KERALA STATE ELECTRICITY BOARD

Board Secretariat Vydyuthi Bhavanam Thiruvananthapuram No. CP/R&P/Plg.1/AP/2011-12/ Date: 11.10.2010

CIRCULAR
Sub: Ref: Preparation of Annual Plan for the year 2011-12 – Guidelines issued B.O. (FM) No. 2639/2010 (CP/R&P/Plg.1/AP/2011-12) dated 11.10.2010

Planning process for the year 20011-12 had been kicked off with a series of meetings convened by the Chairman, KSEB with the senior officers of Distribution and Transmission wings and with the planning core committee. These meetings served the purpose of critically analyzing the decentralized plan process and identifying the thrust areas for the coming year. Various suggestions were evolved based on the discussions in these meetings to improve the plan process. The Board vide order read above has approved these proposals and directed to issue the following guidelines for the preparation of Annual Plan for the year 2011-12. 1. Decentralized planning method in practice during the last 3 years shall be followed for the year 2011-12 also. This decision is justified by the better results we could achieve compared to the earlier period. However some areas require more attention while implementing the plan in the coming year. These are Cost/benefit analysis, Project scheduling, Maintenance plan, Technical analysis of the projects and Performance evaluation. Importance of cost/benefit analysis was discussed and it was decided to carry out the cost/benefit analysis in the Distribution wing by clubbing together all the works undertaken in an Electrical Section as one project. In the Transmission wing, the cost/benefit analysis it is to be done for all newly proposed works. It is to be ensured that the IRR is positive for implementing the project. Proper scheduling of the projects shall be made compulsory and should be forwarded along with the plan proposals. Maintenance plan should be based on the schedule as provided in the approved maintenance manual in both Transmission and Distribution. Major considerations in deciding the maintenance plan are listed below: Distribution a) Sufficient quantity of Safety equipments shall be made available in all Electrical Sections. b) Maintenance of all Distribution installations and equipments as mentioned in the maintenance manual shall be incorporated in the maintenance plan. Priority shall be given for undertaking required maintenance of Distribution transformers.

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a) Provision shall be made in the plan for improving the earthing of substation equipments. d) Indexing of 100% consumers and electric poles – pole directory shall be prepared by the end of 2011-12 in all Electrical Sections. e) Ensuring correctness of the metering system. Technical analysis is to be given the due consideration while identifying the works as well as to prove the worthiness of the works executed. h) Wherever the number of service connections given from a pole is more.c) All Electrical Sections of KSEB shall be made faulty meter free by end of 2011-12. The possible activities in Distribution and Transmission wing are listed below: Distribution Various technical parameters to be considered for selection of projects are: Minimum fag end voltage of LT feeders HT:LT ratio of the Section Maximum length of LT feeders Maximum load on transformers The activities under technical analysis should include among others: Load balancing of transformers and feeders Load sharing between transformers Interlinking of HT & LT feeders Transformer neutral current measurement . f) Re-conductoring of worn-out conductors. g) All electro-mechanical meters shall be converted to static meter in a phased manner. i) 6. f) All damaged poles shall be replaced in a phased manner. wherever necessary. providing pole-top Distribution box for service connections can be considered. the following areas may be given due consideration. The idea is to increase the engineering content of the projects. 11 kV lines in 24 months and LT lines in 30 months. c) Deteriorated tower stubs & foundations shall be identified and rectified. d) Strengthening of DC system and protection system. e) All Distribution Transformer stations shall be standardized in 24 months. Transmission: In addition to the routine maintenance works. h) Replacement of deteriorated disc insulators. b) Proper plan for implementing the recommendations of PET reports received up to 31st October 2010 shall be incorporated in the Maintenance plan for next year. Replacement of all 11 kV Bulk Oil Circuit Breakers which are presently in use. g) Replacement of worn-out earth wires.

This shall be arranged by the Assistant Engineer / Assistant Executive Engineer.Transmission The following areas may be given due consideration: Measurement of the earth resistance of the station through different seasons Periodic analysis of the oil in transformers Load sharing of transformers Under / over loading of feeders Scheduling the maintenance of breakers based on their number of operations Trend in the load growth of station and feeders 7. two Sub Engineers and a representative of recognized trade unions shall be members of the squad. 6 Nos. 3 Nos. which is not covered by the R-APDRP scheme. once in three months in all Electrical Subdivisions and once in six months in all Electrical Divisions. In case the safety squads are not functioning in any Electrical Divisions. Loss reduction targets shall be brought down to the Electrical Section level for which at least one Section in each Electrical Division. Ensure necessary tools and plant in all Electrical Sections. This shall be arranged by the Assistant Engineer / Assistant Executive Engineer. One Assistant Engineer. The list of tools and plant which shall be available in the Section is listed below: o o o o o o o o Toolkit Adjustable fiber ladder Earthing Rod Safety belt Helmet 11 kV gloves pairs Torch Lock & Key 2 Set 2 Nos. As per requirement 8. • • . Some suggestions on this aspect are listed below: Distribution • • Necessary safety equipments shall be provided in all Electrical Sections. immediate action may be taken to form such safety squads with Assistant Executive Engineer as head of the squad. Functioning of the existing Electrical Division level safety squads shall be strengthened by carrying out surprise inspections at work sites and reporting non-conformance of safety standards to the concerned authorities. The squad should submit regular report to Executive Engineer and action may be taken based on the report. The squad shall conduct safety audit at Electrical Section office of another Electrical Sub Division. 8 Nos. 12 Nos. Safety classes shall be conducted in all Electrical Sections on a monthly basis. shall be provided with DTR meters and border meters. 2 Nos. Activities aimed at improving the safety level should be given utmost importance in plan formulation. All concerned officers and employees shall compulsorily attend these meetings. Surprise inspections shall be conducted regularly at the work site of contract workers and employees.

all copper and non-ACSR conductors shall be replaced with ACSR conductors d) 11 kV feeders in municipal and corporation areas shall be interconnected to get a ring main facility.5 km . • • 9. Works necessary to rectify the low voltage shall be included in the annual plan and completed by the end of the 2011-12. e) Nearby Distribution transformers in municipal and corporation areas shall be interconnected with 3-phase lines. f) Eliminate low voltage areas (ensure at least 200 V per phase at the fag end). Single Phase to Three Phase conversion – a minimum quantity of 1 km per month per Electrical Section shall be ensured in the Annual Plan works (minimum 12 km per annum) g) The priority of works shall be decided based on the following criteria: • Urban . All stations should have adequate number of safety equipment in proper condition. 11 kV network shall be extended to ensure power evacuation from these substations. Action plan for improving the loading of substations by rearrangement of feeders and load balancing shall also be considered.Transmission • • It should be aimed at achieving 100% safety in all installations and work sites. Priority areas in the capital works of Distribution wing are discussed in below: a) It is found that many substations are under loaded due to lack of proper power evacuation system. This will provide back feeding facility during transformer failure thereby reducing duration of supply interruption as well as overloading of Distribution transformers.Area where length of LT Line (Transformer to Fag end) is more than 0.Area where length of LT Line (Transformer to Fag end) is more than 1.5 km • Semi Urban . b) All AAC conductors should be replaced with ACSR conductor A minimum quantity of 1 km per month per Electrical Section shall be ensured in the Annual Plan works (minimum 12 km per annum) c) In the case of HT. Necessary tools & plants and safety equipment required in Transmission wing shall be procured by the concerned officers based on the price of items. frequency of usage etc. Safety auditing must be given due weightage during the inspection of stations by senior officers. thereby reducing duration of interruption as well as overloading of feeders. This will provide back feeding facility during supply interruptions.Area where length of LT Line (Transformer to Fag end) is more than 1 km • Rural . It is to be ensured that all operators including contract staff attend safety sessions at least once in every 3 months.

Divisional Accountant and Assistant Engineers in estimate preparation. 15. Monitor the implementation of Plan works and report the progress of works regularly to higher offices. Executive Engineers of Electrical Divisions shall arrange training / interactive sessions at Divisions by involving the Assistant Executive Engineer. 18. The Board is considering implementation of some projects on selected areas in both Distribution and Transmission wings based on a study conducted by six-sigma core group. modifications including civil works are required in most of the selected section offices (such as enquiry counter. The progress reports prepared by the Divisions shall be properly scrutinized before forwarding it to higher offices. 11. material stacking area. both capital and maintenance. For fulfilling the objectives of model sections. The Executive Engineers shall carry out month wise scheduling of each work. The plans. if any. facilities for customers etc. cash counter. if any.10. Provision for these projects shall also be made in the Annual Plan for the next year. Provisions for incorporating the additional requirement of resources for implementing these projects shall also be made in the Annual Plan. 13. Finalisation of the plans at district level will be made at the two-day workshops with the participation of Transmission and Distribution officers. 14.). They shall ensure the following a. approved by the Deputy Chief Engineers shall be forwarded through the Chief Engineers to the Board for sanction. They shall also do re-scheduling. The Circle level plans of Transmission wings shall be forwarded to the Board for finalization and approval 17. Some pilot projects evolved based on the training of senior officers at IIM. b. bill preparation and processing etc. d. The requirement for these works in model sections shall be captured in the Annual Plan. Coordinate with field officers in the preparation of Annual Plan works Scrutinize the plans prepared by Divisions before forwarding to higher offices Ensure that scheduling of works for the entire year is carried out by the Divisions at the beginning of the year and rescheduling. Deputy Chief Engineers of Electrical Circles are authorized to finalise the Annual Plan under their jurisdiction. Provision for the works related to 100% electrification of Assembly constituencies and Kuttanad package shall be included in the Annual Plan for the next year. The Executive Engineer of Circle office shall be the nodal officer for Annual Plan works. 16. c. The material allocation to Electrical & Transmission Divisions shall be based only on the scheduling of Annual Plan works. tendering. The Assistant Executive Engineer of Electrical Divisions shall carry out the above functions at their respective Divisions. based on achievement is carried out every month. . 12. based on achievement monitored every month. Bangalore will also be implemented by the Board.

The generation plan for 2011-12 shall contain provision for all ongoing projects as well as new projects which will be taken up during the next year. 20.) / Public Relations Officer / Senior CA to Secretary / Fair Copy Superintendent / Stock file Forwarded/By order Assistant Engineer .19.) / TA to Member (Gen. Detailed implementation schedule of all ongoing and newly proposed projects shall be prepared with major milestone charts. The Tentative Schedule for the finalisation of Annual Plan 2011-12 is given below: 3rd and 4th week of September Development of boundary conditions (budget.) / PA to Member (Fin. Electrical Divisions & Transmission Divisions Copy to: Director (IT) / TA to Chairman / TA to Member (Distn. Electrical Circles & Transmission Circles All Executive Engineers. While formulating project proposals. materials) 1st week of October Senior Officers’ conference (Plan initiation) Preparing handbook/Developing templates Selection and orientation of facilitators Refresher training at Circle level Circle level planning workshop Plan finalisation at Circle office Develop state level plan through a joint effort of Corporate Planning and TC&M wings Finalisation at board level Final unit plans 1st week of October 1st week of October 2nd week of October 1st week of November 15-11-2010 1st week of December 15-12-2010 31-12-2010 All field officers are directed to follow the above guidelines in the preparation and implementation of Annual Plan for the year 2011-12. detailed investment proposals including cost benefit analysis shall be carried out.Mohanan) Secretary To: Chief Engineer Distribution (South/Central/North) / Chief Engineer Transmission (South/North) / Chief Engineer (Generation) / Chief Engineer (CC-South /North) / Chief Engineer (Civil-I&P) / Chief Engineer (Civil-DS) / Chief Engineer (TC&M) All Deputy Chief Engineers. Sd/(B.) / TA to Member (Trans. The generation plan for the current year include projects that are scheduled to be completed during this year and those which will be commissioned during the coming years. including investigation works.