This action might not be possible to undo. Are you sure you want to continue?
based on the bills of quantities (BQ) Usually used for large projects Preparation requires a relatively long time It can provide as a foundation for assessing the work done for interim payment and work changes. The tender document for contract based on drawings and specifications.
The use to the project to be completed soon due to limited time for Quantity Surveyor had
to prepare Bills of Quantities. Suitable for low and moderate project costs. The contractor must include the total price for work in bulk only (Lump Sum)
Based on BQ 1. Letter of invitation to tenderers 2. Checklist for submission of tenders 3. Form of offer 4. Instructions to tenderers 5. Condition of tendering (preliminary work, material evidence and the work quality) 6. Specification 7. Preambles/contractor background 8. Bills of Quantities(BQ) 9. Appendix 10. Drawings
Based on dwgs & specs 1. Letter of invitation to tenderers 2. Checklist for submission of tenders 3. Form of offer 4. Instructions to tenderers 5. Condition of tendering (preliminary work, material evidence and the work quality) 6. Specification 7. Preambles/contractor background 8. Tender Summary 9. Schedule of rates 10. Appendix 11. Drawings
Tender Table Dokument(TTD)
This document is very similar to the tender document, but usually more complete than the
tender document that is sold to contractors.
Prepared before tender being offer to contractors or advertised(tender notice).
Documents place at a special special desk@place in the PWD @ residence office. The tender document is used to enable the contractor get a clear picture of the project and briefly describe tender contents.
Usually published during tender notice re-opens until closing date submissions of tender.
DEFINITION OF TENDER NOTICE Statement issued by the developer to invite contractors to enter tender for the proposed project Tender notice is to inform the contractors who are interested with important details of a tender. Bids shall be advertised in the local newspapers or posted on the notice board at the employer's/owner office. The tender statement(for tender notice) should be sent to the press at . . the time and location • Location for checking TTD • Time and date to check TTD • The closing date for tender DURATION OF TENDER NOTICE PROCESS Usually the tender offer published in local newspapers or by notice posted at the owner notice board two weeks before site visit. INFORMATION AND CONDITIONS OF TENDER NOTICE Important information that should be included in tender notice :• Logo and name of employer/owner • Work title • Type of tender • Classes to invited contractors • The head and sub heads • Payment of the tender document • Places to take the tender document • Place and time of the tender documents returned • Date of site visit. TENDER NOTICE ELEMENTS Must be attractive and offer complete information about the project so that many qualified contractors participate to the tender.least two weeks before the advertised date.
. Form of Contract Form of agreement between the contractors and developers to carry out a project. Summary of Tenderer Form This form is used to list the capabilities in terms of financial. so that owner & consultant will have more confidence in contractor abilities to construct/handle a works. personnel and experience of each participating tenderer. Bond of Performance Form Is a letter of guarantee issued by a particular bank or financial institution about the financial position of the contractor. Form of Current Projects This form provides an explanation about ongoing construction projects by tenderers. Form of Tender Error This form is used to record all the errors made by the tenderers. the number of machines used and the experience of handling previous projects. It contains the terms of agreements and contracts that must be followed by both parties. Form of Tender Results Which is the last form being used where QS will recommended the suitable/qualified contractor to the owner/client to carried out works. Forms for Small Contractors and Material Suppliers To appoint an organization as of small contractor or materials supplier for the construction project.Assessment is based on the number of workers. Form of contract used is whether JKR203/203A or PAM (equivalent contract) Contractor Pre-Qualification Form This form is used by the contractor swho wants to enter the Pre-qualification tender. The error of each element in the BQ or tender document will be recorded for the make corrections. capital.STANDARM FORM FOR TENDER PROCESS The standard form used during the tendering process are: Form of Quantity Surveyor appointment This form is a confirmation between developer and quantity surveyor to carry out work related to the management of Quantity Surveyors in a construction project. plant. . This form practised to observed contractor organization to handle a project.
THE USE OF TENDER BOX Box used to keep the tender documents prepared/submitted by contractor. Any documents submitted will be recorded in serial number based on the amount of the tender documents. This serial number will be listed together in a special form together with tender prices being submitted. Committee of opening tender will open the box after meeting/discussion. Form of Tender Schedule will be handed over to the other committee to make a tender evaluation or analysis. Tender box is a locked box which is marked with project no. 2/10. 1/10. This form is known as a Form of Tender Schedule. project name. Satisfactory Financial Position Tenderers must submitting their evidence/proof or assessment officer satisfied with financial condition to constuct a project. the tender box will be locked and kept in the engineer office. 9/10 and 10/10. The tender box will be closed and kept in a engineer office. First Stage Assessment The first assessment on the lowest tender for a few tender within a reasonable price to meet the following conditions :Tender Perfection Tender must be complete and free from any legal local authorities regulation and reasonable contract to determine eligibility based on common practice.. TENDER ANALYSIS Assessment of tenders carried out in two stages of assessment and evaluation which is First Stage and Second Stage. the completed tender documents by tenderers will put inside provided tendering box. For example. When the closing date of the tender.. The committee must consist of not less than two persons either Quantity Surveyor or Technical Officer in the relevant field of work. .TENDER CLOSING PROCESS The closure means the tender closing date as stated in tender notice. 4/10 . Tender box will be reopen once Committee of opening tender had a meeting/discussion.. date and time of tender opening and date of submission based on tender notice. OPENING OF TENDER PROCESS AND DUTIES OF COMMITTEE OPENING OFFER As we have explained the process of opening tender box will be done by members of the tender opening. After the closing date of tender. 3/10. Members of this committee usually consists of three officers who were appointed by the employer. if there are 10 tenderers submit their tender respectively.
Technical Staff These factors are evaluated based on the number of technical staff.the same percentage of the actual progress or backward from schedule of less than 30%. Quarry and Factories If the technical technical less than AKM requirement bu the tenderer(contractor) have a quary. To enable the lowest or lower tender prices to be considered. Second Stage Assessment The second stage of assessment is made on a number of tenders that pass the evaluation of the first stage begins with the lowest to the highest tender prices. Department/client budget should ensure first their reasonableness. Then Tender Board will make selection of the successful contractors to implement the project. Job performance of tenderers will be categorized as follows: Excellence .exceed the actual percentage of progress schedule. Current job performance evaluation shall be based on a report from the Superintendent or Engineer Officer who observed the project. (as a proof to clients that although offered the lower/lowest prices contractors have the ability for the construction works) Current Performance Current work/present work is a project still under construction/not completed during the closing date of tender. Plant. or other relevent factors that can support their tender prices respectively-can be considered All the analysis and evaluation will be entered into the tender report for submitted to the Tender Board to be considered. Tenders which is not meet above conditions shall not being considerated to further assessment in Second Stage. This following criteria were used to determine the most advantageous/profitable tender for consideration. . Tender Price Tender prices submitted by the tenderer will be compared with the department/client budget. contractors(tenderer) should have a good record in two similir projects within five years. factories and etc. Experience Evaluation based of experience is important especially for the contractors who offered low prices of tender. Satisfactory .Satisfactory Current Work Performance Tenderers who do not have a project or defined as 'sick' or getting a bad report from the supervisor or the officer have a possibility facing a termination of work because of unsatisfactory job performance. compared with technical staff minimum estimates requirement(Anggaran Keperluan Minimum-AKM) to carry out the tendered project in a great shape.
000. The Board is authorized to certify deals finance by the state . b. c. comfirmation and etc. Director of JKR and others. Explain how to invite tenders for the project and describes when the tender is opened and closed. the final tender prices should be recorded along with any occured errors. Ministry of Public Work Department/Economic Planner Unit/ State / UPEN or any body / unit concerned.TENDER REPORT Tender report shall included below item so that the Tender Board would be able to select qualified contractor for the construction works. Treasury. Based on the list. Suggestions and support to select and appoint certain contractors to the Tender Board after analyzed and studied above conditions. State Financial Officer.00. There is three stages in tender board such as :1. Review and lists of the error that occurred in the tender and lists the errors of the tenderer. and the final date submission of tender. List the tenderers . g. d. e. The Board is authorized to clarify & certify tender offer exceeding RM250. this offer is only for federal projects/works. State Tender Board The Board is represented by the secretary of state / Secretary. DUTIES AND AUTHORITIES OF THE TENDER BOARD Duties and authorities of the tender board usually depend with the board stages. and the list of completed and ongoing/current construction project. a. Contractor background such as the company's name. A summary of the scope of work to be undertaken as the project name.the price of the tender with completion of their works respectively by sorting the lowest prices first. f. class. 2. Owner/clients&consultants must submit their estimates (tender prices) and the differences with each tenderer by contractors. Tender Board Federal Level It is represented by the Director-General of the Public Works Department.
the tender details not completed correctly not enough financial budget for the construction works . Letter of Acceptance That is a acceptance letter based on the condition that related to the contractual agreement. which is tender prices being acknowledged&clarify by client and after that client/project owner accept tender submitted by contractor. Tender Board District Level The Board is represented by the secretary of state. b. The contractor shall sued if the offer is rejected. This type of letter is not a contractual agreement between government/client/owner and selected contractor. finance officer which is a member of the quotation committee and only authorized amount of tender not exceeding RM10. This is a valid legal document and part of the contract. This is because from contractors who selected.000. TENDER AWARDS Award of tender occur when tender/offer offered to contractor. then the contractor could not withdraw because of contractual relations existing between the employer and contractor. record of previous projects not is not satisfactory.. If the works/projects given to the contractor.. failure to comply with any conditions of the offer. TENDER REJECTION some of the reasons why a tender was not accepted :- the offer price is too high the offer price is too low. had a risks of non completed works. contractors handle a lot of works and exceeds the financial limit registration.00.government alone. The employer will issue a letter of acceptance of tender to the selected contractor and contractor should not withdraw from the project. Letter of Intent this is a letter to the contractor that the contents is about owner/client intention to accept the tender submitted by contractor based on government conditions and requirements that must followed by contractor. 3. This letter is issued to the successful contractor when all matters have been resolved and no further consultation/negotiation is needed. Letter of tender acceptence may be made in two stages: a.
there is not enough funds or financial budgets for the projects. due to calculation method or the details of the drawings. .RE-TENDERING Re-tendering process happen when this occurs: tender prices offered too low or high. there are errors in the tender document.
This action might not be possible to undo. Are you sure you want to continue?
We've moved you to where you read on your other device.
Get the full title to continue listening from where you left off, or restart the preview.