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( Version 2007 )
SOME ADVANTAGES OF EXCEL
Microsoft Excel is widely used so there is huge users community Easy of data storage & editing MS Excel is an excellent reporting tool Easy to automate Excellent reputation
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Micrisoft Office EXCEL 2007
Excel is a part of Microsoft office. Microsoft Office 2007 (officially called 2007 Microsoft Office system) is the most recent Windows version of the Microsoft Office system. Formerly known as Office 12 in the initial stages of its beta cycle, it was released to “volume license customers” on November 30, 2006 and made available to retail customers on January 30, 2007.
Earlier version of Microsoft Office for Microsoft Windows
Microsoft Office 3.0 Microsoft Office 4.0 Microsoft Office 4 3 4.3 Microsoft Office 95 Microsoft Office 97 Microsoft Office 2000 Microsoft Office XP Microsoft Office 2003 Microsoft Office 2007 Microsoft Office 14 is currently under development. It is due to be released in y p 2010.
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The 2007 Microsoft Office system is distributed in eight editions:
Microsoft Office Basic 2007 Microsoft Office Home and Student 2007 Microsoft Office Standard 2007 Microsoft Office Small Business 2007 Microsoft Office Professional 2007 Microsoft Office Ultimate 2007 Microsoft Office Professional Plus 2007 Microsoft Office Enterprise 2007
Components of each edition
Component Basic Home and Student Standard Small Business Professional Ultimate Professional Plus Enterprise
Word Processor Spreadsheet p Presentations Calendar
Word Excel PowerPoint Outlook Accounting Express Publisher
Word Excel PowerPoint Outlook Accounting Express Publisher Access
Word Excel PowerPoint Outlook Accounting Express Publisher Access InfoPath Groove
Word Excel PowerPoint Outlook
Word Excel PowerPoint Outlook
PowerPoint PowerPoint Outlook Outlook
Accountancy Desktop Publishing Database Form creation Collaboration Note-taking IM
Publisher Access InfoPath
Publisher Access InfoPath Groove OneNote
/ VoIP / Videoconfere ncing
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773. shows more rows regarding it.869. 562. This allows users to have a preview of how the option would affect the appearance of the object.384 columns in a single worksheet. without actually applying it. which can also be hierarchical.184 cells in a worksheet. especially on multi-core/multi-processor systems. Introduction SOME OF THE NEW FEATURES Column titles can optionally show options to control the layout of the column. to speed up large calculations.932. Live Preview Microsoft Office 2007 also introduces a feature called "Live Preview". Introduction Essar Steel Ltd Page 4 of 105 4 . PivotTables can also be sorted and filtered independently. and conditional formatting used to highlight trends in the data. can now support hierarchical data by displaying a row in the table with a "+" icon. with 32. which. which temporarily applies formatting on the focused text or object when any formatting button is moused .Micrisoft Office EXCEL 2007 SOME OF THE NEW FEATURES Support up to 1. The temporary formatting is removed when the mouse pointer is moved from the button.over. Filters.576 rows and 16. now includes a Quick filter option allowing the selection of multiple items from a drop down list of items in the column. PivotTables.552.179.128 characters in a worksheet) Multithreaded calculation of formulae. which are used to create analysis reports out of sets of data.048. The option to filter based on color has been added to the choices available.767 characters in a single cell (17. when clicked.
Get up to speed Essar Steel Ltd Page 5 of 105 5 . the old look of menus and buttons at the top of the window has been replaced with the Ribbon. but with some changes. faster. Notably.Micrisoft Office EXCEL 2007 Microsoft® Office Excel® 2007 Training Get up to speed Overview: A hands-on introduction Excel 2007 has a new look! It’s got the familiar worksheets you’re accustomed to. This course shows you how to use the Ribbon and highlights the other changes in Excel that will help you make better worksheets.
Get up to speed Essar Steel Ltd Page 6 of 105 6 . It’s most noticeable at the top of the window. The commands you need are now more clearly visible and more readily available in one control center called the y Ribbon.Micrisoft Office EXCEL 2007 Get up to speed What’s changed. there’s a lot of change in Excel 2007. and why Yes. But it’s good change.
Micrisoft Office EXCEL 2007 What’s on the Ribbon? The three parts of the Ribbon are tabs. displayed on tabs. Get up to speed Essar Steel Ltd Page 7 of 105 7 . and commands. Get up to speed What’s on the Ribbon? How do you get started on the Ribbon? Begin at the g beginning. p Groups: Groups are sets of related commands. Commands: A command is a button. Tabs: Tabs represent core tasks you do in Excel. There are seven tabs across the top of the Excel window. the Home tab. The principal commands in Excel are gathered on the first tab. a menu. groups. or a box where you enter information.
groups remain on display and readily available. but only when you need them The commands on the Ribbon are the ones you use the most. in response to an action you take. and the commands you need will be at hand. task Throughout your task. So don’t worry if you don’t see all the commands you need at all times.Micrisoft Office EXCEL 2007 What’s on the Ribbon? Groups pull together all the commands you’re likely to need for a particular type of task. commands are no longer hidden in y g menus. Take the first steps. Get up to speed More commands. Get up to speed Essar Steel Ltd Page 8 of 105 8 . vital commands are visible above your work space. Instead of showing every command all the time. Excel 2007 shows some commands only when y may need y you y them. Instead.
called the Dialog Box Launcher. There. Click the Dialog Box Launcher . with superscript and other options related to fonts. This means more options are available for the group. The Quick Access Toolbar is above the Ribbon when y you first start Excel 2007. commands are always y visible and near at hand. appears in the lower-right corner of a group group. if you need them Sometimes an arrow. The Format Cells dialog box opens.Micrisoft Office EXCEL 2007 More options. click the arrow in the Font group. The p picture shows an example: p On the Home tab. Get up to speed Put commands on your own toolbar Do you often use commands that aren’t as quickly available as you’d like? You can easily add them to the Quick Access Toolbar. and you’ll see a dialog box or task p g pane. Get up to speed Essar Steel Ltd Page 9 of 105 9 .
then C to center the selected text. For example. Press A. You press ALT to make Key Tips appear. Press H to select the Home tab. Get up to speed Essar Steel Ltd Page 10 of 105 10 . Get up to speed What about favorite keyboard shortcuts? The new shortcuts also have a new name: Key Tips. you’ll want to know that the Ribbon design comes with new shortcuts. here’s how to use Key Tips to center text: Press ALT to make the Key Tips appear.Micrisoft Office EXCEL 2007 What about favorite keyboard shortcuts? If you rely on the keyboard more than the mouse. • Shortcuts often require fewer keys. This change brings two big advantages over previous versions of Excel: • There are shortcuts for every single button on the Ribbon.
the shortcut CTRL+C still copies something to the clipboard. you’ll be glad to see Excel with similar y g advantages. For example. and you can use them the same way you always have. If you’ve worked in Print Layout view in Microsoft Office Word. and the shortcut CTRL+V still pastes something from the clipboard.Micrisoft Office EXCEL 2007 What about favorite keyboard shortcuts? What about the old keyboard shortcuts? Keyboard shortcuts of old that begin with CTRL are still intact. Get up to speed A new view Not only the Ribbon is new in Excel 2007. Page Layout view is new. Get up to speed Essar Steel Ltd Page 11 of 105 11 . too.
Row headings. Rulers at the top and side help you adjust margins. Margin rulers. • It’s easier than ever to add headers and footers. Get up to speed A new view In Page Layout view there are page margins at the top. and bottom of the worksheet. • You can see different worksheets in different views. Other benefits of the new view: • You don’t need to use Print Preview to find problems before you print.Micrisoft Office EXCEL 2007 A new view To see the new view. Here’s what you’ll see in the worksheet: Column headings. sides. Get up to speed Essar Steel Ltd Page 12 of 105 12 . and a bit of blue space between worksheets. click Page Layout View on the View toolbar .
If your screen is set to a low l ti i tt l resolution. If not. the Ribbon adjusts to show smaller versions of tabs and groups. When and how do things look different? • At l low resolution.Micrisoft Office EXCEL 2007 Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the Excel window is maximized. for example to 800 by 600 pixels. • With Tablet PCs. Get up to speed Essar Steel Ltd Page 13 of 105 13 . a few groups on the Ribbon will display the group name only. When and how do things look different? • Wh th Excel window isn’t maximized. On those with smaller screens. Get up to speed Working with different screen resolutions Everything described so far applies if your screen is set to high resolution and the Excel window is maximized. things look different. If not. things look different. S When the E l i d i ’t i i d Some groups will display only the group name. not the commands in the group.
Get up to speed Essar Steel Ltd Page 14 of 105 14 . and select the workbook you want. Get up to speed Open your file First things first.Micrisoft Office EXCEL 2007 Get to work in Excel The first lesson helped you get oriented to the new look of Excel 2007. You want to open an existing workbook created in an earlier version of Excel Excel. in just 30 minutes? This lesson will show you how. Do the following: Click the Microsoft Office Button . Click Open. to set program options. Now it’s time to get to work. Can you do the basic things you need to do in Excel 2007. at the bottom of the menu. Also note that you can click Excel Options. Say you’ve got a half hour before your next meeting to make some revisions to a worksheet that you created in y a previous version of Excel.
In the list that appears. and so on. and you enter the new data in the column. 2.Micrisoft Office EXCEL 2007 Insert a column Now you want to add a column to your worksheet to identify product categories. 3. It should go between two existing columns of data. Get up to speed Essar Steel Ltd Page 15 of 105 15 . and y want to add the new column pp you to identify the various products as dairy. Then on the Home tab. in the Cells group. in the Cells g p. click Insert Sheet Columns. Your worksheet contains rows of products ordered from various suppliers. click AutoFit Column Width. click the arrow on Insert. A new blank column is inserted. grains. produce. If you need to adjust the column width to fit the data. On the menu that appears. group. Get up to speed Insert a column Follow this procedure to add the column between the Quantity column and the Supplier column: 1. Quantity and Supplier. click the arrow on Format. Click in the Supplier column.
you decide to change their color and their size. select the row with the titles and then on the Home tab. click Bold. the column titles will stand out better if y yp they are in bold type. Get up to speed Format and edit data While the titles are still selected. In the Font group. You’ll see many more colors to choose from than before. to make them stand out even more. in the Font group. y You can also see how the title will look in different colors by pointing at any color and waiting a moment. For example.Micrisoft Office EXCEL 2007 Format and edit data You format and edit data by using commands in groups on the Home tab. Get up to speed Essar Steel Ltd Page 16 of 105 16 . click the arrow on Font Color. To make it so.
you find that you need to enter one more order for Louisiana Fiery Hot Pepper Sauce. and in the Clipboard group. you decide to center them in the selected cells. too. Place the cursor in the last cell in the Quantity column.) Press ENTER to see the formula result. Finally. click Center . • • • To increase the font size. column It’s easy: Use the Sum button . and in the Clipboard group again. Get up to speed Enter a formula Before handing off your report. click Paste . Then click in the bottom row. Select that product name. (It’s in the Editing group. In the Alignment group. Get up to speed Essar Steel Ltd Page 17 of 105 17 . you want to add up the numbers in the Quantity column. click Increase Font Size . click Copy . ( and then click the Sum button on the Home tab. While the titles are still selected.Micrisoft Office EXCEL 2007 Format and edit data You can use the Font group to take care of other formatting and editing options.
you decide to add headers and footers to the worksheet. This will help make clear to everyone what the data is about. Switch to Page Layout view. the Header & Footer Tools and the Design tab appear at the top of the Ribbon. As soon as you do. Here’s what to do: 2. Here’s what to do: 1. Get up to speed Essar Steel Ltd Page 18 of 105 18 . Or click the middle button on the View toolbar at the bottom of the window. Get up to speed Add headers and footers As a finishing touch.Micrisoft Office EXCEL 2007 Add headers and footers As a finishing touch. Click in the area at the top of the page that says Click to add header. You can click the View tab. 3. This will help make clear to everyone what the data is about. you decide to add headers and footers to the worksheet. and then click Page Layout View in the Workbook Views group.
Here’s how to use Page Layout view: 1.Micrisoft Office EXCEL 2007 Print It’s time to print the report. In Page Layout view. 2. Here’s how to use Page Layout view: 3. You’ll see the results of your choices as you make them. Get up to speed Print It’s time to print the report. In Page Layout view. you can make adjustments and see the changes on the screen before you print. click Orientation and then select Portrait or Landscape. In the Page Setup group. Click the Page Layout tab. In Page Layout view. and how your data will look each way. (What you see is what you print. you can make adjustments and see the changes on the screen before you print.) Get up to speed Essar Steel Ltd Page 19 of 105 19 . Still in the Page Setup group. click Size to choose paper size. you’ll see the orientation change.
p then click New. But you can still open and edit older workbooks and share files with people who don’t have Excel 2007.Micrisoft Office EXCEL 2007 The New Workbook window The New Workbook window offers the perfect place to start in Excel. Get up to speed A new file format Excel has a new file format. When you click the Microsoft Office Button and . p and new features. you can select either a new blank workbook or a template. Get up to speed Essar Steel Ltd Page 20 of 105 20 . reduced risk of file corruption. The new file format brings increased security for your files. At the top of the window. reduced file size. the New Workbook window opens.
• Newer features warn you if you save a file as older. and the 2007 features you used are not compatible with the previous version. Get up to speed Essar Steel Ltd Page 21 of 105 21 .Micrisoft Office EXCEL 2007 Working with files from earlier versions In Excel 2007. – When you save a file in a previous version’s format. But what if you’re the first person in your office to have y Excel 2007? What if you need to need to share files with departments that don’t have Excel 2007 yet? Don’t panic. if it started in Excel 2003. You can all share workbooks with each other. For example. Excel 2007 saves it in 2003 format by default. a Compatibility Checker tells you so. you can open files created in Excel 95 through Excel 2003. Get up to speed Working with files from earlier versions Here’s how: • Old files stay old unless you choose otherwise. – Excel will save an older file in its original format unless you specify otherwise.
– Colleagues with Excel 2000 through 2003 can open 2007 files by downloading and using a converter.Micrisoft Office EXCEL 2007 Working with files from earlier versions Here’s how: • You can always copy newer files in newer format first.xlsx). Get up to speed Benefits of the new format The new file format means improvements to Excel. That copy of the ( xlsx) file will contain all the Excel 2007 features. Here are its chief benefits: • New features • Safer files • Less risk of file corruption Get up to speed Essar Steel Ltd Page 22 of 105 22 . • You can share documents between versions by using a converter. – Just tell Excel you want an Excel Workbook (*.
• Excel Macro-Enabled Workbook (*. • Excel Workbook (*. Use when there are macros or VBA code. Here are its chief benefits: • Reduced file size • More useful data Get up to speed New file formats. you can choose from several file types.Micrisoft Office EXCEL 2007 Benefits of the new format The new file format means improvements to Excel.xlsx). • Excel Template (*.xltx). Use when you need a template. Get up to speed Essar Steel Ltd Page 23 of 105 23 . new options when you save When you save a file in Excel 2007.xlsm). Use when there are no macros or VBA code.
• Excel 97-Excel 2003 Workbook (*. you can choose from several file types. new options when you save When you save a file in Excel 2007.xls). Use when you need to share with someone working in a previous version of Excel Excel. you can choose from several file types. Get up to speed New file formats. Use with an especially large workbook.xltm).xlsb). • Microsoft Excel 5. • Excel Binary Workbook (*. new options when you save When you save a file in Excel 2007.0.0/95 Workbook (*.xls). Use when you need to share with someone using Microsoft Excel 5.Micrisoft Office EXCEL 2007 New file formats. Get up to speed Essar Steel Ltd Page 24 of 105 24 . • Excel Macro-Enabled Template (*. Use when you need a template and the workbook contains macros or VBA VBA.
but you’ve never worked with Excel. quickly and with little fuss. Create your first workbook Essar Steel Ltd Page 25 of 105 25 .Micrisoft Office EXCEL 2007 Microsoft® Office Excel® 2007 Training Create your first workbook Overview: Where to begin? You’ve been asked to enter data in Excel 2007. Where do you begin? Or perhaps you have worked in Excel but still wonder how to do some of the basics like entering and editing text and numbers. Here you’ll learn the skills you need to work in Excel. or adding and deleting columns and rows.
Micrisoft Office EXCEL 2007
Meet the workbook
When you start Excel, you’re faced with a big empty grid made up of columns, rows, and cells. cells
If you’re new to Excel, you may wonder what to do next. So this course will start by helping you get comfortable with some Excel basics that will guide you when you enter data in Excel.
Create your first workbook
The band at the top of the Excel 2007 window is called the Ribbon.
The Ribbon is made up of different tabs, each of which is related to specific kinds of work that p p do in p people Excel. You click the tabs at the top of the Ribbon to see the different commands on each tab.
Create your first workbook
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The Home tab, first on the left, contains the everyday commands that people use most. The picture illustrates Home tab commands on the Ribbon.
The Ribbon spans the top of the Excel window. Commands on th Ribb are organized i small related C d the Ribbon i d in ll l t d groups. For example, commands to work with the contents of cells are grouped together in the Editing group, and commands to work with cells themselves are in the Cells group.
Create your first workbook
Workbooks and worksheets
When you start Excel, you open a file that’s called a workbook. Each new workbook comes with three worksheets into which you enter data.
Shown here is a blank worksheet in a new workbook. The first workbook you’ll open is called Book1. This title appears in the bar at the top of the window until you save the workbook with your own title.
Create your first workbook
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Micrisoft Office EXCEL 2007
Workbooks and worksheets
When you start Excel, you open a file that’s called a workbook. Each new workbook comes with three worksheets into which you enter data.
Shown here is a blank worksheet in a new workbook. Sheet tabs appear at the bottom of the window. It’s a good idea to rename the sheet tabs to make the information on each sheet easier to identify.
Create your first workbook
Workbooks and worksheets
You may also be wondering how to create a new workbook. Here’s how.
1. Click the Microsoft Office Button p left portion of the window. 2. Click New.
in the upper-
3. In the New Workbook window, click Blank Workbook.
Create your first workbook
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and cells. horizontally.Micrisoft Office EXCEL 2007 Columns. This is also called the cell reference. The alphabetical headings on the columns and the numerical headings on the rows tell y where y are g you you in a worksheet when you click a cell. from 1 through 1. and cells Worksheets are divided into columns. the cell at the intersection of column A and row 3 is called cell A3. That s That’s the grid you see when you open up a workbook. Create your first workbook Columns. Each column has an alphabetical heading at y p g the top. and cells. Rows go across the worksheet. rows. rows. Create your first workbook Essar Steel Ltd Page 29 of 105 29 . Row headings are numbers.576.048. For example. The headings combine to form the cell address. and cells Worksheets are divided into columns. That s That’s the grid you see when you open up a workbook. vertically. Each row also has a heading. rows. rows. Columns go from top to bottom on the worksheet.
As described earlier. it becomes outlined in black. cell When you select any cell. indicating that any data you enter will go there. it becomes the active cell. The picture on the left shows what you see when you p open a new workbook. The headings for the column and row in which the cell is located are also highlighted. . Create your first workbook Essar Steel Ltd Page 30 of 105 30 . The first cell in the upper-left corner of the worksheet is the active cell.Micrisoft Office EXCEL 2007 Cells are where the data goes Cells are where you get down to business and enter data in a worksheet. It’s outlined in black. Create your first workbook Cells are where the data goes You can enter data wherever you like by clicking any cell in the worksheet to select the cell.
Create your first workbook Essar Steel Ltd Page 31 of 105 31 . Create your first workbook Cells are where the data goes You can enter data wherever you like by clicking any cell in the worksheet to select the cell. is outlined. if you select a cell in column C on row 5. And its name—also known as the cell reference—is shown in the Name Box in the upper-left corner of the worksheet. C5 in this case.Micrisoft Office EXCEL 2007 Cells are where the data goes You can enter data wherever you like by clicking any cell in the worksheet to select the cell. cell For example. p g as shown in the picture on the right: Column C is highlighted. if you select a cell in column C on row 5. cell For example. as shown in the picture on the right: p g The active cell. Row 5 is highlighted.
or track the cost of your house remodel. Now let’s dive into data entry. professional or personal. highlighted column and row headings. work with taxes. These indicators aren’t too important when you’re right p y at the top of the worksheet in the very first few cells. and appearance of the cell reference in the Name Box make it easy for you to see that C5 is the active cell. follow your weight loss. You can even log daily exercise. So you can use Excel to create budgets. record student grades or attendance. But when you work farther and farther down or across the worksheet. or list the g products you sell. Create your first workbook Essar Steel Ltd Page 32 of 105 32 . You can enter two basic kinds of data into worksheet cells: numbers and text. Create your first workbook Enter data You can use Excel to enter all sorts of data. The possibilities really are endless.Micrisoft Office EXCEL 2007 Cells are where the data goes The outlined cell. they can really help you out.
Micrisoft Office EXCEL 2007 Be kind to your readers: start with column titles When you enter data. The row titles down the left side are company names. Create your first workbook Essar Steel Ltd Page 33 of 105 33 . This way. You’ll often want to enter row titles too. anyone who shares your worksheet can understand what the data means (and you can ( y understand it yourself. later on). across the titl th th f th th top of the worksheet. Create your first workbook Be kind to your readers: start with column titles The worksheet in the picture shows whether or not representatives from particular companies attended a series of monthly business lunches. It uses column and row titles: The l Th column titles are the months of the year. it’s a good idea to start by entering titles at the top of each column.
Micrisoft Office EXCEL 2007 Start typing Say you’re creating a list of salespeople names. Create your first workbook Essar Steel Ltd Page 34 of 105 34 . with their amounts. Then type Date in cell B1. Date. So you’ll need these column titles: Name. The list will also have the dates of sales. and Amount. The list will also have the dates of sales. and type Amount in cell C1. Type Name in cell A1 and press TAB. press TAB. with their amounts. Create your first workbook Start typing Say you’re creating a list of salespeople names. The picture illustrates the process of typing the information and moving from cell to cell: g 1.
Excel will recognize either as a date. Then type the next name. the Date column. Create your first workbook Essar Steel Ltd Page 35 of 105 35 . Type the first name. click in cell A2 to begin typing the salespeople’s names. The list will also have the dates of sales. but it aligns dates on the right side of cells. with their amounts. and then press ENTER to move the selection down the column by one cell to cell A3. To enter a date in column B. Create your first workbook Enter dates and times Excel aligns text on the left side of cells.Micrisoft Office EXCEL 2007 Start typing Say you’re creating a list of salespeople names. you should use a slash or a hyphen to separate the p yp p parts: 7/16/2009 or 16-July-2009. After typing the column titles. The picture illustrates the process of typing the g information and moving from cell to cell: 2. and so on.
Excel recognizes a time and enters it as AM. y the amount. and then a or p—for example. but it aligns dates on the right side of cells. If you need to enter a time. you would type the dollar sign ( ) followed by y yp g ($).Micrisoft Office EXCEL 2007 Enter dates and times Excel aligns text on the left side of cells. type the numbers. the Amount column. To enter the sales amounts in column C. Create your first workbook Enter numbers Excel aligns numbers on the right side of cells. Create your first workbook Essar Steel Ltd Page 36 of 105 36 . 9:00 p. a space. If you put in just p p p y p j the number.
for example. • To enter a fraction only. leave a space between the whole number and the fraction.Micrisoft Office EXCEL 2007 Enter numbers Other numbers and how to enter them • To enter fractions. Create your first workbook Essar Steel Ltd Page 37 of 105 37 . For example. AutoFill: Type one or more entries in an intended series. Create your first workbook Quick ways to enter data Here are two timesavers you can use to enter data in Excel: AutoComplete and AutoFill. Excel will display the number as -100. AutoFill AutoComplete: Type a few letters in a cell. If you enter 1/4 without the zero. 0 1/4. Just press p ENTER when you see them added. 1 1/8. enter a zero first. Excel will interpret the number as a date. and then extend the series. • If you type (100) to indicate a negative number by parentheses. and Excel can fill in the remaining characters for y g you. January 4.
ft O after clicking i th cell. in alphabetical order— what do you do when you hire somebody new? This lesson shows you how easy it is to edit data and add and delete worksheet columns and rows. right in the middle of y g your worksheet. the whole worksheet needs a change. Create your first workbook Edit data Say that you meant to enter Peacock’s name in cell A2. Even data that you entered correctly can need updates later on on. Create your first workbook Essar Steel Ltd Page 38 of 105 38 .Micrisoft Office EXCEL 2007 Edit data and revise worksheets Everyone makes mistakes. edit the data in the Formula li ki in the ll dit th d t i th F l Bar. After you select the cell by either method. there are two ways to correct it. Double-click a cell to edit the data in it. Or. the worksheet says Edit in the status bar in the lower-left corner. Suppose you need to add another column of data. Sometimes. but you entered Buchanan’s name by mistake. Or suppose y pp you list employees one per row. mistake Once you spot the error.
or the cell itself.Micrisoft Office EXCEL 2007 Edit data What’s the difference between the two methods? Your convenience. You may find the Formula Bar. Here’s how you can make changes in either place: • I Insert new letters or numbers i t th cell’s d t b t l tt b into the ll’ data by positioning the cursor and typing. or the cell itself. Create your first workbook Edit data What’s the difference between the two methods? Your convenience. Here’s how you can make changes in either place: • D l t l tt Delete letters or numbers b pressing BACKSPACE or b by i by selecting them and then pressing DELETE. You may find the Formula Bar. easier to work with. • Edit letters or numbers by selecting them and then typing something different. Create your first workbook Essar Steel Ltd Page 39 of 105 39 . easier to work with.
filled in some data. Whatever you do. remember to p press ENTER or TAB so that y your changes stay in the g y cell. so the final sale was much smaller. Create your first workbook Essar Steel Ltd Page 40 of 105 40 . You may find the Formula Bar. But Peacock’s customer has changed her number. You want to remedy the situation. when you’re all through.Micrisoft Office EXCEL 2007 Edit data What’s the difference between the two methods? Your convenience. easier to work with. or the cell itself. Create your first workbook Remove data formatting Surprise! Someone else has used your worksheet. and made the number in cell C6 bold and red to highlight that Peacock made the highest sale.
and made the number in cell C6 bold and red to highlight that Peacock made the highest sale. g Until you do. any data you enter in that cell will have special formatting. not data in the cell. filled in some data. But it’s still bold and red! What gives? Create your first workbook Remove data formatting What’s going on is that the cell itself is formatted. Create your first workbook Essar Steel Ltd Page 41 of 105 41 . So when you delete data that has special formatting. you also need to delete the formatting from the cell. As the picture shows: The original number was formatted bold and red. So you delete the number.Micrisoft Office EXCEL 2007 Remove data formatting Surprise! Someone else has used your worksheet. You enter a new number.
Or you can click Clear All to remove both the data and the formatting at the same time.Micrisoft Office EXCEL 2007 Remove data formatting Here’s how to remove formatting. and then on the Home tab. Create your first workbook Essar Steel Ltd Page 42 of 105 42 . Create your first workbook Insert a column or row After entering data. click Insert Sheet Columns. Click in the cell. On the drop-down menu. 2. 2. Click Clear Formats. Click 1 Cli k any cell i th column i ll in the l immediately t th right di t l to the i ht of where you want the new column to go. Do you need to start over? Of course not. in the Editing group. To insert a single column: 1. you may find that you need to add columns or rows to hold additional information information. which removes the format from the cell. 1. A new blank column is inserted. click the arrow on Insert. click the arrow on Clear . in the Cells group. On the Home tab.
To insert a single row: 1. click Insert Sheet Rows. click the arrow on Insert. Excel gives a new column or row the heading its place requires. Create your first workbook Essar Steel Ltd Page 43 of 105 43 . you may find that you need to add columns or rows to hold additional information information. In the Cells group. and changes the headings of later columns q g g and rows. A new blank row is inserted. Do you need to start over? Of course not. you may find that you need to add columns or rows to hold additional information information. On the drop-down menu. 2. Do you need to start over? Of course not.Micrisoft Office EXCEL 2007 Insert a column or row After entering data. Create your first workbook Insert a column or row After entering data. Click 1 Cli k any cell in the row immediately below where ll i th i di t l b l h you want the new row.
Enter formulas Essar Steel Ltd Page 44 of 105 44 . multiply. calculator Excel is great for working with numbers and math. In this course you’ll learn how add. you’ll be able to put your calculator away for good. You’ll also learn how to use simple formulas that automatically update their results when values change. divide. After picking up the techniques in this course. and subtract by typing formulas into Excel worksheets.Micrisoft Office EXCEL 2007 Microsoft® Office Excel® 2007 Training Enter formulas Overview: Goodbye.
You’ll also learn how to total all the values in a column with a formula that updates its result if values change later. Enter formulas Begin with an equal sign The two CDs purchased in February cost $12. y y In this lesson.99 and $16. the amount spent for CDs in February hasn’t been entered yet.Micrisoft Office EXCEL 2007 Get started Imagine that Excel is open and you’re looking at the “Entertainment” section of a household expense budget.99. you’ll learn how to use Excel to do basic math by typing simple formulas into cells. Enter formulas Essar Steel Ltd Page 45 of 105 45 . Cell C6 in the worksheet is empty. You can add these values in Excel by typing a simple formula into cell C6. The total of these two values is the CD expense for the month.
Enter formulas Begin with an equal sign The picture illustrates what to do. Press ENTER to display the formula result. Type a formula in cell C6.99 The plus sign (+) is the math operator that tells Excel to add the values. Excel formulas always begin with an equa sign. To add 12. Enter formulas Essar Steel Ltd Page 46 of 105 46 .99. type: t a equal s g o 99 a d 6 99.Micrisoft Office EXCEL 2007 Begin with an equal sign The picture illustrates what to do.99 and 16. you can click in cell C6 any time and view the formula in the formula bar near the top of the worksheet. type =12.99+16. If you wonder later how you got this result.
click in cell B7 and then: On the Home tab. Enter formulas Essar Steel Ltd Page 47 of 105 47 . To get the January total. () py (/) Remember to always start each formula with an equal sign. you don’t have to type all those values again. Enter formulas Total all the values in a column To add up the total of expenses for January. click the Sum button Editing group. and the formula appears in cell B7. use other math operators as you type formulas into worksheet cells cells. an asterisk (*) to multiply. Excel uses familiar signs to build formulas. Instead. you can use a prewritten formula called a function. use a minus sign (-) to subtract. and a forward slash ( ) to divide. in the A color marquee surrounds the cells in the formula. As the table shows.Micrisoft Office EXCEL 2007 Use other math operators Math operators Add (+) Subtract (-) () Multiply (*) Divide (/) =10+5 =10-5 =10 5 =10*5 =10/5 To do more than add.
94. that tells the SUM function what to add. The parentheses are required to separate the argument from the function. Click in cell B7 to display the formula =SUM(B3:B6) in the formula bar.Micrisoft Office EXCEL 2007 Total all the values in a column To add up the total of expenses for January. To get the January total. rows 3 through 6. you don’t have to type all those values again. Instead. click in cell B7 and then: Press ENTER to display the result in cell B7: 95. Enter formulas Total all the values in a column B3:B6 is the information. Enter formulas Essar Steel Ltd Page 48 of 105 48 . called the argument. Excel can automatically update results if y p values change later on. The colon (:) in B3:B6 indicates a cell range in column B. you can use a prewritten formula called a function. add By using a cell reference (B3:B6) instead of the values in those cells.
The February total 126. Then position the mouse pointer over the lower-right corner of the cell until the black cross (+) appears. Enter formulas Copy a formula instead of creating a new one First. The formula =SUM(C3:C6) will also become visible in the formula bar near the top of the worksheet. Next.93 appears in cell C7. In this section. select cell B7.Micrisoft Office EXCEL 2007 Copy a formula instead of creating a new one Sometimes it’s easier to copy formulas than to create new ones. d release the fill handle. Enter formulas Essar Steel Ltd Page 49 of 105 49 . as the picture shows: Drag th fill handle D the h dl from cell B7 t cell C7 and f ll to ll C7. you’ll see how to copy the formula you g y p used to get the January total and use it to add up February’s expenses.
A20 A10:A20 B15:E15 A10:E20 the cell in column A and row 10 cell A10 and cell A20 the range of cells in column A and rows 10 through 20 the range of cells in row 15 and columns B through E the range of cells in columns A through E and rows 10 through 20 Cell references identify individual cells or cell ranges in columns and rows. Enter formulas Essar Steel Ltd Page 50 of 105 50 . In this case. which refers to columns with letters and to rows with numbers. Then position the mouse pointer over the lower-right corner of the cell until the black cross (+) appears. This lesson shows how Excel can automatically update the results of formulas that use cell references. select cell B7. Excel uses a reference style called A1. Cell references tell Excel where to look for values to use in a formula.Micrisoft Office EXCEL 2007 Copy a formula instead of creating a new one First. you don’t need formatting options. The numbers and letters are called row and column headings. as the picture shows: The Auto Th A t Fill O ti Options b tt button appears to give you t i some formatting options. so no action is required. and how cell references work when you copy formulas. The button disappears when you next make an entry in the cell. Enter formulas Use cell references Cell references Refer to values in A10 A10. Next.
93 to 130.97 value in cell C4 was incorrect. Excel can do this because the original formula =SUM(C3:C6) in cell C7 contains cell references. Excel can automatically update totals to include changed values.97 and other specific values into a formula in cell C7. Excel would not be able to update the total. but in the formula in cell C7 as well. ( ) If you had entered 11.97 to 15. and then p g press ENTER: =11.97+3.99 to 11. You’d have to change 11.Micrisoft Office EXCEL 2007 Update formula results Suppose the 11. Excel automatically updates the February total in cell C7 from 126.97.99 Enter formulas Update formula results As the picture shows. A 3. when the value in cell C4 changes.96 not only in cell C4. Enter formulas Essar Steel Ltd Page 51 of 105 51 .92. To add 3. type the following formula into the cell. you would click in cell C4.99 video rental was left out.
In the first lesson you saw how to use the SUM function to add all the values in a column. The cell reference for cell C4 appears in cell C9.Micrisoft Office EXCEL 2007 Other ways to enter cell references You can type cell references directly into cells. Type a comma after it in cell C9. Click cell C4. or you can enter cell references by clicking cells which cells. You could also use the SUM function to add just a few values in a column. The example shows you how to enter a formula into cell C9 by clicking cells. type SUM. avoids typing errors. type the equal sign. Enter formulas Essar Steel Ltd Page 52 of 105 52 . In cell C9. and type an ope g pa e t es s opening parenthesis. by selecting the cell references to include. Enter formulas Other ways to enter cell references Imagine that you want to know the combined cost for video rentals and CDs in February.
Click cell C6. The comma. Enter formulas Essar Steel Ltd Page 53 of 105 53 .Micrisoft Office EXCEL 2007 Other ways to enter cell references Imagine that you want to know the combined cost for video rentals and CDs in February. 45.94. a ype closing parenthesis a te t Press ENTER to display the formula result. separates the arguments. A color marquee surrounds each cell as it is selected and disappears when you press ENTER to display the result. Type a c os g pa e t es s after it. which is also required. Enter formulas Other ways to enter cell references Here’s a little more information about how this formula works. The parentheses are required to p q separate the arguments from the function. That cell reference appears in cell C9 following t e co o o g the comma. The arguments C4 and C6 tell the SUM function what values to calculate with. The example shows you how to enter a formula into cell C9 by clicking cells.
it’s time to talk about the different types types. it’s time to talk about the different types types. Enter formulas Reference types Now that you’ve learned about using cell references. p When the formula =C4*$D$9 is copied from row to row in the picture. relative and absolute. the absolute cell reference remains as $D$9. the relative cell references change from C4 to C5 to C6. Absolute references have dollar signs ($) like this: $D$9. Relative references automatically change as they’re copied down a column or across a row. Absolute references are fixed. As the picture shows. They don’t change if you py copy a formula from one cell to another. relative and absolute. The picture shows two types. Enter formulas Essar Steel Ltd Page 54 of 105 54 . when the formula =C4*$D$9 is copied from row to row. The picture shows two types.Micrisoft Office EXCEL 2007 Reference types Now that you’ve learned about using cell references.
$A1 is an absolute reference to column A and a relative reference to row 1. The mixed reference has either an absolute column and a relative row. the absolute reference stays the same but the relative reference changes. y picture. For example. Enter formulas Using an absolute cell reference You use absolute cell references to refer to cells that you don’t want to change as the formula is copied copied. As a mixed reference is copied from one cell to another.Micrisoft Office EXCEL 2007 Reference types There’s one more type of cell reference. so you would have to type dollar signs. as shown by callout 2 in the p yp g . or an absolute row and a relative column. References are relative by default. to . Enter formulas Essar Steel Ltd Page 55 of 105 55 . change the reference type to absolute.
expenses by 7 p So start by typing the discount rate .Micrisoft Office EXCEL 2007 Using an absolute cell reference Say you receive some entertainment coupons offering a 7 percent discount for video rentals. Enter formulas Using an absolute cell reference Say you receive some entertainment coupons offering a 7 percent discount for video rentals. movies rentals movies. type =C4*. and $9 to make an absolute reference to row 9. How much could you save in a month by using the discounts? Then in cell D4. and then type the formula in cell D4. Your formula will multiply the value in cell C4 by the value in cell D9. and CDs. and CDs.07 in the empty cell D9. Enter formulas Essar Steel Ltd Page 56 of 105 56 . Remember that this relative ce e e e ce cell reference will c a ge from row to row. movies rentals movies. How much could you save in a month by using the discounts? You could use a formula to multiply those February p y percent. change o o o Enter a dollar sign ($) and D to make an absolute reference to column D.
it remains as $D$9 in each row it is copied to. SUM is just one of the many Excel functions. the relative cell reference changes from C4 to C5. Enter formulas Simplify formulas by using functions Function AVERAGE MAX Calculates an average the largest n mber number Function names express long formulas quickly. You can copy the formula from cell D4 to D5 by using the fill handle. movies rentals movies. How much could you save in a month by using the discounts? Cell D9 contains the value for the 7 percent discount. functions simplify the process of entering calculations.Micrisoft Office EXCEL 2007 Using an absolute cell reference Say you receive some entertainment coupons offering a 7 percent discount for video rentals. MIN the smallest number Using functions. and CDs. Enter formulas Essar Steel Ltd Page 57 of 105 57 . In this lesson you’ll see how to speed up tasks with a few other easy ones. As prewritten formulas. you can easily and quickly create formulas that might be difficult to build for y g yourself. As the formula is copied. while the absolute reference to the discount in D9 does not change.
Micrisoft Office EXCEL 2007 Find an average You can use the AVERAGE function to find the mean average cost of all entertainment for January and February. Enter formulas Essar Steel Ltd Page 58 of 105 58 .95. click the arrow on the Sum button. Excel will enter the formula for you. Then: On the Home tab. and then click Average in the list. in the Editing group. and the MIN function finds the smallest number in a range. The largest value in the series is 131. Press ENTER to display the result in cell D7. Enter formulas Find the largest or smallest value The MAX function finds the largest number in a range. in the Editing group. The picture illustrates the use of MAX. and then: On the Home tab. Press ENTER to display the result in cell F7. Start by clicking in cell F7. and then click Max in the list. Click in cell D7. click the arrow on the Sum button.
Micrisoft Office EXCEL 2007 Find the largest or smallest value The MAX function finds the largest number in a range. Enter formulas Print formulas You can print formulas and put them up on your bulletin board to remind you how to create them them. But first. The picture illustrates the use of MAX. Here’s how: 1. p The smallest value in the series is 131. and the MIN function finds the smallest number in a range. you would click Min in the list and press ENTER. Enter formulas Essar Steel Ltd Page 59 of 105 59 . 2. click Show Formulas . To find the smallest value in the range. Click the Formulas tab.75. In the Formula Auditing group. you need to display the formulas on the worksheet.
Enter formulas What’s that funny thing in my worksheet? Sometimes Excel can’t calculate a formula because the formula contains an error. shrink the contents to fit the column. Here are three common error values: • #### The column isn’t wide enough to display the contents of the cell. error If that happens. Click the Microsoft Office Button in the upperleft corner of the Excel window. Enter formulas Essar Steel Ltd Page 60 of 105 60 .Micrisoft Office EXCEL 2007 Print formulas You can print formulas and put them up on your bulletin board to remind you how to create them them. you can increase column width. But first. you need to display the formulas on the worksheet. To fix the problem. Tip: You can also press CTRL+` to display and hide formulas. Here’s how: 3. and click Print. you’ll see an error value in a cell instead of a result. or apply a different number format.
you can search for a function. 1 Click the Sum button in the Editing group on the Home tab. 3. • #NAME? You may have misspelled a function name or used a name that Excel doesn’t recognize. Cells may have been deleted or pasted over.Micrisoft Office EXCEL 2007 What’s that funny thing in my worksheet? Sometimes Excel can’t calculate a formula because the formula contains an error. In the Insert Function dialog box that opens. Enter formulas Essar Steel Ltd Page 61 of 105 61 . 2. Click More Functions in the list. such as date and time functions and functions you can use to manipulate text. error If that happens. you’ll see an error value in a cell instead of a result. To see all the other functions: 1. Enter formulas Find more functions Excel offers many other useful functions. Here are three common error values: • #REF! A cell reference isn’t valid.
you can select a category and then scroll through the list of functions in the category. such as date and time functions and functions you can use to manipulate text. And you can click Help on this function at the bottom of the dialog box to find out more about any function.Micrisoft Office EXCEL 2007 Find more functions Excel offers many other useful functions. Enter formulas Microsoft® Office Excel® 2007 Training Some of the important functions * Named Ranges * Past Special * Sorting. Auto filtering & Advance Filtering Data * Lookup & Logical Functions * Sharing & Reviewing Workbooks * Security setting Essar Steel Ltd Page 62 of 105 62 . In addition to searching for a function in this dialog box.
type the name in the Name box and press ENTER.). click its name in the Name box. you must first define them on your worksheet (worksheet: The primary document that you use in Excel to store and work with data.Select specific cells or range Whether or not you define named cells or ranges (range: Two or more cells on a sheet. For example. Also called a spreadsheet. To name a cell or range. you can use the Name box (Name box: Box at left end of the formula bar that identifies the selected cell. You can also select named or unnamed cells or ranges by using the Go To command.) to quickly locate and select them by entering their names or their cell references (cell reference: The set of coordinates that a cell occupies on a worksheet. To move to and select a named cell.) on your worksheet. chart item. or drawing object. Named Ranges IMPORTANT To select named cells and ranges. The cells in a range can be adjacent or nonadjacent. Named Ranges Essar Steel Ltd Page 63 of 105 63 . the reference of the cell that appears at the intersection of column B and row 3 is B3. A worksheet consists of cells that are organized into columns and rows.Micrisoft Office EXCEL 2007 Named ranges . a worksheet is always stored in a workbook.).
All using Source theme Pastes all cell contents in the document theme formatting that is applied to the copied data. or a mathematical operation that you want to apply to the copied data. Values and number formats Pastes only values and all number formatting options from the copied cells. Comments Pastes only comments attached to the copied cell. All except borders Pastes all cell contents and formatting applied to the copied cell except borders. p g Column widths Pastes the width of one copied column or range of columns to another column or range of columns. Formulas Pastes only the formulas of the copied data as entered in the formula bar.Micrisoft Office EXCEL 2007 Paste Special when copying from Excel Use the Paste Special dialog to copy complex items from a Microsoft Office Excel worksheet and paste them into the same worksheet or another Excel worksheet using only specific attributes of the copied data. Paste Special Past All Pastes all cell contents and formatting of the copied data. Formats Pastes only cell formatting of the copied data. Formulas and number formats Pastes only formulas and all number formatting options from the copied cells. Paste Special Essar Steel Ltd Page 64 of 105 64 . Validation Pastes data validation rules for the copied cells to the paste area. Values Pastes only the values of the copied data as displayed in the cells cells.
None Specifies that no mathematical operation will be applied to the copied data. Subtract Specifies that the copied data will be subtracted from the data in the destination cell or range of cells. but earlier versions of Excel support sort states with up to three conditions only. In Excel 2007. if any. Paste Link Links the pasted data on the active worksheet to the copied data. Multiply Specifies that the copied data will be multiplied with the data in the destination cell or range of cells. Skip bl k Avoids Ski blanks A id replacing values i your paste area when bl k cells occur l i l in t h blank ll in the copy area when you select this check box. and vice versa when you select this check box. Transpose Changes columns of copied data to rows.Micrisoft Office EXCEL 2007 Operation Specify which mathematical operation. that you want to apply to the copied data. Paste Special DATA SORTING Sorting data is an integral part of data analysis. Add Specifies that the copied data will be added to the data in the destination cell or range of cells. diti l DATA SORTING Essar Steel Ltd Page 65 of 105 65 . you can apply sort states with up to sixty-four sort conditions to sort data by. Divide Specifies that the copied data will be divided by the data in the destination cell or range of cells.
you can filter by cell color or by a list of numbers. but not by both. Each of these filter types is mutually exclusive for each range of cells or column table. Filters are additive. Filter data in range or table Essar Steel Ltd Page 66 of 105 66 . you can copy. edit. and print the subset of filtered data without rearranging or moving it. you can create three types of filters: by a list values. or by criteria. Filtered data displays only the rows that meet criteria (criteria: Conditions you specify to limit which records are included in the result set of a query or filter. but not by both. Using AutoFilter. which means that each additional filter is based on the current filter and further reduces the subset of data. by a format. chart. you can filter by icon or by a custom filter. find. format. For example.Micrisoft Office EXCEL 2007 DATA SORTING Filter data in a range or table Using AutoFilter to filter data is a quick and easy way to find and work with a subset of data in a range of cells or table column. You can also filter by more than one column. After you filter data.) that you specify and hides rows that you do not want displayed.
Microsoft Office Excel uses the separate criteria range in the Advanced Filter dialog box as the source for the advanced criteria. The Advanced command works differently from the Filter command in several important ways. Note : Insert at least three blank rows above the range that can be used as a criteria range. The criteria range must have column labels.Micrisoft Office EXCEL 2007 Filter data in range or table Filter by using advanced criteria To filter a range of cells by using complex criteria. Make sure that there is at least one blank row between the criteria values and the range. use the Advanced command in the Sort & Filter group on the Data tab. You type the advanced criteria in a separate criteria range on the worksheet and above the range of cells or table you want to filter. Advanced Filter Essar Steel Ltd Page 67 of 105 67 .
Micrisoft Office EXCEL 2007
Because the equal sign (=) is used to indicate a formula when you type text or a value in a cell, Excel evaluates what you type; however, this may cause unexpected filter results To indicate an equality comparison operator for either text or a value results. value, type the criteria as a string expression in the appropriate cell in the criteria range:
=''=entry'‘ Where entry is the text or value you want to find. For example:
Multiple criteria in one column
To find rows that meet multiple criteria for one column, type the criteria directly below each other in separate rows of the criteria range. In the following data range (A6:C10), the criteria range (B1:B3) displays the rows that contain either "Davolio" or "Buchanan" in the Salesperson column (A8:C10).
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Multiple criteria in multiple columns where all criteria must be true
To find rows that meet multiple criteria in multiple columns, type all of the criteria in the same row of the criteria range. In the following data range (A6:C10), the criteria range (A1:C2) displays all rows that contain "Produce" in the Type column and a value greater than $1,000 in the Sales column (A9:C10).
Multiple criteria in multiple columns where any criteria can be true
To find rows that meet multiple criteria in multiple columns, where any p p , y criteria can be true, type the criteria in different rows of the criteria range. In the following data range (A6:C10), the criteria range (A1:B3) displays all rows that contain "Produce" in the Type column or "Davolio" in the Salesperson column (A8:C10).
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Multiple sets of criteria where each set includes criteria for multiple columns
To find rows that meet multiple sets of criteria, where each set includes criteria for multiple columns, type each set of criteria in separate rows. In the following data range (A6:C10), the criteria range (B1:C3) displays the rows that contain both "Davolio" in the Salesperson column and a value greater than $3,000 in the Sales column, or displays the rows that contain "Buchanan" in the Salesperson and a value greater than $1,500 in the Sales column (A9:C10).
Multiple sets of criteria where each set includes criteria for one column
To find rows that meet multiple sets of criteria, where each set includes criteria for one column, include multiple columns with the same column heading. In the following data range (A6:C10), the criteria range (C1:D3) displays rows that contain values between 5,000 and 8,000 and values less than 500 in the Sales column (A8:C10) (A8:C10).
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A col_index_num of 1 returns the value in the first column in table_array. If lookup value is smaller than the smallest value in the first column of table array. The V in VLOOKUP stands for vertical. and so on.table_array. U l Uppercase and l d lowercase t t are equivalent. VLOOKUP Syntax VLOOKUP(lookup_value. or logical values. a col_index_num of 2 returns the value in the second column in table_array. Use a reference to a range or a range name. Use VLOOKUP instead of vertical HLOOKUP when your comparison values are located in a column to the left of the data that you want to find. numbers. The values in the first column of table array are the values searched by lookup_value. Table array Two or more columns of data.range_lookup) Lookup_value The value to search in the first column of the table array. VLOOKUP Essar Steel Ltd Page 71 of 105 71 . Lookup_value can be a value or a reference.col_index_num.Micrisoft Office EXCEL 2007 VLOOKUP Searches for a value in the first column of a table array and returns a value in the same row from another column in the table array. VLOOKUP returns the #N/A error value. text i l t Col_index_num The column number in table_array from which the matching value must be returned. These values can be text.
or do you want to allow users to change and edit the data? Perhaps you need to share data with users who do not have Microsoft Office Excel or have different versions of Excel. and communicate business information and data in Microsoft Office Excel 2007. otherwise. For example.Micrisoft Office EXCEL 2007 Logical functions Function : Description AND : Returns TRUE if all of its arguments are TRUE FALSE : Returns the logical value FALSE IF : Specifies a logical test to perform IFERROR : Returns a value you specify if a formula evaluates to an error. The way that you choose to share data depends on many factors. analyze. Sharing & Reviewing Essar Steel Ltd Page 72 of 105 72 . including how you want others to view or work with the data. returns the result of the formula NOT : Reverses the logic of its argument OR : Returns TRUE if any argument is TRUE TRUE : Returns the logical value TRUE Logical Functions Sharing & Reviewing Workbooks There are many ways to share. Maybe you just want to share a fixed version of your workbook that can easily be sent in e-mail and printed. do you want to keep sensitive or important information from being modified.
Word Options. * Using Excel Services to share data while maintaining one version of the workbook * Collaborating on workbooks on a document management server * Distributing data through e-mail. for example. what you and others need in order to view or work with the data. and the limitations that are associated with sharing data. 1. and then click Trust Center Settings. Security Settings Essar Steel Ltd Page 73 of 105 73 . High. and Low security levels that were used in earlier versions of Office are now replaced with a more streamlined security system. It also includes links to more detailed articles. or by printing * Exchanging workbooks with users who use earlier versions of Excel * Distributing workbooks to users who do not have Excel * Allowing multiple users to edit a workbook simultaneously * Distributing copies of a workbook and then merge or consolidate data from each copy Sharing & Reviewing Trust Center : Security Settings The Trust Center is where you can find security and privacy settings for the 2007 Microsoft Office system programs. Click Trust Center. by fax. where Program Name is the name of the program you are in. Medium.Micrisoft Office EXCEL 2007 This article is an overview that discusses how to share data in Excel. 2. The Very High. Click the Microsoft Office Button . and then click Program Name Options.
patterns and trends trends. patterns. you can see at a glance what the data means. you can transform worksheet data to show comparisons. So instead of having to analyze columns of worksheet numbers. This course presents the basics of g creating charts in Excel 2007. Create a chart Essar Steel Ltd Page 74 of 105 74 .Micrisoft Office EXCEL 2007 Microsoft® Office Excel® 2007 Training Create a chart Overview: Charts make data visual A chart gets your point across—fast. With a chart.
month by p p g y month. You want to create a chart that shows how each salesperson compares against the others. for the first quarter of the year. which you can put together in about 10 seconds. After you create a chart. y In this lesson you’ll find out how to create a basic chart and learn how the text and numbers from a worksheet become the contents of a chart. Create a chart Essar Steel Ltd Page 75 of 105 75 . You’ll also learn a few other chart odds and ends.Micrisoft Office EXCEL 2007 Create a basic chart Here’s a basic chart in Excel. Create a chart Create your chart Here’s a worksheet that shows how many cases of Northwind Traders Tea were sold by each of three salespeople in three months. you can easily add new elements to it such as chart titles or a new layout.
That’s it. the first column chart in the 2-D Column list. March) and the row ( y.Micrisoft Office EXCEL 2007 Create your chart The picture shows the steps for creating the chart. including the column titles (January. Click the Insert tab. Select the data that you want to chart. You’ve created a chart in about 10 seconds. Create a chart Essar Steel Ltd Page 76 of 105 76 . You’ll see a number of column chart types to choose . y. February. and in the Charts group. ) labels (the salesperson names). Click Clustered Column. from. Create a chart Create your chart The picture shows the steps for creating the chart. click the Column button.
group. Then select the chart g yp type you want. Create a chart How worksheet data appears in the chart Here’s how your new column chart looks. click inside the chart. click Change Chart Type. It shows you at once that Cencini (represented by the middle column for each month) sold the most tea in ) January and February but was outdone by Giussani in March. On the Design tab under Chart Tools.Micrisoft Office EXCEL 2007 Create your chart If you want to change the chart type after creating your chart. Create a chart Essar Steel Ltd Page 77 of 105 77 . in the Type g p.
So the chart immediately shows you how the salespeople stack up against each other. Create a chart Essar Steel Ltd Page 78 of 105 78 . is the darkest blue. Giussani data.Micrisoft Office EXCEL 2007 How worksheet data appears in the chart Data for each salesperson appears in three separate columns. and is the left-most column for each month. created from the row titles in the worksheet (the salesperson names). The chart legend. Create a chart How worksheet data appears in the chart Each row of salesperson data has a different color in the chart. tells which color ( p ) represents the data for each salesperson. The height of each chart is proportional to the value in the cell that it represents. for example. one for each month. month by month.
After your chart is inserted on the worksheet. Excel has created a scale of p you p g numbers to help y to interpret the column heights. and March— are now at the bottom of the chart. On these tabs. you’ll find the commands you need to work with charts. and Format. Create a chart Essar Steel Ltd Page 79 of 105 79 .Micrisoft Office EXCEL 2007 How worksheet data appears in the chart The column titles from the worksheet—January. On the left side of the chart. now you don’t Before you do more work with your chart. Create a chart Chart Tools: Now you see them. February. the Chart Tools appear on the Ribbon with three tabs: Design. pp g Layout. you need to know about the Chart Tools.
or by clicking inside an existing chart. The commands you need will be at hand. To get them back. click inside the chart. Create a chart Essar Steel Ltd Page 80 of 105 80 . The picture shows two different views of the same worksheet data. Create a chart Change the chart view You can do more with your data than create one chart. The Chart Tools go away. Take the first steps either by inserting a chart (using the Charts group on the Insert tab).Micrisoft Office EXCEL 2007 Chart Tools: Now you see them. Then the tabs reappear. click outside it. So don’t worry if you don’t see all the commands you need at all times. now you don’t When you complete the chart. You can make your chart compare data another way by clicking a button to switch from one chart view to g another.
Excel grouped data by worksheet columns and compared worksheet rows to show how each p salesperson compares against the others. which compares salespeople to each other. month by month. Create a chart Change the chart view But another way to look at the data is to compare sales for each salesperson.Micrisoft Office EXCEL 2007 Change the chart view The chart on the left is the chart you first created. Create a chart Essar Steel Ltd Page 81 of 105 81 . data is grouped by rows and compares worksheet columns. So now your chart says something different: It shows how each salesperson did. month over month. g p g In the chart on the right. compared against themselves. click Switch Row/Column in the Data group on the Design tab. To create this view of the chart.
The months of the year at the bottom are on the horizontal axis. as well as to the chart axes. Click the More button to see all the layouts. Create a chart Essar Steel Ltd Page 82 of 105 82 . Create a chart Add chart titles A quick way to add chart titles is to click the chart to select it. and then go to the Charts Layout group on the Design tab.Micrisoft Office EXCEL 2007 Add chart titles It’s a good idea to add descriptive titles to your chart. so that readers don’t have to guess what the chart is about. This chart has two axes. which measure and describe the chart data. which is the scale of numbers by which you can interpret the column heights. You can give a title to the chart itself. Each option shows different layouts that change the way chart p y g y elements are laid out. On the left side is the vertical axis.
For example. the name of the product. The title for the vertical axis on the left is Cases Sold. The title for the horizontal axis at the bottom is First Quarter Sales. Create a chart Customize your chart After you create your chart. you can customize it to give it a more professional design.Micrisoft Office EXCEL 2007 Add chart titles The picture shows Layout 9. And there are many different formatting options you can apply to individual columns to make them stand out. The title for this chart is Northwind Traders Tea. You type the titles directly in the chart. y g y You can also format chart titles to change them from plain to fancy. you can give your chart a whole different set of colors by selecting a new chart style. Create a chart Essar Steel Ltd Page 83 of 105 83 . which adds placeholders for a chart title and axes titles.
Create a chart Change the look of your chart When you first create your chart. Others change the color and add an outline around the columns. while other styles add color to the plot area (the area bounded by the chart axes). Then click the style you want. you can apply different colors to a chart in just seconds. And some styles add color to the chart area (the entire chart). it’s in a standard color. in the Chart Styles group. click in the chart. you can apply different colors to a chart in just seconds. Create a chart Essar Steel Ltd Page 84 of 105 84 . Some of the styles change just the color of the columns. click the More button to see all y g p the choices. it’s in a standard color.Micrisoft Office EXCEL 2007 Change the look of your chart When you first create your chart. By using a chart style. Then on the Design tab. By using a chart style. First.
the colors from a theme will pp be applied to other elements you might add to the worksheet. pp Create a chart Essar Steel Ltd Page 85 of 105 85 . Click the one you like to apply it to the chart. g p When you rest the pointer over a color scheme.Micrisoft Office EXCEL 2007 Change the look of your chart If you don’t see what you want in the Chart Styles group. and then click Colors in the Themes group. a table or a cell style such as a heading will take on the colors of the theme applied to the chart. you can get other color choices by selecting a different theme. the colors are shown in a temporary preview on the chart. For example. Click the Page Layout tab. Create a chart Change the look of your chart Important Unlike a chart style.
y y The picture shows that one of the options in the group.Micrisoft Office EXCEL 2007 Format titles If you’d like to make the chart or axis titles stand out more. Text Fill also includes options to apply a gradient or a texture to a title. a text fill. Create a chart Format titles To use a text fill. Then click the arrow on Text Fill in the WordArt Styles group. in the WordArt Styles group. Rest the pointer over any of the colors to y g p p y see the changes in the title. has been added to change the color. there are many ways to work with the titles. that’s also easy to do. When you see a color you like. Create a chart Essar Steel Ltd Page 86 of 105 86 . select it. first click in a title area to select it. On the Format tab.
Or you can make the same formatting changes by using the Mini toolbar. a shadow effect has been added to each of the columns (an offset diagonal shadow is behind ( g each column). such as making the font larger or smaller—or to change the font face— click Home. In the picture.Micrisoft Office EXCEL 2007 Format titles To make font changes. and then go to the Font group. The toolbar appears in a faded fashion after you select the title text. Create a chart Essar Steel Ltd Page 87 of 105 87 . and then you can select a formatting option. Point at the toolbar and it becomes solid. Create a chart Format individual columns There is still more that you can do with the format of the columns in your chart.
select it. On the Format tab.Micrisoft Office EXCEL 2007 Format individual columns Here’s how to add a shadow effect to columns. 4. That will select all three columns for Giussani (known as a series). Point to Shadow. You can see a preview of the shadows as you rest the pointer on each style. When you see one you like. 1. Create a chart Essar Steel Ltd Page 88 of 105 88 . ( ) 2. Click one of Giussani’s columns. in the Shape Styles group. Create a chart Format individual columns Here’s how to add a shadow effect to columns. click the arrow on Shape Effects. 3. and then rest the pointer on the different shadow styles in the list.
Copy the chart in Excel. or click Shape Outline to add an outline around the columns. paste the chart.Micrisoft Office EXCEL 2007 Format individual columns The Shape Styles group offers plenty of other great formatting options to choose from. Create a chart Essar Steel Ltd Page 89 of 105 89 . 3. you can easily add it to a Microsoft Office PowerPoint® presentation. Create a chart Add your chart to a PowerPoint presentation When your chart looks just the way you want and it’s ready for a debut. On the slide you want the chart to be on. For example. or even make columns glow. Shape Effects offers more than just shadows. Here’s how it works. 2. Open P 2 O PowerPoint 200 P i 2007. 1. You can add bevel effects and soft edges to g columns. You can also click Shape Fill to add a gradient or a texture to the columns.
you can easily add it to a Microsoft Office PowerPoint® presentation. 4.Micrisoft Office EXCEL 2007 Add your chart to a PowerPoint presentation When your chart looks just the way you want and it’s ready for a debut. In the chart’s lower-right corner. button Now you’re ready to present your chart. appears. the Paste Options button appears Click the button. Here’s how it works. Create a chart Microsoft® Office Excel® 2007 Training Get started with PivotTable® reports Essar Steel Ltd Page 90 of 105 90 .
but do you know what those numbers mean? Does the data answer your questions? PivotTable reports offer a fast and powerful way to analyze numerical data.Micrisoft Office EXCEL 2007 Overview: Make sense out of data Your worksheet has lots of data. concise reports that tell you exactly what you need to know. They turn the data into small. It lays out thousands of rows of data about salespeople in two countries along with how much they sold on individual days. Get started with PivotTable reports Essar Steel Ltd Page 91 of 105 91 . In this short course you’ll learn how PivotTable reports work and find out how to create one in Excel 2007. Get started with PivotTable reports Make your data work for you Imagine an Excel worksheet of sales figures. look at the same data in different ways. and answer questions about it. How can you get information out of the worksheet and make sense out of all of the data? Use PivotTable reports. It’s a lot of data to deal with—listed in row after row and divided into multiple columns.
For example. text should be in one column. When you create a PivotTable report. Get started with PivotTable reports Essar Steel Ltd Page 92 of 105 92 . numbers in another column. a column that contains numbers should not contain text. The remaining rows below the headings should contain similar items in the same column. and so on. Get started with PivotTable reports Review your source data The names of the fields for the report come from the column titles in your source data. take a look at your Excel worksheet to make sure it’s well it s prepared for the report. In other words. data So be sure you have names for each column across the first row of the worksheet in the source data. Fields summarize multiple rows of information from the source data.Micrisoft Office EXCEL 2007 Review your source data Before you start to work with a PivotTable report. each column of source data becomes a field that you can use in the y report. and dates in another column.
Get started with PivotTable reports Essar Steel Ltd Page 93 of 105 93 . report It’s also best if there are no empty rows. 1. The Create PivotTable dialog box opens. You use the Create PivotTable dialog box. For example. in the Tables group. 2. and then click PivotTable again. blank rows that are used to separate one block of data from another should be removed. Get started with PivotTable reports Get started Here’s how to get started with a PivotTable report. there should be no empty columns within the data that you’re using for the PivotTable report. click anywhere in the data.Micrisoft Office EXCEL 2007 Review your source data Finally. When the data is ready. click PivotTable. On the Insert tab. shown here.
shown here. Get started with PivotTable reports PivotTable report basics This is what you see in the new worksheet after you close the Create PivotTable dialog box. 3. Get started with PivotTable reports Essar Steel Ltd Page 94 of 105 94 . The Select a table or range option is already selected for you The Table/Range box shows the you. each title is a field: Country. Salesperson. box On one side is the layout area ready for the PivotTable report.Micrisoft Office EXCEL 2007 Get started Here’s how to get started with a PivotTable report. report On the other side is the PivotTable Field List. This list shows the column titles from the source data. range of the selected data. 4. and so on. You use the Create PivotTable dialog box. As mentioned earlier. Click OK. which you can change if you want.
Get started with PivotTable reports Build a PivotTable report Now you’re ready to build the PivotTable report. Get started with PivotTable reports Essar Steel Ltd Page 95 of 105 95 . Excel then places each field in a default area of the layout.Micrisoft Office EXCEL 2007 PivotTable report basics You create the PivotTable report by moving any of the fields shown in the PivotTable Field List to the layout area. To start: How much has each person sold? To get the answer. To do this. The fields you select for the report depend on what you want to know. So in the PivotTable Field List. you’ll select the check boxes next to the Salesperson and Order Amount fields. or right-click a field name and then select a g location to move the field to. you need data about the salespeople and their sales numbers. either select the check box next to the field name.
The data in the Salesperson field (the salespeople’s names). Fields without numbers will land on the left. and fields with numbers will land on the right. which doesn’t contain numbers. regardless of the order in which you select them. correctly shows up in an area to the right. The data in the Order Amount field. Excel automatically puts them in the right place every time. Get started with PivotTable reports Build a PivotTable report It doesn’t matter whether you select the check box next to the Salesperson field before or after the Order Amount field. Here are details. Get started with PivotTable reports Essar Steel Ltd Page 96 of 105 96 .Micrisoft Office EXCEL 2007 Build a PivotTable report The gray table at the illustration’s far left provides a conceptual view of how the report will automatically appear based on the fields you select. is displayed as ) p y rows on the left side of the report. which does contain numbers.
But the source data lays out data about salespeople in two countries. You use a report filter to focus on a subset of data in the report. you can add the Country field to the PivotTable report as a report filter. First. don’t worry about building a report incorrectly. Excel makes it easy to try things out and see how data looks in different areas of the report. often a product line. Next. Canada and the United States.Micrisoft Office EXCEL 2007 Build a PivotTable report That’s it. And here are a couple of parting tips on the topic. a time span. you can see at a glance how much each salesperson sold sold. Get started with PivotTable reports Essar Steel Ltd Page 97 of 105 97 . Get started with PivotTable reports See sales by country Now you know how much each salesperson sold. the report doesn’t have to be complex to be useful. So another question you might ask is: What are the sales amounts for each salesperson by country? p y y To get the answer. or a geographic region. With just two mouse clicks. PivotTable reports can offer a fast way to get a simple answer. it’s fine to stop with just one or two questions answered.
right-click the Country field in the PivotTable Field List. Get started with PivotTable reports See sales by date The original source data has a column of Order Date information.Micrisoft Office EXCEL 2007 See sales by country By using the Country field as a report filter. This means you can find the sales by date for each salesperson. click Add to Report Filter. To do this. so there is an Order Date field on the PivotTable Field List. or you can see sales for both countries together. you’ll add the Order Date field to your report and then use the Grouping dialog box to group the date data and create a more manageable view. and p then take it from there. Get started with PivotTable reports Essar Steel Ltd Page 98 of 105 98 . p To find out. you can see a separate report for Canada or the United States.
You can drag fields to these boxes to designate how the fields are used in the report. There are four boxes at the bottom of the PivotTable Field List: Report Filter. Get started with PivotTable reports Where did drag-and-drop go? If you prefer to build a PivotTable report by using the drag-anddrop method. there’s still a way to do that. Get started with PivotTable reports Essar Steel Ltd Page 99 of 105 99 . When you pivot a report. Row Labels. It’s easy to do. Column Labels. moving rows to the column area or moving columns to the row area. and Values. as you could in previous versions of Excel. you transpose the vertical or horizontal view of a field. So you can pivot the report to get a different view that’s easier to read.Micrisoft Office EXCEL 2007 Pivot the report Though the PivotTable report has answered your questions. The picture shows how you can drag the Order Amount field from the Column Labels to the Values box to add that field to the Values area of the report. it takes a little work to read the entire report—you have to scroll down the page to see all the data.
commands & procedures of Visual Basic. A macro is a series of commands and functions that are stored in a Microsoft Visual Basic module and can be run whenever you need to perform the task. Macros can be write directly in Visual Basic or can be recorded during performing a task in Microsoft Excel.Micrisoft Office EXCEL 2007 Microsoft® Office Excel® 2007 Training MACROS About macros If you perform a task repeatedly in Microsoft Excel. When we don’t have much knowledge about the language. you can automate the task with a macro. Recording is the easiest way to prepare macros. Macros Essar Steel Ltd Page 100 of 105 100 .
or "play back. If macro security is set to Medium. Storage file for different Macros. You then run the macro to repeat. If macro security is set to Low. Macros Essar Steel Ltd Page 101 of 105 101 . If you make a mistake when you record the macro.Micrisoft Office EXCEL 2007 Recording macros When you record a macro. corrections you make are also recorded Visual Basic stores each macro in a new module attached recorded. Default location of this file will be C:\Program Files\Microsoft Office\OFFICE12\XLSTART\PERSONAL g When you start recording first macro & choose storage file as “Personal Macro workbook”." the commands. Macros Macros security level First of all change the Macros security setting at Medium or Low level. In Mi I Microsoft Offi 2003 or later. Macro is a kind of program & similar to virus. Excel stores information about each step you take as you perform a series of commands. If macro security is set to High. You can edit or change the macro coeds when the “Personal” file is in unhide condition. Macros can be store in any excel file but it is recommended that you store it in single file named “Personal”. the user is asked whether or not to run script in XSL files. This change is required to run the macros. the script is run. to a workbook. the “Personal” file will be created automatically at above location & will be available in hide conduction at all the time when Excel is open. running this script is disabled. a component checks all XML fil th t h ft Office l t t h k ll files that have references to XSL files for script that could be unsafe.
letters) where letter is any letter key on the keyboard The shortcut key letter you keyboard. picture or graphic in work sheet & assign a macro to that object. After assigning a macro .Micrisoft Office EXCEL 2007 To Run the macros 1 Start a macro from a keyboard shortcut : If you want to run the macro by pressing a keyboard shortcut key. Macros Essar Steel Ltd Page 102 of 105 102 . You can use CTRL+ letter (for lowercase letters) or CTRL+SHIFT+ letter (for uppercase letters). select required macro & press Run. you can run that particular macro by pressing that object. use cannot be a number or special character such as @ or #. then following window will open. Note : The shortcut key will override any equivalent default Microsoft Excel shortcut keys while the workbook that contains the macro is open. Macros Start a macro from a toolbar button : VIEW >Macros> View Macros. enter a letter in the Shortcut key box. 2 Start a macro from a button or graphic control : g p You can add some button .
Select ActiveCell. Selection. 9).Activate Macros Following set of command will help to understand batter & useful while dragging some formula up to some number of rows and which is not fixed every time.Paste Application.Activate Selection. ActiveCell.Micrisoft Office EXCEL 2007 Working with Cell : While doing recording & moving down or up in work sheet. But the amount of data will not be the same as previous & you need to record a macro without particular cell number. py Selection.Copy Selection.CutCopyMode = False Macros Essar Steel Ltd Page 103 of 105 103 . You can manually change cell number with this command by editing macro code.Select ActiveCell. macro will record that particular cell number.Activate Range(Selection.Offset(0.Offset(0.End(xlUp)). -9). Following command will help to move in any direction in work sheet without any particular cell number. 1).End(xlDown).Select ActiveSheet.End(xlUp).Offset(0.
this drop down list will contain all available command after that function.CurrentRegion.Copy ActiveCell.Micrisoft Office EXCEL 2007 Working with Rows . Column & Using Current Region command : You can select all available data by using “CurrentRegion” Function. but the amount of data is not same each time. ActiveCell. stop recording before making Pivot . Following command will help to resolve this problem.Delete When you start typing a command. run the macro . To use this command. add following command manually . add this part of macro to original macro by editing the macro code.Delete ActiveCell. ActiveSheet.EntireRow.EntireColumn.CurrentRegion. prepare pivot table as required .Copy A ti C ll C tR i E ti R C ActiveCell. drop down list of command will appear after each entry. start recording again new macro.CurrentRegion.EntireRow. macro will record with particular cell number . Following is some example of using “CurrentRegion” Function.EntireColumn. Macros Working with Pivot Table : While recording Pivot Table directly .CurrentRegion. stop new recording .PivotTableWizard . TableName:="PivotTable" Macros Essar Steel Ltd Page 104 of 105 104 .
Micrisoft Office EXCEL 2007 Page setup : You can do page setup during recording. Gridline etc afterword by editing macro code. Enter a web address in appeared window & press Import. and change the margin. Macros Essar Steel Ltd Page 105 of 105 105 . Web Query can down load reports from web & we can work on it afterword. zoom. Macros Using Web Query : This function is very useful to us.
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