The Ohio Department of Mental Health Office of Information Services Presents
Cognos Analysis Studio
Featuring Cognos version 8
Cognos Analysis Studio
Intro to Cognos Analysis Studio • Accessing Information • User Interface 2 2
Working with a Cognos Powerplay Cube • • • • Performance Indicators Searching Setting Filters Workshop 1 : Create a Report 3 4 5 6
Nesting/Drill Down for Performance Indicators • • • • • Nesting Performance Indicators Drill Down Zero Suppression Exporting Reports Workshop 2 : Create a Report / Export to Excel 7 8 8 9 11
A measure is the intersection of the row and column. The screen to the right is the initial screen. The performance indicators are different depending on what cube is being viewed. A cube is a threedimensional view of the data within the MACSIS Claims Datamart. The far left portion of the screen shows all of the performance indicators. the “Open” button will access the data using Cognos Analysis Studio. columns and measures. This allows you to view all the sub groups for this category. This means the column and rows seem to total incorrectly. Cognos recognizes this and does not count the client twice when summarizing the data.
After selecting the data of interest. Users click on radio buttons to select what type of data is of interest to them. IMPORTANT: Client Count is distinct or unduplicated. The right portion of the screen shows the rows. It is an interface created to allow users to more easily access the data. This area is known as the Source Tree. (Ex.Cognos Analysis Studio
Intro to Cognos Analysis Studio
Cognos 8 is internet based software used by the State of Ohio (ODMH and ODADAS) to access MACSIS Claims Datamart data. It allows the user to access data via the internet without installing software on the users desktop. commonly referred to as a cell. If a client receives two procedures (Crisis Intervention and Individual Counseling) in a year. Cognos Analysis Studio will open a Power Play Cube.)
. When done. All of the indicators have a small plus sign (+) to the left.
Note: Measures cannot be moved to the report. users can explore the data stored with in the Power Play cube. While dragging the performance indicator located on the left of the screen. the rows will become heavily shaded.Cognos Analysis Studio
Working with a Cognos Powerplay Cube Performance Indicators
Demographic categories are the heart of the MACSIS Claims Datamart. the demographic categories are stored as “Performance Indicators”. release the mouse button and the indicator will drop the object into the report. When this happens. The picture to the right demonstrates the technique used to change performance indicators. In Cognos.
. By using a common Windows technique of dragging and dropping the performance indicator to the appropriate row or column. You must click on the plus sign (+) and move the items individually or as a group.
First you right click on the Provider folder on the left of the screen.
When the search is initiated a window will appear at the bottom of the screen. It means you selected the provider. This is how to search within a list of Providers (in this example the Provider Cube). from the popup box. Now right click on the name and left click on the word “Replace”. click on the “Contains the keyword” button and the “Search” button.. This will cause the name to be highlighted. like this:
This will replace the list of provider names with the one you want.Cognos Analysis Studio
Searching for an individual data item in a list of performance indicator is a multi-step process.. This will allow you to select “Search (Provider). like this:
Type in the provider number for the provider you are looking for. Left click on the provider when it appears. then “Rows”. The results will appear in the box to the right.
For example. expanding the SMD dimension at the left and dragging the “Y” category to “Context” block will filter by clients who are classified as SMD. Just drag the additional items and place them to the right of the last item in the “Context” block.Cognos Analysis Studio
You can filter the report to focus on the SMD clients.
There can be multiple filters set for the same report.
• Move the following performance indicators on to your report.Cognos Analysis Studio
Workshop 1: Create a Report
• Open the 2007 ODADAS cube from MACSIS Claims Datamart homepage in Internet
. Column – Gender
• Search the Procedures for “A-Methadone Adm”. Row . • Filter on SMD = Y.
Cognos Analysis Studio
Nesting/Drill Down for Performance Indicators Nesting Performance Indicators
Nesting is done via the drag and drop feature used for changing Performance Indicators. the item needs to be dropped to the right or left of the current Performance Indicator for nesting in rows and above or below for nesting in columns.
. In order to nest. Look for a thick. black line to appear when you are in the correct zone. The difference is in where you “drop” the item. and drop the item.
While the top level numbers for the all the boards are one thing. those procedures have zeros for the whole row.Cognos Analysis Studio
You can drill down to lower levels to see how a category is further divided. “Suppress”. To clean up the report you will want to turn on “Zero Suppression”. As you can see there are some procedures that are Non Medicaid type services. drilling down to just “Franklin“ Board shows how what providers are serving this board area. This
. “Zeros and Empty Cells”. This report shows procedures by Medicaid status. where Medicaid = MED”. Click on “Settings”. then drill back up to any level.
Many times you will create a report in PowerPlay that have a row of zeros for an item. When drilled down to Medicaid = “MED”.
Cognos Analysis Studio
changes the default which will only suppress empty cells and not cells filled with zeros.
. Click on the “Zero Suppression” icon at the top. Netscape. Please check with your Network Administrator before changing any internet browser settings. Any row that is filled with zeroes will disappear. The following table shows the settings that must be enabled in the Microsoft Internet Explorer.
Exporting Report to Excel Exporting reports to Excel requires settings in Internet Explorer that may not be the default for your organization.
Browser Setting type Setting
Active Scripting Allow Cookies Scripting of JAVA Applets Allow META Refresh Run ActiveX controls and plug-ins Script ActiveX controls marked safe for scripting Automatic prompting for Downloads File download Use Pop Blocker XSS Filter
Enable Enable Enable Enable Enable Enable Enable Enable Disable Disable
These settings are found in Internet Explorer within Tools – Options – Security – Custom Level. For all browsers. you must ensure that settings are enabled for cookies and Java scripts. Additional required settings are specific to the browser. and Firefox. Cognos 8 uses the default browser configurations provided by Microsoft. Click on a column in the report.
Click the smart icon for “Run Report (Excel 2000 Format)”.After you have a report created in Analysis Studio. no performance indicators. etc. transferring to Excel is just a couple button clicks away. The report is now saved as an Excel spreadsheet. (see graphic on right) A pop up window will appear asking if you want to open or save the file … select “Save”
Give the file a name and click on “Ok”. Note: The report is saved as is.
. There are no drill downs.
• Suppress all zeroes on the report.Cognos Analysis Studio
Workshop 2: Create a Report / Export to Excel
• Open the 2008 ODADAS cube from MACSIS Claims Datamart homepage in Internet
Explorer. Row – Procedure 4. • Export the file as an Excel 2000 spreadsheet and save the file name as “2008
ODADAS – Procedures – Fund Source (Med)”
• Open the file in Excel.
• Move the following performance indicators on to your report.
3. Column – Fund Source
• Drill down into Fund Source and show the Medicaid Status.