ANALYSIS

Description of the Problem
eCitizen Information Center (eCIC) facilitates the government as well as its citizens with quick access of all type of district level information. eCIC contains all information regarding the districts’ facilities and their staffing. Facility Information data collection forms, relate to information on District Government facilities, with respect to their relevant offices and groups, as defined in the Local Government Ordinance 2001. The information enquired is true for all offices and facilities under the administrative control of the District Government. All stakeholders shall use this information for better planning, development, financial management, administration, monitoring and evaluation. The data collection forms are divided into six main categories: Facility Basic Information • Office Facility • Facility Posts Facility Budget • Annual Budget • Additional Allocation • Self Generated Revenue Development Schemes & Maintenance • Basic Information • Scheme Progress • Additional Allocation • Scheme Completion Non-development Expenditure Assets • Movable Assets • Immovable Assets Staffing • Employee Profiles • Transfer/Retirement/Death • Additional Charge • Leave Reporting The forms provided as annexure, have to be filled and returned to the District Information Technology Office, by each and every individual facility with respect to its relevant office and

The sections to follow provide a guideline for the process involved in filling of the forms.The DBA function has complete junction over the database and is responsible for establishing controls for accessing. In addition. This makes it easy to relate one item to another. updating. Privacy and Integrity Controls --. group. Ease of Application development --. followed by responsibility and procedure involved.A Distributed database is intended to be shared between head office and all the branch offices. logical structure. Objectives: General Objectives • • • • • • • Minimal Data Redundancy --. General View of Problems Problem Area: The area selected for the project is Computerization of e-Citizen Information Center for District Government to facilitate general public in justification of District Peshawar Scope of the project: The scopes of problem are Computerization of e-District Citizen Information Center . starting with a brief description on what is meant by an operational tier. Consistency of Data --. . Data Accessibility and Responsiveness --.With the Database approach. Uniform Security.By eliminating (controlling) the data redundancy.In a database. and protecting data. Sharing of Data --. office and facility. giving a user much greater flexibility in locating and retrieving data than data files. data is organized into a single. Integration of Data --. each occurrence of a data item is recorded (ideally) in only one place in the database. we greatly reduce the opportunities for the inconsistency. previously separate data files are integrated into a single logical structure.A database system provides multiple retrieval paths to each item of data.A major advantage of database application approach is that it reduces cost and time for developing the new business or extends it into large scale.Peshawar.group. with logical relationships defined between associated data entities.

an organization’s data can be changed and evolve with out necessitating a change in the application programs that process the data.• • Data Independency --. update. If there are some urgent requirements of reports then these are sent through Fax and the original documents are sent through post or TCS. As a result of this. of commerce. The head office and the branch offices communicate through conventional post. There is no direct communication link between the head office and the branch offices using computer.Proper standard and format make ease to create new record. Structure: The overall working structure of eCIC is divided into several parts. This method is unsafe and also a large amount of time is wasted. The data in these registers and Excel sheets is redundant and inconsistent.The separation of data descriptions from the application programs that use the data is called data independency. Some of the paper work is transformed to Excel Sheets. Mainly all of the work is manual but some of the work is carried out through computers using MS Excel and/or MS Word. delete a record. Proper Standardization and Format Make Ease --. Computer related Objectives • • One stop services for Researcher. • To promote e-commerce by associating business enterprises and chambers • • Bring Transparency in government process General public directly Connected to Government for their problems Description of existing solution The objective of the NRB(National Reconciliation Bureau) is to collect all the information regarding the districts’ level developments and many other information related to it as soon as possible. District Nazism. so for that reason the NRB has to communicate with different departments. Using these sheets and manual system report compilation is very difficult. Donors Adheres to national standards for planning and developments. The name of each section and its description is given below: .

No Special Education Needed. .Facility Basic Information • Office Facility • Facility Posts Facility Budget • Annual Budget • Additional Allocation • Self Generated Revenue Development Schemes & Maintenance • Basic Information • Scheme Progress • Additional Allocation • Scheme Completion Non-development Expenditure Assets • Movable Assets • Immovable Assets Evaluation of Existing solution Advantages Following are the advantages of manual system: • • • • Simple. Easy. budget and demographic is very slow and inefficient. budgets and demographics are stored at the head office as well as at the branch offices thus making the data redundant. Disadvantages Data Redundancy In the existing manual system information about the facilities’ development schemes. a clerk at has to go through a number of registers to prepare a report. Cheap. Slow and Inefficiency Retrieval and processing of information about the facilities’ development scheme.

view. budget and demographic. Objective of the proposed system is to provide a distributed database solution. budget and demographic as each and every person can access the information quite easily and can change the information about a particular record. Inflexibility and Inconsistent Data Manual file processing system is not flexible and not consistent. work and of course money. If location A want to sent a file to location B. We hope that this software will be very beneficial and helpful to District Citizen Information Center or abbreviated as DCIC. update. The local user can insert. The global user can access all the data from any where in the network. Proposed Solution The main objective of the system is to facilitate the organization with the computer based distributed database application. update and delete their local data. All the branch offices and the head have their own servers. organization can save a lot of time. A new employee will be unable to understand the exact track of these records. Inefficient Reports It is difficult to generate reports about the facilities’ development scheme. it takes lot of time and resources. Poor Standardization In manual system there is no standard for naming things and locations. So. enter. Poor Data Transformation Poor data transfer from one place to another. Advantages of Proposed System . The global user or administrator can view. Since the organization is dispersed over different locations so the need of distributed database is really a timely decision. That is why most of the records may lose. Calculations Errors There may be mathematical errors while generating bills manually therefore organization may suffer.Difficulty in Security It is very difficult to maintain security of the record about the facilities’ development scheme. In manual system errors are very common. and delete data of the head office as well as of all branch offices. They can not access data of other branches. extra cost is required to maintain these records. Theses record are saved for some specific period and then washed out. Record Maintenance Files and registers are used to maintain record. With the help of this software.

update. • Integration of Data --.A Distributed database is intended to be shared between head office and all the branch offices. Description of other possible solutions (including the proposed solution)/ Evaluation of other possible solutions .The DBA function has complete junction over the database and is responsible for establishing controls for accessing.The separation of data descriptions from the application programs that use the data is called data independency.A major advantage of database application approach is that it reduces cost and time for developing the new business or extends it into large scale.Following are the advantages of new system.In a database. previously separate data files are integrated into a single logical structure. Privacy and Integrity Controls --. • Ease of Application development --. In addition. • Data Accessibility and Responsiveness --. As a result of this. Pluggable components may be added later Good integration with WAP and wireless application Modules No boundaries while using WWW. each occurrence of a data item is recorded (ideally) in only one place in the database. • Uniform Security. • Proper Standardization and Format Make Ease --. Ready made ERP for Town planning and e-governance management software and components. The choice of proposed solution should be justified Citizen Oriented Applications (COA ERP) . • Consistency of Data --. an organization’s data can be changed and evolve with out necessitating a change in the application programs that process the data. data is organized into a single.A database system provides multiple retrieval paths to each item of data.Developing web base application for ecIC will result the time management and cost management issues.Proper standard and format make ease to create new record. • Sharing of Data --. we greatly reduce the opportunities for the inconsistency. This makes it easy to relate one item to another. and protecting data. updating. • Data Independency --. delete a record.With the Database approach.By eliminating (controlling) the data redundancy. Evaluation of the advantages and disadvantages of the alternative solutions. • Minimal Data Redundancy --. with logical relationships defined between associated data entities. Web base applications for DCIC with GIS integration. logical structure. giving a user much greater flexibility in locating and retrieving data than data files.

Health – Incidence of malaria and other diseases can be mapped making it faster to pin point the origin of a disease.        - District Resource Planning (ORP) Applications o District Resource Planning is another possible solution for district government resource management and resource planning. Roads – Quality and type can1 be shown as a layer on the map. Municipal Education – The number of children/school can be calculated and new education centers established where they are required the most. Street Lights – Working or not working and their quality can be shown via maps. Water Supply – Accurate calculations of water supplied (lpcd) to each section of the city can be made. optimum distance for carts. its dia. treatment. so that location of leakages can be pin pointed for facilitating instant repairs and monitoring water quality. Gradually. tube wells. as above. breakages can be mapped and monitoring done. Budget and Accounts Human Resource Management System Arms License Issuance System Route Permit System Crop Statistic Management System Co-operative Societies Database Online Complaint Management System . Number of births and deaths can be mapped. type. The distance to dumping sites can be optimized. The pipeline network. sensors can be installed at each bend in the main pipeline. A visual record of repairs can also be maintained. overhead tanks and their supply can be mapped. where needed. Sensors can even be attached to each lamppost for facilitating repairs and replacements. incidence of breakage. number of hospital beds/person calculated so that more can be established.         Inventory and Procurement Management System Finance. arrears and even crosscheck-assessed value of properties. Sewerage – It’s outflow. It can maintain a record of billing. trolleys and trucks can be calculated.o Citizen Oriented Application for good governance and providing on time services to the citizens  Property tax base of the ULB will increase whenever a new property is added to the base map. Solid waste – Amount generated.

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