c


 
!
"#

 $ Monthly regular 

Sh. Hafiz Hannan (imam), Br. M¶hamed Bouziane, Br. Naushad Sayed, Br. Amin Arif, Br. Souheil, Sr.



%$
Nargis Sayed, Sr. Najma Khan, Br Kamran, Br. Tariq Rahman, Br. Jawed Ahmed

m



#$ Membership drive &
%

$ Br. Omar Ashraf

'%(%% $ Br. Ashraf was unable to attend the meeting. He updated Br. Kamran who presented the update.

) (% $ ˜ Target membership: 200 members

˜ Target mid-March for the drive
˜ Share any relevant information (lists and other) with Br. Nasser to help with fundraising
activity

(  &
% 
%! %
 '


[ Send detailed plan to BOD for review (this was due 02/13/11) Br. Omar 02/27/2011
[ Combined member list provided into one global members list Br. Omar 03/13/2011
[ Organize a special Halaqa and Jumua to promote membership Sh. Hannan 03/13/2011
[ Manage membership sign-up during Jumua and Halaqa Br. Omar 03/13/2011
[ Multiply announcements and add postings to guarantee high All 03/13/2011
attendance for the special Halaqa



#$ Construction update &
%

$ Br. Tariq, Sr. Nargis

 Work in ongoing on Wudu area and bathrooms. Unforeseen issues (rotten wood and other) and
'%(%% $ weather caused some delays. Contractors plan to complete the work by next Jumuaa (02/18/2011)
but BOD should plan for any potential delays.

( 
#% &
% 
%! %
 '


[ Send update notice to community if there is a potential for the work Br. Naushad 02/16/2011
not to be complete by Jumua

[ Give an update to the community during Jumua (if not complete) Sh. Hannan 02/18/2011
[ Share progress and explain delays to concerned community All As needed
members

  


#$ School ± Classroom separation in main hall &
%

$ Br. Bouziane
'%(%% $ Currently, dividers have been built in downstairs area. Approach looks practical; more time is
needed to see whether it can be duplicated in main hall.

( 
#% &
% 
%! %
 '


[ Bring issue back to the board meeting when school is ready with Br. Bouziane When ready
approach and the need is confirmed

[ Ensure new downstairs partition meets fire code. Contact the Sr. Nargis 03/13/2011
contractor to get opinion and if needed contact the fire chief



#$ Oundraising ± discussion/approach &
%

$ Br. Nasser
'%(%% $ Tabled until Br. Nasser develops his plan

( 
#% &
% 
%! %
 '


[ Discuss a comprehensive fundraising approach Br. Nasser 03/13/2011


#$ ºersonal functions in Masjid criteria / approval &
%

$ Sr. Nargis
( 
#% &
% 
%! %
 '


[ ºropose a policy/criteria and write a template for an application to Sr. Nargis & Sr. Najma 03/13/2011
use the facilities for a personal unction
[ Review and approve All 03/13/2011



#$ †akat/fitra distribution details &
%

$ Br. Tariq

Detailed update was presented (spreadsheet /report was sent to board 02/12/2011). Total income
'%(%% $
was $21,844.00, thus far disbursed $10,650.00 and have $11,194.00

) (% %$ ˜ Disbursement process needs to be updated and enforced

˜ †akat money not to be sent aboard
˜ No cash payments

â
  '*+ 
Cash transactions 0 10
â
 ,-  *+
Sending money to the needy abroad 2 8
â
 ,-  *+
Br. Naushad¶s proposed procedure 9 1
 Br. Naushad proposed a process that requires the whole board to review and approve
disbursements. ºroposal seconded by Br. Tariq.
ºrocedure as follows:
1. Send email to BOD with request form attached
2. BOD to review and send any objection within 48 hours (requires unanimous
approval)
&!%
 a. If no objection is recorded release a check to final recipient only ± NO
!(

$ intermediaries
b. If an objection is recorded. Objecting member is to provide a reason and
requester has the option to call a special board meeting to review reason
of objections
c. In case of an emergency need, BOD to respond within 24 hours.
Requester to call members

( 
#% &
% 
%! %
 '


[ Add a line to form to specify whether the recipient has family ties with TBD 03/13/2011
any board member

[ †akat money to be spent as soon as possible (Not possible to apply All 1 yr

a time limit but all efforts shall be made to spend within the year)



#$ Masjid cleaning ± Between Oriday and Sunday &
%

$ Br. Bouziane
'%(%% $ Masjid is usually left in an unclean condition after Oriday Halaqa. This causes the school to spend
additional efforts by school administrators and teachers every Sunday morning.
( 
#% &
% 
%! %
 '


[ Contact cleaners and up cleaning schedule from one day a week to Sr. Nargis 02/20/2011
two days (Saturday and Monday of every week))



#$ Committee update &
%

$ Br. Souheil
'%(%% $ Maintenance needs are falling on building committee and few board members are hence engaged
in masjid activities multiple days a week
) (% $ Create a maintenance committee to carry facilities requirements. Committee head TBD. Kamran
will take care maintenance responsibility in Oeb.


#$ Community / BOD communication &
%

$ Br. Souheil
'%(%% $ Tabled until next board meeting (03/13/2011)


#$ Meta-agenda &
%

$ Br. Souheil
'%(%% $ Tabled until next board meeting (03/13/2011)