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ARRAY FORMULAS IN EXCEL

In Excel you can perform some powerful and useful operations using array formulas. This Tutorial together with the examples in the workbook introduces basic array and application of more advanced formulas. An array formula is a formula that can perform multiple calculations on one or more of the items in a range. Array formulas in Excel workbook can be placed either: in a range of cells (multi-cell formula) or in a single cell (single-cell formula) to calculate single amount

**Basic array formula
**

Refer to the Screenshot 1. The first set of steps in this example uses a multi-cell formula to calculate a set of revenues. The second formula uses a singlecell formula to calculate total revenue.

**Multi-cell formula
**

How to calculate revenue for each product using array formula? Select range H8:H22 Type formula = F8:F22*G8:G22 in formula bar Press CTRL+SHIFT+ENTER Excel surrounds the formula with braces ({ }) and places an instance of the formula in each cell of the selected range You can also name defined F8:F22 as “Quantity” and G8:G22 as “Price” {=F8:F22*G8:G22} or{=Quantity*Price}

**How to enter an array formula?
**

In most cases array formulas use standard Excel formula syntax however a trick is needed to complete the coding. type the formula in the cell begin with ‘=’ press the CTRL+SHIFT+ENTER keys at the same time rather then just ENTER CTRL+SHIFT+ENTER must be done the first time the formula is entered and whenever the formula is edited later Then Excel will display the formula enclosed in curly brackes { } – don’t type the { } manually. If you neglect to enter the formula with CTRL+SHIFT+ENTER, the formula may return a #VALUE error or return an incorrect result.

Product Product A Product B Product C Product D Product E Product F Product G Product H Product I Product J Product K Product L Product M Product N Product O Quantity t 866 813 520 371 717 953 676 499 563 442 666 526 965 375 914 Price USD/t 77.8 84.6 61.3 65.1 85.0 73.4 89.3 89.7 67.8 85.8 72.0 67.4 71.8 86.9 76.2

Screenshot 2: Multi-cell array formula

**Single-cell formula
**

Screenshot 3 shows how to calculate total revenue in a single-cell array formula Select a single cell, e.g. H23 Type formula = SUM (Quantity * Price) Press CTRL+SHIFT+ENTER, and the formula will appear as: {=SUM(Quantity * Price)}

Screenshot 1: Data for Example

RANG E))} Screenshot 4: Advanced array formulas Exclude range that contains zeros This example shows you how to remove zeros from a range when you need to calculate the minimum or average the values in that range. These formulas ignore the errors.RANGE))} {=AVERAGE(IF(ISERROR(RANGE). Refer to examples in the workbook. Smaller file sizes Sum values based on conditions You often need to sum values based on conditions. Exclude range that contains errors The Excel functions do not work when you try to calculate a range that contains an error value such as #N/A. this array formula sums just the positive integers in the range: {=SUM(IF(RANGE>0. RANGE))} {MIN (IF( RANGE<>0.RANGE))} You can also sum values that meet more than one condition such as shown in Screenshot 5. Disadvantages: You may forget to use CTRL+SHIFT+ENTER The formulas are relatively undocumented other users may not understand your formulas .0.Count the number of differences This might be useful when we are doing reconciliation. For example.RANGE))} {=MIN(IF(ISERROR(RANGE). Safety: You cannot overwrite part of a multi-cell array formula. {=SUM(IF(ISERROR(RANGE). the cell ranges must be the same size and of the same dimension. the entered array formulas are highlighted in blue. To use this formula. Refer to Screenshot 4. where you need to add sets of values that don't change (such as names) to your array formulas."". {=SUM(IF(RANGE1= RANGE2. TRANSPOSE function can be used to convert the range from column to row or vice versa. Advanced Array Formula The examples here show you some useful ways to apply advanced array formulas.RANGE )} Advantages and Disadvantages Consistency: You see the same formula on any of the cells in the range. {AVERAGE (IF(RANGE<> 0.1)) Screenshot 3: Single-cell array formula Copy-and-Paste using arrays This component of array formulas called array constants. Speed: You can often use a single array formula instead of several intermediate formulas.""."". which ensure greater accuracy.

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