Stakeholder Register/Analysis

Stakeholder Name:
Dr. Lipsett (Project Owner/client)

Key Stakeholder (Y/N): YES

Interests: Dr. Lipsett (the client) needs a smooth transition to the new laboratory. He needs the complete plan for the new laboratory to be finished by the end of the winter term. He expects no disruption to existing research projects.

Stakeholder Communications Strategy:
Communication Needs: Updates upon completion of milestones and consultations regarding any major problems or difficulties Meeting (Y/N): YES Meeting Preferences: Meetings are to be scheduled well in advance and should, preferably, take place at the University of Alberta Telephone (Y/N): YES Communication Limitations: Stakeholder has a busy schedule limiting availability for meeting.

Avenues For Communication:
E-mail (Y/N) : YES

SWOT Analysis
Strengths: Weakness es: Opportuni ties: Threats: Valuable knowledge regarding laboratory and researcher needs as well as experience dealing with the University of Alberta and its administrations. Has a busy schedule and requires advanced notice. Stands to benefit from project primarily through the reusability of the plan slated for development Missing the relocation deadline could hinder other University research programs as well as Dr. Lipsett’s own research.

Stakeholder Influence On Project:
The stakeholder, being the project team’s client, has the greatest influence on this project. Schedule, cost, objectives, requirements and virtually all other project aspects have and continue to be developed around the client’s needs.

Stakeholder Expectations Management (Key Stakeholders only):
The stakeholder requires a relocation plan and laboratory layout plan. These requirements put major emphasis on scheduling. Scheduling must be completed precisely and with significant time
Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
allocated for last minute changes, unforeseen stakeholder needs, and relocation time slot flexibility. The project scope needs to be wide enough to accommodate a potential large amount of needs from Dr. Lipsett’s researchers.

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Efficiency, safety, functionality, organization and schedule adherence. A well devised plan that meets the needs of himself, his researches and colleagues.

Principal Objective: To relocate and setup a new laboratory with the use of the teams plan and strategies. Consequences Resulting From Missed Principal Objective: Interruption to research, colleagues and the daily activities at the University of Alberta.

Stakeholder Name:

Shannon MacDonald (Project Manager)

Key Stakeholder (Y/N): NO

Interests: Project manager needs timely achievement of project goals within the approved budget. She expects improvement in her professional growth as well as to gain project management experience.

Stakeholder Communications Strategy:
Communication Needs: Updates upon completion of tasks and advanced notice of difficulties and prompt circulation in new information. Meeting Preferences: Team Meetings take place every Monday at 5:00 pm. Any additional meeting must scheduled well in advance and take place at the University of Alberta (ETLC). Communication Limitations: Stakeholder has a busy schedule limiting availability for meeting making efficiency a priority.

Avenues For Communication:
In Person Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis
Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis

Strengths: Weakness es: Opportuni ties: Threats:

Experience with project management, efficient, and has great organizational skills Has a busy schedule and requires advanced notice to address issues. Stands to benefit from project primarily through the gaining experience and expanding her references. Failure to accomplish goals will lead to loss or reputation and academic standing.

Stakeholder Influence On Project:
The stakeholder, being the project manager, has the final say on project direction as well as facilitates communication between the client (Dr. Lipsett) and the teams Supervisor (Dr. Sami Fahmy ). The stakeholder defines the team’s culture and takes responsibility for the projects deliverables.

(DNA Stakeholder Expectations Management (Key Stakeholders only):

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Principal Objective: Consequences Resulting From Missed Principal Objective

(DNA

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
Stakeholder Name:
Administration The University of Alberta and

Key Stakeholder (Y/N): YES

Interests: The University of Alberta’s interests lay in the commissioning a fully functional laboratory compliant to relevant technological and safety standards. It expects introduction of a new laboratory to provide more experimentation options to the professors, students and researchers. Thus, the University is interested in a well developed laboratory relocation and layout plan.

Stakeholder Communications Strategy:
Communication Needs: No communication initiation from the project team is required. In the event the university is needed it can be contacted through its representatives Meeting Preferences: Communication Limitations: Stakeholder’s representatives have a busy schedule limiting availability for meeting making.

(DNA

Avenues For Communication:
In Person Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis
Strengths: Weakness es: Opportuni ties: Threats: Stakeholder represents a great deal of knowledge and experience. The stakeholder will also provide infrastructure, personnel, furnishings, supplies and various other pieces of equipment. Contact and consultation will be difficult. The University will benefit from as a result of the research yielded from students who have benefited for the laboratory design. Failure to accomplish goals could lead to loss of research time and quality.

Stakeholder Influence On Project:
The University of Alberta will provide many of the resources needed for the project to be completed and will, in some areas, control the scope of the project. The project must also meet and adhere to all of the Universities policies, rules, and regulations.
Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
Stakeholder Expectations Management (Key Stakeholders only):
The stateholder requires a plan that does not affect operations of its other research projects, departments, and personnel. The University has allocated laboratory space currently being occupied by Dr. Lipsett’s researchers to another research team. In order for the other research team to move forward Dr. Lipsett’s must vacate his current laboratory. University students must not be affected by the move ether.

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Laboratory is vacated and a new one is setup. Safety is a priority and also scheduled deadlines are met.

Principal Objective: The lab Space is available and new research can begin while Dr. Lipsett’s research continues. Consequences Resulting From Missed Principal Objective: Loss of research time and potential losses in research due to experimentation alterations and or delays.

Stakeholder Name:

The Project Team

Key Stakeholder (Y/N): NO

Interests: Project team is interested in completing this project to the satisfaction of the client (Dr. Lipsett) and the team’s supervisor (Sami Fahmy). The team is also looking to gain experience in the field of project management and to further develop each member’s skills.

Stakeholder Communications Strategy:
Communication Needs: Updates upon completion of tasks and advanced notice of difficulties and prompt circulation in new information. Meeting Preferences: Team Meetings take place every Monday at 5:00 pm. Any additional meeting must scheduled well in advance and take place at the University of Alberta (ETLC). Communication Limitations: Stakeholders have a busy schedule limiting availability for meeting making efficiency a priority.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
Avenues For Communication:
In Person Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis
Strengths: Weakness es: Opportuni ties: Threats: Together, the teams represents a great deal of knowledge and experience and are proficient communicators and problems solvers Varying schedules make holding additional meetings difficult. The team stands to benefit from this project primarily through the acquiring experience and expanding our references. Failure to accomplish goals will lead to loss or reputation and academic standing.

Stakeholder Influence On Project:
The stakeholders, being the project team, collectively control the quality of work that is done. Our experiences, thoughts, and ideas will shape every aspect of this project in an attempt to provide a high quality finished product. The project team members are all held accountable to each other and the project manager to meet the needs of the team and client.

(DNA Stakeholder Expectations Management (Key Stakeholders only):

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Principal Objective: Consequences Resulting From Missed Principal Objective

(DNA

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis

Stakeholder Name:
Engineering Students

Undergraduate Mechanical

Key Stakeholder (Y/N): NO

Interests: The undergraduate mechanical engineering student’s interest in this project revolves around their productivity remaining unencumbered. The students are to be minimally affected by the move and in no way is their safety to be compromised. The new laboratory must not create any noise that may affect students learning in class room or study areas.

Stakeholder Communications Strategy:
Communication Needs: None of the undergraduate students have expressed any need or desire to be informed of the about planning progress or direction Meeting Preferences: Communication Limitations: This stakeholder group represents a large number of individuals, it is nearly impossible to all of them..

(DNA

Avenues For Communication:
In Person Meeting (Y/N): YES Telephone (Y/N): NO E-mail (Y/N) : NO

SWOT Analysis
Strengths: Weakness es: Opportuni ties: Threats: Students represent a great deal of knowledge and can be polled for ideas, concerns, and constraints. Their numbers will make them difficult to survey. Future labs in which they can utilize for their research. Disruption to the students can hinder their productivity.

Stakeholder Influence On Project:
The stakeholder group must be affected as little as possible. The arrangement of the lab must ensure that the limited study and classroom space in the Mechanical Engineering building is not affected by laboratory noise. Students must also be able to access the laboratory in the event
Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
teachers or researchers are T.A’s for their respective courses.

(DNA Stakeholder Expectations Management (Key Stakeholders only):

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Principal Objective: Consequences Resulting From Missed Principal Objective

(DNA

Stakeholder Name:
Laboratory

Researcher’s and Individuals Using the

Key Stakeholder (Y/N): YES

Interests: This stakeholder group requires a well equipped laboratory which allows them to experiment and conduct analysis in a comfortable atmosphere. They expect that the new laboratory will not be unfamiliar to them and that it is a safe place to work and study. This stakeholder group must also not be greatly affected by the migration. The plan must accommodate their schedules and experiments.

Stakeholder Communications Strategy:
Communication Needs: They require no updates or communications on a regular basis. They need only to be Meeting Preferences: This stakeholder group is extremely busy and do not require meetings. Communication Limitations: Stakeholders have a busy schedule.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
given specifics.

Avenues For Communication:
In Person Meeting (Y/N): YES Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis
Strengths: Weakness es: Opportuni ties: Threats: Stakeholder group represents a great deal of knowledge and experience. The stakeholder will also provide details regarding their needs to help successfully plan the move and laboratory. Contact and consultation will be difficult. A laboratory and migration which accommodates their schedule and research needs. Failure to accomplish goals could lead to loss of research time and quality.

Stakeholder Influence On Project:
This stakeholder group’s requirements must be met as they work for the project team’s client Dr. Lipsett. Their needs will help to define the true project scope as well as every aspect of both the laboratory layout plan and migration plan.

Stakeholder Expectations Management (Key Stakeholders only):
The stakeholder group requires a plan that does not affect their research projects or education. Their equipment must be moved safely and securely during a research phase that allows for it to be moved.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: A smooth transition into the new laboratory A fictional ergonomic laboratory

Principal Objective: Plan a functional laboratory and migration that meets the needs of the researchers Consequences Resulting From Missed Principal Objective: Loss of research time and potential losses in research due to experimentation alterations and or delays. Long term research inefficiency.

Stakeholder Name:

Mechanical Engineering Technicians

Key Stakeholder (Y/N): NO

Interests: The provide the team with an idea of what assistance and resources will be made available and can be used during both the planning and actual moving portions of this project.

Stakeholder Communications Strategy:
Communication Needs: No communication is needed. Details regarding the schedule and plan will need to be communicated. In Person Meeting (Y/N): YES Meeting Preferences: In person during working hours at the University of Alberta. Communication Limitations: Stakeholder has a busy schedule limiting availability for meeting making efficiency a priority.

Avenues For Communication:
Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis
Strengths: Experience with similar laboratory relocation will allows for better planning.

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
Weakness es: Opportuni ties: Threats: Stakeholder group has a busy schedule and requires advanced notice to address questions/concerns. Stands to benefit from project primarily through the gaining experience. (DNA)

Stakeholder Influence On Project:
This stakeholder group will affect the scheduling of the project. They will, from a technical and equipment perspective, inform the project team of what can and can’t be done with the resources available to them.

(DNA Stakeholder Expectations Management (Key Stakeholders only):

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Principal Objective: Consequences Resulting From Missed Principal Objective

(DNA

Stakeholder Name:

Dr. Glen Thomas

Key Stakeholder

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
(Y/N): NO
Interests: Dr. Glen Thomas is interested in minimizing the impact of the laboratory and migration and the individuals that us the Mechanical Engineering building. He also interested in what is required from him so he can find time to assist the team in the planning process. Dr. Thomas would be interested in dealing with any discovered deficiencies with respect to infrastructure to meet the needs of the researchers and professors.

Stakeholder Communications Strategy:
Communication Needs: No communication is needed. Details regarding the schedule and plan will not to be communicated. In Person Meeting (Y/N): YES Meeting Preferences: In person Thursdays during working hours at the University of Alberta. Communication Limitations: Stakeholder has a busy schedule limiting availability for meeting making efficiency a priority.

Avenues For Communication:
Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis
Strengths: Weakness es: Opportuni ties: Threats: Experience with similar laboratory relocation and with administration at the University of Alberta. Bust Schedule. (DNA) (DNA)

Stakeholder Influence On Project:
This stakeholder will have a minimal effect on the project provided that the rules and regulations outlined in the University Calendar are adhered to. He is willing to address any infrastructure deficiencies that the project team encounters to provide researchers with the best possible lab.

(DNA Stakeholder Expectations Management (Key Stakeholders only):
Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Principal Objective: Consequences Resulting From Missed Principal Objective

(DNA

Stakeholder Name:

Roger Marchand

Key Stakeholder (Y/N): NO

Interests: Roger Marchand interests include knowing well in advance specifics relating to the logistics and scheduling of the movement of the large mill. He expects the scheduling will not affect his ongoing commitments and activities.

Stakeholder Communications Strategy:
Communication Needs: No communication is needed. Some Details regarding the schedule and be communicated. In Person Meeting (Y/N): YES Meeting Preferences: In person during working hours at the University of Alberta. Communication Limitations: Stakeholder has a busy schedule limiting availability for meeting making efficiency a priority.

Avenues For Communication:
Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis
Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
Strengths: Weakness es: Opportuni ties: Threats: A great Deal of experience with similar laboratory relocation and with administration at the University of Alberta. Roger Marchand will also be able to provide attritional resources in the form of advice, personnel and equipment. Bust Schedule. (DNA) (DNA)

Stakeholder Influence On Project:
This stakeholder will not affect the scheduling of the project. The scope of the project may deviate somewhat based on the experience and recommendations of Roger Marchand. His advice will determine some specific details regarding the organization of the new laboratory.

(DNA Stakeholder Expectations Management (Key Stakeholders only):

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Principal Objective: Consequences Resulting From Missed Principal Objective

(DNA

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
Stakeholder Name:
Laboratory Professors Allocated Dr. Lipsett’s Old

Key Stakeholder (Y/N): YES

Interests: The professors which need Dr. Lipsett’s old laboratory space are primarily concerned with scheduling. The space is to be provided according to the date agreed upon. The lab space is also to be usable; it should retain its entire infrastructure and be “ready to move”.

Stakeholder Communications Strategy:
Communication Needs: No communication for the stakeholder has been requested. Meeting Preferences: Communication Limitations:

(DNA
Telephone (Y/N): NO

(DNA
E-mail (Y/N) : YES

Avenues For Communication:
Meeting (Y/N): NO

SWOT Analysis
Strengths: Weakness es: Opportuni ties: Threats: (DNA) (DNA) Stands to benefit from project by being provided with a clean ready to use lab. Missing the relocation deadline could hinder other University research programs as well as the stakeholders’

Stakeholder Influence On Project:
The stakeholder influence on the project is minimal. The only affect is the state the old laboratory must be left in as well as the delivery date of the old laboratory.

(DNA Stakeholder Expectations Management (Key Stakeholders only):

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis

Key Stakeholder Interests: Key Stakeholder Priorities:

The old lab space is clean and has all preexisting infrastructure Schedule adherence.

Principal Objective: To relocate and setup a new laboratory according to the agreed upon schedule Consequences Resulting From Missed Principal Objective: Interruption to research, loss of research time, and possible experimentation damage.

Stakeholder Name:
Engineering Building

Guests/Visitors To The Mechanical

Key Stakeholder (Y/N): NO

Interests: This stakeholder group represents future students and their families as well as potential investors and alumni. They are interested in viewing the building without being hindered by the move. Visitor safety is paramount and will not be comprimesed.

Stakeholder Communications Strategy:
Communication Needs: No communication is needed. Details regarding the schedule and plan will not need to be communicated. In Person Meeting (Y/N): YES Meeting Preferences: Communication Limitations:

(DNA

(DNA

Avenues For Communication:
Telephone (Y/N): NO E-mail (Y/N) : NO

SWOT Analysis
Strengths: (DNA)

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
Weakness es: Opportuni ties: Threats: Stakeholder group may slowdown or interfere with migration. (DNA) The migration involves heavy equipment and Guests/Visitors present a liability when in the vicinity.

Stakeholder Influence On Project:
This stakeholder group will affect the scheduling of the project. I there is a major open night or alumni function the move will need to be conducted around those events.

Stakeholder Expectations Management (Key Stakeholders only): (DNA

Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Principal Objective: Consequences Resulting From Missed Principal Objective

(DNA

Stakeholder Name:

Vendors and Suppliers

Key Stakeholder

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

Stakeholder Register/Analysis
(Y/N): NO
Interests: This stakeholder group will be provide various materials and services and will need to be informed of the schedule well in at advance to provide them with organizational time.

Stakeholder Communications Strategy:
Communication Needs: No communication is needed. Details regarding the schedule and plan will be communicated. In Person Meeting (Y/N): NO Meeting Preferences: Communication Limitations:

(DNA

(DNA

Avenues For Communication:
Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis
Strengths: Weakness es: Opportuni ties: Threats: They will be able to provide suggestions and estimates for certain aspects of the project. Associated cost may be outside of our working budget. To provide the mechanical engineering staff with future services Schedule threatens this stakeholder group, advanced notice is required by them.

Stakeholder Influence On Project:
This stakeholder group will affect the scheduling of the project. Some of the services and materials needed during the migration and lab setup may affect laboratory commissioning. The scope may also be affected as their services may provide many of the new labs requirements.

Stakeholder Expectations Management (Key Stakeholders only): (DNA

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

(DNA

Stakeholder Register/Analysis
Detailed Interests/Priorities Analysis (Key Stakeholders only) :
Key Stakeholder Interests: Key Stakeholder Priorities: Principal Objective: Consequences Resulting From Missed Principal Objective

Notes: DNA represents “does not apply”, where information is limited, beyond the required scope and or deemed inconsequential.

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