STUDENT ACTIVITIES FEE FUNDING REQUEST FORM (FOR ADVISORY BOARDS AND GUSA EXECUTIVE) FISCAL YEAR 2011-12 Please submit this form and all additional materials to the Committee no later than Sunday, February 20, 2011 at 11:59 pm. Email to PART I: GENERAL INFORMATION NAME of BOARD: GUSA Executive MISSION of BOARD: As the elected voice of the student body, the Student Association is responsible for working with the University administrators and other interested parties in order to improve and enhance the student experience. The Student Association deals with countless issues (taking place both on campus and off), including housing and dining hall policies, safety, student life and health, programming, diversity, athletics, and the arts. From the President to the Senate, Student Association officials work daily to ensure that students’ concerns are heard and needs are met. TOTAL AMOUNT of REQUEST ($): 28,000 PART III: QUESTIONS CONCERNING THE CURRENT ALLOCATION OF FUNDS o Anticipated money to be brought forward in all accounts (GD, Gift, etc.) Please note that GUSA does not roll over its funds or have any regular reserve accounts. What GUSA does not spend by the end of its fiscal year is reabsorbed by the University; for that reason, the following section is fairly simple. A. Carried Over to GD B. Current GD Balance C. Current Balance in Other FY 10-11 Totals $0.00 $0.00 $0.00

Ace Factor & James Pickens Reserves D. Groups Over Budget


o All forecasted annual expenditures o Forecasted spending increases or decreases

This year the student body passed SAFE Reform, which dramatically increased the funding available from the Student Activities Fee. Please provide a detailed list for what any allocation, and increase in funding, from the Student Activities Fee will go towards (i.e. increase rates at which groups are funded, lowering ticket prices, etc.) Please provide specific dollar amounts as much as possible.

Discretionary • Cuts Executive Discretionary Budget by 28%. Provides funding for organizational and office costs, executive retreat, tabling, etc. Collegiate Readership Program • Increases the rate at which the GUSA Executive funds this program in order to make it more feasible in the short term, while

Ace Factor & James Pickens working otherwise to make it sustainable in the long run. Student Advocacy Office • While this is not a capital-intensive program, this $250 should cover printing, organizational, and office-related costs. Familiarization Courses • Continues the rate at which the GUSA Executive funds the LSAT Familiarization Courses GUSA Fund • Continues the rate at which the GUSA Executive funds the GUSA Fund Utraque Unum Fund • Provides principal funding for a community service fund administered by students and Jesuits in order to facilitate studentJesuit relationships and to provide supplemental funding for community service related activities Neighborhood Outreach • Increases the rate at which funding is provided for studentneighborhood involvement. This may include snow-shovels, icemelt, materials for community events, etc. Mobile Application Development • Provides funds for working to develop a Georgetown related mobile phone application o What are your overall goals and objectives? We are applying to maintain the Student Association as a whole. We hope to establish a Student Advocacy Office run through the GUSA Executive, initiate the Utraque Unum Fund to provide new funding for innovation in student community service activities, and continue and expand upon programs that GUSA has undertaken in the past. Some projects that the Student Association traditionally sponsors, will likely sponsor, or may decide to sponsor include: a. Open houses b. Town hall meetings with constituents on a variety of issues c. Subsidizing executive elections d. Co-sponsorships with other groups o What, if anything, do you plan to do differently this

Ace Factor & James Pickens year than last year? Our Student Advocacy Office, plans to develop a Mobile App for Georgetown through GUSA, implementation of a new fund (The Utraque Unum Fund), and reduction of the discretionary budget for the Executive are all areas that will be different from last year – they are all new ideas. We believe the previous administration has acted on many great initiatives like the Readership Program, Familiarization Courses, and GUSA Fund that we will maintain and continue to support or find ways to improve these ideas. Other than the new initiatives listed above, financially, our budget will run in a manner consistent with the GUSA Executive budget of last year. o What are your long-term budget plans over the next 5 or 10 years? Because of the nature of GUSA, individual executives, executive cabinet members, and Senators largely determine budget plans, and thus it is difficult to determine long-term budget plans. However, we plan to make the University funding process more efficient and student-friendly, and we also will pursue a strategy that reworks the current Access to Benefits policy at Georgetown so that at some point additional GUSA supplemental funding for student activities may become unnecessary. o With respect to other revenue sources, are they sustainable? At this time the Association does not have any expected sources of revenue. We derive our revenue from the Student Activities Fee, which we collect on behalf of the student body and then distribute among the various advisory boards and other programs and initiatives. o What kind of financial risk, if any, do you assume through your or your clubs’/events’ activities? The Student Association does not generally engage in programming or merchandising, and as a result does not generally take on much monetary risk. In addition, most of what we do is not aimed at revenue, so we do not budget for income. PART IV: COMPLIANCE WITH 2010 6-POINT REFORM PLAN The GUSA Senate passed a resolution in 2009-10 that requires all advisory boards to comply with a six-point reform plan in order to

Ace Factor & James Pickens receive Student Activity Fee money. Please offer a written response to each of the reform points, indicating the extent to which your organization complies with the letter and spirit of the reform. If you complied with all points last year, please indicate if anything has changed. In order to receive money last year each Advisory Board reached a unique compromise with the Finance and Appropriations Committee, please indicate to what extent you adhering to that agreement. Each point is listed below for your information: 1). The total balance of any advisory board’s reserve account shall not be excessive (as deemed by the Office of the Vice President for Student Affairs), and boards with surplus funds should provide a plan to for their reserves; 2). An appeals process shall be implemented and publicized, where such processes do not already exist, for clubs that are denied full funding for an activity or annual budget under its advisory board; 3). Clubs shall have the option of requesting a lump sum, annual budget with an opportunity to reapply for additional funding from its advisory board; 4). All meetings and recorded minutes of all meetings of an advisory board shall be open to the public, including any and all votes, and that all records are posted online in a timely fashion; 5). Members of the advisory board be, in some way, directly accountable to their constituents or to the student body in general, such as having GUSA Senate confirmation or being elected by the leaders of the clubs they represent; 6). Clubs have reasonable control over all funds that they fundraise outside of the normal allocations process. PART V: CERTIFICATION By signing below, I hereby certify that the information enclosed is accurate to the best of my knowledge. FUNDING REQUEST FORM SUBMITTED BY: Ace Factor and James Pickens NAME of GROUP STUDENT CHAIR: Ace Factor and James Pickens

Ace Factor & James Pickens SIGNATURE (type your name): Ace Factor / James Pickens NAME of GROUP ADVISOR: Erika Cohen-Derr DATE: February 15, 2011 CONTACT EMAIL: CONTACT PHONE NUMBER: 202-687-4953

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