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Uganda Community Libraries Association Children’s Books Distribution Scheme 2011 Cover Sheet for Proposals Library: Bunabumali Good Samaritan Orphan & Needy Library Physical location: Bunabumali Village, Buwali Parish,Bubiita Sub county Bududa District C/o Mbale Eastern Uganda Proposal writer Emmanuel Norman Nakhokho, Ann Rich, Ben Koot Telephone: +256(0)772-465135 e-mail: firstname.lastname@example.org or email@example.com
Points covered 1. Description of the library
a. Previous history of the library is outlined. b. Financial and other material support so far received is specified, and how it was used is explained. c. Library staff are described including information about their qualifications and training, whether they are volunteers, and, if not, how much they are paid. d. Existing library projects and outreach activities, especially for children and their caretakers, are described.
2. Description of the community
a. The community the library serves is fully described, including information about neighboring primary and nursery schools. b. The library’s stakeholders are identified (individual and institutional). c. The community’s particular need for locally purchased children’s books is explained.
Provision is in place for keeping records of general library activities (book and other acquisitions. c. A programme for maintenance of activities on a regular basis beyond August 2011 is included. d. c. Statement of purpose a. special visitors. Existing resources and structures that the project will use are described. Persons responsible for implementation are identified and their contributions are defined . users’ visits. Aims of the Children’s Book Project in this particular library are clearly stated. c. Monitoring and evaluation a. Proposed new activities based on the books to be received are itemized and 3 explained. Indicators of success are identified. A realistic timetable is given for completion of activities. Plans are included for publicizing project aims and activities in the wider community. Personnel are identified who will maintain such activities.e. 1 4. Children’s Books Distribution Scheme 2011 10-Feb-11 d. loans made. A system is proposed for assessing any impact the books and the activities related 2 . by August 2011). A system is proposed for assessing children’s independent use of the books to be received.) A method is proposed for keeping records of particular activities related to the 1 Children’s Books Project. including evaluation. 5. b. These aims are fully justified. c. d. 3. b. b. e. etc. 6. b. d. Resources to be used for maintaining activities are specified. Project sustainability a. A description is given of the ways in which the community is expected to be affected by the provision of children’s books. by August 2011. Project implementation a. Success will be measurable within the time of the grant (i.UgCLA.
Children’s Books Distribution Scheme 2011 10-Feb-11 to them have on the wider community. A person is identified who will be responsible for maintaining the records and submitting the final report. e. b. Description of the Project Library a) Founded in 2004 to care for the neediest in the community. including adults. The evaluation systems described under 6 a. c. the BGSON project has spent the last seven years empowering the vulnerable and disadvantaged in rural community 3 . indicators discussed under section 3. and d above are related to the f. Bunabumali Good Samaritan Orphan & Needy Library “Children’s Book Project: Proposal” 1.UgCLA.
and current events. Nursery & Primary School. is is responsible for the overall supervision of the community library.000 UGX. and the broader community with tools for collaboration and learning. teachers. Mr. she has been working at BGSON’s community since 2006 till now. providing students. Uganda. James Nakhokho graduated with a certificate in Grade III from PTC and his salary is 60. Tailoring. Emmanuel Norman N. and is the only library in the area of a population of more than 30. Nursery & primary school. is the immediate director of the library. health. and resources about agriculture.000. and sponsor program) have done for almost three years . The Family of Nakhokho James began offering sponsorship and support to children orphaned as a result of the Heavy landslides whichg heat the slopes of Mt ELGON in the years 1999 up to date . and has since grown in the number of children that it sponsors and in the services that it provides. and a teaching certificate. recruiting library members. With further development and funding. literature. Children’s Books Distribution Scheme 2011 10-Feb-11 ( Bunabumali ) in Bududa . the centre consists of child sponsor program. teachers.Nakhokho is a graduate of Makerere Nakhokho University with a degree in Education (Teaching high school) Mr. Currently. Ann holds a Masters in International Development with a concentration in education. the Project Director of the BGSON Child Care Sponsor program. BGSON has become an integral part of the fabric of the community. maintaining library records.UgCLA. Agriculture small scale farming and the latest addition: a community library and Health sick bay. including storybooks. who is receiving in-service training. BGSON’s community library is propelled by an overarching mission centered on serving the community as an educational resource centre for primary and secondary school students. individual donors. Ms. BGSON’s community library opened as the result of the fortitude of various BGSON staff. c) BGSON’s community library staff consists of 14 full-time teachers who are being controlled by James Nakhokho as their Record keeping and librarian . Ms. providing teaching services to the community. Poultry. we feel confident that we can grow and develop just as the other departments at BGSON (sick bay . James’s duties include conducting the library educational programs. Ben responsible for maintaining the library’s website. textbooks corresponding to the Ugandan curriculum. b) BGSON’s community library received an initial donation of 500 books from the United States and UGCLA also funded the Project with Books and currently receives limited support from Friends of Bunabumali. and local community members. Ben is a volunteer from Holland. children who are eager to read books and community members in addition to volunteers. BGSON’s community library seeks to provide a wide selection of resources. Ann is a volunteer with the project based in UK). soliciting additional donors. she has a master’s degree in 4 . bachelor’s degrees in anthropology and psychology. Although the community library is still in its initial phase and challenged by underfunding and staffing. writing monthly reports. We hope to serve as a hub for education. and attending to patrons. and providing programmatic support.
b) BGSON community library’s stakeholders are BGSON’s Executive Board. The library is also open to BGSON’s 200 sponsor children from the ages of 6-16 and the wider community. and many will not even see one until they are in school. ii. During library time. Those institutions fortunate enough to have books have ones that are inappropriate. The students always look forward to their library time. the students at Primary School have had the opportunity to take advantage having a community library on campus with the implementation of library time in the timetable. Essentially. severely outdated. and transport to school. and staff. Those children who do attend school are faced with overcrowded classrooms. Primary school teachers. and worn. neither the community nor these sponsor children are fully taking advantage of the library. Description of the community a) BGSON’s community library is situated in a rural village in Eastern Ugandan. The library also provides various services to the greater members. and the community. Children’s Books Distribution Scheme 2011 10-Feb-11 English and Education and a PhD in African Studies and ICT. the quality has been hindered by a lack of sufficient ageappropriate and culturally relevant books. they even lack basic reading and comprehension skills and an appreciation of books. BGSON Support Committee. P2 (2nd grade) has 50 students enrolled and there are not enough books for each student. as well as basic educational literacy programs for adults and children to supplement what is lacking at the nursery and primary schools. For example. school uniforms. health. Nursery schools in the area also face some of the same challenges as primary schools. lack of funding. Many families do not have the means to provide school fees. Students are also able to browse and read silently or with a partner. however. He works full-time in the online library. In addition. the community at large has a great need for need for basic life skills education and information about sanitation. and to reach those who do not attend school. supplies. 5 . hygiene and disease prevention. iii. and his duties include planning of educational programs and grant writing d) Since the inception of BGSON’s community library. many schools in the area do not have the resources to provide their students with non-academic reading material to increase their reading fluency and comprehension or spark their interest in reading. the BGSON Child Care Department. most children in the area do not have books in their homes. 2. More than 75% of the residents in the area are poor subsistence farmers and therefore lack the resources to provide their children with an adequate education. However. founders . Furthermore. receive instruction on book care and library use. resources.UgCLA. We hope with additional funding and books we will be able to attract more patrons. Friends of Bunabumali. As a result. each class comes to the library for an hour to listen and discuss a story.
Children’s Books Distribution Scheme 2011 10-Feb-11 c) Since BGSON’s community library is the only library in the area. exposure to non-academic books will spark their interest in reading for pleasure and facilitate their personal intellectual growth. To create educational programs and partners with surrounding primary schools that will increase library membership and attendance. it is imperative that it assist the community in alleviating some their educational related concerns. 3. characters. One of the major educational obstacles is the lack of access to pertinent reading materials. Most schools and libraries (including BGSON’s community library) has books from abroad which do not have relevance to the lives of children in rural Eastern Uganda. culture. access to culturally relevant books highlighting local ideals. Statement of Purpose a) As illustrated. and storylines that they can identify with and utilize in their daily lives. if the community is to understand the importance of establishing a reading culture. by August 2011 BGSON’s community library hopes to have partnered with many neighboring primary schools. These 6 . teachers.UgCLA. To expose the community to local children’s literature. and students utilizing the library in their free time by 50 percent by August 2011. Firstly. Presently we have members willing to join and our goal is that this program will allow us to register additional community members and all of Primary School’s teachers by August 2011. they must first be presented with materials with settings. including relevant storybooks for children. To expand and promote the reading culture in Bubiita sub-county’s primary schools and in the greater community. The CBP’s goals in relation to BGSON’s community library are: 1. Thirdly. c) One important indicator of the program’s success is in the increase in library membership. Secondly. We hope the children’s’ interest in reading will influence an interest in their parents and families as well. culture. Another indicator of success will be the increase of community members. and customs. In order to fully develop an appreciation for reading in the community it is extremely important that they have the opportunity to have access to books purchased locally illustrating local ideals. these books will improve the student’s academic performance by improving their reading and comprehension skills. 2. We currently have partnerships with surrounding primary schools. d) Locally purchased children’s’ books will have a dramatic impact on the community. however. the community that BGSON’s community library serves is enduring many educational limitations and therefore is in great need of various educational resources. and customs will enable children to develop an appreciation for reading and reinforce the reading culture that BGSON’s community library seeks to establish. 3. Therefore.
teachers. a newly constructed building. The students that participate in the challenge will be recognized at the end of the term. If they answer the questions sufficiently they will be given a paper mango where they will write their name and the title of the book. The librarian will place these paper mangos on the library’s giant paper mango tree. With the addition of the books from the Children’s Book Project we will be able to further develop this program. and how to locate books). During PSV. To further develop this program. outside of the project. These books will provide the students with ample age-appropriate relevant books so each child can have their own book to read during library time. they will answer a few questions pertaining to the story to demonstrate that they read and understand the book. There would also be follow-up e-mails. BGSON’s community library. students and teachers will be encouraged to become members and will be presented with take home registration materials. ii. The goal of the “Mango Tree Challenge” is to reinforce the reading culture and promote the benefits of leisure reading. and visits by the librarian and volunteers. book care. BGSON’s community library will target surrounding primary schools in the hopes of partnering with five.e. and a structured program. 4. These additional books will also permit students. Project Implementation a) BGSON’s library existing resources are: a full-time librarian. 7 . 500 donated books. Upon receiving the Children’s Books Project books.UgCLA. general information on the library (i. Once students finish reading a CBP book on their own. librarian and volunteers will send formal letters to surrounding primary schools informing them of the programs that the community library offers and information on becoming a partner school. after the librarian will read one and discuss one of the CBP’s books with the children. In this challenge students will be encouraged to read CBP’s books outside of library time by setting a personal target number of books they will read by the end of the term. BGSON’s community library will also implement three To broaden the number of students benefiting from the Children’s Book Project books new activities: Partner School Visits. Children’s Books Distribution Scheme 2011 10-Feb-11 partnerships will substantially increase the number of students benefiting from the Children’s Books Project.” and Spelling Bees. members to borrow books without depleting the library’s stock (as is currently the case). two volunteer Primary school teachers. the librarian will confirm a date and time where the school can participate in Partner School Visits (PSV). “Open Reading Challenge. and more importantly expose more students to the importance of reading early in their development. Students will also have the opportunity to browse the children’s books and read on their own or with a partner. b) i. The structure for Partner School Visits will be as follows: a selected class from a partner school will arrive to the library and will be given a tour of the library. library rules. phone calls. Once interested primary schools are identified.
The goal main of the spelling bees is to improve the students’ spelling ability and increase the number of students frequenting the library apart from library time.UgCLA. The structure of this activity is as follows: during the structured library time the librarian will read CBP’s books. The students will spend the first ten minutes writing these words in their booklets and will be encouraged to come to the library after school to receive assistance from the librarian. Teachers will also be encouraged to include these words into their lessons. Spelling competitions will be held on the last week of the month for each class during library time. Children’s Books Distribution Scheme 2011 10-Feb-11 iii. Children’s Book Project Timetable 8 . and identify words (age-appropriate for each grade level) from the books and write the words on cardstock paper and post them in view.
headmasters. Maintain an updated list of books. Create monthly reports on all Children’s August 2011 Project Book events and library Evaluation James Nakho kho 2011 James Nakho kho & Kiera Augus Nakho t 210 kho April 2011. phone calls. including history. School Monthly partner schools visits. July 2011 Nakho kho.James solicitation letters informing them on BGSON’s community library.James students Mango spelling competitions utilizing words from CBP’s books. and number of James Nakho attendees.James Augus t 2011 Nakho kho Challenge activities. Tree Students at school will set goals personal reading goals. and visits. story time. . kho Administer questionnaires and conduct April 2011. educational activities. There would also be follow-up e-mails.UgCLA. and Record Keeping browsing the library. They will receive a paper mango where they will put their name and book title and add to Partner Visit’s the library’s giant paper mango tree. 9 teachers. PSVs June-August include an orientation on the library use and rules. information about become a member. services offered.James informal conversations with students. and members to evaluate the success of activities. Primary schools will be identified as Partner Schools. at Continue providing the students at Primary Ongoing school with consistent library time and services. June 2011 Nakho kho surrounding Library Time James Nakho kho Primary School Spelling Bees with Students at school will compete in monthly April 2011. loan Ongoing books. Children’s Books Distribution Scheme 2011 10-Feb-11 Activity Description Duration Person Respo nsible Partnering primary schools with Surrounding primary schools will receive April 2011. Reporting events. and how to become a partnership school.
10 . which will ensure that students and their families are benefiting from the Children’s Book Project books.UgCLA. and visitors. and spelling clubs). ii. Therefore. We are in the process of creating an electronic system that will serve as additional means of record keeping and accountability. b) To ensure that we keep track of activities related to the Children’s Book Projects we will utilize a separate binder. inventory of books. 6. to promote and publicize the library. BGSON community library will continue to develop its weekly library time with Primary Student clubs will also be implemented (i. surrounding schools. and plays based on CBP’s books.e. vii. In addition. v. BGSON’s community library will also actively solicit students and parents in becoming School students to include puppet shows. students as young as three will be exposed to the benefits of reading. we also have a visitor’s book. BGSON’s community library will meet with its stakeholders and create a yearly educational calendar. and comprehension. The library will also continue having monthly Partner School Visits. which will lay out the library’s events. educational games and activities. members of the library. writing. activities. local media. where all visitors expected to sign. This will be accomplished with the creation of monthly community days. loans made. storyboards. iv. b) c) These activities will be planned and implemented by the librarian with possible assistance Outside of the library. With the assistance of the National Library of Uganda. and community members. Monitoring and Evaluation a) Record keeping at BGSON’s community library consists of separate binders for members’ information. language development. inviting local leaders. the librarian and support staff will orient nonregistered community members to the community library include story hours for different ages. and time to browse through children's books. Children’s Books Distribution Scheme 2011 10-Feb-11 5. vi. food for the children during community days that could be provided by BGSON . monthly reports. BGSON’s community library will also expand library time audience to include the preschool across the street on a weekly basis. To further promote a reading culture. During community days. possible additional resources needed might be transportation and from volunteers present at the time. BGSON’s community library will also seek to plan yearly reading tents. iii. This will ensure that BGSON’s community library remains on target and ensures accountability. and programs. Project Sustainability a) In order to ensure sustainability and maintenance of activities.
f) The person who will be responsible for maintaining the records and submitting the final report will be James Nakhokho. create an additional binder that will include the following sections: dates and times of events. we will also community members to gauge the impact CBP’s books have on the wider community. tally of number of students who read the CBP books. running list of books loaned. d) e) The librarian will also administer questionnaires and have informal conversations with To ensure an accurate evaluation system to monitor discussed indicators. The librarian will also have informal conversations with the younger students about their attitude towards reading the CBP’s books and ways the library has benefited.UgCLA. A questionnaire will be also be administered to the older students. their responses will be noted. teachers. Children’s Books Distribution Scheme 2011 10-Feb-11 c) In order to assess the children’s independent use of the Children’s Book Project’s books the librarian will keep track of the dates/times when children read and borrow CBP’s books. and all new members. 11 . a list of lost or stolen books. library and community members to gauge their overall perception of CBP’s books and that of the library in general. a list of all Children’s Book Projects books. names and number of attendees. All of this information will also be included in the electronic database.
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