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New General Ledger Introduction

Parallel Ledgers Concepts


New General Ledger Start Up Considerations
Posting Logic New tables
Document Splitting Logic and Configuration.
Financial Allocations
Financial Planning
Reporting

This document is in the form of PPT. You may use this document for your self stu
dy and client demo. This readymade presentation helps you to make your client un
derstand the potential of SAP New GL functionality.
This is a base level of document. If you are new to SAP New GL, or you are worki
ng in other sap module (like SD, HR, MM, PP etc). You will find this document ve
ry useful. This will make you understand SAP New GL very clearly and very quickl
y.

The central task of G/L accounting is to provide a comprehensive picture of exte


rnal accounting and accounts. Recording all business transactions (primary posti
ngs as well as settlements from internal accounting) in a software system that i
s fully integrated with all the other operational areas of a company ensures tha
t the accounting data is always complete and accurate.

. SAP New GL configuration


* Define Ledgers for GL
* Define Currencies for Leading Ledger
* Define and Activate Non-Leading Ledger
* Assign Scenarios and Customer Fields to Ledgers
* Define Ledger Group
* Activate New GL Accounting
* Define Accounting principles and assign to ledger groups
* Define Variants for Real-time integration and assign to company code
* Define document number ranges for GL view (posting only to specific Ledger)
* Define document types for posting only to non leading ledgers
* Configuring document splitting
* Assigning Default profit center to accounts
* Define Worklist for exchange rate entry
* Assign Exchange rate to worklist
* Configuring Assessment and distribution in New GL
* Deactivate update of Classic GL

1. SAP GL configuration
* Company Code configuration
* Standard Line item text configuration
* Complete GL configuration, defining chart of accounts, defining retained earni
ngs account
* Validation Substitution
* Parallel currencies configuration
* Taxes on Sales Purchase configuration
* GL Automatic clearing configuration
* Foreign currency valuation configuration
* GR/IR Regrouping configuration
* Financial Statement version configuration (Creating Balance sheet and Profit a
nd Loss account)
* FI - MM account determination configuration
* FI - SD account determination configuration
2. SAP New GL configuration
* Define Ledgers for GL
* Define Currencies for Leading Ledger
* Define and Activate Non-Leading Ledger
* Assign Scenarios and Customer Fields to Ledgers
* Define Ledger Group
* Activate New GL Accounting
* Define Accounting principles and assign to ledger groups
* Define Variants for Real-time integration and assign to company code
* Define document number ranges for GL view (posting only to specific Ledger)
* Define document types for posting only to non leading ledgers
* Configuring document splitting
* Assigning Default profit center to accounts
* Define Worklist for exchange rate entry
* Assign Exchange rate to worklist
* Configuring Assessment and distribution in New GL
* Deactivate update of Classic GL
3. SAP Cost of Sales Accounting configuration
* Cost of Sales accounting needs to be implemented in a manner which makes it mo
re powerful to reconcile the FI and CO module and enable to do a fast close of m
onth end activities.
* This functionality needs to be implemented to find out balance on the followin
g:-
* Process/Production orders not settled.
* Networks/WBS not settled
* Internal orders not settled.
* Plant Maintenance orders not settled.
* The document also covers how to create a report for cost of sales accounting.
4. SAP Bank Configuration
* Define House Banks
* Electronic and Manual Bank statement configuration
* Check Deposit configuration
* Configuring Cash Journal
5. SAP AR AP configuration
* Define Account Groups for Customers and Vendors
* Define Accounting clerk
* Delete Customer and Vendor Master data
* Configuring Payment terms
* Configuring various automatic account determination
* Defining Tolerances
* Configuring Automatic Payment Program
* Special GL configuration for down payments from customer and vendors
* Configure regrouping of Customers vendors per remaining terms of receivables p
ayables
* Dunning
* Configuring calculation of Interest on arrears
6. SAP Asset Configuration
* Copying Chart of Depreciation
* Define Asset Classes
* Configuring account determination for Assets (Integration of Asset with GL)
* Deactivate Asset class for Chart of depreciation
* Configuring posting of depreciation
* Configuring the depreciation key
* Configuring asset classes for group assets
* Define/Assign Settlement profile
* Legacy Asset data transfer
7. SAP Asset Configuration (based on New GL)
* With the introduction of SAP New GL there is no longer a need to maintain diff
erent GL codes for different depreciation areas. The only requirement is to main
tain for each reporting 2 additional depreciation areas i.e. one real depreciati
on area and second derived depreciation
* Configure Depreciation as above
* Assign target ledger group to the respective depreciation areas
* Wizard to set up Parallel Valuation.
8. SAP Special Purpose Ledger configuration
* Define Table Group
* Maintain Fiscal Year Variant
* Maintain Ledgers
* Maintain Local Posting Periods
* Maintain Actual Versions
* Maintain Valid Document types
* Maintain local number ranges
* Perform Diagnosis
* Entering an FI-SL document
* Define Libraries
* Define Report Painter Reports
9. SAP Cost Center Configuration
* Configuring the Controlling area
I will share with you what I know.As far as the leading ledgers are concerned yo
u dont have a choice and have to define it if the New G/L functionality is activ
e in your system...in the US it is called the US GAAP Ledger and the default nam
e for it is "0L".So likewise if you are working for an Indian company you can na
me it as 0L and call it INGAAP Ledger.All the company codes which you define in
SAP will be by default created under the leading ledger.
Now Non-Leading ledgers are optional and if you have to activate it then the con
fig. is simple.Define a Non-Leading ledger (Say S1)...once you have defined it a
ledger group should be automatically created with the same name as the Non-lead
ing ledger which is S1 in this case (Define Ledgers for General Ledger Accountin
g).So the non-leading ledger after it is defined will be a part of the ledger gr
oup S1.Now in the next step you will have to activate the non-leading ledger for
the desired company codes (Define and Activate Non-Leading Ledgers).In the acti
vation step you will have an option to assign a different fiscal year and postin
g period variant to the pre-existing company code/s.Additionally you will also h
ave an option to define upto two parallel currencies for a company code in this
non-leading ledger S1.The first currency will be defaulted to the company code/l
ocal currency of the company code you are adding to the S1 ledger and you cannot
change it.The other two currencies will have to be chosen from the one of the p
arallel currencies defined for the same company code in the leading ledger (Defi
ne Currencies of Leading Ledger).So after you finish doing all this your non-lea
ding ledger will be active for the chosen company codes.
Regarding your FS00 question...you dont maintain the G/L accounts at a ledger le
vel...you maintain it at a chart of account level and company code level...so yo
u dont have to define G/L accounts again...in other words FS00 is not related to
any ledger definition as such and nothing needs to be done there...you just hav
e to maintain/extend the G/L accounts for the company code in question...the sam
e way you would have done in the classic G/L.
After everything explained above is configured you will be able to make adjustme
nt postings to the company code exclusively in the non-leading ledger.I will exp
lain this with a simple example- the company code is 1000...assigned to a Fiscal
year variant FY1 (Jan-Dec) and a posting period variant PP1 in the leading ledg
er.Now the same company code is assigned to fiscal year variant FY2 (Oct-Sep) an
d posting period variant PP2 the S1 ledger.So when we say period-1 for example i
t would mean Jan for ccode 1000 in the 0L ledger and Oct for ccode 1000 in the S
1 ledger.Now suppose you have to make a journal entry in ccode 1000.You will hav
e 3 options to do so- post in 0L only,post to S1 only and post to both 0L and S1
.You can use the transaction FB50L (or FB01L)to do so...where you will also see
a field called ledger group....so when you leave this field empty the postings w
ill be made to all ledgers 1000 has been assigned to (0L and S1 in this case) pr
ovided the current period is open in both the ledgers.Say you have to make this
transaction today- in that case period-2 should be open in company code 1000 and
0L ledger which is using posting period variant PP1.PP1 is connected to FY1 so
will open February in the 0L ledger.....Also as per the non-leading ledger setti
ngs period-5 should be made open because Feb will be period-5 as per the FY2 ass
igned to 1000 in the S1 ledger....if the periods are open as explained above her
e is how you can control the postings.If you leave the ledger grp. field empty t
hen both 0L and S1 will be updated,if you enter 0L only leading ledger will be u
pdated,if you enter S1 only non-leading ledger will be updated.You can restrict
postings to the S1 ledger by closing the PP2 period...in which case postings wil
l not be allowed in S1 ledger and likewise for the 0L ledger.
1. SAP GL configuration
* Company Code configuration
* Standard Line item text configuration
* Complete GL configuration, defining chart of accounts, defining retained earni
ngs account
* Validation & Substitution
* Parallel currencies configuration
* Taxes on Sales Purchase configuration
* GL Automatic clearing configuration
* Foreign currency valuation configuration
* GR/IR Regrouping configuration
* Financial Statement version configuration (Creating Balance sheet and Profit a
nd Loss account)
* FI - MM account determination configuration
* FI - SD account determination configuration
2. SAP New GL configuration
* Define Ledgers for GL
* Define Currencies for Leading Ledger
* Define and Activate Non-Leading Ledger
* Assign Scenarios and Customer Fields to Ledgers
* Define Ledger Group
* Activate New GL Accounting
* Define Accounting principles and assign to ledger groups
* Define Variants for Real-time integration and assign to company code
* Define document number ranges for GL view (posting only to specific Ledger)
* Define document types for posting only to non leading ledgers
* Configuring document splitting
* Assigning Default profit center to accounts
* Define Worklist for exchange rate entry
* Assign Exchange rate to worklist
* Configuring Assessment and distribution in New GL
* Deactivate update of Classic GL
3. SAP Cost of Sales Accounting configuration
* Cost of Sales accounting needs to be implemented in a manner which makes it mo
re powerful to reconcile the FI and CO module and enable to do a fast close of m
onth end activities.
* This functionality needs to be implemented to find out balance on the followin
g:-
* Process/Production orders not settled.
* Networks/WBS not settled
* Internal orders not settled.
* Plant Maintenance orders not settled.
* The document also covers how to create a report for cost of sales accounting.
4. SAP Bank Configuration
* Define House Banks
* Electronic and Manual Bank statement configuration
* Check Deposit configuration
* Configuring Cash Journal
5. SAP AR & AP configuration
* Define Account Groups for Customers and Vendors
* Define Accounting clerk
* Delete Customer and Vendor Master data
* Configuring Payment terms
* Configuring various automatic account determination
* Defining Tolerances
* Configuring Automatic Payment Program
* Special GL configuration for down payments from customer and vendors
* Configure regrouping of Customers & vendors per remaining terms of receivables
& payables
* Dunning
* Configuring calculation of Interest on arrears
6. SAP Asset Configuration
* Copying Chart of Depreciation
* Define Asset Classes
* Configuring account determination for Assets (Integration of Asset with GL)
* Deactivate Asset class for Chart of depreciation
* Configuring posting of depreciation
* Configuring the depreciation key
* Configuring asset classes for group assets
* Define/Assign Settlement profile
* Legacy Asset data transfer
7. SAP Asset Configuration (based on New GL)
* With the introduction of SAP New GL there is no longer a need to maintain diff
erent GL codes for different depreciation areas. The only requirement is to main
tain for each reporting 2 additional depreciation areas i.e. one real depreciati
on area and second derived depreciation
* Configure Depreciation as above
* Assign target ledger group to the respective depreciation areas
* Wizard to set up Parallel Valuation.
8. SAP Special Purpose Ledger configuration
* Define Table Group
* Maintain Fiscal Year Variant
* Maintain Ledgers
* Maintain Local Posting Periods
* Maintain Actual Versions
* Maintain Valid Document types
* Maintain local number ranges
* Perform Diagnosis
* Entering an FI-SL document
* Define Libraries
* Define Report Painter Reports
9. SAP Cost Center Configuration
* Configuring the Controlling area
* Maintaining versions in Controlling area
* Configuring multiple valuation approaches/ Transfer prices
* Cost element accounting set up
* Reconciliation ledger configuration
* Setting Cost center Hierarchy, cost center master data, activity types
* Cost center planning which includes creating planner profile, creating plannin
g layout
* Configuring various cycles such as Distribution. Assessment, Indirect Activity
allocation
* Configuring Splitting structure
* Configuring Automatic account assignment (OKB9)
10. SAP Profit Center Configuration
* Maintain the profit center settings for Controlling area
* Creation of dummy profit center
* Creation of Standard hierarchy and creation of profit center master
* Configuring the transfer price settings
* Profit center planning configuration
* Configuring Distribution and Assessment cycle
* Configuring the 3KEH table (Balance sheet and profit and loss accounts)
11. SAP Profitability Analysis Configuration
* Creating Characteristics and value fields
* Configuring the Operating concern
* Copying an Operating concern from an existing operating concern
* Maintain Characteristic values, defining characteristics hierarchy
* Defining Characteristic derivation
* Defining keys for accessing material cost estimate and assigning costing key t
o characteristics
* Planning configuration
* Maintaining value field groups
* Configuration for value flow from SD to PA
* Configuration for value flow form FI to PA
* Configuration for settlement of Product costing variance to PA
* Creation of Profitability report
* Transporting customizing settings
12. SAP Product Costing Configuration
* Configuring the Costing sheet for calculating overhead
* Configuring the Cost component structure
* Configuring the costing variant
* Configuration for mixed costing
* Configuration for joint product
* Configuration for Work in Process calculation
* Configuration for Variance calculation
* Configuration for settlement of variance
* Configuration for Product cost by period - product cost collector and setting
up of variance calculation
* Configuration for Product cost by sales order
13. SAP Actual Costing & Material Ledger Configuration
* Configuring Material Ledger for Plants
* Configuring dynamic price changes
* Defining and assigning the material ledger update structure to plants
* Configuration of Actual costing and activation of actual cost component split
* Production start up activities in Material Ledger
14. SAP Internal Order Configuration
* Define Order types
* Define Model orders
* Maintain Allocation structure
* Maintain Settlement profile
* Maintain number range for settlement documents
New General Ledger has all functions of the Classic General Ledger but has been
enhanced with special ledger functions to create greater flexibility.

* In New G/L, there is one leading ledger for each client that is valid for
all company codes
* You can define only one ledger as the leading ledger SAP provides the lead
ing ledger 0L
* The leading ledger is integrated with all subsidiary ledgers
* Only the values from the leading ledger are sent to CO
* The leading area in Asset Accounting (depreciation area 01) must be posted
to the leading ledger
* Leading ledger uses the (additional) local currencies assigned to the comp
any code
* Leading ledger uses the GL Total Table: FAGLFLEXT
In each company code, the settings made for the following parameters are automat
ically applied to the leading ledger:
* Currencies
* Fiscal Year Variant
* Posting Period Variant
The non-leading ledgers are used as parallel ledger together with the leading le
dger. This can be used to apply different accounting standards, such as IAS/IFRS
or US-GAAP.
* Non-leading ledgers are activated by company code
* You can define additional currencies that deviate from those used by the l
eading ledger.
* The currency of the leading ledger is always used as the first currency.
* As a second and third currency of a non-leading ledger, you may only use c
urrency types that you have already assigned to the relevant company code for th
e leading ledger
* You can define a fiscal year variant that differs from the leading ledger.
If you don t specify a FYV, the FYV of the company code is automatically used.
* You can also define a posting period variant that differs from the leading
ledger
* Separate document types and number ranges can be defined for non-leading l
edgers by users, to ensure continuity in ledger numbering

ECC 6.0 New GL Functionality


1.Activate the New General Ledger Accounting by a single click on the clock icon
2.You will reach to change view "activation of New GL A/cg" detail screen and ti
ck the checkbox and save.
3. After activation of New General Ledger Accounting, you exit the IMG screen Wh
en you re-enter , you find that a new node is added Financial Accounting (New)
4.After activation of New General Ledger Accounting , a new sub node appears in
the IMG structure.
This sub node is Define Segment
The menu path is:
SAP Customizing IMG ---> Enterprise Structure ----> Definition --> Financial Acc
ounting --> Define Segment
In this IMG activity, you define your segments.
If you then define your profit centers, you can enter an associated segment in t
he master record of a profit center. The segment is then derived from the assign
ed profit center during posting.
5.Activation has created a new field in Profit Center Master Record : the SEGMEN
T
6.Leading and Non- Leading Ledgers
In General Ledger Accounting , you can use several Ledgers in parallel. This all
ows you to produce financial statements according to different accounting princi
ples. A ledger uses several dimensions from the totals table it is based upon. W
hen defining Ledgers , one must be defined as the Leading Ledger . The Leading L
edger is based on the same accounting principles as that of the consolidated fin
ancial statements. It is integrated with all subsidiary ledgers and is updated i
n all company codes. This means that it is automatically assigned to all company
codes. In each company code, the Leading Ledger receives exactly the same setti
ngs that apply to that company code : the currencies, the fiscal year variant an
d posting period variant .
You must designate one of your ledgers as the Leading Ledger. It is not possible
to designate more than one ledger as the leading ledger.
The menu path is :
SAP Customizing IMG ----> Financial Accounting ( New ) -----> Financial Accounti
ng Basic Settings (New) -----> Ledgers ----> Ledger -----> Define Ledgers for Ge
neral Ledger Accounting
Clicking on the checkbox identifies one of your ledgers as the Leading Ledger.
7. Activation of Non Leading Ledgers
Non Leading Ledgers are parallel ledgers to the Leading Ledger . They can be bas
ed on local accounting principle, for example. You have to activate a non- Leadi
ng Ledger for individual company codes. Non- Leading Ledgers can have different
fiscal year variants and posting period variants per company code to the Leading
Ledger of this company code.
The menu path is :
SAP Customizing IMG ----> Financial Accounting ( New ) -----> Financial Accounti
ng Basic Settings (New) -----> Ledgers ----> Ledger -----> Define and Activate N
on --Leading Ledgers
8.Assign scenarios to ledgers
A Scenario combines Customizing settings from different business views. Each bus
iness view specifies which posting data is transferred from different applicatio
n components in General Ledger Accounting, such as cost Center update or ProfitC
enter update .You assign the desired scenarios to your ledgers. For each ledger,
you define which fields are filled with posting data from other application com
ponents.
SAP delivers a number of scenarios in the standard system. It is not possible to
create additional scenarios.
The menu path is:
SAP Customizing IMG -----> Financial Accounting ( New ) -----> Financial Account
ing Basic Settings (New) -----> Ledgers ---->Fields -----> Display Scenarios for
General Ledger Accounting.
9. Cost of sales accounting
Cost of sales accounting is a way to create a profit and loss statement (P&L) fo
r a company by comparing the revenues to the costs or expenses incurred to obtai
n these revenues.
The expenses are mainly divided by functional area such as:
Manufacturing
Administration
Sales
Research and Development
We can activate Cost of Sales Accounting by the following menu path :
SAP Customizing IMG -----> Financial Accounting ( New ) -----> Financial Account
ing Basic Settings (New) -----> Ledgers --->Ledger-----> Activate Cost of Sales
Accounting
Offsetting Account Report ECC 5.0
Offsetting account report for vendors in ECC 5.0 is possible after implementing
the OSS Note 1034354
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All frequently asked questions about Financial specfic topics can be found here.
Electronic Bank Reconciliation
The primary configuration steps necessary to set up Electronic Bank Statements (
EBS) Processing in SAP.
1. Create House Bank and Account ID (FI12)
2. Setup EDI Partner Profile for FINSTA Message Type (WE20)
3. Configure Global Settings for EBS (IMG)
Create Account Symbols
Assign Accounts to Account Symbols
Create Keys for Posting Rules
Define Posting Rules
Create Transaction Types
Assign External Transaction Types to Posting Rules
Assign Bank Accounts to Transaction Types
Also check out this very useful link which shows how to configure in detail
http://www.sap-topjobs.com/sapFI/bankreco4/index.htm
Fiscal Year Variant:
Definition
The fiscal year variant contains the number of posting periods in the fiscal yea
r and the number of special periods.
You can define a maximum of 16 posting periods for each fiscal year in the Contr
olling component (CO). To define the fiscal year variant, go into Customizing fo
r Financial Accounting (FI) under Financial Accounting Global Settings ® Fiscal Ye
ar ® Maintain Fiscal Year Variant.
Integration
You need to specify the fiscal year variant for each company code.
When you create a controlling area, you also need to specify the fiscal year var
iant. The fiscal year variants of the company code and controlling area may only
differ in the number of special periods used. You need to ensure that the fisca
l year variants match, in other words, they may not have a time conflict.
You can assign a company code using a fiscal year variant with 12 posting period
s and four special periods to a controlling area that has a fiscal year variant
with 12 posting periods and one special period. The time frame, for example, fro
m April 1 to March 31 in the following year, must be identical in each fiscal ye
ar variant.
However, it cannot be assigned to a controlling area with 52 posting periods for
example.
********************************************************************************
*********
Fiscal year is the way financial data is stored in the system. You have 12 perio
ds in SAP and also four special periods. These periods are stored in what is cal
led the fiscal year variant.
There are two types of Fiscal Year Variant
? Calendar Year - Jan-Dec, April -March
? Year Dependent Fiscal Year.
Link on SDN ERP Financial forum:
Fiscal Yr Variant: https://www.sdn.sap.com/irj/sdn/thread?messageID=2500716&
Changing Fiscal Year Variant Help Needed: https://www.sdn.sap.com/irj/sdn/thread
?messageID=2462193&
Link in HELP:
http://help.sap.com/saphelp_47x200/helpdata/en/96/8b300943ce11d189ee0000e81ddfac
/frameset.htm
Automatic payment Run:
Use
For each company code using the payment program, certain basic specifications mu
st be in place.
Since the payment program can be used for more than one company code, you must a
lso specify the company code that is making the payment.
To control the payment program, you must specify the following in advance:
How payment requests are selected and, if necessary, grouped together for one pa
yment
The payee
How the payment method is selected
How the bank is selected
Which forms and other data carriers are used
Activities
You make these specifications when:
Configuring the payment program
Entering data in the master records of your business partner
Entering data in the payment requests
Entering data for the payment run in hand
When configuring the payment program, you specify the company codes that are inv
olved in automatic payments and also which company code makes the payments (payi
ng company code).
The payment program identifies the open payment requests and selects the items t
o be paid. It basically pays items as late as possible. You specify the exact ti
me of payment when configuring the payment program
The selection of open payment requests is determined by the following factors:
The due date of the items is basically determined by the due date and the level
of urgency indicator in the payment request
For each payment run, you specify the date of the next payment run. The program
uses this date to determine whether an item is to be included in the current or
the next payment run.
You block the items that, regardless of their due date, you do not want to pay.
To do this, you enter a blocking key in the item that represents the reason for
blocking. If you want to block the account of a customer or vendor from payment,
you enter the blocking key in their master record.
The standard system contains several blocking keys, which you can add to or chan
ge.
The payment program creates a payment proposal during the payment run. The payme
nt is made on the basis of this payment proposal list. The blocked items are dis
played separately in the list. You can process the payment proposal, and, for ex
ample, set or cancel the payment block on an item.
It is also possible to specify that a blocking key cannot be changed from the pa
yment proposal transaction.
On the whole, the payment date is used as the clearing date. There exist, howeve
r, the following exceptions.
Items whose posting date comes after the posting date of the payment run will be
paid, provided they are already due.
The clearing date for such payments is not the payment date, but rather the late
st posting date possible. Thus any danger of the clearing date coming before the
posting date is prevented in the context of paid items. Errors are avoided in t
his way.
Grouping of Payment Requests
Use.
Wherever possible, the payment program will always group payment requests togeth
er for payment. However, you can also specify that an individual payment (separa
te payment) is made for a particular item. For certain payment methods, only ind
ividual payments are possible.
The payment program can only group together open payment requests into one payme
nt if the open items in an account have the same:
Payment currency
Payment method in the item
Bank in the item
Contents of the grouping fields
You can also settle payment requests from different company codes together as we
ll as customer and vendor items.
Items in an account are not grouped together if you:
Make payments seperately per business area. This procedure entails separate paym
ents being created per business area.
Wish to make individual payments.
For further information, follow the link
http://help.sap.com/saphelp_erp2005vp/helpdata/en/74/c20672e63d11d1a57a0000e839d
005/frameset.htm
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Payment Processing is a component of SAP's R/3 Financial Accounting module (FI).
FI is a powerful module integrating many activities, including General Ledger,
accounts payable, accounts receivable and assets accounting. You will learn to p
rocess simple and complex payment transactions. In addition, you will maintain d
ata and systems settings for accurate and effective payment processing in this c
ourse
http://www8.sap.com/businessmaps/41A4EFC9143611D487010000E81D646F.htm
Link in HELP: http://help.sap.com/saphelp_47x200/helpdata/en/01/a9c281455711d182
b40000e829fbfe/frameset.htm
Message Control for Warnings or Error:
http://www.sap-basis-abap.com/sapfi023.htm
Copy G/L Accounts Master records from one client to another:
http://www.sap-basis-abap.com/sapfi019.htm
Clearing of GR/IR account:
http://www.sap-basis-abap.com/sapfj021.htm http://help.sap.com/printdocu/core/Pr
int46c/en/data/pdf/MMIVWERE/MMIVWERE.pdf
LSMW:
The LSM Workbench is an SAP-based tool that supports you when transferring data
from non-SAP systems ("Legacy Systems") to SAP systems once or periodically.
The tool supports conversion of data of the legacy system in a convenient way. T
he data can then be imported into the SAP system via batch input, direct input,
BAPIs or IDocs.
Furthermore, the LSM Workbench provides a recording function that allows generat
ing a "data migration object" in an entry or changing transaction.
http://service.sap.com/lsmw
Validation and Substitution:
Validations and substitutions are used to check the conditions while posting a d
ocument in sap system.
The step of Validation is.
1) Prerequisites
2) Step
3) Message
Setting up the FI Validations:
http://www.sap-basis-abap.com/sapfi004.htm
https://websmp104.sap-ag.de/~form/handler?_APP=01100107900000000342&_EVENT=REDIR
&_NNUM=842318
https://websmp104.sap-ag.de/~form/handler?_APP=01100107900000000342&_EVENT=REDIR
&_NNUM=42615
Month end & Year end closing:
https://www.sdn.sap.com/irj/sdn/thread?messageID=1538427&
Here are more specific on Asset Module Closing:
http://help.sap.com/saphelp_erp2005vp/helpdata/en/4f/71fd71448011d189f00000e81dd
fac/frameset.htm
GUIDANCE FOR YEAR END CLOSING OF ASSET MODULE :
Run Depreciation for Asset accounts and posted the depreciation((t-code AFAB)Use
"Reason for Posting" : Planned Posting Run or Unplanned Posting Run(this is not
recommended)
Repeat run depreciation in latest period if necessary(t-code AFAB)Use "Reason fo
r posting" : Repeat
Close the fiscal year of asset ( t-code AJAB )
Open next fiscal year of asset ( t-code AJRW ) You can undo the closed fiscal ye
ar of asset in t-code : OAAQ
MONTH CLOSING OF ASSET MODULE :
Run Step 1 and Step 2 above.
NOTE :
You must execute step 1 until 4 in the background.
Authorization Objects a Simple Guide:
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/a92195a9-0b0
1-0010-909c-f330ea4a585c
User exits in FI/CO:
http://www.sap-img.com/abap/a-short-tutorial-on-user-exits.htm
Setting up the FI Substition with user exit program control.
Here, it is detailly explained how to set up FI Substitutions with extended user
exit functionality.
https://www.sdn.sap.com/irj/sdn/thread?forumID=141&threadID=287697
Duplicate Invoice Check
In which cases a check for double invoices is run through (prerequisites)? Which
function module is relevant? Which fields are relevant?
Solution/Answer:
Prerequisite:
---------------
If the field 'Chk double inv.' is marked in the vendor account.
The Function Module name is FI_DUPLICATE_INVOICE_CHECK
It will check
The following fields must be identical for Duplicate invoice check
Company code (BUKRS)
Vendor number (LIFNR)
Currency (WAERS)
Reference number (XBLNR)
Amount in document currency (WRBTR)
Document date (BLDAT)
If the document is having any one of the above filed different then the system d
oes not consider it as a duplicate invoice.http://help.sap.com/saphelp_47x200/he
lpdata/en/ce/4f3e39ea3aee02e10000000a114084/frameset.htm
Clearing of accounts - If Customer is vendor or Vice Versa:
The clearing between the customer and vendor can happen by following the below s
ettings
1. The customer number must be entered in the corresponding vendor master record
a. FK02->General Data -> Control
In the 'Account control' tab, in the 'Customer' field, enter the customer number
b. In the Company Code Data --> Payment Transaction Accounting, select the check
box - 'Clrg with Cust'
2. The vendor number must be entered in the corresponding customer master record
a. FD02->General Data -> Control
In the 'Account control' tab, in the 'Customer' field, enter the vendor number
b. In the Company Code Data --> Payment Transaction Accounting, select the check
box - 'Clearing with vendor'
3. For testing, create a vendor invoice through FB60 and customer invoice throug
h FB70. Note that customer and vendor are properly selected.
4. For clearing the open items. Use the Tcode F-32. On clicking the 'Process ope
n Items', the vendor invoice (KR) and customer invoice (DR) are shown automatica
lly. It will generate the FI document with proper entry.
Note: Partial / Residual payment between customer and vendor is also possible
SAP release notes(Older 4.6 v/s to ECCC- New releases)
easy way of finding release notes
Leading ledger
The leading ledger is based on the same accounting principle as that of the cons
olidated financial statements.
If you use the account approach for parallel accounting, you post all data to th
e leading ledger.
This leading ledger is integrated with all subsidiary ledgers and is updated in
all company codes. This means that it is automatically assigned to all company c
odes.
In each company code, the leading ledger receives exactly the same settings that
apply to that company code: the currencies, the fiscal year variant, and the va
riant of the posting periods. You can define a second and third parallel currenc
y for your leading ledger for each company code. In Customizing for Financial Ac
counting (New), choose Financial Accounting Global Settings (New) ® Ledgers ® Ledger
s ® Define Currencies of Leading Ledger.
Non-leading ledger
The non-leading ledgers are parallel ledgers to the leading ledger. They can be
based on a local accounting principle, for example. You have to activate a non-l
eading ledger for the individual company codes.
Posting procedures with subledger or G/L accounts managed on an open item basis
always affect all ledgers. This means that you cannot perform ledger-specific po
stings to subledger or G/L accounts managed on an open item basis. If you manage
G/L accounts on an open item basis to monitor accounting aspects such as reserv
e allocations and reversals, you need to take additional measures in your intern
al controls system.
Non-leading ledgers can have different fiscal year variants and different postin
g period variants per company code to the leading ledger of this company code. T
he second and third currency of the non-leading ledger must be a currency that i
s managed as second or third currency in the respective company code. However, y
ou do not have to have a second and third currency in the parallel ledgers; thes
e are optional. Alternative currencies are not possible.
Reward if helpful.
Lets assume that your company is in INDIA as well as US.
Your parent company is US which follows FY K4
Your Indian Company ha sto submit the balance sheets as per FY V3.
Also Indian companies follows Indian GAAP and US company USGAAP.
Lets assume taht there are some accounting differences between these two and teh
values differ at the time of posting.
In such a case you create US compnay as a Leading ledger with FY variant K4 and
Indian company with V3.
When you are posting transactions which are independent of ledgers the system wi
ll post to all the ledgers by default.
When you want to post transactions to only effecting Indian GAAP then the Ledger
Groups Come in to picture and you will post to the ledger groups by using FB01L
or FB50L.
These two transactions will give you the flexibility of posting to selected ledg
ers.
In multi ledger environment you use FAGLB03 inplace of FS10N and FAGLL03 inplace
of FBL3N.
By posting to different ledgers all your reports will come per ledger/ledger gro
up and hence you can easily draw financial statements without any much period en
d activity.
You can have only one leading ledger and all other are non leading ledgers.
You can maintain as many ledgers as you need with different currencies, differen
t fiscal year variants.
in classic GL environment you need to configure this by using special purpose le
dger and derive your reports.
By new GL this will be easy and no need to maintain the same as this is merged w
ith the new GL.
More over by assigning scenarios you can split documents basing on the scenario
(Scenario here is Profit center/Cost center/Business area/Segmentation/Functiona
l Area).
By splitting you split the receivables and payables on line whihc is a period en
d activity before.
All your receivables and payables are now avialable online (Profit center wise/S
egment wise/BA wise)
Previously discounts received after the capitalisation of assets were not posted
to the assets which now effect the Asset transactions automatically.
Leading and non leading ledgers are helpful when you need to maintain accounts a
s per more than 1 accounting principles/conventions. For example a Indian compan
y that is listed in EU also. In this case it has to prepare financial statements
as per Indian GAAP as well as IFRS standards. In certain transactions the accou
nting standards differ on treatments. So, for such transactions you have the opt
ion of posting such differences to only a particular ledger instead of both the
ledgers.
By default all the transactions that you post get updated in both the ledgers. I
t is only where a differing accounting treatment is to be given that parallel le
dgers can be used.
The reports like F.01/F.08 then give you the option of selecting which ledger yo
u want to display for your financial statements.
Hope this helps..
http://www.scribd.com/doc/48042762/New-General-ledger

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