Communications Model for Data Governance Team Deliverable Template

Communications and Awareness in the Communications Model for Data Governance team involves the following steps:
y y y y y

Definition of a Communications Plan for communicating at multiple levels Assembly of Data Governance standards, policies, and processes in a fashion that can be clearly understood Definition of a training plan and training materials around Data Governance Execution of training Alignment of employee goals and performance objectives with the Data Governance programme

Example of a Communications Model for Data Governance team
Principles, Policies and Standards Data Principles - Owner: New Board
y y y y y y

Data is an Asset - data is an asset that has value to the enterprise and is managed accordingly Data is Shared - users have access to the data necessary to perform their duties; therefore, data is shared across Enterprise functions and organizations Data is Accessible - data is accessible for users to perform their functions Data Trustee - each data element has a trustee accountable for data quality Common Vocabulary and Data Definitions - data is defined consistently throughout the Enterprise, and the definitions are understandable and available to all users Data Security - Data is protected from unauthorized use and disclosure.

Policies ± Owner: New Board Policy Description This policy identifies the security access required for key data across user groups. Next Step

Data Security


Review of groups with access to modify/delete master data Review of groups with access to extract data for reporting Review of audit trail requirements for data update (to complement security policy)


This policy identifies the Data Audit logging required for changes to key data. This policy identifies the minimum data retention requirements.

Data Retention


Review of data retention requirements for key data

y Establish policy for ownership and maintenance of master data for key data subject areas This is required as an input to the data management process review.Meetings Communication Description Audience Frequency . including minimum data interface standards.subject areas y Master Data This policy identifies where master data resides and how master data is handled.Owner: New Board Data Standard Data Specification Standards Description These govern the definition of data. These provide a set of guidelines that should be followed for modeling data in operational or information systems These govern the acquisition and update of data by operational staff These should be established to provide protection against unauthorized access and usage These are the baseline standards for end-user data in the reporting environment Next Step y Confirm owner for this standard and required scope Data Modelling Standards y Confirm owner for this standard Data Capture Standards Data Security Standards Data Reporting Standards y Confirm owner for this standard Confirm owner for this standard Confirm owner for this standard y y Communication . Confirm ownership of this policy as the BI team and define this policy Confirm ownership of this policy as the BI team and define this policy Metadata This policy covers enforcement of metadata capture and maintenance This policy governs the ownership of development and capture of shared reference data y y Reference Data Standards .

Data Governance Board Monthly. or as required Report that indicates the quality Data Test Reports (good and bad) of data provided in source system extracts.Tool Meeting to discuss key Data Governance deliverables. or as required Data Critical Issue Meeting SWAT team of required individuals ± As Required to be determined based on issue. or as required Working Group(s) Monthly. Ongoing ± as required One-off per implementation Meeting Minutes Meeting Minutes (including decisions and Ongoing ± as attendees and agreed action) from meetings required interested parties Categories: MIKE2 Stub | Deliverable Templates . Regular meeting for BI team. Audience Data Governance working group Project(s) and Working Group(s) Data Governance working group Project(s) and Working Group(s) Frequency Quarterly. A tool that captures the detail of data issues and is used to communicate and manage issues through the issue management process. Data Quality Review Meeting to review the findings of each data quality assessment and next steps associated with resolving key issues. Data Acceptance Report Final report that outlines the overall quality of data as moved into target environment. Key data quality issues and status should be raised at this meeting. or as required Data Issue Log Weekly.Reports Communication Tool Data Quality Assessment Report Description Report that outlines findings on the data quality of source system extracts. BI Team Meetings BI Team TBC Communication . Discussion of Severity 1 issues status and plan for resolution. issues and onBoard going activities.

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