Spill Prevention, Preparedness, and Response Program Prevention Section PUGET SOUND FIELD OFFICE

1011 SW Klickitat Way, Suite 211 Seattle, Washington 98134 Office: (206) 389-2431 Fax: (206) 587-5196

COLUMBIA RIVER FIELD OFFICE
811 SW 6th Avenue, 8th Floor Portland, Oregon 97204 Office: (503) 229-6103 Fax: (503) 229-6954

Tanker
Voluntary Best Achievable Protection (VBAP) and ECOPRO Standards

BOARDING CHECKLIST
IMO / LLOYD’S NO. NAME OF VESSEL CASE NUMBER

DATE FLAG INSPECTED BY ___________________ ___________________ ___________________ COMMENTS

LOCATION OF INSPECTION PORT: _________________________________ PLACE: ________________________________ Latitude: __________ Longitude: __________
NAME OF MASTER/ATTENDING PERSONNEL

PORT SIDE TO STBD SIDE TO AT ANCHOR IN DRYDOCK AGROUND UNDERWAY

________________________________________ ________________________________________ ________________________________________

VBAP ECOPRO

_______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________

SAFETY REPORT?

YES

NO

BUNKERING?

YES

NO

PREVIOUSLY BOARDED?

YES

NO

Department of Ecology inspectors use this Boarding Checklist to determine whether Washington’s VBAP / ECOPRO Standards are being met.
FOR OFFICE USE ONLY:

ECY 050-35 (8/2002)

To receive this document in alternative format, contact the SPILLS Program at (360) 407-7455 (voice) or (360) 407-6006 (TDD).

Class.0 1 . Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist INITIAL BOARDING INFORMATION Initial observations/impressions of vessel. if document is with Agent] Issue Date/Expiry Date: Full Term Interim Issue Date/Expiry Date: Full Term Interim Issue Date/Expiry Date: Full Term Interim Issue Date/Expiry Date: Conditional Conditional Conditional Provisional Provisional Provisional Provisional Full Term Interim Conditional Responsible Party: Effective Date: Expiry Date: Issued by: Issue Date/Expiry Date: Deficiencies (if applicable): DOC Issued by: Issued date: Expiry date: SMC 07/31/02 Version 6.Washington State Department of Ecology Spill Prevention. and Owner/Operator CERTIFICATES International Loadline Certificate (ILC) Ship Safety Equipment Certificate (SEC) Safety of Life At Sea (SOLAS) Ship Safety Construction Certificate (SCC) Certificate (SOLAS) International Oil Pollution Prevention Certificate (IOPP) Certificate of Financial Responsibility (COFR) Cert. # Safe Manning Certificate (Non-US) Certificate of Inspection (US) Port State Vessel Exam Type: Last Port Issued: Date of Last Exam: Port State Inspector: Quality Management System Certificates. ISM: Issued to: Address: Agent Present? Name: [Check. Gangway arrangement safe? Mooring arrangement adequate? Ship aware of visit? Verify Flag.

Washington State Department of Ecology Spill Prevention. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist CONTINGENCY PLAN FIELD WAC 317-10-075 DOCUMENT Vessel Received Field Document Document not onboard.) NOTES: 07/31/02 Version 6. Over and above previous. Document incorporated into vessel's shipboard procedures manual.0 2 . incorporated in training per WAC 317-40. left onboard Document brought aboard by Agent after vessel entered state waters. Document aboard but not understood or not posted in a conspicuous and accessible location. Copy of Field Doc. Document understood by crew and posted in a conspicuous and accessible location. (i. Document is posted in a conspicuous and accessible location and crew is trained in the proper use of document.e. Document onboard prior to vessel entering state waters. Over and above previous. Vessel Possesses and Understands Field Document Document not onboard.

(See booklet for examples of additional topics) Refresher Training (20) Refresher every 5 years.0 3 . Y N ECOPRO Standard Training contains additional topics. Cargo Handling. Master and licensed deck and engine officers are trained in: Crude Oil Washing (if so equipped). and ratings assigned duties are trained in: Bridge Resource Management. Refresher training includes examination of the crew member’s skills to determine his or her ability to safely and effectively perform in the position assigned. 07/31/02 Version 6.Washington State Department of Ecology Spill Prevention. licensed deck officers. Inert Gas System (if so equipped). Vessel familiarization tour that includes: Walking tour of deck house and other designated spaces. (See booklet for examples of additional topics) Position Specific Training (19) Vessel senior officers are trained in Shipboard Management Master and licensed deck officers are trained in: Shiphandling. Y N ECOPRO Standard Any training identified as necessary to improve performance is accomplished within one year of being identified. Licensed engineers are trained in: Vapor recovery (if so equipped). (See booklet for examples of additional topics) Vessel Familiarization (Orientation) (18) Orientation for newly assigned personnel that includes: Station Assignments. Y N ECOPRO Standard ECOPRO Standard Required training is completed within less than 3 years of hire date OR program includes additional topics or elements. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist VBAP Standard PERSONNEL POLICIES TRAINING Comprehensive Training Program (17) Vessel’s crew has STCW 95 certifications Company policy requires any new hire to complete company training program within 3 years of date of hire. Identification of all egress routes. All Personnel Trained in: Oil Spill Prevention and Response Duties. Automatic Radar Plotting Aids. Shipboard Fire Fighting. Y N ECOPRO Standard Position specific training is provided at more frequent intervals OR additional training topics are included. Master. Crew member who missed refresher training must repeat the position specific training.

Observed use of drugs or consumption of alcohol onboard? Observed condition indicating possible use of drugs or consumption of alcohol onboard? Alcohol testing equipment onboard? WORK HOURS (24) Crew cannot work more than 15/24 nor more than 36/72 hours. if identified. ECOPRO Standard Vessel personnel are trained in both drug and alcohol abuse awareness and in drug and alcohol testing OR random testing is conducted more frequently. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist Shipboard Drills (21) Following drills conducted and logged MONTHLY: Date: Frequency if more often: Fire Drills. Event Reporting (16) Vessel has appropriate event report form. Y N Type? Y N ECOPRO Standard Work hour restrictions exceed OPA 90 or rest period requirements exceed STCW 95 OR extra licensed watchstanders are available. Y N ECOPRO Standard Any crewmember whose performance evaluation indicates the need for training. 18 Following drills conducted and logged QUARTERLY: Date: Frequency if more often: Oil Spill Response. 07/31/02 Version 6.180 Abandon Ship Drill SOLAS Ch. Emergency Steering. Part B. 46CFR199. V. DRUG AND ALCOHOL POLICY (22) The use of illicit drugs and consumption of alcohol onboard tankers in Washington State waters is prohibited. Fitness for duty monitored by officers. 19-2(d) Loss of Propulsion. Y N ECOPRO Standard ECOPRO standard is identical. Personnel Evaluation System (23) Annual evaluation for permanent crew members. Man Overboard. SOLAS Ch. Complies with applicable federal and international standards. Verify work hour compliance through records. III. Vessel has definition of “event” as per BAP standards. completes the training in one year. Loss of Electrical Power. Emergency Towing. Y N ECOPRO Standard A formal critique of the drill is presented to all crew members after each drill AND Items requiring follow-up corrective action are logged AND a crew person is assigned to take the required corrective action. Reg.Washington State Department of Ecology Spill Prevention. Vessel has instructions to send event report to Ecology if vessel is involved in an event in state waters. Reg. Unfit crew member relieved of duties.0 4 .

and station bills are printed in a language understood and spoken by both the vessel’s licensed officers and unlicensed crew. Last visit: Frequency? By whom? Announced: Visits recorded in deck log? Y N ECOPRO Standard Visitation is conducted more frequently than quarterly. Y N ECOPRO Standards ECOPRO Standard identical. Work Hour Records: Compliance with applicable federal work hour requirements is documented on board the vessel. Record Keeping Training and Work Hours (26) Training Records: Detailed training records are maintained for all crew on each vessel.0 Y N ECOPRO Standard The company has dedicated personnel who perform inspections of critical areas more frequently than annually AND company has shoreside personnel responsible for implementation of inspections of critical areas. and hull are visually inspected annually and thickness is gauged where structural integrity is questioned. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist LANGUAGE PROFICIENCY (25) Common languages: LDOs and oil-transfer Persons-In-Charge (PICs) are proficient in English. 5 . directives. piping. All operating manuals. Hull Inspections Plans (29) Critical areas of the vessel’s holds (tanks). written instructions. Maintained either on the vessel or at a central location. Y N ECOPRO Standard Company verifies proficiency in English during pre-hiring screening AND all business between ships and shoreside staff is conducted in English AND key ratings on board ships are required to be proficient in English. Records available within 72-hours if maintained at central location. Corrosion is noted.Washington State Department of Ecology Spill Prevention. and corrosion reduction measures are scheduled. MANAGEMENT PRACTICES Vessel Management System Vessel Management System certification in addition to ISM: Y N By Whom? Vessel Visitation (27) Evidence of at least quarterly visits by company management. 07/31/02 Version 6. reduction measures are identified. Corrective action is documented and this documentation is maintained on board the vessel. placards. A working language is understood and spoken by subordinate officers and unlicensed crew. Any deficiencies are corrected.

extra gyro repeaters. Frequency? How recorded? Y N Technology (31) GPS.) 3 LDOs. OR fixes are electronically and manually recorded. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist OPERATING PROCEDURES NAVIGATION BRIDGE WATCH PRACTICES Navigation Watch (1) 2 Licensed Deck Officers (LDOs). and lookout posted while in state waters. (One LDO may be pilot. Y N Anchor Watch (5) LDO on bridge at all times. Position fixed and plotted at least once each hour.Washington State Department of Ecology Spill Prevention. ECOPRO Standard ECOPRO standard is identical. intervals or less.0 6 . helmsman. Y N ECOPRO Standard More than one person on watch during periods of restricted visibility. ECOPRO Standard Fix recorded more often than every 15 min. Lookouts have rapid and reliable means of communication. OR position plotted more often than hourly. Y N ECOPRO Standard ECOPRO standard is identical. Fix Intervals (7) Vessel position constantly monitored. (One LDO may be pilot. Y N Compass error? ECOPRO Standard Additional equipment (extra master gyrocompass. Position recorded at 15 min. Describe.) Periods of restricted visibility logged. Position continuously monitored. or extra magnetic compass) is onboard AND additional test are performed to verify accuracy of compasses AND there is additional procedure to inform bridge team of known compass error. Names of navigation watch members logged in logbook. and lookout posted during restricted visibility while in state waters. helmsman. Emergency Towing Gear. 07/31/02 Version 6. Compass Checks (9) Established schedule for frequent checks of gyro and magnetic compasses.

Coastal/Restricted waterway navigation. Clearly articulated goals. Defined responsibilities. Procedures for navigating with a pilot.Washington State Department of Ecology Spill Prevention. and priorities for each bridge team member. Comprehensive berth to berth passage and voyage planning. (See booklet for examples of additional topics) 07/31/02 Version 6. Restricted visibility. has CP Propeller been tested through full range of pitch? N ECOPRO Standard Vessel has remote devices to monitor more equipment subject to pre-arrival and predeparture and inspections OR vessel conducts tests and inspections than those required under the BAP standard. stations. and communication guidelines for each bridge team member for maneuvering to enter or leave designated and/or customary: Shipping lanes. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist Bridge Pre-Arrival Tests and Inspections (14) Y Within 12 hours prior to entry Navigation equipment including: (errors logged) Compasses Radars Direction Finders Speed monitoring devices inspected. Y N ECOPRO Standard Additional BRM training provided for all watchstanders at least annually. and between the bridge team and pilot for: Open sea transits. Type? Steering system tested. and authority between bridge team members. steering gear flat inspected? Main engine tested ahead/astern? Vessel fitted with Controllable-Pitch (CP) propeller? If YES. responsibilities. stations. Coastal/Restricted waterway navigation. Defined responsibilities. Anchorage. (See booklet for examples of additional topics) Bridge Resource Management (2) Defined bridge team assignments and duties for: Open sea transits. Clear delegation of duties. Guidelines for understandable and situation-specific communication between bridge team members. objectives. and communication guidelines for each bridge team member in emergency response. Restricted visibility. Moorage. including pollution incidents.0 7 .

pollution incidents. expected communications. areas-to-be-avoided. Procedures. Designated environmentally sensitive areas. and times for complying with the requirements for vessel traffic services. Escort and assist tug requirements and communications. such as pre-arrival tests and inspections. stability. Tides. Bridge team English proficiency identification. navigational obstructions. Passage plan for restricted waterways. tug assists. Berthing and anchoring arrangements. Riv.) Pilotage Commission Card. for each waterway characteristics. and required ballast. Engineering considerations.Washington State Department of Ecology Spill Prevention.) Information requested by Pilot under WAC 296-116205. and other areas where caution should be exercised. and tides. including: Depths. checklist with following elements: (May be done with pre-escort conference. Charts and nautical publications information current and correct. trim and drafts. traffic separation schemes. Predicted weather. Y N ECOPRO Standard Pilotage checklist requires additional information than standard form. currents. VTS manual aboard? Standard plan in use? 8 . Emergency procedures for vessel casualties. Type of bottom. (N/A Col. Anchorage areas. routes expected to be transited at night. pilotage. personnel health and safety while in state waters. Deck officer responsibilities per BRM system. appropriate speed. landfalls. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist Coordination with Pilots (3) Master-Pilot Conference. Accuracy/dependability/operating status of available navigational aids. 07/31/02 Version 6. including: Intended routes. turning areas. Ship-to-shore communications. and appropriate speeds for each waterway transited. Currents. fuel tanks used and expected fuel consumption. waterways transited.0 Y N ECOPRO Standard Any voyage plan updates are made by a licensed deck officer AND voyage plans are prominently displayed AND voyage plans are retained onboard for at least 6 months. planned maintenance. tug escorts. (See booklet for examples of additional topics) Voyage Planning (8) Comprehensive written voyage plan that includes: Channel depth and width. Expected vessel traffic.

the vessel. Written procedures for the following: Y N Collisions/Allisions. at anchor. more often than every 4 hours. Language? Incl. Written procedures outlining preparations for: Y N Emergency Towing. Master designated areas of vessel to be covered. Responding to loss of throttle control from bridge which includes ensuring that engineers are quickly on station. Gyrocompass Malfunction.Washington State Department of Ecology Spill Prevention. (See booklet for examples of additional topics). Groundings/Strandings. Loss of Electrical Power. Training and checklist provided for crewmembers conducting rounds including instruction that crewmember notify deck watch prior to attempting corrective action. 07/31/02 Version 6. Assist Tug(s) at Port Angeles (10) Laden tanker uses at least one assist tug for anchoring and departing anchorage Y N ECOPRO Standard An assist tug is used when in ballast if another vessel is in anchorage. OR If vessel is equipped with functioning automated fire and flooding detection systems. while at sea and at anchor. Security Rounds (4) Conducted while underway. Weather that poses a hazard to personnel. Oil Spill Response. Man Overboard.0 9 . Abandon Ship. Loss of Steering. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist Y N ECOPRO Standards Rounds are conducted more often than every 2 hours. Log entries made for all rounds completed. OR rounds conducted every 4 hours if vessel equipped with automated fire and flooding detection systems. Loss of Propulsion. and Foundering. Language? Posted Station Bill for the following emergencies: Language? Where posted? Fire. Hull Breach. Rounds conducted every 2 hours. EMERGENCY PROCEDURES (15) Y N ECOPRO Standard Vessel has an Emergency Squad and Crewmembers participate in advanced emergency preparedness training program for additional emergencies. and moored. Structural Failure. or equipment.

made available? Sufficient fuel for transit transferred to settler tank. anchor or depart anchorage. purged. dock/undock. and vessel is maneuvering to embark/disembark pilot. (See booklet for examples of additional topics) 07/31/02 Version 6. Y N ECOPRO Standard More than one LEO is on duty while ship is in Washington State waters. Ship Service Generators (11) Vessel has automatic switching gear for stand-by generators. service tank or both? Y N Y N ECOPRO Standard Vessel has remote devices to monitor equipment subject to tests/inspections OR vessel conducts additional tests/inspections. vessel stand-by generator running and immediately available while underway in state waters. Y N ECOPRO Standard Vessel has video monitoring equipment OR automatic alarm system installed in steering flat AND crew conducts hourly rounds of flat. Maneuvering Fuel (13) Does vessel use different fuel for maneuvering? If YES. Y N Steering Flat Inspections (12) Flat monitored by closed circuit television or other monitoring system.Washington State Department of Ecology Spill Prevention.0 10 . OR the ship is equipped with automated systems for monitoring the engine room. If NO. ECOPRO Standard ECOPRO standard is identical. main engine operating to capacity on maneuvering fuel before entering state waters. hourly inspections conducted while operating in state waters. stand-by strainers cleaned. Fuel Type: Engineering Pre-Arrival Tests and Inspections (14) Emergency and Stand-by service generators started and switch gear proven operable? Steering gear flat inspected? Main lube oil pumps? Main heavy fuel oil pumps? Are lube and fuel oil systems fitted with duplex strainers? If YES. If NO. (See booklet for examples of additional topics) ECOPRO Standard Vessel has generators with functional automatic standby switching gear. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist ENGINEERING WATCH PRACTICES Engineering Watch (6) Licensed Engineering Officers (LEOs) in Engine Control Room (ECR) and in immediate vicinity of emergency throttle controls IF: ECR is not within the machinery spaces.

electrical and cargo systems. blowers tested. communications.0 11 . Preventive Maintenance Documentation (30) Surveys of the holds (tanks). Preventive maintenance for each system according to the procedures and recommended frequency of the machine’s or equipment’s manufacturer. and hull by the vessel’s classification society. ready for use? Main/Stand-by air compressors tested. 07/31/02 Version 6. Reports generated are kept onboard the vessel. showing all expiration dates. propulsion. Inventory control and maintenance of necessary replacement parts. steering. Describe. ready for immediate use? Start air piping system aligned and drained of condensate? For STEAM-driven tankers: Spare boiler burners prepared and ready for immediate use? Forced draft fans tested and ready for immediate use? Main/Stand-by feed water pumps tested and ready for immediate use? Planned Maintenance (PM) Program (28) Evidence of a planned maintenance system for navigation. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist For MOTOR-driven tankers: Main/Stand-by cooling water circulation pumps tested. Annual inspections for each system.Washington State Department of Ecology Spill Prevention. are documented and kept onboard the vessel. or other entity. ready for immediate use? Intake/Charge air aux. AND the company uses an electronicallyarchived documentation maintenance system. Y N ECOPRO Standard Licensed officers who use a particular system are determined to be competent in document control procedures for that particular system. etc. Y N ECOPRO Standard Selected systems are inspected more frequently than annually if appropriate AND PM system is at least partially computer based AND all licensed officers who use the PM system are determined to be competent in PM procedures. piping. ready for immediate use? Start/Control air tanks filled.

expansion joints and heat exchangers. escape routes. piping. Any sign of oil leaks? Specify. MSD. Examine life boats. Examine vital auxiliary pumps. ADDITIONAL REMARKS 07/31/02 Version 6. Examine emergency gear station. foam and CO2 system. Examine fire extinguishers. generator engines. HFO heaters. sea valves. emergency procedures and equipment. oily water separator and incinerator. purifiers. boiler fronts and decks.Washington State Department of Ecology Spill Prevention. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist CONDITION EVALUATION AS EVIDENCE OF ON-GOING PREVENTIVE MAINTENANCE PROGRAM MACHINERY SPACES / PUMP ROOM / IG ROOM General observed condition: Examine bilge. life rafts and firefighting equipment.0 12 . SAFETY EQUIPMENT General observed condition of safety equipment. Any sign of wastage. Examine pumps. temporary repairs? Specify.

Examine for oil leaking on deck? Specify.Washington State Department of Ecology Spill Prevention. Condition of winches/ drum brakes. GROUND TACKLE General observed condition. General observed condition: Examine for signs of wastage? Specify. MOORING STATIONS Condition of wires/ropes. Preparedness and Response Program Voluntary Best Achievable Protection Standards Exceptional Compliance Program Standards Tanker Boarding Checklist CONDITION EVALUATION AS EVIDENCE OF ON-GOING PREVENTIVE MAINTENANCE PROGRAM DECK. ETC. 07/31/02 Version 6.0 13 . STRUCTURES. DECK PIPING.