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BEST PRACTICES MANUAL ON PORT SAFETY, HEALTH, ENVIRONMENT AND SECURITY
July 2004 Prepared by the Permanent Secretariat of the ASEAN Ports Association
ASEAN PORTS ASSOCIATION
BEST PRACTICES MANUAL ON PORT SAFETY, HEALTH, ENVIRONMENT AND SECURITY
The information contained in this document is solely for the use of the ASEAN Ports Association (APA) for the purpose for which it was prepared. The APA Permanent Secretariat takes no responsibility for inaccurate or incomplete information that may have been submitted to it. The facts published indicate the result of inquiries conducted and no warranty as to their accuracy is given by the APA Permanent Secretariat.
Best Practices Manual On Port Safety, Health, Environment And Security
Manila. South Harbor. Environment And Security Page ii .Published by the Permanent Secretariat of the ASEAN Ports Association. Health. Philippine Ports Authority. Marsman Building. Port Area. Philippines © 2004 APA Permanent Secretariat Best Practices Manual On Port Safety.
procedures. Indonesia. rules and regulations. namely: Brunei. health. Malaysia. decided and agreed upon during the 28 th APA Main Meeting. it was. health. and documentation pertaining to port safety. health. is the fruition of the collaborative efforts of the 25th APA Main Meeting held in 1999 in Bali. A total of 56 respondent ports/terminals from the seven APA member-countries. served as groundworks in the preparation of the manual. Singapore. held in 2002 in Singapore. analysis and presentation of the canvassed results as captured through the latest survey instruments. in the future. The benefit this manual can offer can only be derived relative to the objectives and purposes of the user. to come up with a more refined and comprehensive manual. this undertaking is a continuing process that will document what would be considered from a common perspective the best and the exemplary in ASEAN practices with regard to port safety. processes. In view of the foregoing. as they are adopted and applied in APA member-ports. It is APA’s intent to draft a manual that would provide a guide for internationally accepted best practices for port safety. for the APA Permanent Secretariat to simply proceed for the time being with the compilation. Thailand. Be that as it may. which may serve as general reference or guidepost for a wide range of users/readers. Health. thus. What needs to be taken within the proper perspective is that port efficiency and productivity are the product of the optimum utilization of resources and capabilities available to the port administrator or manager. the survey returns did not yield any definitive standards nor hardand-fast rules on effective and efficient port management and/or service delivery. Vietnam and Philippines. Further improvements can be incorporated into this text to address a broad spectrum of port information needs of APA memberports. which underwent several amendments to address identified survey lapses. The Permanent Secretariat has committed. one in a series of APA port practices manuals.FOREWORD This reference material. which may be characterize only a particular area and would largely be influenced by the philosophies and attitudes of the stakeholders concerned. Environment And Security Page iii . Best Practices Manual On Port Safety. have accorded the time and effort to provide the needed data inputs. Indonesia. environment and security. especially those affiliated with the maritime industry. The survey also focused on policies. Responses indicated on the customized survey questionnaire. environment and security. environment and security. In retrospect.
Port Klang Authority (PA) 2. Belawan IPC II 1. Port of Tanjung Pelepas Best Practices Manual On Port Safety. Northport (Malaysia) Bhd 11. Ports Department INDONESIA IPC I 1. Tanjung Priok/General Cargo IPC III 1. Klang Multi Terminal 12. Johore Port Bhd 13. Bintulu Port Bhd 16.ACKNOWLEDGMENTS This report was prepared by the Permanent Secretariat of the ASEAN Ports Association which would like to acknowledge the following agencies. Pontianak Port 5. Penang Port Bhd 14. Johore Port 4. Rajang Port 9. Kuantan Port 5. Palembang Port 2. Panjang 3. groups and individuals: BRUNEI DARUSSALAM 1. Penang Port 3. Miri Port 10. Sabah Ports Authority 6. Kuching Port 8. Health. Tanjung Priok/PTJICT 6. Environment And Security Page iv . Bintulu Port 7. Surabaya MALAYSIA 1. Tanjung Perak 2. Panjang/UTPK 4. Kuantan Port Consortium 15.
Saigon Port 2. Port Management Office of Legazpi 12. Port Management Office of Iligan 18. Danang Port PHILIPPINES 1. Environment And Security Page v . Port Management Office of Davao 16. Port Management Office of Dumaguete 20. Jurong Port THAILAND 1. Inc. Cebu Port Authority Best Practices Manual On Port Safety. Eastern Sea Laem Chabang Terminal Co. Port Management Office of South Harbor 7. Port Management Office of Cotabato 11. Port Management Office of Limay 8. Asian Terminals. Port Management Office of Cagayan de Oro 13.SINGAPORE 1. Baria Serece 3. Port Management Office of Puerto Princesa 3. Port Management Office of Nasipit 10. Port Management Office of Zamboanga 19. Inc. Laem Chabang Port/TIPS 3.. Port Management Office of Pulupandan 6. Health. Port Management Office of Ozamis 2. (Batangas) 21. International Container Terminal Services. (ICTSI) 22. Port Management Office of General Santos 14. Port of Singapore Authority Corporation Limited 2. 4. Port Management Office of North Harbor 15. Port Management Office of Tacloban 9. Inc. Port Management Office of Surigao 17. Port Management Office of Tagbilaran 5. Port Management Office of Iloilo 4. LCB Container Terminal VIETNAM 1. Bangkok Port 2.
Environment and Security Best Practices Manual On Port Safety.………………. 3 B.TABLE OF CONTENTS I.……………. 3 A.………………………………. Safety Promotion……………………. Survey Questionnaire On Port Safety. Maintenance Program……………….…………. APPENDICES A.BEST PRACTICES…. 8 E. DEFINITION OF BEST PRACTICE……………………. Environment and Security (February 2002 version) B...…………………………………….……………………………… 16 J. Planned Safety Inspections……. Environment And Security Page vi . Safety Rules/Procedures/Practices……………………………. 11 G. Results Of The Survey On Port Safety.……… 5 D.. Safety Organization………………………………………….……………… 1 II. Health.………………………… 12 H..……………………………… 16 K..……………….……………………………… 10 F. Accident And Incident Investigation. Safety Training………………………. Health. Safety Audit…………………….……………… 2 III.……………………………… 15 I.…………………………………….……………………………… 17 IV.Policy On Safety.……………….………. Health. Safety Enforcement…………………. INTRODUCTION/BACKGROUND……. Health and Environment……………. 4 C. Security……………….
) Jurong Port Pte Ltd. Incorporated Closed Circuit Television Department of Environment and Natural Resources (Philippines) International Container Terminal Services. MICT 14. PPA 19. not an abbreviation. Inc. Environment and Security Policy Philippine Coast Guard Port District Office (Philippines) Port Management Office (Philippines) Philippine Ports Authority Port of Singapore Authority Port Users’ Needs and Satisfaction Survey 9. IMDG 8. PUNSS - Best Practices Manual On Port Safety. ISO 10. MARINA 12. Health. ATI 4. JPPL 11. ICTSI 7. Environment And Security Page vii . PDO 17. International Maritime Dangerous Goods Code International Maritime Organization International Standards Organization or International Organization for Standardization (ISO is a word. Maritime Industry Authority Marine Pollution convention or International Convention for the Prevention of Pollution from Ships Manila International Container Terminal Occupational Health. MARPOL 13. IMO - ASEAN Ports Association Association of Southeast Asian Nations Asian Terminals. PMO 18.ABBREVIATIONS / ACRONYMS 1. ASEAN 3. CCTV 5. DENR 6. OHSES 15. Safety. derived from the Greek isos meaning equal as in isometric and isonomy. APA 2. PSA 20. PCG 16.
Health. individual or company that has the legal entitlement or proprietorship of the port. with the permit or license to operate the terminal in a port and provide other related services. Terminal Operator - Best Practices Manual On Port Safety. Port Contractor - 4. usually related to infrastructure development. individual or company that is granted by the State or Port Authority. as the case may be. individual or company that is granted by the State or Port Authority. any government or private entity. any government or private entity. individual or company that is granted by the State or Port Authority.DEFINITION OF TERMS 1. Port Authority - the port management body that is vested by the State with the authority to oversee the ports within a specified area of jurisdiction. with the permit or license to provide services in a port. Port Operator - 5. Port Owner - 6. Environment And Security Page viii . as the case may be. with the permit or license to operate the port and provide other related services. as the case may be. 3. any government or private entity. any government or private entity.
Health. Environment And Security Page 1 . The results of the February 2001 Survey were presented and discussed in the 22nd APA Technical Committee Meeting held in Cebu City. Among the major problems encountered in the analysis of the responses were incomplete or unrelated responses and unanswered questions. One such project was intended to come up with a manual on best practices in Port Safety. processes. 1999 in Bali. ENVIRONMENT AND SECURITY I. Philippines on January 22-24. Environment and Security designed to provide benchmarks for the formulation and implementation of policies. Further amendments were made on the questionnaire to address the identified deficiencies. The survey did not yield sufficient data needed for the manual. 2002. environment and security within the port premises. Health. regulations. health. After undergoing several revisions/amendments. INTRODUCTION Background In its 25th Main Meeting held on December 1-3. the ASEAN Ports Association (APA) identified a number of projects designed to establish standards of efficiency and productivity in member-ports. Indonesia. A draft survey questionnaire was prepared in early 2000 to generate the information necessary for the preparation of the manual. The accomplished forms were processed by the APA Permanent in May of the same year. systems and procedures in managing safety.BEST PRACTICES MANUAL ON PORT SAFETY. The revised questionnaire (Appendix A) was subsequently re-distributed to concerned member-ports in February 2002. environment and security issues and concerns. rules. Fifty-six (56) ports/terminals from the following seven APA member-countries responded to the February 2002 survey questionnaire: Best Practices Manual On Port Safety. health. HEALTH. the finalized form of the questionnaire was disseminated to ports of APA member-countries in February 2001. The questionnaire focused on major port safety.
Environment And Security Page 2 . Hence. in this case. 5. 4. 6. DEFINITION OF BEST PRACTICE The term “Best Practice” derives from various phrases now being used to refer generally to processes. Poor response in submission of relevant reference materials on policies. 4. Health. 4. health. environment and security. 2. the following problems were encountered: 1. best practices could be applied only to cases where the operating conditions and characteristics can be considered similar. II. in port safety. 3. Unclear or incomplete responses. 5. 6. the same Best Practices Manual On Port Safety. 3. 3. and guidelines as requested in the questionnaire to substantiate the information/data entered in the survey forms. 6. 7. 2.1. Unanswered questions. 2. Port authority Terminal operator Port operator Port contractor Port owner/operator Port owner Total 32 4 12 2 2 4 == 56 57 % 7 21 4 4 7 == 100 % As with the 2001 survey. procedures and measures designed to improve performance. Brunei Darussalam – Indonesia – Malaysia – Singapore – Thailand – Vietnam Philippines – Total 1 9 15 2 4 3 22 56 The respondents were categorized and distributed as follows: 1. There are no generally accepted criteria by which to judge which is and which is not best practice. Submitted reference materials were prepared in the language of the country of the respondent. In addition. Use of acronyms. Names of the same port documents differed from port to port. 5.
port contractor. port authority regulations. Health. passengers).operating standard would have meaning only in one kind of operating environment and would be totally meaningless in another. K. two (2) indicated that either there were no environmental orders or that the port operator simply followed the rules and policies issued by the Ministry of Environment. labor laws and policies. J. these shall constitute the main perspective for assessing best practices in the ASEAN ports. institutional and other concerns as well as meeting his own profit targets. terminal operator. Policy On Safety. The major respondent categories pre-identified in the Survey are as follows: port authority. H. port operator. F. port owner/operator and port owner. consignees. A move in this direction was the Port Users’ Needs and Satisfaction Survey (PUNSS) conducted by the Philippine Ports Authority (PPA) in 2001. Health and Environment Safety Organization Safety Rules/Procedures/Practices Planned Safety Inspections Safety Enforcement Accident And Incident Investigation Safety Audit Safety Training Safety Promotion Maintenance Program Security A. D. a cargo handling operator who must deal with various constraints such as physical limitations in the port. Policy On Safety. equipment limitations. One perspective that would be an important subject for a separate study that may be integrated in this manual on best practices is that of the port users (shipping lines. Best practice also depends on one’s viewpoint. say. Hence. E. Health and Environment 1. C. A port user such as a shipping line. Those that submitted Best Practices Manual On Port Safety. G. I. B. health and environment Out of the 56 respondents. The rest had their own in-house or in-agency policies. III. Established policies on safety. shippers. An APA-wide diagnostic survey should yield results that would be informative and provide some blueprint for documenting best practices in the ASEAN region. Environment And Security Page 3 . a shipper or a consignee would have more stringent measures of performance compared to. Phase II of the PUNSS was started in February 2004 and expected to be completed in July 2004.BEST PRACTICES A.
B. port workers. Environment And Security Page 4 . submitted their Accident and Loss Prevention Program. vessel owners and other port users Fifty (50) of the respondents indicated that the their policies contained delineation of responsibilities of those involved in port operations. Philippines). ATI. The other six respondents pointed that there was no such delineation in responsibilities in their policies. Inc. Safety Program Fifty-two (52) of the respondents stated that they had adopted Safety Programs. Philippines). Philippines mentions their OHSES Management Program while ICTSI. Philippines. vessel operations. Jurong Port in Singapore. ATI (in Batangas. only 12 submitted copies of the Safety Program documents or semblances thereof. Philippines) furnished a job description of its Safety Officer. and the International Container Terminal Services. North and South Harbors in Manila. PSA Corporation (Singapore). Delineation of responsibilities of the port operators. 2.policy documents included the Brunei Ports Authority (Brunei). Safety Organization 1. ICTSI (in Manila. Health. other port users and landed clients in ensuring the safety of the port. container terminal operator in Manila. port operator in Batangas. Philippines. (Batangas. dockwork safety and health standards. However. Philippines) submitted their respective organizational structures. (Manila. Surabaya Port in Indonesia. Saigon Port declared that it had it own Safety Department. Surabaya (Indonesia). Safety Committee Forty-nine (49) of the surveyed entities responded that they had organized or were members of a Safety Committee at the level of the port authority/owner/ operator. All the responding ports under the Philippine Ports Authority are covered by various policy issuances pertaining to port safety. 3. clients and fellow port users. Appointment of Safety Officer Forty (40) of the surveyed entities replied that they hired a full-time Safety Officer. Inc. Asian Terminals. Best Practices Manual On Port Safety. 2.
and the prevention of marine pollution. Safety Rules/Procedures/Practices 1. Prevention of Marine Pollution . Safety. rules and regulations is conducted on a regular basis by 44 of the port organizations. Development and Operations Fifty-one (51) of the surveyed entities replied that considerations of safety. Saigon. storage and transport of dangerous goods.3. Philippines) stated that this was done on a yearly basis. as follows: a. health and environment are incorporated in the functions. Implementation Of Safety Regulations The majority of the respondents (53) indicated that safety regulations were being implemented for port administration and cargo handling operations. at least once every two years or when the need arises. 2. Surabaya. But only a few indicated the frequency. Health. duties and responsibilities of personnel involved in port planning. development and operations. Palembang mentions twice a year while PSA.53 b. Separate Regulations For Dangerous Cargo and Marine Pollutions Most of the respondents stated that they had separate regulations for the handling. Davao (Philippines) and ATI (Batangas. Health and Environment in Port Planning.49 c. Best Practices Manual On Port Safety. Environment And Security Page 5 . Handling and Storage of Dangerous Cargo . Review of Safety Policies Review of safety policies. Transport of Dangerous Cargo . 3. Tagbilaran (Philippines). C. Nasipit (Philippines).50 It can be seen from the above that there appears to be a healthy and widespread awareness such that many of the respondents had to issue specific and distinct measures for every aspect of the handling of dangerous goods.
storage and handling as the extent of its compliance. Other port authorities or port operators report implementation of various measures immediately necessary as dictated by conditions in their respective areas although many of the responses are expressed in general terms which were at best vague. Environment And Security Page 6 . However. The Port of Dumaguete (Philippines) reports simple measures such as wearing of masks during operation. At the Port of Palembang (Indonesia). the application was up to cargo handling operation. The Cebu Port Authority (Philippines) deals with dangerous cargo by requiring direct delivery.4. On the other hand. labeling. pilot operation and on pilot boats.Singapore) followed closely the MPA rules and regulations. The PSA (Singapore) stated that they adhered strictly to the requirements of the IMDG Code Book. both in the Philippines. Health. the Port of Davao indicates that it requires proper packaging and storing of dangerous cargo and undertakes segregation from other types of cargo. and mentions compliance with related issuances of the Philippine Ports Authority. flammable materials are not allowed to be transported along with passengers on board RORO barges. Jurong Port (JPPL. claim full adoption and observance of the IMO regulations. Adoption of IMO Issuances a. The Manila South Harbor (Philippines) says it conducts tests on the packages containing dangerous cargo intended for export in accordance with the pertinent provisions of the IMDG Code and issues certifications to the manufacturers. most of these did not indicate the extent of implementation. Recommendation on the safe transport of Dangerous Cargo and related activities in port areas All but four of the organizations/agencies investigated declared that they were in compliance with the recommendations of the International Maritime Organization with regard to the safe transport of dangerous cargo. Best Practices Manual On Port Safety. The Manila North Harbor and the Port of Nasipit. The Port of Cotabato (Philippines) simply mentions implementation of safety regulations within the port. At the Port of Iligan (Philippines). The ICTSI (private terminal operator at the Manila International Container Terminal) has stated that it uses the IMDG Code/ Handbook for reference purposes only while the ATI (private cargo handling operator at the Port of Batangas cites identification.
mention adoption of MARPOL 73/78 in one form or another. Philippine ports have in various forms contingency plans in case of calamities and other emergencies. circulars and guidelines are issued regarding air and water pollution and has the proposed the putting up of shore reception facilities. Awareness and Preparedness for emergencies at local level (APELL) As with previous survey questions. ATI (Batangas) claims in general terms plans and procedures for all possible emergency situations that may arise. Cebu Port Authority Best Practices Manual On Port Safety. At the Manila South Harbor. the majority (49) claimed that they have in place plans and procedures for handling emergencies at the local levels although most were unable describe the extent of preparedness. Health. Fire Safety and Customer Department. fire prevention/suppression and control. information dissemination. Dumaguete Port has prescribed a disposal limit from the shoreline. For their part. except for nine. Jurong Port simply reports adherence to MARPOL as required by MPA while PSA says it is not applicable to them. MARPOL 73/78 Respondents. Cebu Port Authority is still organizing such plans and procedures. Environment And Security Page 7 . The Brunei Ports Authority points out that it has a set-up under the Maritime Disaster Plan and the Port Safety Committee. ATI (Batangas) receives and disposes oil wastes at the licensed treatment facility of the Philippine Department of Environment and Natural Resources. CISCO Police. Most did not describe the manner or extent of their compliance.b. conduct of training of port safety. Iloilo Port says they monitor vessels’ activities while at berth and notifies the Philippine Coast Guard if illegal discharges of prohibited materials are observed. ICSTI (Manila) coordinates with the Philippine Coast Guard on matters of marine pollution. organization of fire brigades. Jurong Port undertakes coordination with State Police. c. Philippine ports undertake measures by issuing policies contained in memorandum circulars and implementing monitoring and reporting procedures. ICTSI has organized its Emergency/Fire Response Team.
ICTSI replied that it simply files a report on MICT Basin Cleaning Activity. Rejang Port (Malaysia) and PSA (Singapore) submitted their respective Safety and Health Inspection Checklists. Six (6) did not respond. ATI Batangas mentions it has measures for the handling of offshore chemical spills. Oil Films. debris. 5. Pulupandan Port and Surigao Port which perhaps conducts such inspection as needed. D. 49 claimed to have a prepared standard checklist of items to be examined or investigated. Pulupandan Port (Philippines) cites PPA Administrative Order No. oil slicks and films.undertakes negotiations with the private contractor to provide all the waste reception facilities and services. Dumaguete Port says cleaning of floating debris may be done by the port management office but oil films are the responsibility of the Philippine Coast Guard. Conduct of Safety Inspection The survey recorded that all but three cited that safety inspection was conducted regularly in their respective port areas. 16-95 specifying rules and regulations on waste treatment through the use of reception facilities and collection of vessels’ refuse. Health. It was not clear who does the actual cleaning. Environment And Security Page 8 . Fourteen (14) admitted that they had no such measures while two (2) said it was PCG or port authority’s responsibility. 34 of the respondents claimed to have measures. 2. Eastern Sea Laem Chabang Terminal points out that this is the responsibility of the Port Authority. The three were Bangkok Port. etc. but did not elaborate how removal was actually done. Measures To Remove Floating Debris. Cebu Port Authority responded that this is handled by the Philippine Coast Guard. Jurong Port has Best Practices Manual On Port Safety. Planned Safety Inspection 1. Jurong Port simply files an Oil Spill Notification Form. Safety Inspection Checklist Associated with the regular safety inspection. On the matter of cleaning up the surrounding harbor waters of floating waste.
the forms come in variations such as Monthly Safety Inspection Report. a checklist for barge/BT and wooden vessels. and an Environment and Safety Checklist. Tanjung Perak Port refers to a Report on Possible (predicted) dangerous/unsecured/incident safety risks. Safety and Health Checklist and Dockwork Safety and Health Standards. The survey team reports that 34 had no data (no document). Environment And Security Page 9 . simply Inspection Checklist. Cotabato Port provided a Safety Inspection Checklist and communications relative Best Practices Manual On Port Safety. a private cargo handling contractor. Quarterly Safety Inspection Checklist. a Vessel Inspection Report and a Cargo Gear Inspection document. Legazpi Port furnished the survey team a copy of the Port Safety Assessment Report of the Regal Arrastre and Stevedoring. Health and Environment Inspection Checklist. 3.. Health. Apparently. It was not clear if this was one or two documents. 4. Jurong Port mentions Fire and Safety Inspection Report and a Notice of Safety Infringement. 48 indicated that the checklist report or document provided a procedure for submitting recommendations for corrective action. Safety Inspection Documentation The types of document recording the results of safety inspections generally refer just to the checklist as previously discussed which also serves as the inspection report. In the Philippines. Saigon Port cites that records of safety inspection are set up in the Officials of the Ports Labour Safety Department in the process of inspections. there was some confusion in responding to this survey question since the checklist would already enable recording of conditions pertaining to safety issues and concerns. a separate Report Form and a Corrective Action Form. Corrective Action Of those that claimed maintaining safety records through regular inspection with a checklist. Safety Inspection Checklist (not specifying a period). Those that responded in the affirmative reiterated mention of the safety inspection checklist and recommendation for corrective action. a checklist for vessel cargo operations. In the Philippines. Inc.forms addressing specific safety matters – a checklist for ships calling at the Port. For many of the respondents. ATI Batangas furnished the survey group a Tractor/Truck Inspection Checklist while ICTSI (Manila) gave a Building/Facilities Inspection Checklist. this appears to be the only safety inspection document being accomplished.
Environment And Security . Davao Port gave a copy of their Safety and Environmental Motives while Surigao Port provided their Central Safety Disaster Strategy. officers. Operations Personnel Quality Control Department Arrastre and Stevedoring Operations Offices Users Department and officers of the Security and Operations Safety Department and the Industrial Safety and Health Department PAT/Harbor Department Officials of the Ports Labour Safety Department.to the results of safety audit. committees or entities authorized to enforce rules and regulations of safety. The other ports simply cited submission of their Safety Inspection Checklists. Safety Enforcement 1. Health. health and environment: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) Port activities Ports Department Port Administrator Port Director Terminal Manager. Authorized Safety Personnel The respondents submitted the following information consisting of a caboodle of personnel. Police/Security Personnel Operations Officer. Senior Safety Specialist and Safety Specialist Terminal Security Security Personnel Security and Safety Unit Port Police Officer. Health and Safety Enforcement Manager/Officer Marine Department Environment Unit Environmental Analyst Safety Officer Safety Committee Safety Department Safety and First Aid Assistant Manager Fire Safety Staff and Customer Service Enforcement Staff Chief Safety Officer. E. Medical Department and Security Department Deputy General Manager Page 10 Best Practices Manual On Port Safety. units.
Health. environment and security. concern and preparation in dealing with matters of safety.25) 26) 27) 28) 29) Assistant Manager supported by all Managers within the company All Department Supervisors Engineers Philippine Coast Guard/PPA Division Managers. Tacloban Port made reference to PPA Memorandum Circular No. 857 (PPA’s Charter) and PPA Administrative Order No. In the Philippines. Obviously. no description or specifications of the nature of these violations and the manner of imposition. Brunei Ports Department states that accidents and incidents are reported on a case-to-case basis and no report formats are specified. Safety Coordinators. 2. Again. Jurong Port cites that it conducts Safety Counselling Sessions. all respondents demonstrate awareness. units and groups. some give little or no information or description on the procedure. Accident And Incident Investigation 1. The Brunei Ports Department furnished a copy of the Brunei Law Chapter 144 of the Ports Act. Environment And Security Page 11 . 09-82. However. by fielding these personnel. Supervisors. Sanctions Most of the surveyed entities (45) claimed that they were implementing a system of sanctions for violations of rules and regulations. 07-95 prescribing Anti-Pollution Measures Within the Port Zone. Manila North Harbor mentions Presidential Decree No. Company Physician Ministry of Health Some respondents submitted names of personnel without specifying their positions and/or duties. Reporting of Accidents and Incidents The investigation and reporting of all accidents and incidents either by the Operations of Security Officers to be analyzed by the Safety Officer is made mandatory by 51 of the surveyed entities. Philippine ports are subject to a battery of safety and environmental laws. policies. F. Best Practices Manual On Port Safety. Department Managers. health. rules and regulations.
nature of injury and damage. Health.” The Manila North Harbor states that safety compliance appraisal is done once a year in each of its piers. certain information must be recorded. the frequency varies widely from monthly to once in four years to “as the need arises. Safety Audit 1. Thailand’s three ports that participated in the survey had audits from monthly to semi-annually. It would be safe to assume that these report forms would enable the documenting of basic data such as names of injured persons or persons. dates and times of accident. positions or occupations. renders safety audits twice a year. The Brunei Ports Department does this safety compliance assessment every quarter in the form of a port inspection by designated officers. ATI Batangas. The Cagayan de Oro Port mentions “plant-level” safety audits being done weekly. Report Form The survey questionnaire attempted to draw more detailed information by inquiring that. The Cebu Port Best Practices Manual On Port Safety. monthly and quarterly while the PPA as a whole performs this annually. Philippine ports mention a set of various memorandum circulars laying down guidelines on the reporting of accidents. to which 53 of the surveyed organizations simply replied in the affirmative without elaborating. 2. actions taken or recommendations and estimated amounts of damage G. This may be construed to mean that such audits are most probably on a need basis. PSA claims to undertake such audits annually. These ports prepare Accident/Illness Reports in one form or another.Jurong Port requires the filing of a Fire/Oil/Accident/Dangerous Occurrence Report. full descriptions of the accident/incident. a private cargo-handling operator. Forty-one (41) reported that they conducted safety audits under varying frequencies although some did not specify. Pulupandan Port reports that it is still organizing its safety audits. rules and regulations. In the Philippines. in the case an accident/incident report is accomplished. ICTSI prepares a Statement of Accident and Investigation Report. Conduct of Safety Audit Many APA ports endeavor to assess compliance with safety policies. Vietnam’s ports also audit safety compliance every month or semi-annually. Environment And Security Page 12 .
Authority provides information regarding a performance audit rating system on safety observance. Police. BDMO Labour Safety Department External Safety Consultant and Industrial Health and Safety Department Site Auditing System (ATI Batangas) HR Department/Top Management Port Authority/Harbour Department PPA Internal Control Department Page 13 Best Practices Manual On Port Safety. Safety Audit Unit Various answers were given as to what unit or branch of the organization was responsible for safety audit. Health. 2. Environment And Security . Security and Fire Department Safety Officer Safety Staff Safety Unit Safety Committee Safety and Security Department Central Safety Committee Safety and Environment Management Staff Safety Central Committee (Oroport) Safety. Bombs Operations Security and Operations Security and Fire Unit Safety. Port Operations. Panjang and Panjang UTPK in Indonesia disclosed that they had no units that conducted safety audits. Health and Safety Chemist. The various names of safety audit units or entities submitted are as follows: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) Management of the Director of Ports Quality Control Division Regulatory Body DG Office DG Unit Operations (Safety) Security. Some 15 of the establishments surveyed either did not respond or had unclear answers. Engineering.
Internal Control Department/Port Operations & Services Dept. Environment. person. firefighting equipment Environment Inspection of cargo handling operator in accordance with the dockworkers’ safety and health standards Compliance/wearing of safety protective devices during port operation Compliance with port safety rules and regulations Page 14 Best Practices Manual On Port Safety. PPA and ATI (private cargo handling operator) Head Office – National Office Ministry of Interior Department of Labor and Employment – Labor Standards Scope of Safety Audit The 35 organizations that responded affirmatively had different interpretations of the term “scope of safety audit” and some also gave multiple responses. environmental (water. Environment And Security . These are as follows: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) 17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) Port areas Within the port premises only Inside port terminal Access Control Security and Health Security Fencing Security and Safety Overall safety All safety aspects Safe working environment Safety cargo. Marine. Infrastructure DG and Operations area HSC Pilferages Port operations. equipment. air) Workers observe the measures to prevent incidents in handling operations. environment and procedures Safety of the port PSA Safety Management System Unsafe act audit. dangerous cargo control.28) 29) 30) 31) 32) 3. which were expressed in terms ranging from the general and vague to the specific. unsafe condition audit Provision of safety protective devices/equipment DG (dangerous goods) and safety DG (dangerous goods) Safety. manpower. noise. Health.
28) 29) 30) 31) 32) 33) 34) 35) All aspects of port operation. structural design of pier. Few were able to elaborate on the contents of these courses which included the following scope: 1) 2) 3) 4) 5) 6) 7) 2. health. cargo handling operation. For the former. 13-96 and PPA Administrative Order 06-99 pertaining to Dockwork Safety and Health Standards (DSHS) Proper handling of cargo. Best Practices Manual On Port Safety. port premises and structures Based on PPA Administrative Order No. 50 reported that they conducted separate and specialized training programs for port officers and workers. Environment And Security Page 15 . e. Training Programs There appears to be a general recognition and appreciation of the importance and need for training programs on port safety and environmental protection not only for the port authority. safety and health. 52 claimed to implement training courses.g. Safety Training 1. environment management systems Safety training program Safety training topics Fire flushing training OHSES training Training For Handling Of Dangerous Goods With regard to the handling of dangerous cargo. port owner and port operator but also for the port contractor. wharf. firefighting equipment. operations. environmental concern. hauling. and 43 for the port contractors. environment and security Handling Port activities H. Workshop safety. environment management Port safety and environmental protection Port and shipping management. Health. safety audit and inspection report Port operations/safety of labor force ISO 1400/OHS IS001 elements and standards Management.
I. owner or operator used in port and vessel operations. only 12 of the contractors place importance on safety awards. Safety Signs/Posters As part of promoting safety consciousness.” J. it appears that the majority of port authorities. conventions and fora to sustain continued vigilance in maintaining safety in the port. It could only be deduced that the only real reward in complying with safety policies is that everyone should protect each other while conducting business within the port premises. Maintenance Program 1. Safety Symposia/Conventions About 60 percent of the respondents (35) stated that they organized and conducted various symposia. billboards and other attentioncatching methods in conspicuous places within the port operational areas. posters. Health. 2. Environment And Security . Similarly. rules and regulations. Equipment Maintenance Some 80 percent of those surveyed cite that they had in place maintenance programs for handling and hauling equipment of the port authority. 3. owners and operators do not subscribe to this system of reward. Those that did described their programs as follows: 1) 2) 3) 4) Framework of maintenance regime Preventive maintenance program for equipment is required by the Philippine Ports Authority of all cargo handling operators and shipping companies Equipment preventive maintenance system (by ATI Batangas) Inspection report of equipment (ICSTI – Manila) Page 16 Best Practices Manual On Port Safety. Safety Awards On the matter of giving awards for adherence and observance of safety standards. Safety Promotion 1. The frequency of these activities varied from once a year to “as the need arises. Most did not elaborate on the contents and manner of implementation of these programs. 54 of the respondents exerted efforts to install signs.
Philippines) 11) Terminal guidelines and pass control project (ICTSI. Manila. Access Control System Practically all of the respondents indicated that they implement an access control system in one form or another although most gave no description or information on the locations of the control points. Philippines) 12) General pass control system and access regulations (Cebu Port Authority. pedestrian access road (Dumaguete Port. Philippines) 8) Handled by the Port Police Division (Manila North Harbor. Philppines) 7) Security Management Plan (Cagayan de Oro. Philippines) 9) Steel gates. The following descriptions were submitted: 1) Access to the port is by the two access system: Gatehouse at the Muara Conventional Terminal and MCT Gate only (Brunei Ports Authority) 2) Gate of port area (Palembang) 3) Port District Office of Visayas (Philippines) Administrative Order No. Security 1. few submitted documents.2. owner or operator. As with the other survey items. 70 percent claimed that such devices are provided. vehicular access road. gave sketchy descriptions or simply indicated that the Best Practices Manual On Port Safety. Health. 91-2002 5) Port Management Office of Tagbilaran (Philippines) Memorandum Circular No. 01-91 4) Port District Office of Southern Mindanao (Philippines) Administrative Order No. Philippines) 2. K. Safety Devices In Cargo Handling Equipment With regard to the installation of safety devices in container handling and hauling. Crime Prevention Program Eighty (80) percent of the respondents mention that they had crime prevention programs that were initiated by the port authority. Philippines) 10) Port access system (ATI Batangas. Environment And Security Page 17 . 10-96 6) Guidelines on Control Regulation and Pass Control System (PMO-Pulupandan.
3.crime prevention was already incorporated in the safety and security rules and regulations. A few provided explanations of sorts: 1) 2) 3) 4) 5) Brunei Law. Manila. as follows: 1) 2) 3) 4) 6. 5. 90 percent cite that regulations to prevent these were in place. Surveillance Implementation Related to the previous item. Philippines) Philippine Ports Authority Memorandum Circular No. Health. Manned only With use of computer system only Both manned and computerized None Total 33 3 8 13 56 Powers Of Port Security Personnel About 75 percent disclosed that their port security personnel had the power to impose sanctions and penalties for violations. The Brunei Ports Authority reports that it has a CCTV system located at the remote areas of the port with main control at the gatehouse. Environment And Security Page 18 . 17-2002 Security Management Plan (Cagayan de Oro. Prevention of Pilferage With regard to pilferages. Philippines) 6) Security services provided. Best Practices Manual On Port Safety. Chapter 144 Port Act Cargo control documentation (Iloilo. ICTSI (Manila) cites that is has both CCTV and manned surveillance. (Surigao. (ATI Batangas. Philippines) 4. 78 percent mention that they have a surveillance system in one form or another. Philippines) Port Authority Police and Arrastre Services Security Guards prepare rules and regulations. Surveillance Network Program The implementation of surveillance network programs is done by 75 percent of the entities surveyed. Philippines) 7) ISO 140001/002 (ICTSI.
Health.7. owner or operator has the police power to enforce all relevant laws and regulations such as arrest. Information Sharing A little over half of the respondents (55%) admit that they have a program or network which enables member-ports to exchange information or “Information Retrieval Program” for cases such as stowage. Best Practices Manual On Port Safety. Coordination With Local Police All of the respondents cite that there was an existing system of enhancing coordination and cooperation with the local or city police department. (At the time of the survey. 9. Environment And Security Page 19 . Surabaya Port was in the process of negotiation with their local police department. investigation and prosecution of all related cases of crimes which occur in the port area. hijacking.) 8. Police Powers of the Port Authority/Owner/Operator Eighty (80) percent claim that the port authority. commercial crimes and violation of mass destruction capabilities.
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