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Microsoft® Word for Windows 2003 Rev.

02/02/2011

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Plain Help/OffAss Move AutoText Repeat Cmd Go To Next Proofing Extend Update Sel Field Menu Bar Next Field Save As
SHIFT Reveal Copy Insert
Change Rep Go Back to Pane
Prev Thesaurus Selectn
Reduce Field Short-Cut Prev Field Save
CTRL Fmt
Task Print Case
Spike Find/GoTo
Close Doc Prev RevDoc
Restore Pane
Next Move Doc Selectn
Resize Doc Codes/Results
Insert Blank Field Menu
Maximize Doc Lock Field Open
CTRL- Pane Prevw Unspike Win Win Sz
Edit Bookmark Doc
Prev Win
Update Win
Extend Unlink Field Win Unlock Print
SHIFT
ALT Next Field Create Quit Word Restore Word Doc Link
Find Nxt Sel/Blk
Run Macro ALL Field Max. Word Field
Disp VB Code
ALT-SHIFT Previous Save AutoText Quit Word WinSz Prev Spell
Trnslate Codes/Res
Do Field Click Win Smart
Disp Script
CTRL-ALT Fld
System Open Doc Pane
HHC Tag Inf Editor
Info

General Shortcuts in Word 2003 (dependent on option settings — eg: Insert|Autotext|Autotext…, Tools|AutoCorrect Options…|AutoFormat):

Numbered List: Start paragraph with a number followed by a dot followed by white space.

Bulleted List: Start paragraph with “*” (asterisk) followed by white space.

Single Thin Border (margin to margin): Start a new line with at least three “-” (hyphens) followed by ENTER.

Double Thin Border (margin to margin): Start a new line with at least three “=” (equals) followed by ENTER.

Single Thick Border (margin to margin): Start a new line with at least three “_” (underscores) followed by ENTER.

Thick & Thin Border (margin to margin): Start a new line with at least three “#” (hashes) followed by ENTER.

Thick Dotted Border (margin to margin): Start a new line with at least three “*” (asterisks) followed by ENTER.

Thin Wavy Border (margin to margin): Start a new line with at least three “~” (tildes) followed by ENTER.

Word(s) in BOLD: Precede first word with “*” (asterisk) and end last word with “*”.

Word(s) UNDERLINED: Precede first word with “_” (underscore) and end last word with “_”. [this may cause italics rather than underlines ???]

Thin Arrows (or ): Type “<--” or “-->” Thick Arrows( or ): Type “<==” or “==>”

Generate “fox” Paragraphs: Start a new paragraph (not after a page-break or column-break) with “=rand(m,n)” followed by ENTER. (Option Tools|AutoCorrect Options…|AutoCorrect/Replace As
Type must be enabled.)
“m” represents the number of paragraphs to generate, "n" the number of "fox" sentences per paragraph (five if ",n" omitted). "=rand()" will generate three paragraphs of five "fox" sentences each.
Q157373.

Starting a TABLE: Start a new paragraph with “+” (plus) followed by a number of “-” (hyphens), “=” (equals) and/or “+”, and ending the line with “+” followed by ENTER.
Each “+” determines a column boundary, and the number of consecutive “-” and/or “=” determines the width of the column. Only one row is created initially.

Auto Styles (assumes that the starting style is Normal):


Title: First line of document if BOLD, CENTRED and then UNBOLDENED before pressing ENTER at end of the line, with no terminating punctuation.
Subtitle: The second or third line similar to and after the Title line.
Heading 1: LEFT JUSTIFIED single-line paragraph EMBOLDENED at beginning of the line and then UNBOLDENED without terminating punctuation before pressing ENTER.
Heading 2: Any line of document if BOLD, CENTRED and then UNBOLDENED before pressing ENTER at end of the line, with no terminating punctuation, which does not qualify as Title or S
Body Text: CENTRED and BOLD over two or more lines with SHIFT-ENTER at the end of each intermediate line.
Body Text 2: LEFT JUSTIFIED and BOLD over two or more lines with SHIFT-ENTER at the end of each intermediate line.

Lyn Hancock -1-


Microsoft® Word for Windows 2003 Rev. 02/02/2011

(There may be other auto-styles to be discovered. Note that these do not always work as described — sometimes it is necessary to reselect the paragraph to invoke.)

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Microsoft® Word for Windows 2003 Rev. 02/02/2011

KE CTRL CTRL-SHIFT ALT ALT-SHIFT ALT-CTRL


Y
0 Add/Remove 1 line of Space
Prec Text
1 Single Spaced Line Show All Headings With "Heading 1" Apply "Heading 1" Style
Style (Outline)
2 Double Spaced Line Show All Headings up to “Heading 2” Apply "Heading 2" Style
Style (Outline)
3 Lock Field Show All Headings up to"Heading 3" Apply "Heading 3" Style
Style (Outline)
4 Unlock Field Show All Headings up to"Heading 4"
Style (Outline)
5 1.5 Spaced Line Show All Headings up to"Heading 5"
Style (Outline)
6 Unlink Field Show All Headings up to"Heading 6"
Style (Outline)
7 Show All Headings up to"Heading 7"
Style (Outline)
8 Display/Hide Non-Printing Show All Headings up to"Heading 8"
Characters Style (Outline)
9 Show All Headings up to"Heading 9"
Style (Outline)
A Select Whole Doc Create All Caps Table menu Show/Hide All Text or Headings
(Outline Mode)
B Toggle BOLD Font Toggle BOLD Font
C Copy Text/Graphics to Copy Formats Close Full Screen Close Pane Insert Copyright Symbol ©
Clipboard 1 View
D Font Options Toggle Double- Underline Insert Date Field
Text
E Centre Text Toggle Track Changes on/off Edit menu Edit Mail Merge Data Document Insert Endnote
F Find Text/Formatting/Special Change Font File menu Insert Merge Field Insert Footnote
Items
G Go To Word Count List
H Find/Replace Toggle Hidden Text Formats Help menu
Text/Formatting/Special
I Toggle ITALIC Font Toggle ITALIC Font Insert menu Mark Citation/Table of Authorities Toggle in and out of Print Preview
Entry
J Justify Text (spaces only) Distribute Text (all
characters evenly)
K Insert Hyperlink Create Small Caps Preview Mail Merge Document Start AutoFormat
L Left Align Apply Bullet List Style Show First Line (Outline)/All of Body Insert ListNum Field
Text
M Indent from Left Remove Left Indent Em Space Print Merged Doc Insert Comment/Annotation
(CUSTOM)
N New File Apply/Restore Normal Style En Space Merge a Document Normal View
(CUSTOM)
O Open File Research Lookup (Online) Format menu Mark TOC Entry Outline View
P Print Change Font Point Size Insert Page Field Print Layout View

1
Press Ctrl-C twice to display the Clipboard Pane (new with Word 2002).
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Microsoft® Word for Windows 2003 Rev. 02/02/2011

Q Restore Paragraph Style Change to Symbol Font


R Right Align Word Count Recount Header Footer Link Insert Registered TM Symbol ®
S Save File Select Style Name Field in Split a Window
Tool Bar
T Create Hanging Indent Remove Hanging Indent Tools menu Insert Time Field Insert TM Symbol ™
U Toggle UNDERLINE Text Toggle UNDERLINE Text Update Fields Update AutoFormat/Remove All Borders
from a Table
V Paste Text/Graphics from Paste Formats View menu Translate Prev AutoText Entry
Clipboard
W Close File Toggle UNDERLINE WORD Window menu
X Cut Text/Graphics to Toggle XML Tag View Toggle Char Code Mark Index Entry
Clipboard (HEX)
Y Repeat Last Action (F4) Repeat Last Find
Z Undo Last Action Remove Formatting(Restore Go Back To Previous Cursor Location
Plain Text)

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Microsoft® Word for Windows 2003 Rev. 02/02/2011

KEY SHIFT CTRL CTRL-SHIFT ALT ALT-SHIFT ALT-CTRL


> Increase Font Size to Next
Available
< Decrease Font Size To Prev
Available
] Increase Font Size by One
Point
[ Decrease Font Size by One
Point
U/SCOR Non-Breaking Hyphen - (See ALT-SHIFT-MINUS)
E
= Apply Subscript (Auto Apply Superscript (Auto (See ALT-PLUS) Add Command to a
Spacing) Spacing) Menu (Cursor
becomes thick plus-
sign — then ???)
ASTERI Display/Hide Non-Printing
SK Characters
BKSPAC Delete WORD to Left Undo Redo
E
INSERT Paste Text/Graphics from Copy Text/Graphics to
Clipboard Clipboard
DELETE Cut Text/Graphics to Delete WORD to Right
Clipboard
ENTER Line Break Page Break Column Break Repeat Last Action (F4) Insert Style Separator
PERIOD (See CTRL->) Insert Ellipsis …
 Extend Selection One Move One Word Right Extend Selection to End of Go forward one web Demote Paragraph [Next Heading Style
Character Right Word page (1-9)]
 Extend Selection One Move One Word Left Extend Selection to Start of Go back one web page Promote Paragraph [Prev Heading Style
Character Left Word (9-1)]
 Extend Selection One Line Move One Paragraph Down Extend Selection to End of Move to Next Move Selected
Down Paragraph Frame/Object; Show DD Paragraphs Down
List in Form Field
 Extend Selection One Line Move One Paragraph Up Extend Selection to Start of Move to Prev Move Selected
Up Paragraph Frame/Object; Show DD Paragraphs Up
List in Form Field
END Extend Selection To End of Move to End of Document Extend Selection to End of Move to Last Cell in Row Ext Selection to End of
Line Document Row
HOME Extend Selection To Start of Move to Start of Document Extend Selection to Start of Move to First Cell in Row Ext Selection to Start of Select Browse Object
Line Document Row
PGDN Extend Selection One Move to Start of Next Move to Last Cell in Ext Selection to End of Move to Bottom of
Screen Down Browse Object Column Column Window (plus Extend
Sel with Shift)
PGUP Extend Selection One Move to Start of Prev Move to First Cell In Ext Selection to Start of Move to Top of
Screen Up Browse Object Column Column Window (plus Extend
Sel with Shift Key)
TAB Insert TAB in Table Cell
PLUS (See CTRL-SHIFT-=) Expand Text Under a
Heading

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Microsoft® Word for Windows 2003 Rev. 02/02/2011

MINUS Optional Hyphen Non-Breaking Hyphen - Collapse Text Under a Remove Command
Heading (Outline Mode) from Menu (Cursor
becomes thick minus-
sign — select menu
item to be removed
and left-click)
SPACE Restore Character Non-Breaking Space Show Program Icon
Format/Style Menu
GRAVE à aeiouAEIOU àèìòùÀÈÌÒÙ
APOST aeioudyAEIOUDY'" áéí
ó ú ð Á É Í Ó Ú Ð Ý’ ”
CARET aeiouAEIOU âêîôûÂÊÎÔÛ
TILDE anoANO`" ãñõÃÑÕ‘“
COLON aeiouyAEIOUY äëïöüÿÄËÏÖÜ
Ÿ
@ a A <spacebar> åÅ°
& aosAO æœßÆŒ
COMMA cC çÇ (See CTRL-<)
/ ocO ø¢
Ø
? ¿
! ¡
\ Move Between Master/Sub
Documents

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Microsoft® Word for Windows 2003 Rev. 02/02/2011

NUM Plain (NumLock SHIFT (NumLock CTRL CTRL-SHIFT ALT ALT-SHIFT ALT-CTRL
PAD ON / OFF) OFF)
0 0 / Toggle Insert Same as Shift + Same as Shift + Same as Ctrl + Shift + Insert Start Insert Symbol
Insert Insert Code
(4 num)
1 1 / Same as End Same as Shift + End Same as Ctrl + Same as Ctrl + Shift + End
End
2 2 / Same as Down Same as Shift + Same as Ctrl + Same as Ctrl + Shift + Down
Arrow Down Down
3 3 / Same as Same as Shift + Same as Ctrl + Same as Ctrl + Shift +
PageDown PageDown PageDown PageDown
4 4 / Same as Left Same as Shift + Left Same as Ctrl + Same as Ctrl + Shift + Left
Arrow Left
5 5/ Select Whole Select Whole Document Select Table Select Table (NumLock
Document (NumLock ON) (NumLock OFF) ON)
(NumLock ON or Set Normal Style
OFF) (NumLock OFF)
6 6 / Same as Right Same as Shift + Same as Ctrl + Same as Ctrl + Shift + Right
Arrow Right Right
7 7 / Same as Home Same as Shift + Same as Ctrl + Same as Ctrl + Shift + Home
Home Home
8 8 / Same as Up Arrow Same as Shift + Up Same as Ctrl + Up Same as Ctrl + Shift + Up
9 9 / Same as PageUp Same as Shift + Same as Ctrl + Same as Ctrl + Shift +
PageUp PageUp PageUp
/ / /
Hide/Display
Character Formatting
(Outline Mode)
* aster. */* */*
Display all text
(Outline Mode)
- minus -/- -/- En Dash – Collapse Text Under a Em Dash —
Heading
+plus +/+ +/+ Expand Text Under a Check Action
Heading (Outline Mode) Assigned to
Shortcut Key
(follow with
shortcut key to
see current
assignment
and/or change)
.dot . / Delete Delete /

Mou Plain CTRL CTRL-SHIFT ALT ALT-SHIFT ALT-CTRL


se
Left Position cursor Select sentence containing Select column in a table Select column in a
Click cursor. (in W2003, does Online table (in W2003, does
Research of nearest Online Research of
word to the cursor) nearest word to the
cursor)

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Microsoft® Word for Windows 2003 Rev. 02/02/2011

Left Select word Select whole table (in Select whole table (in
Dou (Triple Click = Select W2003 also does Online W2003 also does
ble sentence) Research of nearest Online Research of
Click word to cursor) nearest word to
cursor)
Left Select text Select text two- Copy a toolbar button
Drag dimensionally (ie, drag and drag it to a
diagonally). location on a toolbar.
Drag a graphic and
override snap.
Drag a tab stop without
“snap”.
Drag a table column
border with column
width displayed on ruler.
Drag a toolbar button to
a new location or drag it
off the toolbar.
Left Drag a table column
& border with column
Righ width displayed on ruler.
t
Drag
Shift Extend Selection to cursor
Left
Click

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Microsoft® Word for Windows 2003 Rev. 02/02/2011

The following is someone else's work. I can't remember where I got it, so I cannot attribute it correctly. However it is similar to the top of page 1, but is better looking. Both
versions are intended to be cut out and laid on top of the keyboard's function keys.

Caution: it does not appear to be up-to-date with Word 2003.

_ _

Microsoft Word Keyboard Template

Legend: n Plain Key n Use SHIFT Key n Use CTRL Key n Use CTRL + SHIFT Keys n Use ALT Key n Use ALT + SHIFT Keys
F1 F2 F3 F4 F5 F6 F7 F8 F9 F10 F11 F12
Help Move AutoText Repeat Command Go To Next Pane Spelling Extend Selection Update Field Menu Bar Next Field Save As Key only
Context Help Copy Change Case Repeat Find/Go To Go Back Previous Pane Thesaurus Shrink Selection Toggle Field Code Shortcut Menu Previous Field Save SHIFT +
Print Preview Cut to Spike Close Document Restore Doc Win Previous Window Move Doc Window Size Doc Window Insert Field Max Doc Window Lock Field Open CTRL +
Insert Spike Edit Bookmark Update Source Select Column Unlink Field Unlock Field Print CTRL + SHIFT
Next Field Quit Word Restore App Win Next Window Next Misspelling Toggle All Fields Max App Window Go To Annotation ALT +
Previous Field Save Do Field Click ALT + SHIFT

_ _

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