Preliminary Project Scope statement

1. Project Information
• Laboratory Development Project
• University of Alberta – Mechanical Engineering Building

2. Project Objectives
• Planning the setting up of a new laboratory in Room number MEC E 1-38 in
Mechanical Engineering building by migrating the equipments and infrastructure
from room numbers MEC E 2-22 and MEC E 2-14.
• Laboratories affected by the migration process need to be thoroughly inspected for
available furniture and equipment, and a tentative layout of the new lab in MEC E 1-
38 needs to be prepared.
• Discussion with students, researchers, faculty members and administrative staff
who are going to be affected has to be undertaken and feedback should be
incorporated in the project plan.
• Any replaced furniture or equipment must be servicable (good working order)
however quality level can include second hand purchases.

3. Product scope description

• The finished product will be a new facilities that will be used by a total of 12
individuals.
• The lab will facilitate two sections in the same lab:
• a clean work environment for analytical work
• a wet dirty section for hands on work.

4. Project Scope Statement

• Our team will provide the planning, scheduling and coordination of the schedule,
procurement for the new MEC E 1-38 lab.
• We are to contact the various stakeholders for their input on move coordination
• The planning should facilitate coordinated and optimized movement of lab
resources in the most efficient way possible such that the disturbance to the
ongoing work/studies in the building is minimized.
• This scope may include the transfer of large equipment: a milling machine, and
slurry pipeline. This has not yet been decided.

5. Project boundaries
• Our team will be responsible for facilities planning, furniture procurement,
resource allocation for these 12 individuals.
• The migration process will be conducted after the winter term of 2011 ends.
• 6-8 desks
• Setup of personal space for students – personal storage areas (draws or
lockers).
• Not all people and equipment from MEC E 2-22 and MEC E 2-14 are being
moved. Only what is associated with the 12 individuals are being moved by Dr.
Lipsett.
• Other labs will be coordinating moves at the same time. We must schedule to
 work with these other labs so that the usage of hallways and entrances does not
clash; however we are not responsible for their moves.
• We are responsible for the coordinating moves by producing a schedule.
• Moving does not have to happen all at once. The move should be scheduled to
minimize impact on ongoing projects.
• Ensure proper movers/boxes/equipment are in place to move equipment without
damage.
• We are not responsible for construction/structural changes.
• We are not responsible for U of A responsible features (i.e fire extinguishers).
i. An exact list of these features will be obtained from Glen Thomas.
• A functional phone must be setup in the lab.
• Ensure the campus wifi.

6. Project deliverables
• Contract
• An intermediate report outlining the work in progress
• Final Report containing the migration plan.

7. Product acceptance criteria

• This will have to be based on an assessment by the new lab users.
• Use of a post-move survey is recommended.

8. Project constraints
• Minimum impact / disturbance to current research work.
• Budget
• Deadline

9. Project assumptions
• Students and shop personel will be available for helping with the moving. Hiring
movers may not be needed (we will need to assess this).
• Wifi is already available at the new location
• Power supply in the new lab location is functional.
• We are not required to implement any construction/structural changes.

10. Initial project organizations

List the individual names that initially worked in this project.
• Dr. Lipsett
• Glen Thomas

11. Initial Project risks

• Other labs may be moving at the same time.
• Have not yet seen the lab. Its location or entrances may be difficult to move
furniture into.
• Any other unexpected expenses or schedule delays.

12. Schedule milestones

• Project Definition (Mar. 7)
 1. Project Environment
2. Preliminary Project Scope Statement
3. Project Charter
4. Team Charter
5. Stakeholder Register
• Intermediate report outlining the work in progress (Mar. 21)
Format will be the same as the final report.
• Final Report containing the migration plan. (April. 4)
1. Comprehensive Project Plan
1. Summary of Subsidiary Plan
2. Each Subsidiary Plans
1. Detailed Scope Statement
2. Work Breakdown Structure
3. Detailed Statement of Work
4. Work Package Dictionary
5. Scope Management Plan
6. Quality Management Plan
7. Human Resources Plan
8. Procurement Management Plan
9. Risk Management Plan
10. Risk Register (Type I or Type II)
11. Communication Management Plan
12. Gantt Chart
13. Cost Management Plan
14. Estimate for entire Project
15. Simple Flow Diagram
16. Project Charter Comparison

13. Fund limitation

• $10,000 we have been told this is flexible, however we should stay close to this
number so we will assume it is an upper limit.
• Impact: We will need to do a cost estimate for entire Project as soon as we have
enough information from stakeholders.

14. Cost estimate

• Most of the move itself will be minimal. Therefore most of the expense expected
will be procurement. This would be the cost of 12 flexible student working stations.

15. Project configuration management requirements

• It has not been concluded as of yet what will be moved yet or even who. We have
a listing of size requirements for the lab being 12 people. We need who they are
and what are their requirements. This will affect the scope in future.

16. Approval requirements

• Dr. Lipsett is our approver
• Any other approval requirements will need to be defined by him.
17. Project success factors:
• Delivery of the 3 project deliverables
• Positive reviews on the 3 project deliverables by both Dr. Lipsett and Prof. Sami
Fahmy