Software Requirements, Inc.

Business Association Website Business Requirements

Author: Terry Reiber Date: 4/12/2008

Business Association Website - Business Requirements Document Version: 1.0

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Business Association Website - Business Requirements Document

TABLE OF CONTENTS
TABLE OF CONTENTS.....................................................................................................3 AMENDMENT HISTORY.................................................................................................4 PROJECT OVERVIEW......................................................................................................5 PROJECT SCOPE...............................................................................................................6 Stakeholders ....................................................................................................................6 Business Processes Affected ...........................................................................................6 Systems/Applications ......................................................................................................6 Assumptions/Constraints.................................................................................................6 Risks ................................................................................................................................6 Related Documents..........................................................................................................6 BUSINESS PROCESS FLOWS .........................................................................................7 Contact Members ............................................................................................................7 Member Renewal ............................................................................................................8 Company Member / Lookup............................................................................................9 Next Meeting Lookup ...................................................................................................10 APPENDICES ..................................................................................................................11 Glossary.........................................................................................................................11

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Business Association Website - Business Requirements Document

AMENDMENT HISTORY
Version 1.0 Prepared By T. Reiber Date 4/12/2008 Description Requirements for a Business Association Website.

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Business Association Website - Business Requirements Document

PROJECT OVERVIEW
The purpose of this Business Requirements Document (BRD) is to document the requirements for a Business Association Website. A business organization would use a Business Association Website to promote their organization.

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Business Association Website - Business Requirements Document

PROJECT SCOPE
Stakeholders
Stakeholder Name John Jones Jane Jones Ted Accountant Company Department Title Contact Phone President – XYZ Business Association. Vice President – XYZ Business Association Treasurer – XYZ Business Association

Business Processes Affected
The following businesses are in scope: Contact Members Member Renewal Company / Member Lookup Next Meeting Lookup

The following business processes are out of scope: - New Member Process (future release)

Systems/Applications
Business Association Website

Assumptions/Constraints
None

Risks
Any credit card payment should be handled in a secure way.

Related Documents
None

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Business Association Website - Business Requirements Document

BUSINESS PROCESS FLOWS
Contact Members
“Current State” Process Flow
Step # 1 2 3 4 Actor President President President President Step Composes Letter Hand addresses envelopes Applies stamps Mails letters. Comments Via spreadsheet of association member names and addresses.

“Future State” Process Flow
Step # 1 2 3 Actor President President President Step Logs into website “back end” Composes email “Blasts” email to all members in contact list. Comments

Business Requirements
RQT ID
BAW-1

Name Contact List Newsletter Attachments

BAW-2 BAW-3

Description All member addresses and emails are maintained in a contact list. Email looks like a nicely formatted “newsletter”. Can send emails with attachments.

Priority H M H

Stakeholder President President

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Business Association Website - Business Requirements Document

Member Renewal
“Current State” Process Flow
Step # 1 2 3 4 5 6 7 Actor President President President President Member Treasurer Treasurer Step Composes Renewal Letter Hand addresses envelopes Applies stamps Mails letters. Replies with check enclosed Deposits check in account Marks member as “paid up”. Comments Via spreadsheet of association member names and addresses.

“Future State” Process Flow
Step # 1 2 3 4 5 Actor President Member Member Treasurer President Step Sends out renewal email Clicks on link Pays with credit card. Checks account deposits. Sends out follow up email if needed. Comments If credit card payment is successful, marks member as “paid up”.

Business Requirements
RQT ID
BAW-4

Name Renewal Email Secure credit card payment Payment reconciliation

BAW-5 BAW-6

Description Goes out only to those members who are not paid up. Credit card payment must be secure. Must be able to inspect account and double check paid up members / payments.

Priority H H H

Stakeholder President Treasurer Treasurer

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Business Association Website - Business Requirements Document

Company Member / Lookup
“Current State” Process Flow
There is no current state process.

“Future State” Process Flow
Step # 1 2 3 Actor Website User Website User Website user Step Clicks on site URL Reviews company information sorted by category. Also can review member information sorted by member. Comments

Business Requirements
RQT ID
BAW-7

Name Company Info

BAW-8

Member Info

Description The company name, address, phone, fax, email and business hours are displayed. The member’s first and last name, company info, and personal phone number, fax number, email and cell phone number are displayed.

Priority H

Stakeholder President

H

President

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Business Association Website - Business Requirements Document

Next Meeting Lookup
“Current State” Process Flow
There is no current state process.

“Future State” Process Flow
Step # 1 2 Actor Website user Website user Step Clicks on website URL Views next meeting topic, location, event time and contact information. Comments

Business Requirements
RQT ID
BAW-9

Name Next Meeting Info

BAW-10

Next Meeting Info Maintenance

Description Next meeting topic, address, event start and end time, and a contact email address is displayed. Next meeting info can be updated with contacting webmaster.

Priority H

Stakeholder President

M

President

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Business Association Website - Business Requirements Document

APPENDICES
Glossary
Term Attachment Email Blast Secure Credit Card Payment URL Definition A document which is attached to an email to be sent. An email that is sent to every member on the contact list. A method of paying by credit card via a website that ensures credit card information isn’t misused or stolen. Website address “www.mybusinessassociation.com”

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