposing a new factory or completing an existing audit.

m and corrective action leaning Masks .

the john david group plc PAYMENT BY BACS (BANKER AUTOMATED CLEARING SERVICE) Supplier Details JD Account Number Company Name & Address Post Code Telephone Contact Name Payment Terms Bank Details. Bank Name Address Post Code Sort Code Account Number Account Name Signed Position in Company Date Please complete and sign form and return by email .