Professional Documents
Culture Documents
SmartDraw VP
by
Paul Stannard, CEO of SmartDraw
& Rick Altman, author of Why Most PowerPoint Presentations Suck
EXECUTIVE SUMMARY
The visual makes it clear that sales are up and that distributors are driving sales.
Nothing communicates as immediately and powerfully as visuals. In fact, studies show that communicating with
visuals is up to six times more effective than with words alone. Only visuals can show how topics and data are
related, and only visuals are universally understood around the world. But despite their power, visuals are very
rarely used in presentations.
Since PowerPoint® was introduced in 1987; a stack of bulleted PowerPoint® slides has become synonymous with
“presentation.” We’ve all sat through meetings where a co-worker reads the bullets from each slide of a
PowerPoint®. Perhaps you’ve even given a presentation like this yourself.
Needless to say presentations like this are as ineffective as they are boring.
Why do most presentations follow this formula? Ironically, the main culprit is PowerPoint® itself. From the
beginning PowerPoint® was designed to make it easy to type in a title and bullets. Creating a slide of bullets was
the default action, and after more than two decades, it still is!
PowerPoint® 2007
This is the first of three major barriers that prevent most people from the effective use of visuals in their
presentations.
Those who do not take the path of least resistance and try to create visual slides run into the next major barrier:
The few that persevere and actually manage to create visuals for their slides face the next big problem when they
go to deliver their presentation:
Barrier #3: PowerPoint® does not, by default, present your visuals in the best way possible (sequenced)
Reinventing PowerPoint®
SmartDraw, the world’s first visual processor, knocks down each of these barriers and puts the power to create
visually rich presentations into the hands of everyone. SmartDraw gives you a whole new way to create your
presentation which reinvents the way you use PowerPoint®.
SmartDraw does this in three ways:
When your presentation is complete, click “Build” and SmartDraw creates your entire PowerPoint® deck for you
automatically.
When you export to PowerPoint®, the slides will be in the new order.
You can store slides that you want to use again in your own slide library by simply dragging them to the library
panel.
With SmartDraw’s PowerPoint® builder, no matter how many visuals you add, your whole presentation is
contained in a single file. This makes them easier to manage and also makes it easy to make last minute changes.
You never have to hunt down the source file for one of your charts, for example.
Your main topic box is already there for you. Simply click the box to type in the title.
There are also keyboard shortcuts for these commands which make it possible to create the entire mind map
without taking your fingers off the keyboard.
Creating a data chart with SmartDraw is just as easy. Start by selecting the Charts & Graphs SmartTemplate.
A basic chart is already drawn for you; simply customize it to suit your needs.
You can also import your data from Excel or other data source.
Apply different chart formats and styles with the click of a button.
Like a word processor automatically formats text, SmartDraw automatically formats visuals making it possible for
anyone to create presentation-quality visual slides in minutes. SmartDraw automatically formats 70 different types
of visual—each with dozens of examples that you can easily customize for your presentation.
“As you can see we have seen a steady growth of smart phone sales over the past four years.”
“We see clearly that total sales of all phones have actually grown quite slowly during this period. Smart phone sales
have largely replaced regular phone sales.”
By stepping through the graph, your audience can follow the argument with much greater comprehension than
just putting the whole graph in front of them in one pass.
Sequencing is especially powerful when used with mind maps. A slide with a single mind map can always be used
to replace a list of bullets. Mind maps group your points around topics, so not only will your audience absorb the
information faster, they will also see how the points relate to each other and to your overall message.
You can easily assign custom sequencing to any SmartDraw visual using the intuitive controls:
A SmartDraw visual can be inserted into an existing PowerPoint® presentation as a new slide with a single click,
with all the sequencing information included: