PECH--IT WORKSHOP MANNUAL

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Department of Computer Science
C and Data Structures Lab manual Lab Manual for the Academic Year 2010-2011

I B.Tech

PATHFINDER ENGINEERING COLLEGE
Hanamkonda, Warangal District – 506310 (A. P.)

In-charge

HOD

Principal

Prepared by:

Approved & Reviewed by:

Issued by:

w.e.f Date:

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

PECH--IT WORKSHOP MANNUAL

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PATHFINDER ENGINEERING COLLEGE Hanamkonda, Warangal District – 506310 (A. P.)
Department of Computer Science

Lab Manual for the Academic Year 2010-11 (In accordance with JNTU syllabus) SUBJECT : I T WORKSHOP CS 51616 I Computer Science

SUBJECT CODE : SEMESTER BRANCH : :

Head of CSE

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

PECH--IT WORKSHOP MANNUAL

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CONTENTS

1. INTRODUCTION TO COMPUTER ……………………………………………………….. 4 A) FEATURES AND APPLICATIONS……………………………………………. 4

2. INTRODUCTION TO INTERNAL PARTS... …………………………………………….5 A) MOTHER BOARD COMPONENTS…………………………………………….5 3. STEPS FOR ASSEMBLING SYSTEM…………………………………………………....7 4. OPERATING SYSTEM …………………………………………………………………...10 A) INTRODUCTION TO OS B) C) D) DOS –CHARACTER BASED WINDOWS –GUI BASED LINUX- OPEN SOURCE

5. INSTALLATION OF XP…………………………………………………………………..10 6. INSTALLATION OF LINUX……………………………………………………………...14 7. MS-OFFICE………………………………………………………………………………...16 A) MS-WORD………………………………………………………………………..16 B) C) D) MS-POWERPOINT………………………………………………………………38 MS-EXCEL……………………………………………………………………….74 MS-PUBLISHER…………………………………………………………………139

8. INTERNET AND WEB TECHNOLOGIES……………………………………………….148 9. INTRODUCTION TO LaTeX ……………………………………………………………155

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

Asst.the computers process data at an extreme fast rate. devised for performing calculations and controlling operations that can be expressed either in logical or numerical terms. Pathfinder Engineering college . does not suffer from the traits of tiredness and lack of concentration. For making reservations and giving information in railways . CSE Dept. 4. 6. airways etc 3. Applications of computers:Computers are used in almost all works of your life . 2. For developing project work and for other information in schools and homes. It makes most of your work easy.they are based on human creativity & imagination. FEATURES AND APPLICATIONS Features of Computers:  Speed .  Versatility-Computer can perform multiple tasks simultaneously with equal ease. music.PECH--IT WORKSHOP MANNUAL 4 TASK -1 Introduction to computer:The term computer is derived from the word compute. For keeping customers account in banks. Some of areas in which computers are widely used are as follows: 1. at millions of instructions per second. 5. With the tremendous growth in technology the computers even use to share the devices from different locations. a computer plays a very important role in our daily life that accepts DATA as its INPUT and PROCESSES and produces the desired RESULT. For booking and marketing in hotels.computer can store a large amount of data and can recall the needed information almost instantaneously.Prof. Prepared By: Rakesh Reddy Inugala. 7. In simple words. the computers used to be isolated. For creating special effects in movies.  Capacity of Storage.  Diligence-Computer being a machine. In hospitals and polyclinics. which means calculate. accurate which depends on the instructions and the type of machine being used for the processing.  Reliability-this is the measurement of performance of a computer against some predetermined standard operations without any failure.  Accuracy-beside the efficiency the computers are so. A Computer is an electronic machine. For keeping accounts and other important data in offices.  Resource sharing – Initially in the stages of development.

the BIOS . SMPS: It stands for switch mode power supply. Mother board is the foundation of many personal computer.PECH--IT WORKSHOP MANNUAL 5 TASK -2 Internal Parts of Motherboard:Motherboard is also known as main board . the chip set. This is used for locking the processing after inserting. All the critical sub system . South bridge:South bridge is used to control the signals of the south side of the mother board and it is also used to cool the mother board. It maintains as transformer to provide these voltages. It is the largest circuit board in the computer. system chip set . i/o chips.memory . The major part of the mother board Atx power supply:atx power supply is the main component of power supply. It is sometimes called as brain of the computer .including CPU. It takes 230v from main supply sends in different forms to mother board & i/p components.it only specifies to control all the activities. Hard disk drive:- Prepared By: Rakesh Reddy Inugala. parallel i/o. It provides +3. serial i/o.it houses the CPU and its second level. Micro processors are large and complex enough to require their own dedicated circuit boards which plug in to special slot in to the mother board.Prof. Pathfinder Engineering college . the most important. North bridge:North Bridge is used to control the north side of the mother board and it is also used to cool the mother board. +5v to the mother board +12v to HDD.logic board or system board. cache. DD RAM. parts for key board. Asst.The mother board is an example of circuit board.main memory. In many computers these devices are mounted directly to the mother board . The mother board is a rigid rectangular and containing the circuit that connects the processor to the other hardware . Heat sink and fan:Heat sink fan is used for cooling the processor and it is placed on the processor. CSE Dept.input and output system expansion bus and other critical components run directly on the mother board. is the central or primary circuit board. Its main function is to regulate power supply in all the components of the CPU. Components of mother board:Processor:A processor is an integrated circuit. sound cards disk controller and other devices are housed on their own. Mother circuit board as the master circuit board in a computer. The processor works with data in the form of electric signals and sent out the result as new signals. The mother board is possibly. parts of a computer . As shown above the data from the input device is housed in the CPU for processing and is sent to the output device in the form of desired result. In most personal computers many internal devices such as video cards. Socket478:Socket478 is a place where we insert the processor and this socket has a locking lever.

CSE Dept. This is an integral device. This is used for converting the decimals in to binary & binary in to decimals. PCI:Peripheral component interface connect bus is a type of local bus easier to integrate new data devices such as audio. so the computers battery is not too such in use. the mouse. All computer hard ware has to work with software through the interface. This is used for connecting the floppy drive and no of wires in the bus are 54 wires one floppy drive can hold 1. Ex: LAN cards. CMOS battery:Complementary metal oxide semiconductors CMOS is the name of the technology which need very low power. Floppy disk drive:It is secondary storage device. mode printer etc to the CPU. The system bus again has two parts they are 1. It stores your files. video .Prof. Asst. external bus Internal bus:the system bus reside on the mother board and connects the CPU to other devices that resides on the mother board. External bus:The external bus connects the external devices such as the key board. Pathfinder Engineering college . This is used for updating the time and data setting in the system.PECH--IT WORKSHOP MANNUAL 6 Hard disk drive is one of the components in the CPU. For long turn storage we need a hard disk drive.44 MB of information in it. These slots are used for connecting external devices . There are two main buses in a computer they are 1. The BIOS is responsible for booting the computer by providing the basic instructions. internal bus 2. it is used to store data. SD RAM 2. Buses:Buses refer to the path b/w the components of a computer. modem RAM slots:There are 2 types of ram slots 1. Bus is a group of parallel wires. BIOS:Basic input system and output system. Address bus Data bus:The data bus is an electrical path that connects the CPU memory and other hardware devices on the motherboard Address bus:The address bus connects only the CPU & RAM it carries only memory addresses. DD RAM Prepared By: Rakesh Reddy Inugala. Data bus 2. It performs all the tasks that need to be done start up at time. graphics.

Connecting the cables for the case front panel. Heat sink/cooler/fan. Connecting the ribbon cables. Fitting the processor Raise the small lever at the side of the socket. CSE Dept. CPU. Fitting the RAM. Check the points where you need to install raiser. Installing the CD-ROM drives.Prof. Powering the drives and motherboard. Installing the PCI cards. Notice that there is a pin missing at one corner. Processor and Cooler. Motherboard. Preparing to fit the components Network Adapter Card. Fitting the hard disk and floppy drive. Prepared By: Rakesh Reddy Inugala. Asst.PECH--IT WORKSHOP MANNUAL 7 TASK -3 Steps for assembling Getting the cabinet ready. Fitting the Motherboard Line up the ports on the motherboard(PS/2. Install the heat sink over it. Final check. . CD-ROM Drive. Ribbon cables. all pins should slide smoothly into the socket. Lock the lever back down. determine the direction to fit in the processor. Fitting the motherboard. Install them and make the mother board sit on them fix screws if required. Determine if the case has the approximate risers installed. Floppy Disk Drive. Pathfinder Engineering college . Screws. You should not force the CPU when inserting it.USB etc) the appropriate holes in the back panel input shield of the case. Hard Disk. Preparing to fit the components. Getting the cabinet ready Check how to open the cabinet and determine where to fix components. RAM.

The motherboard's chip set determines which type of RAM may be used. Connecting the ribbon cables attach the long end of the cable to the IDE connector on the mother board first. The plug is two-pin.HDD LED: these two pins connect to the cable for the hard activity LED.PECH--IT WORKSHOP MANNUAL 8 Fitting the RAM The RAM must be suitable for the motherboard. Pathfinder Engineering college . Installing the PCI cards Most of the cards are inbuilt these days. It is a two-pin cable. fix the screws. fix the screws. It has four pins. CSE Dept. HD. Installing the CD-ROM Drives CD-ROM drives is similar to installing a hard disk.the pc's on/off switch.RAM modules and plug-in cards firmly seated in their sockets? Did you plug all the cables in?Do they all fit nearly? have you tightened all the screws on the plug-in cards or fitted the clips? are the drives secure? have you connected the power cables to all drives? Prepared By: Rakesh Reddy Inugala.RST or RESET: connect the two-pin reset cable here. the red stripe on the IDE cable should be facing the CD power.RE. PWR.Prof. PWLED.SPK or SPEAK: the loudspeaker output. Sound cards etc are fitted into PCI slots. Asst. Connecting the cables for the case front panel SP. leave some space above HDD to prevent heat buildup. Fitting the hard disk and floppy disk place the floppy and hard disks in their slots. RS.PW.PWSW. Final check Motherboard jumper configuration:are the settings for the processor correct? drive jumper settings:master/slave correct? Are the processor . NIC.PWRLED or power LED: the emitting diode on the front panel of the case illuminates when the computer is switched on. DDR. check the jumper configuration. first check that the jumper configuration is correct.PS or power SW: power switch. There are currently three types of RAM available SD RAM.

CPU/memory. check all other button. Prepared By: Rakesh Reddy Inugala. now check the front leads to the see of you plugged them in correctly.no power.check by giving power to them. one long beep. one beep-everything is normal of computer. Pathfinder Engineering college . CSE Dept. continuous hi-beeps-CPU overheating. all system forms should start spinning. but does not beep or begin to boot up. plug in the power cord and switch the power supply.mouse. plug your monitor. power off and change any wrong settings. the amber light on the monitor should go green.Prof. two beeps-post/CMOS error. one long beep. Trouble shoot if you hit the power button and nothing happen. if the system turns on.PECH--IT WORKSHOP MANNUAL Powering up for the first time ensure that no wires are touching the CPU heat sink fan. Asst.one short beep-motherboard problem.bad CPU/motherboard loose peripherals. check all your connections. check for power on the mother board. if everything is connecting as it should be. Computer error beep codes  9 No beeps-short. remove all components except motherboard. you should hear a single beep and after about 5-10 seconds.two short beeps-video problem three long beeps -keyboard error. repeated long beeps-memory error.keyboard. and you will see the computer start to boat with a memory check.

. Pathfinder Engineering college . Asst. it will display at the top of the screen After a brief delay. it will NOT boot from CD-ROM.” press any key. accept it by pressing the F8-key. the typical Microsoft "blue Installation screen" is displayed. memory installed then you gets the message to "press any key to boot from CD. but boot from hard disk 2) Once the boot from CD-ROM has started. if you do not press any key. 6) Setup will now display the partitioning of your disk: Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL 10 TASK -4 INSTALLATION OF WINDOWS XP 1) Insert your Windows XP installation CD-ROM and power-on/restart your system It will show the PC-BIOS startup message. CSE Dept. that "Setup is loading Files" (loading all type of device drivers) 3) It will finally state : "Setup is starting Windows" and will display after a short delay the "Windows XP Professional Setup" or "Windows XP Home Setup" screen : 4) Select "to set up Windows XP now" and press the ENTER-key 5) The "Windows XP Licensing Agreement" is displayed. like: memory test.. with "Windows Setup" displayed at the top and at the bottom of the screen the information.Prof.

Pathfinder Engineering college .Prof. you will see them listed.You have now a simple Disk Manager. Asst. CSE Dept. then press ENTER. You will need to select either an existing partition or "Unpartitioned space" (if available) to define. Prepared By: Rakesh Reddy Inugala. allowing you to create and delete partitions.PECH--IT WORKSHOP MANNUAL 11 If your system has already an operating system installed. on which partition to install Windows XP.

no Security features NTFS : not accessible from a DOS-boot floppy.Select the type of disk formatting : FAT or NTFS 9) FAT : possible to access from a DOS-boot floppy. 13) Personalize your system by entering your name and organization. You will be prompted to enter the first Usernames (which will be defined as Administrators) and you will get the new XP Welcome screen : Prepared By: Rakesh Reddy Inugala. 19) The system will reboot again.." and configure the proper keyboard. but NOT limited in size and using an efficient file-storage with a small cluster-size. which was detected by Setup.PECH--IT WORKSHOP MANNUAL 12 7) The next screen is asking for the type of disk formatting to be used : 8) (if you install XP into an already existing partition. 16) Check the "Date and Time Settings". you have additional options to leave the current disk formatting intact). you can savely select to "Skip" that step. but limited to max.Prof. 11) After the restart. Setup will start formatting the disk . Windows XP starts the first time with the Graphical User Interface ( GUI ) 12) You can adjust regional settings by using "Customize. time and time zone. you should use at least a 4 GByte partition. Pathfinder Engineering college . 14) Enter your 25 character Product key (as it was delivered with your Windows XP CD-ROM ) 15) Define the name for your computer and the password for the Administrator account. Windows XP requires a lot of disk-space for itself. 4 GByte with very inefficient file-storage (cluster-size of 64 KByte). able to use File-System Security features. CSE Dept. Asst. allowing to check/define/correct the date. 21) The system will try to connect via the Internet to the Microsoft website. you will be asked to select whether to install a typical configuration (which you can always change later) or if you like to make now already special settings (like: defining your IP-address ) 18) Setup continues with "Finalizing installation ". 20) Setup will configure then your screen resolution. to make sure that you can enter in the following steps of the setup/installation properly the information. 17) If you have a network card in your system.and will then start copying files from the CD-ROM to the disk : 10) The system will then need to reboot. select by pressing ENTER.

You can adjust the system to look and work Prepared By: Rakesh Reddy Inugala.Prof.If only one user was defined during setup and no password was defined.PECH--IT WORKSHOP MANNUAL 13 (note : if only one user was defined during setup and no password was defined. the system will skip the Welcome screen and continue to display immediately the new Windows XP desktop ). 22) You are now ready to use the “colorful" Windows XP . Asst. Pathfinder Engineering college . the system will skip the Welcome screen and continue to display immediately the new Windows XP desktop ). CSE Dept.

Selecting this option removes all the pre-existing Linux partitions on your system and then creates new partitions. since we are installing Fedora Core on your system. 19) Click in this box beside the root password option and type your Root(Administrator) password. 9) Click on the type of the installation you want. 1) Turn On your computer. 13) Click on the YES button.we can either choose to upgrade the existing Fedora Core system or to install Fedora Core. The installation type screen appears. 4) Click on the English (English) option in the list of the various languages displayed in this screen. 5) Click on the NEXT button in the language selection screen. 10) Click on the radio button before the automatically partition option to let installer partition your hard disk automatically . 3) Click on the NEXT button in this screen. Asst. Pathfinder Engineering college .which is titled "LANGUAGE SLECTION". 2) Insert the CD-1 of the Fedora Core installation CD set in the CD-ROM drive.say.click on the radio-button beside the install Fedora Core option.PECH--IT WORKSHOP MANNUAL 14 TASK -5 INSTALLATION OF LINUX Starting the Installation : Carry out following steps for installing Fedora Core Linux on your computer. 18) Select your preferred Time Zone in this screen. 12) Click on the radio-button before the remove all Linux partitions on this system option to select it. The Next screen. After that.and click on the Next button. promoting you to confirm the remove all Linux partitions request.and click on the Next button. 15) Click on the radio-button beside automatically via DHCP option under the set of host name category. Prepared By: Rakesh Reddy Inugala. The keyboard configuration screen appears.say.Prof.appears. The next screen that appears is the Firewall configuration screen. the set root password screen appears.The package group selection screen appears to let us select the packages we want to install along with Fedora Core .click on the English(USA) option and click on the Next button. 7) Select your Mouse type from the list of the options under the Model option. The disk partitioning setup screen appears . 8) From this screen. The Network configuration screen appears.say. 11) Now. 6) Click on your keyboard type in this screen. The opening section of the Fedora Core installation wizard appears .the automatic partitioning screen appears.and click on the Next button. A warning message appears. The Time Zone selection appears.appears.workstation and click on the Next button.Wheel Mouse(PS/2).that is .click on the next button.the mouse configuration screen. The additional language support screen gets displayed. 14) Click on the YES button. Kolkatta\India and click on the Next button. The upgrade examine screen appears . 20) Click in the box beside the confirm option and type the root password again and click on the Next button .S English. The next screen.say.U.The Next screen . CSE Dept. This screen displays three different partitioning options whose description is displayed in the left hand side pane. 17) In this screen .click on the Next button in this screen . 16) Click on the radio-button beside the enable Firewall option and then click on the Next button.

appears. After sometime the Boot Disk is created and the Next screen appears indicating that the installation is complete. CREATING A LINUX BOOT DISK : 25) In the Boot Diskette creation screen. Similarly when a message box asking you to insert CD-3 appear. 31) Type the user name for the new account in the box beside the user option in this screen.When all the files contained in the CD-1 of Fedora Core installation CD set are copied to your system. The about to install screen appears.insert the third CD and click on the OK button. 28) Click on the Next button in this screen .which is created by default as we install Linux and which is main account. I would like to create a boot diskette option.select the radio-button beside the yes. I agree to the License Agreement option select it and click on the next button. The installation begins. 26) Click on the Next button on this screen. The "WELCOME" screen appears. 22) Click on the Next button .A message box appears displaying the names of the CD's that would be required for the installation . With this. 27) Take out the floppy disk from the floppy drive and CD from the CD drive and click on the Reboot button. fill in your user name and password in the password and confirm password boxes.If your system has a sound card.The License Agreement screen appears. The next screen . Pathfinder Engineering college .Using the options in this screen .the sound card screen appears displaying the details of your sound card. The next screen appears displaying the message performing post install configuration. Prepared By: Rakesh Reddy Inugala. The User Account Screen appears . the Fedora Core installation and configuration procedure is completed and system is rebooted after which the Linux login appears. a message box appears asking you to insert the second CD of the CD set. click on the round button before the yes. set the current date and time in the date and time options respectively and click on the Next button. After some time the welcome to Fedora Core screen appears . 29) Read the terms of the License Agreement . Similarly. and click on the Next button . Asst.that is the Date and Time screen.Prof.PECH--IT WORKSHOP MANNUAL 15 21) Select the packages you want to install and click on the Next button. CONFIGURATION : The system configuration starts after the system is rebooted. 32) Click on the Next button.we can create user account other than the root account . 1. CSE Dept. The additional CD'S screen appears. A dot appears inside the round button indicating that this option is selected . Click on the continue button in this message box. 24) Insert CD-2 and click on the button in this message box.Boot Diskette creation screen appears. 33) Click on the Next button in this screen also. After this. 30) In this screen .

or default window. Although window elements are fully explained in our Windows course. here is a brief explanation of the Word window. Prepared By: Rakesh Reddy Inugala. Pathfinder Engineering college . Asst.Prof. opens in Print Layout view. CSE Dept. Shown below is the Microsoft Word default window.PECH--IT WORKSHOP MANNUAL 16 TASK-6 MS-OFFICE MS-WORD The Basics of the Word Window Let's briefly review the basic parts of the Word 2003 window before we move onto word processing. a new blank document. When Word is launched.

Task Pane Provides easy access to commonly used menus. Scroll bars Used to view parts of the document. Asst. Menu Bar Contains a list of options to manage and customize documents. View Buttons Changes the layout view of the document to Normal View.Prof. Print Layout View. Pathfinder Engineering college . Ruler Used to set margins. End-of-Document Marker Indicates the end of the document. Status Bar Displays position of the insertion point and working mode buttons. Formatting Toolbar Contains buttons used for formatting. indents. Reading Layout View. and tabs. Office Assistant 17 Prepared By: Rakesh Reddy Inugala. CSE Dept.PECH--IT WORKSHOP MANNUAL Title Bar Displays the document name followed by a program name. Help Provides quick access to Help topics. Web Layout View. buttons and tools. or Outline View. Standard Toolbar Contains shortcut buttons for the most popular commands. Insertion Point The location where the next character appears.

Print Preview shows you this as well. Outline view is used to create and edit outlines. Asst. OR  Click one of the five buttons at the bottom left of your Word window (View Full Screen is not available in this location). Web Layout view shows you what your text will look like on a web page. Word 2003 offers six different views for your document. and Full Screen View.PECH--IT WORKSHOP MANNUAL Links to the Microsoft Office Help feature. Pathfinder Engineering college . Reading Layout View. formatting and proofreading. CSE Dept. Outline view only shows the headings in a document. The six views are Normal View. All the other pieces of the Word window are removed except for one button that allows you to Close View Screen Changing your Document View:   Click View on the menu bar. Prepared By: Rakesh Reddy Inugala. Outline View. This view is particularly handy when making notes. Web Layout View. Select the view of your choice. Print Layout View. It provides a maximum amount of space without rulers or page numbers cluttering your view. Full Screen view displays ONLY the document that you are working on. Reading Layout view is best for documents that you do not need to edit. Normal view is best used for typing. The goal of this view is to increase legibility so that the user can read the document easily. Under Print Layout view you can see all elements of the page. Print Layout view shows you what your document will look like when it is printed. editing. Change in View 18 In an effort to provide various ways in which to view your work in progress and remain organized.Prof.

Each menu contains commands that enable you to work within the program. If you have used a previous version of Microsoft Word. Pathfinder Engineering college .) Prepared By: Rakesh Reddy Inugala. The menu bar is made up of many different menus. With the menu open.   View the commands listed under the pull-down menu. you may notice the menu bar in Word 2003 operates a little differently than before.PECH--IT WORKSHOP MANNUAL 19 Pull-Down Menus Each Office 2003 program features a menu bar. drag the mouse pointer to a command and click on it to select the command. each command is highlighted in blue. Operating the new Pull-Down Menus To Open a Menu: Click on a menu name on the menu bar. CSE Dept. (As you drag your mouse pointer over the commands. Asst.Prof. Word 2003 uses pull-down menus that initially display commands that users most often need.

Prof.PECH--IT WORKSHOP MANNUAL 20  If there is a small black triangle next to a command. Asst. Pathfinder Engineering college . If you do not see all the commands on a menu. Prepared By: Rakesh Reddy Inugala.  Commands that are not used often in 2003 are initially hidden from the viewer. hover the mouse pointer over the command with the triangle and a cascading menu with additional options will appear. You can also double-click the menu to expand it. CSE Dept. Point and click to make a selection from the cascading menu. click on the double arrows at the bottom of the pull-down menu.

buttons and tools. the task pane will appear on the right side of the Word window. CSE Dept. Asst. By default. The task pane provides easy access to commonly used menus.PECH--IT WORKSHOP MANNUAL 21 Using the Task Pane When opened. Along the top bar of the task pane you should see small backwards and forwards buttons on the left as well as a down arrow on the right. To Open the Task Pane: Click on View in the menu bar. If you do not see your task pane.Prof. Select Task Pane. click on the down Prepared By: Rakesh Reddy Inugala. To view different task panes available to you. the Task Pane will appear when Word 2003 is first launched. Pathfinder Engineering college . you can view it by either selecting certain commands or by manually opening it.

CSE Dept.PECH--IT WORKSHOP MANNUAL 22 arrow. Saving a New File When Saving a File for the First Time:  Click File on the Menu Bar. To close your task pane. Once you have opened different task panes. you can navigate through them by clicking on the left and right arrow button on the left. Prepared By: Rakesh Reddy Inugala.Prof. Pathfinder Engineering college . Asst. click the x symbol on the far right of the bar.

CSE Dept. Cut and Paste: Prepared By: Rakesh Reddy Inugala.Prof. Word allows you to move a block of text (a word. Cut. Asst. page. Pathfinder Engineering college . sentence.PECH--IT WORKSHOP MANNUAL  Select Save . paragraph. Paste Often in word processing. or graphic). document. The Cut. 23 Using the Standard Toolbar to Save: Choose the Save button on the Standard Toolbar Cut.Ctrl+S. Copy. Instead of having to re-type or replace this information. Copy and Paste buttons are located on the Standard toolbar. Copy and Paste are extremely time-saving features. you will need to transfer information from one document to another.

you can determine the formatting by clicking on the Paste Options button that appears just below your pasted selection. The Paste feature allows you to select any of the collected items on the Clipboard place it in the same or even another document. You can Copy information from many different sources including Websites. Working with Blocks of Text To Cut and Paste a Block of Text:     Select the text you want to move.PECH--IT WORKSHOP MANNUAL 24 The Cut feature allows you to remove selected text from the document and temporarily place it on the Office Clipboard. Click the Cut button on the Standard Toolbar. Prepared By: Rakesh Reddy Inugala.removes any graphics that you may have copied along with the copied text. o Match Destination Formatting . Place the insertion point where you want the text inserted. Once the item has been pasted. Place the insertion point where you want the text inserted. Pathfinder Engineering college . The Clipboard can hold up to twenty-four items.formats the pasted text to match the text formatting in the document in which it was pasted. Copy and Paste:     The Copy feature allows you to copy selected text from the document and temporarily place it on the Clipboard. the first copied item is deleted. Once you copy the 25th item. The Clipboard is a temporary storage file in your computer's memory. and other Office applications like Excel and PowerPoint. o Keep Text Only . The Clipboard is a temporary storage file in your computer's memory. Check or de-select any of the following options: o Keep Source Formatting .maintains the text formatting of the original document.Prof. Emails. Click the Paste button. Click the Copy button on the Standard Toolbar. Click the Paste button. Asst. The Paste feature allows you to get text from the Clipboard and place it in the same or even another document. To Copy and Paste a Block of Text:      Select the text you want to move. Items placed on the Clipboard will remain there until you exit Word. CSE Dept.

Left click and drag the selected text to the new location.PECH--IT WORKSHOP MANNUAL o 25 Apply Style or Formatting . Place the mouse pointer anywhere on the selected text without clicking. the mouse pointer changes to a box with a small white arrow over it. right align or justify your text. Asst. Once you release the mouse button a menu list will appear that offers you the following options: o Move Here o Copy Here o Link Here o Create Hyperlink Here o Cancel Select the text you wish to move. release the mouse button to drop the text into place. To Drag and Drop Selected Text: Drag:     Drop:    During this process. When you reach the new location. Drag and Drop The drag and drop method of moving text allows you to move selected text using your mouse.allows you to choose a specific format from the Styles and Formatting menu. Aligning Text Aligning text can be invaluable when trying to format your document to meet certain standards.Prof. IF you do accidentally delete. (Be sure to remove the selection highlight before pressing any key. However. Prepared By: Rakesh Reddy Inugala. you might need to know how to center align. This method is convenient for moving text when:   Moving text from one location to another within a document. if you were creating a greeting card or advertisement. Most documents have text that is left aligned. CSE Dept. indicating you are dragging text. simply press the Undo button). Click and hold the left mouse button until the insertion point changes into a white arrow pointing up to the left. so that you do not delete your newly moved text. Moving text to another document. Pathfinder Engineering college .

Prepared By: Rakesh Reddy Inugala. and justified alignment buttons. or Justify button on the Formatting toolbar. center. The Paragraph dialog box appears. Choose Reveal Formatting on the Task Pane and click on any of the blue links under the Paragraph heading. Select Paragraph. Pathfinder Engineering college . Asst. To Format Line Spacing:   Select the text you want to format.Prof. CSE Dept. 26 Aligning Text Below you will view examples of text that are aligned using the left. Align Right. right.PECH--IT WORKSHOP MANNUAL Align Text Using the Alignment Buttons:   Select the text you want to align. Click the Align Left. OR   Click Format on the menu bar. Center.

Select an option from the drop-down menu.Prof. 1. 27 Click on the Indents and Spacing tab. Asst. The default is single spacing.5.PECH--IT WORKSHOP MANNUAL    OR    Select the text you want to format. Click on the Line Spacing button on the Formatting Menu. CSE Dept. In the Line spacing drop down menu. Using Page Setup to Specify Margins Prepared By: Rakesh Reddy Inugala. you may select single. Pathfinder Engineering college . or double spacing. Click OK.

The Ruler You can adjust the width of margins. show column placement. and indents in your document using Word's Ruler. 28  You can change the margin in precise steps by clicking on the up or down arrows next to the margin that you wish to change or you may type a number in the text box next to the margin you wish to change. Hiding and Displaying the Ruler:    Click View on the menu bar. Margin. under the Section heading. Select Ruler.PECH--IT WORKSHOP MANNUAL In order to change the margins (space along the top. CSE Dept. Pathfinder Engineering college . Select Page Setup.Prof. The Ruler will appear at the top of the document. Prepared By: Rakesh Reddy Inugala. Click OK. or the distance between columns. Click File on the menu bar. Asst. right and bottom) in your document.    OR   Choose Reveal Formatting on the Task Pane and click on the blue link. you will need to access the Page Setup dialog box. tabs. left. Select Margins tab in the Page Setup dialog box. The Ruler is helpful when you need to create several columns.

    Left tab Center tab Right tab Decimal tab : Moves text toward the right edge of the page as you type. : Aligns decimal numbers using the decimal point. Tabs Click on the small gray box to the left of the ruler to move through the five different Tab Settings. Adjusting Tabs and Margins on the Ruler To Move an Existing Tab or Indent on the Ruler:     Point the mouse on the tab or indent that you want to move. If you set up a new indent. Click the Ruler where you want your tab or indent to be set. Asst. Click the tab selection button (upper left of the ruler). a vertical ruler displays along the left hand side of the screen. : Moves text toward the left edge of the page as you type. If you set up a new tab. create and change your documents tabs. switch to a different layout view. Indents and Margins using the Ruler 29 The ruler provides a visual tool that allows you to quickly view. To hide this vertical ruler. CSE Dept. Click and hold the left mouse button until a dotted line appears below the tab. Release the left mouse button. Prepared By: Rakesh Reddy Inugala. : Inserts the indent marking anywhere along the ruler : Inserts a hanging indent anywhere along the ruler Hanging Indent To Place a Tab or Indent On The Ruler:      Click the cursor anywhere in the block of text you want to format. Setting Tabs. margins and indents. For example:    Bar tab Indent : Draws a vertical line on the document.PECH--IT WORKSHOP MANNUAL If you switch to Print Layout View (Choose View Print Layout View). : Centers text around the tab.Prof. press the tab key to move your text to the new tab. Drag the mouse to move the tab or indent to a new location. Pathfinder Engineering college . place the cursor at the new indent location.

To avoid frustration. Asst. Ctrl + U o Word automatically displays your changes. Font Names To select a font. you can scroll through the Font list. Drag the mouse to increase or decrease the margin. Release the left mouse button. remember to select text before you apply style. Bold. can be further customized by using the bold. Ctrl + I o Click the Underline button on the Formatting toolbar. Click and hold the left mouse button once a double arrow appears over the margin until a dotted line appears below. 30 To Adjust a Margin using the Ruler:     Point the mouse on the margin that you want to move. Choose one or more of the following options: (to stress emphasis you might want to try using the bold option) o Click the Bold button on the Formatting toolbar. If you choose a type style without selecting any text. Click and hold the left mouse button until a dotted line appears below the tab. italicized or underlined options. The list shows you all the fonts that are available on Prepared By: Rakesh Reddy Inugala. You can even do a combination of all three options! To Change the Type Style of Text:   Select the text you want to change.PECH--IT WORKSHOP MANNUAL To Remove a Tab from the Ruler:     Point the mouse on the tab you want to remove. Drag the mouse off the Ruler. Release the left mouse button.Prof. Italics and Underline Any text you type in Word. Pathfinder Engineering college . CSE Dept. Ctrl + B o Click the Italic button on the Formatting toolbar. Word uses your chosen styles on whatever text you type next. Remember you can also increase or decrease your Indents by using the Increase/Decrease Indent buttons on the Formatting toolbar.

Asst. font style. you can print documents in different colors. however. Click the More Colors button at the bottom of the color palette. CSE Dept.Prof. Using Color The use of color can add emphasis to your words and make your document easier to read. color and many other font effects. You can use the Font Dialog Box to change your font. your document will only appear in color on the screen. These TrueType fonts will look the same on both the computer screen and when you print them on paper. it also offers more advanced text features. The Font Dialog Box will appear. Click the color you want to apply. 31 As you scroll through the many different font names. A color palette appears. To Change the Color of Text:     Select the text you want to change. If you own a color printer. Word changes the color of your text. You can choose from a list of Standard Colors or Customize your own color by clicking the Customize Tab. If you do not own a color printer. Click the downward-pointing arrow on the Font Color button on the Formatting toolbar. Prepared By: Rakesh Reddy Inugala. Pathfinder Engineering college . take notice of those fonts that have TT beside their name. Font Dialog Box The Font Dialog Box gives similar options as the Formatting toolbar. To Open the Font Dialog Box:   Click Format on the Menu Bar. Select Font from the menu list. If you would like to see more color options. size.PECH--IT WORKSHOP MANNUAL the computer you are using.

Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL 32 Remember you can also access the Font Dialog Box from the Font menu on the Task Pane. Asst. CSE Dept.Prof. Pathfinder Engineering college .

Prof. Pathfinder Engineering college . You will have many decisions to make during the process. The following is an example of how to create a form letter and merge the letter with a data list.  Select Letters and Mailings Mail Merge.PECH--IT WORKSHOP MANNUAL 33 How to Use Mail Merge To Use Mail Merge:  Select Tools on the main menu. select Letters. Asst. In this example. Steps 1-3   Choose the type of document you wish to create. Prepared By: Rakesh Reddy Inugala. The Mail Merge task pane appears and will guide you through the six main steps to complete a mail merge. CSE Dept. Click Next:Starting document to move to Step 2.

Enter the file name you wish to save the data list as. The Mail Merge Recipients dialog box appears and displays all the data records in the list. o Continue to rename any fields necessary. Click All. Click Next:Select recipients to move to Step 3. CSE Dept. Click Save.        Click Next: Preview your letters in the task pane once you have completed your letter. Prepared By: Rakesh Reddy Inugala. Select the Type a new list button. The Rename Field dialog box appears. Click Print to print the letters. o Click Insert. To Insert Data from the Data List: o Click the Insert Merge Fields button. o Continue to delete any unnecessary fields. Click OK in the Merge to Printer dialog box. Pathfinder Engineering college . The Customize Address List dialog box appears. Click Create to create a data source. Click Next:Write your letter to move to Step 4. Stop writing when you reach a place in the letter where you wish to enter a field from your data record. Preview the letters to make sure the information from the data record appears correctly in the letter.PECH--IT WORKSHOP MANNUAL     Select Use the current document. Click Next: Complete the merge.         Enter the necessary data in the New Address List dialog box. Notice that a placeholder appears where information from the data record will eventually appear. o Click Rename. Asst. To Edit the New Address List: o Click Customize in the dialog box. o Click OK to close the Customize Address List dialog box. Click OK to send the letters to the printer. 34 Write a letter in the current Word document. Click Close when you have entered all your data records. o Repeat these steps each time you need to enter information from your data record.Prof. The New Address List dialog box appears. o Select a field and click Delete. Click New Entry to enter another record. Confirm the data list is correct and click OK. The Insert Merge fields dialog box appears. o Click Yes to confirm that you wish to delete the field. Choose the location you wish to save the file. o Select the field you would like to insert in the document. o Enter the new name you would like to give the field in the To: field.

Prepared By: Rakesh Reddy Inugala. CSE Dept. The best way to learn how to use the different functions in Mail Merge is to try to develop several of the different documents -. Asst. Borders .A row runs horizontal in a table and is divided by borders. A table is inserted into your document. Column . address books. Cell . but save yourself some work. Working with Tables Tables allow large amounts of text and/or numbers to be presented in an organized and easy to read fashion. Similar to columns. labels. A few important terms to know before you begin creating tables are: Row .Separating lines in the table. Select Insert and then Table from the cascading menu. menus and many other documents often incorporate tables to share information. envelopes -. Word has created an entire menu to help assist you in creating your first Table. The Insert Table dialog box appears.Prof. Pathfinder Engineering college . You can always add rows by pressing Tab at the end of a row. Click OK. Student roll books. leave the Fixed Column Width setting on Auto. The cell contains your data or information. To create a table as wide as your page. sport statistics. Determine the number of columns and rows you need in your table.A cell is the box that is created when your rows and your columns intersect each other.A column runs perpendicular in a table and is divided by borders. Tables can be challenging at first. math formulas.letters. Creating Tables Using the Insert Table Dialog Box:      Click Table on the Menu Bar.PECH--IT WORKSHOP MANNUAL 35 The Mail Merge wizard allows you to complete the mail merge process in a variety of ways.using the different types of data sources. You can add more later.

Creating Tables Using the Draw Tables Button:  Open the Tables and Borders toolbar by clicking View on the Menu Bar. Pathfinder Engineering college . Prepared By: Rakesh Reddy Inugala. CSE Dept. If you would like to custom create your table by drawing it yourself. Creating Tables Using the Insert Table Button:   Click the Insert Table Button . you can use the Draw Table button.PECH--IT WORKSHOP MANNUAL 36 Another automated way to create a quick table is by using the Insert Table Button on the Standard toolbar. Asst. Now. drag the number of columns and rows you want in your table. Custom-Made Tables The Insert Table Dialog Box and Insert Table button offer a quick solution to making tables. Select Toolbars and then Tables and Borders from the Cascading Menu. The Tables and Borders toolbar will appear.Prof.

click and drag the number of rows desired. Use Shift + Tab or the left arrow key to move left. click and drag the number of columns desired.Prof.     Drag the pencil to create a rectangle about the size of the table you want. Selecting Text in Tables: A cell: triple click inside cell. Click once. A row: Move mouse to left of margins. Release the mouse button. the pointer will change to resemble the Eraser Button. Use the pencil again to draw in column and row borders. Prepared By: Rakesh Reddy Inugala. Multiple columns: Select the first column. Moving Around in a Table:    Use the Tab key or right arrow key to move right. The border of the table appears in your document. Click the Draw Table button again to change the pencil back into an I-beam. Asst. point to the row. you can erase both rows and columns by using the Eraser on the Tables and Borders toolbar. Entering Text Click inside any table cell to begin entering text or numbers. Multiple rows: Select the first row. and click. The up and down arrow keys will move the insertion point above or below its current location. A column: Move the mouse above the column. click the Eraser button again to put the Eraser away. Pathfinder Engineering college .PECH--IT WORKSHOP MANNUAL  37 Click the Draw Tables button on the Tables and Borders toolbar. If you make a mistake while drawing your table. When you are finished erasing. Entire Table: Choose Table and Select Table from the menu bar. CSE Dept. The mouse pointer turns into a pencil. Drag the Eraser over parts of the table you wish to erase. Once you select the Eraser. It turns into a downward pointing arrow.

CSE Dept. Asst. Formatting Toolbar .contains tools for drawing lines. Menu Bar .allows the user to easily view the presentation in outline format (text). this pane allows you to select tasks in different categories and allows you to quickly enhance your slides in a few steps.displays slide position and the type of design in PowerPoint.provides quick access to Help topics. as well as a list of all the slides in the presentation (with visuals).contains buttons used for formatting.contains shortcut buttons for the most popular commands.located on the right side of the computer screen. Task Pane .Prof. which opens when you launch PowerPoint. Standard Toolbar .   The default view for PowerPoint 2003 is the Tri-Pane View. It provides quick access to the most common actions and features in PowerPoint. Drawing Toolbar .PECH--IT WORKSHOP MANNUAL 38 PowerPoint 2003 The Parts of the PowerPoint Window The PowerPoint Window has toolbars and panes to help you quickly create presentations. shapes and objects. This view.displays the document name followed by a program name. Pathfinder Engineering college . Outline and Slides Tabbed Pane . Prepared By: Rakesh Reddy Inugala.contains a list of options to manage and customize documents. Most of the toolbars are common in Office applications but may feature options unique to PowerPoint. allows you to see multiple parts of a presentation at once. Help .        Title Bar . Status Bar .

By default. You can show or hide PowerPoint's toolbars. CSE Dept. Asst. Pathfinder Engineering college . Decide which ones you want to show or hide. Prepared By: Rakesh Reddy Inugala. The down-pointing arrow in the top.PECH--IT WORKSHOP MANNUAL 39 The Outline and Slides Tabbed Panes are located on the left side of the screen. The tabs render differently based on the size of the pane. Click on the View menu and choose Toolbar. Click on the tabs to view an outline or a slide of your presentation. right corner of the pane allows you to select different menus and tools.Prof. The Task Pane The PowerPoint 2003 Task Pane is located on the right side of the screen. the Task Pane appears when PowerPoint 2003 is launched.

and color schemes. Pathfinder Engineering college . You'll learn more about using these panes later in this course. You can view the Slide Layout and Slide Design panes by clicking on the down-pointing arrow next to New Presentation in the Task Pane. your slides are quickly updated with the new look. Asst. Select Slide Layout or Slide Design (Design Templates. Animation Schemes).PECH--IT WORKSHOP MANNUAL 40 The Slide Layout and Slide Design panes within the Task Pane help organize layouts. When you select a design option. Prepared By: Rakesh Reddy Inugala. Color Schemes.Prof. design templates. CSE Dept.

To Open the Task Pane:  Click View Task Pane To View Different Panes:  Click on the down-pointing arrow next to New Presentation and select different panes.Prof. Asst. CSE Dept. Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL 41 Using the Task Pane If you do not see the Task Pane on the right side of the PowerPoint window. you can easily access it. Pathfinder Engineering college .

You can hide or view the Task Pane by clicking on View Pull-Down Menus PowerPoint 2003's menu bar initially displays commands that you most often use. (File. Asst. etc. CSE Dept. you can move through them by clicking on the backward and forward arrow buttons at the top of the task pane. Edit. To view infrequently used commands from a menu.) Move your mouse pointer over the double arrows at the bottom of the pull-down menu. Pathfinder Engineering college . use pull-down menus. 42 To Close the Task Pane:  Click the X on the right corner of the bar. To View Commands in a Pull-Down Menu:   Click on a menu in the menu bar. View. Prepared By: Rakesh Reddy Inugala. Task Pane.Prof.PECH--IT WORKSHOP MANNUAL  Once you open different panes. Insert.

It offers several blank slides with layouts for text and graphics.PECH--IT WORKSHOP MANNUAL 43 Notice that some menus have black arrows to the right. CSE Dept. Slide your mouse pointer over the arrow to view more options. From Design Template or From AutoContent Wizard. Creating a Blank Presentation PowerPoint offers three ways to create a presentation: Blank presentation. These are called cascading menus. Asst. You may begin your presentation with this slide or choose a different slide layout. Pathfinder Engineering college . To Create a Blank Presentation:   Open PowerPoint. Prepared By: Rakesh Reddy Inugala. A slide featuring a place for a title and subtitle appears by default.Prof. The Blank presentation option is one of the more commonly used methods.

PECH--IT WORKSHOP MANNUAL 44    The New Presentation Pane appears on the right side of the screen. Pathfinder Engineering college . Asst. Prepared By: Rakesh Reddy Inugala. Under New. Do you want a slide with text and lots of clip art or one with text and a chart? PowerPoint offers many layout options.Prof. think about the type of layout you want. CSE Dept. A list appears. click Blank Presentation. Choosing a Slide Layout As you work on your presentation.

45 You can also click on the slide layout to apply it.PECH--IT WORKSHOP MANNUAL To Choose a Slide Layout:    Move your arrow pointer over the layouts or use the scroll bar in the Slide Layout Pane. A gray bar appears on the right of each layout. To Add Text to a Placeholder: Prepared By: Rakesh Reddy Inugala. Placeholders Once you choose a layout for your slides. CSE Dept.specials places within a slide where you can add content. you can begin adding text. click the down-pointing arrow and choose Apply to Selected Slide.Prof. Notice that the slide you are currently working on has a dark border in the Outline Pane. Asst. You do this with placeholders . Pathfinder Engineering college . graphics or other items. When you find a layout that you like.

(Ctrl + S) Prepared By: Rakesh Reddy Inugala. Asst.Prof. and exit presentations in PowerPoint just as you would while using other Microsoft applications. To Save a Presentation:  Click on File Save.PECH--IT WORKSHOP MANNUAL   Click on the placeholder. CSE Dept. close. Start typing. Pathfinder Engineering college . 46 (You'll learn about inserting clip art and other graphics into placeholders later in this course) Saving a Presentation You can save.

Asst. Closing a Presentation and Exiting PowerPoint Once you've finishing working on your presentation. (My Documents is a good place). OR Prepared By: Rakesh Reddy Inugala. (See next page for details). Pathfinder Engineering college .PECH--IT WORKSHOP MANNUAL 47   Choose the location where you want to save your presentation. Type a name in the File Name box or keep the one that PowerPoint has provided.Prof. CSE Dept. To Close a Presentation:  Click the X in the PowerPoint presentation window (Ctrl + W). you can quickly close it. To Exit PowerPoint:  Click the X in the far right top corner.  The PowerPoint application remains open and you can start a new presentation.

after you have closed one presentation.Prof. under New choose Blank Presentation. Asst. To Start a New Presentation:  Click on File New. Pathfinder Engineering college . make sure that you save any work that you want to keep. (Alt + F4) 48 Before you exit PowerPoint. (Ctrl + N)  In the New Presentation Pane. Creating a New Presentation Using the Traditional Method Remember. Prepared By: Rakesh Reddy Inugala. CSE Dept. you can easily start a new one while PowerPoint is still open by using the traditional new file creation method.PECH--IT WORKSHOP MANNUAL  Choose File Exit.

Prof.      Start PowerPoint. Type Where I Learn in the title placeholder. internet cafe. learning center.PECH--IT WORKSHOP MANNUAL 49  Choose the design layout that you want. Type your name or username and today's date in the subtitle placeholder. etc. beside Getting Started in the Task Pane. Pathfinder Engineering college . library. Task Remember. CSE Dept.org® website (home. This presentation can contain facts about the city or town where you learn and the place you use the GCFLearnFree. Asst. if your Task Pane disappears from the right side of the screen.). click on View Pane. Challenge! In this series of challenges you are going to prepare a presentation about where you learn. to select New Presentation Blank Presentation. For Example: Prepared By: Rakesh Reddy Inugala. Use the downward pointing arrow. Choose a slide layout with a title and a subtitle placeholder.

Exit PowerPoint. you may not be able to use the same computer each time. In the Task Pane. Important Reminder: If you are using a public computer. you can always email a copy of the document to yourself when you finish working on the document. such as one at a library or learning center. CSE Dept. Opening a Presentation You can quickly open a presentation that you've previously saved by using the Task Pane.Prof. click on From existing presentation and select the presentation that you want to open. Some places do not allow you to use floppy disks due to the risk of computer viruses. Ask someone in charge of the public computers where you are. Asst. It is very important to understand the policies on saving documents to public computers.PECH--IT WORKSHOP MANNUAL 50   Save the document as Where I Learn. Prepared By: Rakesh Reddy Inugala. To Open a Presentation   Start PowerPoint. Pathfinder Engineering college . If you are unsure how you will keep a recent copy of the assignment.

Inserting a New Slide Once you've created your opening slide.Prof. Asst. CSE Dept. Navigate to the file you want to open. (Ctrl + M) Move your arrow pointer over layouts or use the scroll bar and choose a slide layout. Pathfinder Engineering college .   A gray bar appears on the right Click the down-pointing arrow and choose Insert New Slide. you'll want to add more slides to your presentation.PECH--IT WORKSHOP MANNUAL 51 OR   Choose File Open. To Insert a New Slide:   Click on Insert New Slide. Prepared By: Rakesh Reddy Inugala.

Click on the Copy Button on the Standard Toolbar. Copying a Slide Copying is another technique that you may use as you work on your slide presentation. Click the Paste Button on the Standard Toolbar or right click  Paste. OR Right click the slide you want to copy in the pane on the left. For example. Pathfinder Engineering college .PECH--IT WORKSHOP MANNUAL OR  Click the New Slide button at the top of the screen 52    Move your arrow pointer over layouts or use the scroll bar and choose a design layout. you may want to repeat a slide later in the presentation or copy a slide and make slight changes to it to make a different point. To Copy a Slide:    Click the slide you want to copy in the pane on the left. Asst. the same instructions apply for copying a slide in Normal View.    Move the arrow pointer to where you want the copied slide to appear. Prepared By: Rakesh Reddy Inugala. (Ctrl + V) Note: This example of how to copy a slide was shown in the Slide Sorter View.Prof. A horizontal cursor appears. however. CSE Dept. A gray bar appears on the right Click the down-pointing arrow and choose Insert New Slide. (Ctrl + C) Move the arrow pointer to where you want the copied slide to appear.

Pathfinder Engineering college . CSE Dept. To Insert Clip Art into a Slide:   In the Outline view in the left pane. Click the Clip Art button on the Drawing Toolbar. Asst. To Delete a Slide:   OR  Right click the slide you want to delete in the pane to the left Delete Slide. Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL Deleting a Slide Sometimes you may want to take one or more slides out of your presentation. 53 You'll learn more about working with slides in different views in the next lesson. You can easily enhance your presentation with clip art in a few easy steps. Press Delete on your keyboard. Click the slide. Inserting Clip Art into a Slide Clip art is a collection of graphical images.Prof. select the slide in which you want the clip art to appear.

Click on the down-pointing arrow in the Task Pane 54 Clip Art. You'll learn more about this later in this lesson. click on the icon. To Search for Clip Art   With the Search dialog box open. winter. Click on Go.  Click on the clip art that you want to insert. Asst. Pathfinder Engineering college . Searching for Clip Art Once you activate the Clip Art option. Prepared By: Rakesh Reddy Inugala. For example. buildings. CSE Dept. a search menu appears on the screen.Prof. type the name of the image that you are looking for.  Click OK. If you are working with a slide that has an icon for clip art.PECH--IT WORKSHOP MANNUAL OR   Select the slide you want to work on. people.

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 The clip art appears in your slide.

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You can move or resize clip art and other content once it has been inserted into a slide. You'll learn more about this later in this lesson. Searching for Clip Art on the Web To find a larger selection of clip art, you can browse for clip art on the Web. To begin, make sure that you are logged onto the Internet. To Search for Clip Art on the Web   With the Search dialog box open, type the name of what you are looking for. For example, people, buildings, winter. Under Search in:, click the down-pointing arrow next to Selected collections and check the box next to Web Collections.

 

Browse through the different clip art options. Click on the clip art that you want to insert.

Inserting Pictures from File Adding pictures to your presentation may also help engage the audience's attention. You can insert pictures that you have on file on your computer. To Insert a Picture from File:  Click on Insert Picture From File.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

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  OR 

Navigate to the folder where you've saved your picture. Click on the picture you want to insert into the slide.

Click the Insert Picture button on the Drawing Toolbar.

 

Navigate to the picture that you want to use. Select the picture and click Insert.

Inserting Pictures or Clip Art Using a Slide Design Layout Some slide layouts already have icons for clip art and pictures. PowerPoint allows you to insert pictures though these slide design layouts. To Insert Pictures Using a Slide Design Layout:   Browse the slide design layouts to find one with an icon for a picture. Click on the picture icon.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

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 

Navigate to the picture you want to insert. Select the picture and click Insert.

Resizing Pictures and Clip Art Once you insert clip art or a picture, you may need to resize it to better fit your slide. To Resize Pictures or Clip Art:   Click the cursor the edge of the graphic and a resizing handle appears. A resizing handle is a black, double-headed arrow that changes to a "plus sign", + ,once you start resizing the image: Drag the graphic to the size that you want.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

 Once you click on Slide list of options.PECH--IT WORKSHOP MANNUAL 58 Animating Slides Animating slides involves adding movement and sometimes sound to text or to the slides in a presentation. Design Animation Schemes. Animation can help create a livelier and more interesting slide show. click the down-pointing arrow and select Slide Design .Animation Schemes. CSE Dept. In the Task Pane. 11. To Animate Slides using Animation Schemes: 10. Pathfinder Engineering college . the Slide Design pane appears with a Prepared By: Rakesh Reddy Inugala. Select the slide that you want to animate. Open the PowerPoint presentation that you want to work on.Prof. Choosing Animation for Your Slides PowerPoint offers several options for animating your slides. 12. Asst. PowerPoint provides some preset animation or allows you to customize the animation to fit your needs.

and animate text on your own. set speed and direction. (To preview your choice.Prof. CSE Dept. you can decide how words or graphics enter or exit a slide. Click on the down-pointing arrow in the Task Pane Custom Animation. You can add effect. You can apply different animation to each individual slide or click on APPLY TO ALL SLIDES. For example. Preview different schemes to see which one best fits your slides. Pathfinder Engineering college . Once you have applied your animation you can click on Play or Slide Show to view it. Adding Custom Animation You can also decide how text and other slide elements 'perform' by using custom animation. You may want to begin by adding effect to the titles in your presentation. To Add Effect to Text:   Open the presentation you want to add an effect to. make sure that the AutoPreview option is checked). Remove animation by selecting No Animation in the white box.PECH--IT WORKSHOP MANNUAL 59      Click on an Animation Scheme that you think might work well in your presentation. Prepared By: Rakesh Reddy Inugala. Asst.

A list of options appears for the entrance including Blinds. Box. You can easily remove the effect by clicking Remove. you can modify it by setting direction and speed underneath Modify. Checkboard. and Fly In. CSE Dept.Prof. Pathfinder Engineering college . Asst. Modify: Blinds). Or. For example. Emphasis and Exit Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL 60   Click the text that you want to add an effect to. Decide how your text will appear on the screen and choose an option. (PowerPoint lets you know the specific effect by listing it next to Modify. The Add Effect button will be activated. (Note the button is inactive until you select a part of the slide to work on)     Click on Add Effect Entrance.

You can choose very slow. decide the direction for that effect. medium. Choose the effect. Choose an effect. To Set Direction:  Underneath Modify in the Custom Animation pane. Decide the speed at which you want effects to happen in your slides. or change in another way. click on Add Effect Emphasis. CSE Dept. select With Previous (Animation starts automatically) or On Click (Animation starts when you click the mouse). (Note that direction options vary depending on the type of effect). Pathfinder Engineering college . click on the down pointing arrow beneath Direction. (Make sure your animation doesn't cross important graphics or text in your presentation). To Set Speed:  Click on the down-pointing arrow underneath Speed and choose an option Prepared By: Rakesh Reddy Inugala. shrink. Asst. slow. If you want to add an effect to have text or graphics exit the slide. fast or very fast to fit the rhythm of your presentation.PECH--IT WORKSHOP MANNUAL 61 If you want to add an effect to make text or graphics grow. you may want text to Fly In from the bottom. Underneath Modify next to Start. Setting Direction and Speed Once you choose an effect.   Choose the side of the slide from which you want the title to enter. For example. click on Add Effect Exit.Prof.

To Add Animation to a Bulleted List:    Open the slide with the bulleted list you want to animate. Click on the down-pointing arrow in the Task Pane Custom Animation. Pathfinder Engineering college . CSE Dept. Click on the text box that contains the text you want to animate.PECH--IT WORKSHOP MANNUAL 62 Animating a Bulleted List A bulleted list may be another area that you might want to animate.Prof. Prepared By: Rakesh Reddy Inugala. Asst.

you can control the text in your bulleted list: To Set Animation in a Bulleted List:     Select the line of text you want to animate. Click on the Text Animation tab. Emphasis. and/or Motion Paths. Select whether you would like to add Entrance. the Add Effect button becomes active.Prof.PECH--IT WORKSHOP MANNUAL  The Add Effect button is now active. or After Previous. Once a line is selected. CSE Dept.   o o A dialog box appears. To make changes to an animation. Prepared By: Rakesh Reddy Inugala. Exit. Using the downward pointing arrow to the right of each category: o Decide if you want this animation to occur On the Click. Asst. simply locate the number of the animation you wish to change and use the downward pointing arrow to the right of that numbered animation. o Choose a Speed for the animation. Pathfinder Engineering college . To set the direction/timing. 63 Controlling Your Text With the Add Effect button active. you can select Effect Options from the menu. o Select the Direction the animation will occur (direction options will differ depending on the animation. With Previous.

Click the Color Schemes link. background color. If you have multiple levels of bullets in a slide and you want to animate all levels. and bullet shape and color to each slide show.Tips for watching our videos. PowerPoint will apply this design to all the slides in the slide show. PowerPoint will apply this design to all the slides in the slide show. To Customize the Slide Design:   Select Format Slide Design from the main menu.   Click the design template you like. Bullets points will enter one at a time on the slide If you want the bullet points to enter as a group. Select the color scheme you like.PECH--IT WORKSHOP MANNUAL 64 o o The default option is By 1st level paragraphs. you can right-click the arrow beside each template to modify the default setting. choose by 2nd level paragraphs if you have 2nd level bullets. CSE Dept. The Slide Design pane will appear. and choose by 3rd level paragraphs if you have three levels of bullets etc. Asst. you can right-click the arrow beside each template to modify the default setting.Prof. choose As one object. however. Customizing the Slide Design Watch the video! (1:52 min) . This is the level for the main bullet points. Pathfinder Engineering college . By default. Prepared By: Rakesh Reddy Inugala. When you select a design template. By default. however. PowerPoint applies predefined design elements such as font style and size.

Or. you may want to prepare slides about a special event or occasion. and font color will be applied to all of your slides. Select the color you like on either the Custom or Standard dialog box tab. A Slide Master allows you to create a presentation with different types of slides but enable them to all have the same "look". To Create a Slide Master:  Start a new presentation or open an existing one. you don't have to format every single slide in a presentation with the same basic design and text. CSE Dept. you may be asked to prepare long presentations.such as a company logo. Pathfinder Engineering college . 65       Select the element you would like to modify in the Scheme colors section. Creating a Slide Master If you have a Slide Master.PECH--IT WORKSHOP MANNUAL  Click the Edit Color Schemes link to modify specific elements of the color scheme. Click Apply. The Slide Master If you work for a company. Repeat the previous four steps until you have changed all the elements you wish.Prof. Prepared By: Rakesh Reddy Inugala. Click OK. The elements that you add to the Slide Master . background. Asst. Click Change Color.

Asst. Pathfinder Engineering college .   Choose a background color. 66   Click on Format Background. For more colors. Select the text in the Master title style placeholder. A dialog box appears. A slide with placeholders appears.Prof.PECH--IT WORKSHOP MANNUAL   Click on View Master Slide Master. click on More Colors. Prepared By: Rakesh Reddy Inugala. CSE Dept.

Prof. Pathfinder Engineering college . font color and font style. the font sizes are pre-selected. CSE Dept. you should keep the text the same color for the title and all text levels. you can view all of the basic design elements in your presentation. To See the Slide Master Elements Applied:  OR   Click the Normal View button. Select the text and then choose a font and font color in the Formatting Toolbar. You can change the font size. The sizes are based on what a normal person is able to read from a reasonable distance. Click on View Normal. Click on the down-pointing arrow next to the font in the Formatting toolbar. In the Slide Master. Viewing the Slide Master Elements After creating or making changes to your Slide Master. Click on View Master Slide Master. but this is fine-tuning that you might want to do later. Asst. A slide or slide appears with the design elements of the Slide Master. Generally. notice that the Master text styles placeholder contains a model of up to five bullets in which the text gets smaller for each level.PECH--IT WORKSHOP MANNUAL  OR  Choose Format changes. 67 Font and choose a font. To Edit the Text Styles for Each Level:    Start a new presentation or open an existing one. Close Master View to save Choosing Fonts for Levels of the Slide Master As you continue working on your Slide Master. Prepared By: Rakesh Reddy Inugala.

Choose Format Background and choose a background color. Click on the down-pointing arrow next to the font in the Formatting Toolbar. Asst.PECH--IT WORKSHOP MANNUAL 68 The Title Master When you create your Slide Master. This is a special slide for the title slide of your presentation. the Slide Master is a basic blueprint for all the slides of your presentation while the Title Master only addresses the elements of your title slide To Edit the Title Master:    OR  Choose Format Font and choose a font. Remember. you can also create a Title Master. font color and font style Select the text in the Master title style placeholder. Pathfinder Engineering college .Prof. This is the second slide that appears in the left pane when you are working on the Slide Master of a presentation using a Design Template. Prepared By: Rakesh Reddy Inugala. CSE Dept.

Select Selected pictures or All pictures in document in the Apply to section. Select Format Picture from the menu. o If you choose Selected pictures. Choose a resolution based on how you will use your presentation: Print. To Compress Pictures:      Right-click the picture.Prof. or No Change. Asst. Click the Compress button. 69 PowerPoint files can be large and take up a lot of disc space if the presentation contains a lot of images. Web/Screen. Select the Picture tab. The Format Picture Dialog box will appear. PowerPoint will compress all the pictures in the presentation. PowerPoint will compress only the pictures you select.Tips for watching our videos. you can compress the pictures. CSE Dept. Click OK. Compression is the reduction in file size in order to save space or transmission time. o If you choose All pictures in document. This can be a problem when you transmit the file by email or save it on a USB drive. Click Apply.PECH--IT WORKSHOP MANNUAL Compressing Pictures Watch the video! (3:02 min) . To reduce the file size. Pathfinder Engineering college .     Select Compress Pictures and Delete cropped areas of pictures. Prepared By: Rakesh Reddy Inugala. The Compress Pictures dialog box will appear.

and other objects in your PowerPoint presentation. diagrams. Select the second object with your mouse. To Ungroup Objects:    Select the object with your mouse.Prof. Click the Draw menu.  Select Group. A single set of handles will appear around the grouped object. text.PECH--IT WORKSHOP MANNUAL 70 Grouping and Ungrouping Objects Watch the video! (1:35 min) . Click the Draw menu.Tips for watching our videos. Select Ungroup. Prepared By: Rakesh Reddy Inugala. shapes. Release the Ctrl key. Press and hold the Ctrl key on your keyboard. A set of handles will appear around each object. You may choose to use pictures. Pathfinder Engineering college . To Group Objects:       Select the first object with your mouse. Asst. CSE Dept. This is called grouping. Continue to select all the objects you would like to group. Note: You will have to hold the Ctrl key until you select all objects you would like to group. there may be instances where you would like to group several of these objects together to make it easier to move them to different locations on the slide. If you do.

Select Order. use the down arrow key. However. You may want to arrange multiple objects on a slide to overlap them or arrange them in a visually appealing way. Select one of the four options from the cascading menu and the object will move to the location you choose: o Bring to Front o Send to Back o Bring Forward o Send Backward  Continue to order the objects on your slide until they appear the way you wish. Right-click the object. CSE Dept. PowerPoint is set to advance from one slide to the next when you click your mouse. you can change this default setting and Prepared By: Rakesh Reddy Inugala.Tips for watching our videos. Pathfinder Engineering college .Tips for watching our videos. PowerPoint allows you to order objects so that you have flexibility with how you design each slide. By default. Asst. Using the Set Timing Feature Watch the video! (1:14 min) .PECH--IT WORKSHOP MANNUAL 71 Ordering Objects Watch the video! (0:56 min) . To Order Objects:     Select the object you wish to move. or press the Page Down key.Prof.

PECH--IT WORKSHOP MANNUAL 72 program your PowerPoint presentation slides to advance at specified intervals of time.Prof. Pathfinder Engineering college . this feature is called set timing. To Set Timing:      Select Slide Show Slide Transition from the main menu. Click Apply to All Slides.   Enter the amount of time you would like to display each slide. Deselect On mouse click in the Slide Transition task pane. Select Automatically After. In PowerPoint. Select all the slides using your mouse. CSE Dept. Asst. Select View Slide Sorter. Inserting Sound Effects Prepared By: Rakesh Reddy Inugala.

however. Select the file.  Decide whether you want the sound to start Automatically when the slide appears or When Clicked. Pathfinder Engineering college . 73 You can add sound effects to a slide show to gain your audience's attention.Tips for watching our videos. It will be up to you to decide when a sound effect will benefit your presentation.PECH--IT WORKSHOP MANNUAL Watch the video! (2:42 min) . To Insert a Sound Effect:   Select Insert Movies and Sounds from the main menu. Prepared By: Rakesh Reddy Inugala. CSE Dept. To Hide the Sound Icon During the Slide Show:   Right-click the icon. Select the location of the sound clip: o Sound from Clip Organizer o Sound from File o Play CD Audio Track o Record Sound In this example. select Sound from File. The Sound Options dialog box will appear.Prof. sometimes sound effects can be distract people from the content of your presentation. Select Edit Sound Object. The Insert Sound dialog box will appear.    Locate the sound file on your computer. Asst. An icon representing the sound will appear. The Microsoft Office PowerPoint dialog box will appear. Click OK.

but it will be hidden in slide show view.PECH--IT WORKSHOP MANNUAL  Select Hide sound icon during slide show.Prof. 74  Click OK. Pathfinder Engineering college . CSE Dept. Asst. Sign In User Name: Password: Forget Account Information? Create Your Account Now! Prepared By: Rakesh Reddy Inugala. You will still be able to see the icon in slide sorter view.

PECH--IT WORKSHOP MANNUAL 75 Excel 2003 The Excel Window Many items you see on the Excel 2003 screen are standard in most other Microsoft software programs like Word.Prof. PowerPoint and previous versions of Excel. Prepared By: Rakesh Reddy Inugala. Some elements are specific to this version of Excel. Pathfinder Engineering college . Asst. CSE Dept.

Title bar 76 The Title bar displays both the name of the application and the name of the spreadsheet. Asst. Each column is named by a letter or combination of letters. Column Headings Each Excel spreadsheet contains 256 columns. Row Headings Prepared By: Rakesh Reddy Inugala. Toolbar Some commands in the menus have pictures or icons associated with them.PECH--IT WORKSHOP MANNUAL Workbook Also called a spreadsheet. the Workbook is a unique file created by Excel. Pathfinder Engineering college . The contents of any menu can be displayed by clicking on the menu name with the left mouse button. These pictures may also appear as shortcuts in the Toolbar. Menu bar The Menu bar displays all the menus available for use in Excel 2003.Prof. CSE Dept.

Used to display the first. previous. In the picture above. Workbooks and Worksheets Prepared By: Rakesh Reddy Inugala. Cell A cell is an intersection of a column and row.Prof. Sheet tabs separate a workbook into specific worksheets. the cell address of the selected cell is B3. A Workbook must contain at least one worksheet.PECH--IT WORKSHOP MANNUAL Each spreadsheet contains 65. CSE Dept. next or last worksheets in the workbook. Formula Bar Displays information entered-or being entered as you type-in the current or active cell. Each cell has a unique cell address. A Workbook defaults to three worksheets. The contents of a cell can also be edited in the Formula bar.536 rows. Asst. Name Box 77 Shows the address of the current selection or active cell. Each row is named by a number. Pathfinder Engineering college . Navigation Buttons and Sheet Tabs Navigation buttons allow you to move to another worksheet in an Excel workbook. The heavy border around the selected cell is called the cell pointer.

they form little boxes called cells. Asst. numbers or mathematical formulas--is entered in the different cells. In order to access a worksheet. Rows are referenced by numbers that appear on the left and then run down the Excel screen. All other cells reveal a light gray border. Its name is comprised of two parts: the column letter and the row number. Spreadsheet information--text. Important Terms     A workbook is made up of three worksheets. or the cell that can be acted upon. Where these columns and rows intersect. The first row is named Row 1 and the last row is named 65536. Each Excel worksheet is made up of columns and rows. The Cell An Excel worksheet is made up of columns and rows. beginning with the Column A and ending with Column IV. A worksheet is a grid of cells.Prof. Pathfinder Engineering college .PECH--IT WORKSHOP MANNUAL A Workbook automatically shows in the workspace when you open Microsoft Excel 2003. Each workbook contains three worksheets. Sheet2. The worksheets are labeled Sheet1. reveals a dark border. The active cell. CSE Dept. and Sheet3. consisting of 65. click on the tab that says Sheet#. Prepared By: Rakesh Reddy Inugala.536 rows by 256 columns. 78 Column headings are referenced by alphabetic characters in the gray boxes that run across the Excel screen. Each cell has a name.

right.Prof. point to a cell with the mouse and click. Prepared By: Rakesh Reddy Inugala. called the cell pointer. To Scroll Through the worksheet: The vertical scroll bar located along the right edge of the screen is used to move up or down the spreadsheet. To Move the Cell Pointer:   To activate any cell. formed by the intersection of column C and row 3. Moving around the worksheet You can move around the spreadsheet in several different ways. It is the active cell. contains the dark border. The horizontal scroll bar located at the bottom of the screen is used to move left or right across the spreadsheet. Asst. To move the pointer one cell to the left. identifies it. or down. Important Terms    Each cell has a unique cell address composed of a cell's column and row. use the keyboard arrow keys.PECH--IT WORKSHOP MANNUAL 79 In the following picture the cell C3. A darkened border. up. CSE Dept. Pathfinder Engineering college . The active cell is the cell that receives the data or command you give it.

Save and Save As.PECH--IT WORKSHOP MANNUAL 80 The PageUp and PageDown keys on the keyboard are used to move the cursor up or down one screen at a time. Other keys that move the active cell are Home. To Move between worksheets As mentioned. Close. and Ctrl+Home. CSE Dept. Asst. Sheet2 or Sheet 3) that you want to display Understanding File Terms The File menu contains all the operations that we will discuss in this lesson: New. Pathfinder Engineering college . To Move from one worksheet to another worksheet:  Click on the sheet tab (Sheet1. Sheet2 and Sheet3-that appear at the bottom of the Excel window. Open. which moves to the first column on the current row. each Workbook defaults to three worksheets. Prepared By: Rakesh Reddy Inugala. These worksheets are represented by tabsnamed Sheet1.Prof. which moves the cursor to the top left corner of the spreadsheet or cell A1.

To Create an Excel Workbook:  Choose File New from the menu bar. CSE Dept. Close Used to close a spreadsheet. Asst. Open Used to open an existing file from a floppy disk or hard drive of your computer. Pathfinder Engineering college . If you close the workbook without saving then any changes made will be lost. Save As Used when to save a new file for the first time or save an existing file with a different name. You can type information or design a layout directly in this blank workbook. Prepared By: Rakesh Reddy Inugala.Prof. Save Used to save a file that has had changes made to it. Creating a workbook A blank workbook is displayed when Microsoft Excel is first opened.PECH--IT WORKSHOP MANNUAL 81 New Used to create a new Workbook.

Once assigned a name. The New Workbook task pane is closed. To Save a new Workbook: Prepared By: Rakesh Reddy Inugala. Pathfinder Engineering college . Asst.PECH--IT WORKSHOP MANNUAL  The New Workbook task pane opens on the right side of the screen. numbers or formulas need to be saved using the Save operation. 82   Choose Blank Workbook under the New category heading. A blank workbook opens in the Excel window. Saving a workbook Every workbook created in Excel must be saved and assigned a name to distinguish it from other workbooks. CSE Dept. Excel will prompt you to assign a name through the Save As operation. The first time you save a workbook. any additional changes made to the text.Prof.

Type a name for your file in the File Name: box. CSE Dept. Click on the Save In: dropdown menu and locate where the file will be saved.PECH--IT WORKSHOP MANNUAL  Choose File Save As from the menu bar. To Save Changes Made to an Existing Workbook:  Choose File Click the Save from the menu bar. Click the Save button. Choose 3 1/2 Floppy (A:) to save the file to a floppy disk or Local Disk (C:) to save the file to your computer. Pathfinder Engineering college . or Save button on the Standard toolbar. Asst. 83     The Save As Dialog Box appears.Prof. If you're saving the file for the first time and you do not choose a file name. Microsoft Excel will assign a file name for you. Prepared By: Rakesh Reddy Inugala.

Click the Open button. Once the file is displayed. Closing a Workbook Prepared By: Rakesh Reddy Inugala.  The Open dialog box opens. Opening a workbook You can open any workbook that has previously been saved and given a name.    In the Look in list. To Open an Existing Excel 2003 Workbook:  Choose File Open from the menu bar. CSE Dept. Asst.PECH--IT WORKSHOP MANNUAL 84 It is a good idea to Save frequently when working in a spreadsheet. click on the file you want to open. click the drive. folder.Prof. Losing information is never fun! You can quickly save your spreadsheet by using the quick-key combination Ctrl + S. In the folder list. Pathfinder Engineering college . open the folder that contains the file. or Internet location that contains the file you want to open.

 The data can be typed in either the cell or the Formula bar. An insertion point appears in the cell as the data is typed. Asst. Text is any entry that is not a number or formula. Prepared By: Rakesh Reddy Inugala. To Enter Data into a Cell:   Click the cell where you want to type information. Type the data. The workbook in the Excel window is closed. and formulas. Formulas are mathematical calculations. CSE Dept. Entering Text in a Cell You can enter three types of data in a cell: text.Prof.PECH--IT WORKSHOP MANNUAL To close an existing Excel 2003 Workbook:  Choose File Close from the menu bar. numbers. Numbers are values used when making calculations. Pathfinder Engineering college . 85 Excel 2003 will prompt you to save information if any has been typed between the last save and the time you close the file.

Prof. Microsoft Excel fills in the remaining characters for you. CSE Dept. then you can directly edit the information in the cell. Information can be changed in either of two ways. The old entry is replaced by the new entry. If the original entry is long and requires only a minor adjustment (in spelling. 86  Notice the Cancel and Enter buttons in the formula bar. Prepared By: Rakesh Reddy Inugala.  Click the Enter button to end the entry and turn off the formula bar buttons. for example). Type the new entry. Pathfinder Engineering college . Excel's AutoComplete feature keeps track of previously-entered text. To Edit Information in a Cell: Method 1: Direct Cell Editing  Double-click on the cell that contains the information to be changed. Quick and Easy Method:   Click the cell that contains the information to be changed. If the first few characters you type in a cell match an existing entry in that column. Editing Information in a Cell Information in a spreadsheet is likely to change over time. Asst.PECH--IT WORKSHOP MANNUAL  Data being typed appears in the both active cell and in the formula bar.

Create Your Account Now! Deleting Information in a Cell To Delete Data that Already Appears in a Cell:    Click the cell that contains the information to be deleted. Press the Delete key.PECH--IT WORKSHOP MANNUAL  The cell is opened for direct editing. Prepared By: Rakesh Reddy Inugala. CSE Dept. Edit the entry in the formula bar.Prof. 87   Make the necessary corrections. Pathfinder Engineering college . Press Enter or click the Enter button on the Formula bar to complete the entry. or Right-click and choose Clear Contents from the shortcut menu. Method 2: Formula Bar Editing   Click the cell that contains the information to be changed. Asst.

etc). Asst. Use the Standard toolbar to recover an error. CSE Dept. The last single action is recoverable. To Undo Several Recent Actions at Once:  Click the arrow next to the Undo button.PECH--IT WORKSHOP MANNUAL  88 To Delete Data Being Typed But Not Yet Added to the Cell:  Cancel an entry by pressing the Escape key. Pathfinder Engineering college . Undo button on the To Undo Recent Actions (typing. you might do something to a spreadsheet that you didn't mean to do. Excel 2003 allows you to undo an operation.Prof. formatting. like type the wrong number in a cell. One at a Time:  Click the Undo button. Prepared By: Rakesh Reddy Inugala. Performing Undo and Redo Sometimes.

The mouse pointer becomes a large cross. You can also select a group of adjacent cells. To Select a Range of Cells:     Move to the first cell in the range. Release the mouse button. To Redo several recent Undo actions at once:    Click the arrow next to Redo button.PECH--IT WORKSHOP MANNUAL  Select the desired Undo operation(s) from the list. A cell range can be defined in different ways: select a specific range of cells. Selecting Multiple Cells The currently-selected cell in Excel is called the active cell. An Undo operation can be cancelled by applying a Redo. Prepared By: Rakesh Reddy Inugala.Prof. Select the desired Redo operation from the list. delete it or format it. 89  Microsoft Excel reverses the selected action and all actions that appear in the list above it. it. CSE Dept. Many operations can be done against a cell range: move it. This is useful when an Undo operation was mistakenly applied. Asst. Microsoft Excel reverses the Undo operation. Pathfinder Engineering college . or select the entire worksheet. select multiple columns or rows. Click-and-hold the left mouse button and drag left or right. copy. a Redo is possible only if you have not changed an Excel spreadsheet since the last Undo operation was completed: To Redo an Undo Operation:  Press the Redo button. up or down to the last cell you want to select. or a cell range. Remember.

 Click the gray Row heading to select the entire row. To Select the Entire Worksheet:  Click the gray rectangle in the upper left corner to select entire worksheet. 90 To Select All Cells in a Column or Row:  Click the gray Column heading to select the entire column. Asst. Pathfinder Engineering college . (Click and drag the cursor down through the row headings select those rows). (Click and drag the cursor across other column headings to select those columns).PECH--IT WORKSHOP MANNUAL  The cells you selected are shaded.Prof. Prepared By: Rakesh Reddy Inugala. CSE Dept.

The text is highlighted by a black box. Excel 2003 allows you to define a meaningful name for each worksheet in a workbook-Checkbook. Inserting Worksheets By default. we learned that the tabs displayed at the bottom of the screen are named Sheet1. Sheet2 and Sheet3. 91 Naming Worksheets At the beginning of this course. The worksheet now assumes the descriptive name defined.  Type a new name for the worksheet.Prof. select one of the ranges you want to select.   Press the Enter key. You have the ability to insert new worksheets if needed or delete others you no longer want. To Insert a New Worksheet: Prepared By: Rakesh Reddy Inugala. CSE Dept. Asst. These are not very informative names. and hold down the Control key while selecting other ranges. Sheet2 and Sheet3. Pathfinder Engineering college . To Name a Worksheet:  Double-click the sheet tab to select it.PECH--IT WORKSHOP MANNUAL If the cells and columns you want to select are not directly next to one another. Reports. each new workbook in Excel 2003 defaults to three worksheets named Sheet1. Accounts-so you can quickly locate information.

Asst. It will be named Sheet4. Deleting Worksheets Any worksheet can be deleted from a workbook. 92  A new worksheet tab is added to the bottom of the screen. a workbook must contain at least one worksheet.PECH--IT WORKSHOP MANNUAL  Choose Insert Worksheet from the menu bar. Sheet5 or whatever the next sequential sheet number may be in the workbook. Remember. including those that have data in it. Choose Edit Delete Sheet from the menu bar. To Delete One or More Worksheets:   Click on the sheet(s) you want to delete.Prof. Prepared By: Rakesh Reddy Inugala. CSE Dept. Pathfinder Engineering college .

the same information or formatting may need to be added to every worksheet. Asst. or apply identical formatting. any changes made to one worksheet will also be changed in any other worksheets in the group. departments.PECH--IT WORKSHOP MANNUAL  The following dialog box appears if the sheet being deleted contains information on it. quarters.Prof. 93  Click the Delete button to remove the worksheet and all the data in it. Worksheets can also be combined together into a group. You can type and retype the same information in each worksheet. Other times. or you can group the worksheet and enter the information once. Grouping worksheets allows you to apply identical formulas and/or formatting across all the worksheets in the group. If many worksheets are to have the same data--regions. weeks and days. CSE Dept. Sometimes you will want to work with the worksheets one at a time as if each is a single unit. Another way to delete or insert a worksheet is to right-click on the sheet to be deleted and then select Delete or Insert from the shortcut menu. months. Prepared By: Rakesh Reddy Inugala. Grouping and Ungrouping Worksheets A workbook is a multi-page Excel document that contains multiple worksheets. When you group worksheets. Pathfinder Engineering college . for example--then you type it once and it will appear on every worksheet included in the grouping.

any work you do in one sheet will be duplicated in all the others. To select more than one worksheet. moving. click on the sheet tab. CSE Dept.Prof. right-click on any worksheet tab and choose Select All Sheets from the shortcut menu. hold the Control key down and click on one or more worksheet tabs in the workbook. If you do not ungroup the sheets. To Move a Workbook:  Select the worksheet you want to move/copy. Choose Ungroup Sheets from the shortcut menu. When finished entering. Pathfinder Engineering college . Prepared By: Rakesh Reddy Inugala. copying or formatting the data. you will need to ungroup worksheets. you are moving it to a new location in this or another workbook.PECH--IT WORKSHOP MANNUAL 94 To Group Worksheets:    To select one worksheet. Asst. To select all worksheets in a workbook. To Ungroup Worksheets:   Right-click on any of the selected worksheet tabs. Moving Worksheets When you move a sheet.

  Check Create a copy to copy it. Asst.Prof. Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL  Choose Edit Move or Copy from the menu bar. Also define where you want the sheet positioned in the workbook. CSE Dept. use the drop down boxes to select the name of the workbook you will move the sheet to (the current workbook is the default). Click the OK button to move the worksheet to its new location. Pathfinder Engineering college . 95  In the Move or Copy dialog box.

Asst.PECH--IT WORKSHOP MANNUAL 96 Copying Worksheets When you copy a sheet. Sheet2 to 2006 and Sheet3 to 2007. use the drop down boxes to select the name of the workbook you will copy the sheet to (the current workbook is the default). Insert two worksheets and name them 2008 and 2009. Choose Edit Move or Copy from the menu bar. you make an exact copy of it. CSE Dept. In the Move or Copy dialog box. Rename Sheet1 to 2005. To Copy a Worksheet:    Select the worksheet you want to move/copy. Challenge!     Open your Monthly Budget file. Pathfinder Engineering college .   Click OK to create an exact copy of the worksheet and move it to the location specified. Also define where you want the sheet positioned in the workbook. Prepared By: Rakesh Reddy Inugala.Prof. Click the Create a copy checkbox. Move the 2008 and 2009 worksheets so they are immediately following the 2007 sheet.

To Insert a Row:   Click anywhere in the row below where you want to insert the new row. Choose Insert Rows from the menu bar. Save and close the Monthly Budget document.PECH--IT WORKSHOP MANNUAL    Use the Grouping feature so that the 2006. Click anywhere in the row below where you want to insert the new row. CSE Dept. Delete the 2009 sheet. 2007.  OR  A new row is inserted above the cell(s) you originally selected. Asst. Prepared By: Rakesh Reddy Inugala. 2008.Prof. 97 Inserting a row You can insert a row in a spreadsheet anywhere you need it. Excel moves the existing rows down to make room for the new one. and 2009 sheets contain the same information as Column A and Row 1 of the 2005 sheet. Pathfinder Engineering college .

Click the OK button. 98  The Insert dialog box opens. Pathfinder Engineering college .PECH--IT WORKSHOP MANNUAL  Right-click and choose Insert from the shortcut menu. CSE Dept. A new row is inserted above the cell(s) you originally selected. Prepared By: Rakesh Reddy Inugala.    Choose the Entire Row radio button.Prof. Asst.

you can insert a column anywhere you need it.PECH--IT WORKSHOP MANNUAL Select multiple rows before choosing Insert to add rows quickly. Inserting a column In Excel. Choose Insert Columns from the menu bar.Prof. Click anywhere in the column where you want to insert a new column. To Insert a Column:   Click anywhere in the column where you want to insert a new column. Asst. 99  OR  A new column is inserted to the left of the existing column. Pathfinder Engineering college . Excel moves the existing columns to make room for the new one. Excel inserts the same number of new rows that you originally selected. Prepared By: Rakesh Reddy Inugala. CSE Dept.

Pathfinder Engineering college . Click the OK button.   Click the Entire Column radio button in the Insert dialog box.PECH--IT WORKSHOP MANNUAL  Right-click and choose Insert from the shortcut menu. Asst.Prof. CSE Dept. Prepared By: Rakesh Reddy Inugala. 100  The Insert dialog box opens.

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 A new column is inserted to the left of the existing column.

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You can also select multiple columns before choosing Insert to add columns quickly. Excel inserts the same number of new columns that you originally selected. Deleting columns and rows Columns and rows are deleted in much the same manner as inserting columns and rows. To Delete a Row and All Information in It:   Select a cell in the row to be deleted. Choose Edit Delete from the menu bar.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

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 Click the Entire Row radio button in the Delete dialog box.

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Click the OK button.

To Delete a Column and All Information in it:    Select a cell in the column to be deleted. Choose Edit Delete from the menu bar. Click the Entire Column radio button in the Delete dialog box.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

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 Click the OK button.

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Challenge!   Open your Monthly Budget file. Delete the blank Column B. After you delete the blank Column B it may look like this:

Save and close the document.

Adjusting column widths By default, Excel's columns are 8.43 characters wide, but each individual column can be enlarged to 240 characters wide. If the data being entered in a cell is wider or narrower than the default column width, you can adjust the column width so it is wide enough to contain the data.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

Asst. There will be times when you want to enlarge a row to visually provide some space between it and another row above or below it.  Drag the Adjustment tool left or right to the desired width and release the mouse button. Column AutoFit Selection.Prof. To access AutoFit from the menu bar. choose Format Adjusting row height Changing the row height is very much like adjusting a column width. Prepared By: Rakesh Reddy Inugala. The mouse pointer changes to the adjustment tool (double-headed arrow). 104 To Manually Adjust a Column Width:   Place your mouse pointer to the right side of the gray column header.PECH--IT WORKSHOP MANNUAL You can adjust column width manually or use AutoFit. Double-click the column header border. To Adjust Row Height of a Single Row:  Place your mouse pointer to the lower edge of the row heading you want to adjust. making the entire column slightly larger than the largest entry contained in it. The mouse pointer changes to the adjustment tool (double-headed arrow). CSE Dept. To AutoFit the Column Width:     Place your mouse pointer to the right side of the column header. Pathfinder Engineering college . Excel "AutoFits" the column.

Pathfinder Engineering college . For example.  Save and close the document.PECH--IT WORKSHOP MANNUAL  The mouse pointer changes to the adjustment tool (double-headed arrow). Manually adjust the column width for any columns that you need to enlarge. Excel 2003 "AutoFits" the row. making the entire row slightly larger than the largest entry contained in the row. Asst. Column J may need to be adjusted so the word September fits in the cell. Adjust the row height of Row 1 to at least double its current width. Prepared By: Rakesh Reddy Inugala. The mouse pointer changes to the adjustment tool (double-headed arrow). CSE Dept. 105  Drag the Adjustment tool up or down to the desired height and release the mouse button. To AutoFit the Row Height:         Place your mouse pointer to the lower edge of the row heading you want to adjust.Prof. Open your Monthly Budget file. AutoFit the column width of Column A. Double-click to adjust the row height to "AutoFit" the font size.

Shift cells down to shift selected cells and all cells in the column below it downward.Prof. Select either: Shift cells right to shift cells in the same row to the right. Asst. Prepared By: Rakesh Reddy Inugala.    The Insert dialog box opens. To Insert Cells:   Select the location where the new cell(s) should be inserted.  Choose an option and click the OK button. It can be a single cell or a range of cells.PECH--IT WORKSHOP MANNUAL Inserting a cell 106 When working in an Excel 2003 worksheet. Pathfinder Engineering college . Note: You could also choose Insert Cell on the menu bar. you may need to insert or delete cells without inserting or deleting entire rows or columns. Right-click and choose Insert. CSE Dept.

PECH--IT WORKSHOP MANNUAL  Your result displays in the spreadsheet. Deleting a cell To Physically Delete the Cell from the Spreadsheet:  Right-click and choose Delete. Select either: Shift cells left to shift cells in the same row to the left.Prof. Prepared By: Rakesh Reddy Inugala. Pathfinder Engineering college . CSE Dept. Asst. you can also use the Insert dialog box to insert or delete columns and rows.   The Delete dialog box opens. 107 Remember.

The spreadsheet presents Last Month and This Month Sales and Expenses for Sally.PECH--IT WORKSHOP MANNUAL  Shift cells up to shift selected cells and all cells in the column above it upward. Asst. you have another alignment option available to you: merge and center. Your result displays in your spreadsheet. The picture below shows why we might want to merge two cells.Prof. CSE Dept. This is performed when you want to select one or more cells and merge them into a larger cell. To evenly center Sally's name across the two cells we would perform a merge and center. Pathfinder Engineering college . Notice that Sally's name appears above the Last Month column. To Merge Two Cells Into One: Prepared By: Rakesh Reddy Inugala. Merging cells In Excel 2003. The contents will be centered across the new merged cell. 108   Choose an option and click the OK button.

Asst. It can be cells in a column. 109  The two cells are now merged into one. CSE Dept. Pathfinder Engineering college . Using the Standard Toolbar to Align Text and Numbers in Cells You've probably noticed by now that Excel 2003 left-aligns text (labels) and right-aligns numbers (values). Type My Budget in A1. Use the merge and center function to center My Budget over Columns A through N.  Save and close the document. row or both columns and rows. Insert a blank row above the current Row 1. which contains the months of the year. Click the Merge and Center button on the standard toolbar.PECH--IT WORKSHOP MANNUAL   Select the cells that you want to merge.Prof. This makes data easier to read. Prepared By: Rakesh Reddy Inugala.     Open your Monthly Budget file.

PECH--IT WORKSHOP MANNUAL 110 You do not have to leave the defaults. The picture below shows the difference between these alignment types when applied to labels. Text and numbers may be aligned using the left-align. Text and numbers can be defined as left-aligned. The text or numbers in the cell(s) take on the selected alignment treatment. Pathfinder Engineering college . right-aligned or centered in Excel 2003. center and right-align buttons of the Formatting toolbar: To Align Text or Numbers in a Cell:    Select a cell or range of cells Click on either the Left-Align. Prepared By: Rakesh Reddy Inugala. Center or Right-Align buttons in the standard toolbar. You can also define alignment in the Alignment tab of the Format Cells dialog box.Prof. center and right-align buttons in the standard toolbar. CSE Dept. Asst. Changing Horizontal Cell Alignment We've previously seen how to align text or numbers using the left-align.

) Prepared By: Rakesh Reddy Inugala. Asst. except the cells are not merged. center. Similar to merge and center.Prof. and right alignment options in the picture above and several more: Fill "Fills" the cell with the current contents by repeating the contents for the width of the cell. To Change Horizontal Alignment using the Format Cells Dialog Box:   Select a cell or range of cells. Center Across Selection Contents of the cell furthest to the left are centered across the selection of cells. Choose Format Cells from the menu bar.PECH--IT WORKSHOP MANNUAL 111 The Horizontal section features a drop-down that contains the same left. Justify If the text is larger than the cell width. Justify wraps the text in the cell and adjusts the spacing within each line so that all lines are as wide as the cell. Pathfinder Engineering college . CSE Dept. (You could also right-click and choose Format Cells from the shortcut menu.

Click the Alignment tab. Asst. similar to how it is done for horizontal alignment. Click OK to apply the horizontal alignment to the selected cell(s).PECH--IT WORKSHOP MANNUAL   The Format Cells dialog box opens. 112   Click the Horizontal drop-down menu and select a horizontal alignment treatment. In Vertical alignment. Pathfinder Engineering college . CSE Dept. information in a cell can be located at the top of the cell. Prepared By: Rakesh Reddy Inugala. Changing Vertical Cell Alignment You can also define vertical alignment in a cell. The default is bottom. middle of the cell or bottom of the cell. To Change Vertical Alignment using the Format Cells Dialog Box:  Select a cell or range of cells.Prof.

CSE Dept. Shrink-to-Fit shrinks the text so it fits into the cell. It increases the height of the cell as well. Shrink-to-Fit or Merge Cells check boxes-or any combination of them-as needed. Choose Format Cells from the menu bar. Click the OK button. Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL  Choose Format Cells from the menu bar. Asst. the more text in the cell the smaller it will appear in the cell.)     The Format Cells dialog box opens. Changing Text Control Text Control allows you to control the way Excel 2003 presents information in a cell. Merge Cells can also be applied by using the Merge and Center button on the standard toolbar.Prof. Click the Alignment tab. The Format Cells dialog box opens. Click OK to apply the vertical alignment to the selected cell(s). Pathfinder Engineering college . Shrink-to-Fit and Merge Cells. Click the Vertical drop-down menu and select a vertical alignment treatment. The Wrapped Text wraps the contents of a cell across several lines if it's too large than the column width. Click on either the Wrapped Text. 113 (You could also right-click and choose Format Cells from the shortcut menu. To Change Text Control using the Format Cells Dialog Box:       Select a cell or range of cells. There are three types of Text control: Wrapped Text. Click the Alignment tab.

PECH--IT WORKSHOP MANNUAL 114 Changing Text Orientation The fourth type of cell alignment in the Format Cells dialog box is Text Orientation. Choose Format Cells from the menu bar. which allows text to be oriented 90 degrees in either direction up or down. Center the text horizontally in Column A and Row 2. Open your Monthly Budget file. Asst. CSE Dept. To Change Text Orientation using the Format Cells Dialog Box:          Select a cell or cell range to be subject to text control alignment. Pathfinder Engineering college .Prof. The Format Cells dialog box opens. Apply a distributed vertical text alignment to Row 2. Click the Alignment tab. Click the OK button. Prepared By: Rakesh Reddy Inugala. Increase or decrease the number shown in the Degrees field or spin box.

or the style of the letter.Prof. Change font type. To Apply a Typeface to Information in a Cell:   Select a cell or range of cells. Prepared By: Rakesh Reddy Inugala. Selecting a Font Typeface: The amount of typefaces available for use varies depending on the software installed on your computer. and Color of the letter. but the typeface and size can be changed easily. Size of the letter. The default font in a spreadsheet is Arial 10 points. Pathfinder Engineering college . size and color In Excel 2003 a font consists of three elements: Typeface. Click on the down arrow to the right of the Font Name list box on the Formatting toolbar.PECH--IT WORKSHOP MANNUAL 115    Save your document. Use the text control and text orientation features so that you are familiar with them. Asst. Close the document without saving any of the formatting from the text control and text orientation features. CSE Dept.

Asst. size and color (continued) To Apply a Font Size to Information in a Cell: The "Font Size" list varies from typeface to typeface. 10. 20.PECH--IT WORKSHOP MANNUAL  A drop-down list of available fonts appears. for example.Prof. Change font type. 11. The selection list closes and the new font is applied to the selected cells. 22. 48. Pathfinder Engineering college . Prepared By: Rakesh Reddy Inugala. 72. CSE Dept. The Arial font sizes. 36. 18. are 8. 9. 24. 116   Click on the Typeface of your choice.  Select a cell or range of cells. 26. 16. 28. 14. 12.

Pathfinder Engineering college . 10. Click on the down arrow to the right of the font color list box. 11. size and color (continued) To Apply Color to Information in Cells: 8. 117  A drop down list of available font sizes appears.PECH--IT WORKSHOP MANNUAL  Click on the down arrow to the right of the font size list box on the Formatting toolbar. The selection list closes and the new font size is applied to the selected cells. Prepared By: Rakesh Reddy Inugala.   Click on the Font Size of your choice. Select a cell or range of cells.Prof. Change font type. The selection list closes and the new font color is applied to the selected cells. 12. A drop-down list of available colors appear. CSE Dept. 9. Click on the color of your choice. Asst.

Choose Format Style from the menu bar. Click once to turn it on. italics and bold 118 In addition to the typeface. To Apply a style:   Select the cell or range of cells. CSE Dept. Pathfinder Engineering college . click again to turn it off. each with different attributes and names. Alignment. and Underline buttons on the Formatting toolbar are like toggle switches.Prof. italics. When applied to a cell. you can also apply Bold. Patterns and Protection). Italics. or underline) are applied to the font. Underline button (Ctrl + U). italics. Prepared By: Rakesh Reddy Inugala. Many different styles can be created in a spreadsheet.PECH--IT WORKSHOP MANNUAL Underline. Design and apply styles Styles can save a lot of time when formatting a spreadsheet. The Bold. and/or underline font style attributes to any text or numbers in cells. Asst. Italics button (Ctrl + I). Font. The attribute(s) selected (bold. To Select a Font Style:   Select a cell or range of cells. Border. size and color. A Style is a unique collection of font attributes (Number. Click on any of the following options on the Formatting toolbar. information in it resembles the attributes defined for that style.     Bold button (Ctrl + B).

Font. Alignment. You can create new styles by clicking on the Add button in the Style dialog box. Patterns and Protection) for any Style Name.   Choose a borderline style from the Border drop-down menu. Pathfinder Engineering college . The Border drop-down appears. Prepared By: Rakesh Reddy Inugala. Click on the down arrow next to the Borders button. To Add a Border to a Cell or Cell Range:    Select a cell or range of cells. Asst. The selected cells display the chosen border. 119 You can change the style attributes (Number. Border. Adding a border to cells Borders can be applied to cells in your worksheet in order to emphasize important data or assign names to columns or rows.PECH--IT WORKSHOP MANNUAL  Select a style from the Style name drop-down list. CSE Dept.Prof. Adding Color to Cells Colors can be applied to cells in your worksheet in order to emphasize important data or assign names to columns or rows.

Insurance. Click the down arrow next to the Font Color button. An Example: Prepared By: Rakesh Reddy Inugala. Change the font color of all your income to GREEN. Change the font color of all your expenses to RED.PECH--IT WORKSHOP MANNUAL To Add Color to a Cell:   120 Select a cell or range of cells. bold. Pathfinder Engineering college .) as Arial. Apply at least one border. CSE Dept. Car Payment. etc. Asst.         The selected cells display the color. L.  Choose a font color from the Font Color drop-down menu. size 14. Open your Monthly Budget file.Prof. J. A Font Color drop-down menu displays. Format the other labels (Rent. size 10. Use AutoFit to format Columns A. and M. Bold the words My Budget in Row 1 and change the font to Verdana.

Prepared By: Rakesh Reddy Inugala. Understanding the Different Chart Types Excel 2003 allows you to create many different kinds of charts.Prof. They are excellent at showing variations in value over time. Column Chart A column chart uses vertical bars or columns to display values over different categories. An area chart also shows the relationship of parts to a whole. Pathfinder Engineering college . Area Chart An area chart emphasizes the trend of each value over time. Asst.PECH--IT WORKSHOP MANNUAL 121  Save and close the document. CSE Dept.

CSE Dept.PECH--IT WORKSHOP MANNUAL 122 Bar Chart A bar chart is similar to a column chart except these use horizontal instead of vertical bars. the bar chart shows variations in value over time. Pathfinder Engineering college . Prepared By: Rakesh Reddy Inugala. or the percentages of a total. A line chart displays a series of points that are connected over time. Line Chart A line chart shows trends and variations in data over time.Prof. Asst. Pie Chart A pie chart displays the contribution of each value to the total. Pie charts are a very effective way to display information when you want to represent different parts of the whole. Like the column chart.

Prepared By: Rakesh Reddy Inugala. the concept became clear and understandable? Charts are a visual representation of data in a worksheet. CSE Dept. and Pyramid charts. or Cone. Identifying the Parts of a Chart Have you ever read something you didn't fully understand but when you saw a chart or graph. Source Data The range of cells that make up a chart. Charts make it easy to see comparisons.PECH--IT WORKSHOP MANNUAL 123 Other Charts Other charts that can be created in Excel 2003 include: Doughnut. Radar. Title The title of the chart. Asst. Surface. Bubble. and trends in the data. Stock XY (scatter).Prof. Pathfinder Engineering college . Cylinder. The chart is updated automatically whenever the information in these cells change. patterns.

PECH--IT WORKSHOP MANNUAL Legend The chart key. The vertical axis is often referred to as the Y axis. Category Axis The axis identifying each data series. Axis 124 The vertical and horizontal parts of a chart. CSE Dept. and the horizontal axis is referred to as the X axis. Asst.Prof. usually rows or columns of the source data. Value Axis The axis that represents the values or units of the source data. Data Series The actual charted values. Choose View Toolbars Chart on the menu bar. Parts of the Chart Toolbar: Prepared By: Rakesh Reddy Inugala. Creating a Chart Using the Chart Toolbar Charts can be created in a number of ways in Excel 2003. Pathfinder Engineering college . which identifies each color on the chart represents. The quickest way to create and edit your charts is to use the Chart Toolbar. To Show the Chart Toolbar: 3.

Asst. Data Table Used to show or hide the actual Source Data used to create the chart. Format Chart Area Used to format that part of the chart which is currently selected. The chart type can be changed at any time. By Column Plots the Data Series using the column labels (X-axis). Creating an Embedded Chart Charts can be created in either of two ways in Excel 2003: Embedded Charts and a Chart Sheet. Pathfinder Engineering college . An embedded chart is placed on the same worksheet as the source data used to create it. CSE Dept.Prof.PECH--IT WORKSHOP MANNUAL 125 Chart Objects List Box This list box lets you select different parts of a chart for editing. Angle Text Use to rotate the angle of the X-axis and Y-axis labels. By Row Plots the Data Series using the row labels (Y-axis). Chart Type A drop-down menu that lets you select different types of charts. To Embed a Chart in a Worksheet: Prepared By: Rakesh Reddy Inugala. Legend Used to show or hide the chart legend. Excel creates an embedded chart by default.

Your source data should include at least three categories or numbers. CSE Dept.Prof. Select the range of cells that you want to chart. Asst. 126  Click the chart type pull down on the chart toolbar and select the chart that you would like to use.PECH--IT WORKSHOP MANNUAL   Choose View Toolbars Chart on the menu bar.  Open the chart options dialog box: Chart Options to add a title to your chart. Pathfinder Engineering college . Prepared By: Rakesh Reddy Inugala.

Prof. 127 Different charts work best with different data. Prepared By: Rakesh Reddy Inugala. Choose Chart Location from the menu bar. This is called a Chart Sheet. Asst. Highlight the cell range you want to chart. CSE Dept. Pathfinder Engineering college .PECH--IT WORKSHOP MANNUAL  Select the Titles tab and type the title of the chart in the Chart Title text box. for example. Select the chart to be moved to a chart sheet. particularly when working with complicated spreadsheets. To Move an Embedded Chart to a Chart Sheet:    Create an embedded chart. A pie chart. Creating a chart sheet Sometimes. can only display one data series at a time. Excel 2003 includes a 4-step Chart Wizard that you can use to guide you through the steps for creating a chart. Chart sheets can make your charts stand out. choose Insert Chart on the menu bar and follow the instructions in the wizard. you may want to create a chart and place it on a separate sheet in the workbook.

The chart is displayed on a separate Chart Sheet in the Workbook. (The As object in radio button adds the chart as an embedded object on the worksheet. select the As a new sheet radio button. Moving a chart Prepared By: Rakesh Reddy Inugala. You can also use the Chart Location dialog box to rename the Chart Sheet. CSE Dept.) 128  Click the OK button. Asst. Pathfinder Engineering college .PECH--IT WORKSHOP MANNUAL  In the Chart Location dialog box.Prof.

PECH--IT WORKSHOP MANNUAL 129 An embedded chart can be moved anywhere on a worksheet. Chart Titles can be moved but not resized. CSE Dept. Asst. the Legend and/or Plot Area can be made larger or smaller. The easiest way to move a chart is to drag it around the worksheet.Prof. To Move a Chart:  Click anywhere on the white space in the chart and use the cursor to drag the chart anywhere on the worksheet. plot area or legend you want to move or resize. To Resize a Chart:  Click anywhere on the white space of the chart area.  Release the mouse button to place the graph in its new location. Chart Titles are sized in proportion to how large or small you make the chart. Prepared By: Rakesh Reddy Inugala. And within the Chart Area. Pathfinder Engineering college . Resizing a Chart Charts can be resized-made larger or smaller-to fit on a worksheet.

PECH--IT WORKSHOP MANNUAL 130  Point the mouse to one of the Grab Handles or Resize Cursor-the pointer changes to a doubleheaded arrow-to resize the chart. Asst.  Use the mouse to drag the sizing handle until the chart is resized to the desired size. Excel creates a link between the chart and your source data. click anywhere outside of the chart and then select the chart again. Press the Delete key on your keyboard. CSE Dept. Any changes made to the original source data are automatically reflected in the chart. To Delete a Chart:   Click anywhere on the white space of the chart area to select the chart. Prepared By: Rakesh Reddy Inugala.Prof. Changing Chart Data When you add a chart to your worksheet. This section discusses how to delete an embedded chart. If you have difficulty deleting a chart. Deleting a Chart Any embedded chart or chart sheet can be deleted from a worksheet. Pathfinder Engineering college . A chart sheet is deleted in the same manner a worksheet is deleted.

Prof. a new column called South America). Click in the cell whose value will change and type the new value. Prepared By: Rakesh Reddy Inugala. Asst. Pathfinder Engineering college . Changing Chart Data (continued) To Add Data to an Existing Chart: Rows or columns of data can be added to an existing chart by selecting the Add Data option on the Chart Menu.  Input any new Source Data into the worksheet (e. Press Enter to accept the new value. CSE Dept.PECH--IT WORKSHOP MANNUAL 131 To Change Chart Values Directly in Worksheet Cells:    Open the worksheet that contains the chart to be changed.g..  Click on the chart to select it for editing.

Asst.  Click the OK button to add the new data to the chart. The selected cells are added to the Add Data dialog box. CSE Dept. Select the cell range of new data to be added to the chart. To Change the Chart Title on the Chart: Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL  Choose Chart Add Data from the menu bar.Prof. 132   The Add Data dialog box appears. Marching ants appear around the cell range. Pathfinder Engineering college . Changing the Chart Title The Chart Title can be changed at any time to a name that's meaningful to you.

Changing the Data Series Names or Legend Text Data Series Names and Legend Text are changed in much the same manner as when you changed Chart Values in the worksheet. CSE Dept. Prepared By: Rakesh Reddy Inugala.  Click anywhere outside of the title to apply your changes. Asst.Prof. Pathfinder Engineering college . 133  Click anywhere in the title name and make any changes to the text.PECH--IT WORKSHOP MANNUAL  Click on the Chart Title.

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To Change the Data Series Names or Legend Text on the Worksheet:  Click the cell that contains the Data Series name or Legend that you want to change.

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 

Type the new name. Press the Enter key to add the new name to the chart.

Changing the Chart Type There are 14 different types of charts in Excel 2003, and, with each chart type, there can be several variations. You can see that you can create any number of different charts. The Chart Type can be changed at any time with a couple of clicks of the mouse. To Select a Different Chart Type:  Click on the chart to select it for editing.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

PECH--IT WORKSHOP MANNUAL
 Click on the Chart Type dropdown list box and select a different chart.

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The new chart replaces that one selected for change.

Formatting the Chart Title The Chart Title can be formatted to change color, pattern, typeface, size and alignment using the Format Chart Title dialog box. To format the chart title:

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

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 Select the Chart Title.

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Click the Format Button on the Chart Toolbar (or double click the Chart Title).

   

The Format Chart Title dialog box contains three different tabs-Patterns, Font and Alignmentthat can be used to format the Chart Title. The Patterns tab lets you define borders and fill colors (see lesson 13). The Font tab lets you define Font, Font Style, Size and Color (see lesson 11). The Alignment tab lets you define horizontal and vertical cell placement, as well as text orientation (see lesson 11).

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

) Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL 137  Click the OK button to accept the Chart Title format changes. the Legend identifies what different colors or objects represent in the chart. Formatting the Chart Legend The chart legend displays very useful information about the chart. (This button acts like a toggle by turning the display on or off. Pathfinder Engineering college . Asst. The Chart Legend. CSE Dept. like the Chart Title and Category Axis Labels.Prof. To Format the Chart Legend:  Press the show/hide legend button on the Chart Toolbar to turn on the Legend display. can be formatted to your liking. Like a roadmap.

   The Format Legend dialog box contains three different tabs-Patterns. Prepared By: Rakesh Reddy Inugala. CSE Dept. Click the Format Button on the Chart Toolbar (or double click the chart legend). The Patterns tab lets you define borders and fill colors. Asst. Font Style.Prof.PECH--IT WORKSHOP MANNUAL 138   Click to select the Chart Legend. Font and Alignment-that can be used to format the Chart Title. Size and Color. The Font tab lets you define Font. Pathfinder Engineering college .

139  Click the OK button to accept the Chart Legend format changes. When formatting the Axis labels in your chart. a graph represents a data in two dimensions. The number of items sold in January is data on two dimensions: number of items and month. The X-axis runs left-to-right. The only way to change the actual text that appears in the Chart Legend is to change the Source Data in the worksheet. Formatting the Axis Labels We've previously made reference to a Y-axis and an X-axis in Excel. The number of items might be plotted on one axis. In Excel. Y-axis. Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL  The Placement tab lets you define the location where the Legend will appear on the chart. you can adjust the numbers on the Scale of the chart as well as change font. while the month may be plotted on the X-axis.Prof. Pathfinder Engineering college . color. The Y-axis runs up-and-down on the graph. and style. CSE Dept. Asst.

Size and Color. The Number tab lets you define the format of numbers displayed in the Axis (see lesson 12). The Scale tab lets you define numeric intervals on the Value (Y) Axis scale. The Patterns tab lets you define borders and tick marks. Prepared By: Rakesh Reddy Inugala. Font Style.Prof.PECH--IT WORKSHOP MANNUAL To Format an Axis:  Click anywhere in the Axis label that you want to edit: 140  Click the Format Button on the Chart Toolbar (or double click the chart axis).      The Format Axis dialog box contains five different tabs-Patterns. Asst. Pathfinder Engineering college . Font and Alignment-that can be used to format the Chart Title. The Font tab lets you define Font. CSE Dept.

pie slices and areas most often. columns. 141  Click the OK button to accept the Axis format changes.PECH--IT WORKSHOP MANNUAL  The Alignment tabs let you define text orientation (see lesson 11). but you'll probably change the color of bars. Asst. You can keep this format or change it for each Data Series in the chart. To Change the Color of a Data Series: Prepared By: Rakesh Reddy Inugala. Pathfinder Engineering college . Changing the Data Series Color When a chart is created in Excel 2003 you notice that color is automatically applied to the Data Series. You can also use the angle axis buttons on the chart toolbar to change the angle of the value and category axis. CSE Dept.Prof. Many different aspects of each data series can be changed.

PECH--IT WORKSHOP MANNUAL  Select the data series that you wish to edit.Prof. 142  Click the Format Button on the Chart Toolbar (or double click the data series). Pathfinder Engineering college . Asst. Prepared By: Rakesh Reddy Inugala. CSE Dept.  Use the Format Data Series dialog box to pick a new color.

Publisher has many types of templates available for you to use. Advertisements. Brochures. and more. Prepared By: Rakesh Reddy Inugala.PECH--IT WORKSHOP MANNUAL 143 MS PUBLISHER Microsoft Publisher is a desktop publishing application that allows you to create and fine-tune publications from a variety of templates or blank publications. Asst. business cards. company brochures. and so much more. Pathfinder Engineering college . CSE Dept.Prof. garage sale flyers. These include Quick Publications. school newsletters. Flyers. Greeting Cards. You can create many different types of publications including items such as promotional flyers. You can click on each of these headings to display subheadings with additional templates.

PECH--IT WORKSHOP MANNUAL 144 Configuring Publisher You can configure Publisher in many different ways. CSE Dept. You have the ability to change default settings. Take a look at the toolbars displayed in the example below. Asst. In the meantime. display or hide specific buttons. Prepared By: Rakesh Reddy Inugala.Prof. you may want to configure Publisher in the way that we recommend. Pathfinder Engineering college . and more. various toolbars may appear by default when you first open Publisher. you may find that you have a preference as to how you accomplish specific tasks. The Publisher Window: Depending if the version of Publisher on your computer has been used before. move toolbars. As you become more familiar with Publisher.

Select the name of the toolbar. 145 To Switch a Toolbar On or Off:   Select View Toolbars from the main menu. o No Check Mark: The toolbar is not displayed if there is not a check mark beside it. o Check Mark: The button is currently available if there is a check mark beside it. CSE Dept. Select Add or Remove Buttons. Prepared By: Rakesh Reddy Inugala.Prof. Asst. o No Check Mark: The button is not available if there is not a check mark beside it. Pathfinder Engineering college . Select any toolbar to turn it on or off. To Add or Remove Buttons to a Toolbar:     Select the drop-down arrow at the end of each toolbar. Release the mouse button.PECH--IT WORKSHOP MANNUAL To Move Toolbars to a Different Location on the Screen:    Place your cursor over the dotted line at the end of the toolbar. Click and Drag the toolbar to the desired location on the screen. Select a button to display or hide it. o Check Mark: The toolbar is currently displayed if there is a check mark beside it.

PECH--IT WORKSHOP MANNUAL

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To Access Your Options Dialog Box:  Select Tools Options from the main menu. The Options dialog box will appear.

We recommend you maintain all the default settings until you are more familiar with Publisher.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

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To Access the Help Features:   Enter any keywords in the Quick Search box. Click Enter on your keyboard. The search results will appear in the task pane.

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You can always use the Help feature from the main menu.

Navigating Longer Documents
In addition to one page publications like flyers and advertisements, Publisher can be very useful in creating multi-page documents such as Newsletters. Quite often, the template that you select will have more pages than you need. In this case you will need to navigate a document and move, insert, rename, or delete pages. You can navigate through a publication by clicking on the page icons at the bottom of the screen.

To Insert a Page:   Right-click on a page icon. Select Insert Page from the Context Menu.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

PECH--IT WORKSHOP MANNUAL
 The Insert Pages Dialog Box will appear.

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   

Select the type of page you want to insert. These are dependent on the template that you are using. Select a page type to include a particular template. Select more options to insert more than one page or to control where a page is inserted. Click OK.

To Delete Unused Pages   Right-click on a page. Select Delete Page from the Context Menu.

To Move a Page:    Select one or more pages using the page icons. Right-click and select Move from the Context Menu. The Move Page Dialog Box will appear.

  

Select Before or After. Select a page from the list to move. Click OK.

Prepared By: Rakesh Reddy Inugala, Asst.Prof, CSE Dept. Pathfinder Engineering college

Prof. click the select object icon (shaped like an arrow) on the objects toolbar and drag a selection box around the objects you want to group. To Group Objects Together:    Hold down the shift key and select each of the objects that you would like to group. rotate. Enter a new name in the Rename Page dialog box. they can be moved just like any other object.just like a single object. Asst. Pathfinder Engineering college . This can make it a lot easier to work with multiple objects since you can flip. Select View Two-Page Spread to turn it on or off. Click the Group Object icon that appears below the objects. Select Rename. Prepared By: Rakesh Reddy Inugala. Click OK.PECH--IT WORKSHOP MANNUAL To Rename a Page     Right-click on a page icon. CSE Dept. Or. Grouping and Ungrouping Objects Publisher allows you to group or combine multiple objects into one object. or change the color of all the objects in a group at the same time . Moving Grouped Objects: Once objects are in a group. resize. 149 Turn On or Off Two-Page Spread   Right-click a page icon.

lines. Insert an AutoShape:     Click the Insert AutoShape Icon on Formatting toolbar. just like text boxes and images. Add fill and line color. AutoShapes can be stacked or arranged in a different order. AutoShapes are considered a Publisher object. Release the mouse and the shape will appear. banners. Publisher allows you to align or "snap" objects to other objects or guides. Working with Objects AutoShapes in Publisher are a group of shapes that you can add to your publications. Click the Ungroup Objects icon that appears below the group. Insert a Rectangle:       Click the Rectangle icon on the Object Toolbar. Click and drag the cursor to draw the AutoShape to a desired size. To help with layout.PECH--IT WORKSHOP MANNUAL 150 To Ungroup Objects:   Select a group of objects. You can also insert Ovals.Prof. line color using the Formatting Toolbar. Shape options include stars. The insert shape cursor (two crossed lines) will appear. Prepared By: Rakesh Reddy Inugala. and much more. Pathfinder Engineering college . Click and drag your mouse to draw the rectangle. Resize and Move the shape as needed. and Lines using the corresponding buttons on the Object toolbar. Add Fill color. Like all Publisher objects. Arrows. CSE Dept. triangles. Asst.

If two or more objects overlap you can change the order:     Select the object you want to move forward or backward. Arrange Objects: You can order or change the way objects stack or overlap in your publication. CSE Dept. Click OK. o Other objects will snap or align with the nearest object.Prof. o Ruler guides will snap or align to the nearest ruler guide. Using Ruler Guides:   Click and drag the vertical or horizontal Ruler. Select how you want to move the selected object. Select a Snap option. Using the Snap Feature:   Select Arrange Snap from the Main menu. A guide will appear. Move an object near the guide. It will snap to the guide. Press the delete key or right-click and select delete. Pathfinder Engineering college . Prepared By: Rakesh Reddy Inugala. Asst.PECH--IT WORKSHOP MANNUAL 151 To Delete an Object or AutoShape:   Select the object to delete. Click and drag the guide to reposition it. Go to the main menu and select Arrange Order.

the US Department of Defense started a project to allow researchers and military personnel to communicate with each other in an emergency. The computers are farther apart and are linked by telephone lines.2 million Internet users over the age of 16 in the United States and Canada. Throughout the 1970's.  Wide Area Network (WAN): A WAN typically consists of 2 or more LANs.PECH--IT WORKSHOP MANNUAL 152 TASK 7 A Brief History of the Internet In 1969. CSE Dept. Prepared By: Rakesh Reddy Inugala. Today. it is predicted 75% of the total US population will be online. for example). While mostly military personnel and scientists used it in its early days. there were 92. the Internet is not owned or operated by any one entity. what would later become the Internet was developed. or radio waves.Prof. the advent of the World Wide Web in the early 1990's changed all that. This worldwide computer network allows people to communicate and exchange information in new ways. What is the Internet? The Internet is the largest computer network in the world. The project was called ARPAnet and it is the foundation of the Internet.commerce. Pathfinder Engineering college .net. According to www. There are two types of computer networks:  Local Area Network (LAN): A LAN is two or more connected computers sharing certain resources in a relatively small geographic location (the same building. in April of 1999. dedicated telephone lines. connecting millions of computers. By 2005. The Internet is the largest Wide Area Network (WAN) in existence. A network is a group of two or more computer systems linked together. Asst.

PECH--IT WORKSHOP MANNUAL 153 Servers All computers on the Internet (a wide area network. one printer many people use) in a network. Therefore. Many servers are dedicated. Clients Remember. or WAN) can be lumped into two groups: servers and clients. Independent computers connected to a server are called clients. In a network. but the term also refers to the software (application) running on the computer. network security measures) with other machines AND  Manages resources (for example. clients and servers communicate with one another.   An email server is a computer that has software running on it allowing it to "serve" emailrelated services. it is a client. Most likely. Prepared By: Rakesh Reddy Inugala.   An email application such as Microsoft Outlook is client software. all computers on the Internet (a wide area network. your home or office computer does not provide services to other computers. Clients run multiple client software applications that perform specific functions. which communicate with one another. A server is the common source that :  Provides shared services (for example. For example. meaning they only perform specific tasks.Prof. Asst. Your web browser (such as Internet Explorer or Netscape) is client software. For example. The term server is often used to describe the hardware (computer). or WAN) can be lumped into two groups: servers and clients. A web server has software running on it that allows it to "serve" web-related services. Pathfinder Engineering college . CSE Dept.

etc). modem.org (our human-friendly domain name) to get to our homepage. In conjunction with the World Wide Web. animation.gcflearnfree. To recognize one another over the Internet. For example: http://www. These specially formatted documents are text documents created in HTML. Asst. Pathfinder Engineering college . the Internet is the physical computer network (computer. More Important Web Terms: HTML (Hypertext Markup Language) The formatting language used to create web documents.26 (GCFLearnFree. the system for transferring web documents. sound. a software engineer.Prof.org.PECH--IT WORKSHOP MANNUAL 154 The World Wide Web (WWW) As you now know.org to numerical IP addresses.gcflearnfree. Hypertext The system of electronically linking words or pictures to other words or pictures. many people use the terms Internet and World Wide Web interchangeably. monitor.119. The first part of the URL. you had to know lots of keyboard command prompts. which is called a URL. a formatting language. what is the World Wide Web?    Tim Berners-Lee. URL (Uniform Resource Locator) Each web page has its own address on the Internet. Today.102. computers convert human-friendly addresses like www. You may type in either 216.  Before the Web. your web browser interprets these text documents so they become web pages." Or." Internet Service Providers Prepared By: Rakesh Reddy Inugala.org's IP address) or www. The World Wide Web changed all that. For example. and video. making it largely unusable to the average person. So. "I need to get on the Web. To use it. The Web is a system of Internet servers that support specially-formatted documents. the Internet was mostly text-based. usually HTTP.gcflearnfree. HTTP (Hypertext Transfer Protocol) You may have noticed the http:// preceding URLs. phone lines. invented the World Wide Web in 1991. graphics. Web pages contain formatted text. indicates the file type. HTTP. defines how messages are formatted and transmitted over the Internet. cables. CSE Dept. "I need to get on the Internet. allowing point and click navigation.

(919) 555-5555. (ADSL). you may be part of a LAN (local area network) that shares network resources. you can purchase a software package from your ISP. Asst.8K bits per second o 33. Cable modems)  All About Bandwidth Prepared By: Rakesh Reddy Inugala. Access phone number. Flat-rate service will buy you unlimited hours. For example.  If you connect to the Internet at work.2K bits per second o 28. The ISP software package usually includes:   Username. A combination of keyboard characters. but you'll also need an ISP.Prof.000 bits per second. A unique name used to gain access to a computer system. Did You Know? Eight bits of data is roughly the amount that you enter each time you tap a key on your keyboard. A bit is a unit of measurement that measures the transfer of data. Password. whereas a less-expensive hourly package buys limited Internet access. your employer contracted with an ISP. Data Transmission Rates At higher speeds. These packages feature different levels of Internet access. you need a computer equipped with a modem and web browser. your modem may be capable of transferring 56. the speed with which you access the Internet factors into how much you pay per month. It is important to keep passwords secret. if you have a 56K modem. For example. or information. Internet Service Providers (ISPs) are companies that provide access to the Internet.PECH--IT WORKSHOP MANNUAL 155 To access the Internet. Data Transmission Rates:  Early 90's o 19. In either case. modems are measured in terms of bits per second (bps).6K bits per second 1998-Present o 56K bits per second o Almost 10 Million bits per second (Asymmetric Digital Subscriber Line. For a monthly fee (and an initial activation fee). passwords allow access to restricted computer information. Used in combination with a username. CSE Dept. To gain Internet access. Pathfinder Engineering college .

The next time the Internet is creeping. CSE Dept. etc).6K.  Dial-up connection uses existing phone line. the Internet is a physical network (phone lines.  Slow -. Pathfinder Engineering college . 4-lane roads. The more open and wider your network is.Can be limited to speeds of 28. Uses digital rather than analog signals to transmit data. Asst. but every ISP does not support ISDN. spontaneously terminated sessions.00 per month.  Lower cost-usually around $22. Remember. Let's say you want to estimate the time it takes for you to commute from home to work. ISDN (Integrated Services Digital Network) Faster than 56K dial-up.8. Too much traffic on the network means you may be unable to connect at a fast rate. or a 6-lane interstate?) How much traffic will be on the road at any given time? Is there any construction? 156 The Internet is similar to the roadway example. What Type of Access is Available to You? Many ISPs offer different levels of Internet access. making it impossible to receive phone calls unless another line is installed.8K to 33.PECH--IT WORKSHOP MANNUAL A fast modem doesn't ensure fast transmission rates. with download speeds approaching 56K under only perfect conditions. Upload speeds can be limited to as low as 28.Prof. the quality of bandwidth may be to blame. You have to travel through a physical network of roadways to travel from home to work. Requires special equipment that can drive up your cost. Data is not compressed so transmission rates can be comparable to 56k-at more cost. etc). May be replaced by other technologies. Prepared By: Rakesh Reddy Inugala. or at all. Fast data transmission often depends on bandwidth. Bandwidth is the amount of data actually being sent through a network circuit.Uses existing phone lines. The next few pages detail some different types of access. To estimate your commute. the faster you can connect and surf. Data has to travel through that physical network. Example: Think of bandwidth in terms of the road system.      Can provide 2-4 times the speed of a 56K modem. consider:      What is the speed limit? Where are you located (big city or rural setting?) How big (wide) is the road? (2-lane roads.  Service can be somewhat unreliable (busy signals. 56K Dial-up  Uses existing phone lines.

rent. Click the Security tab. For example. A password (along with a user name) grants you access to protected computers. The Importance of Being Safe  If you use the Internet on a semi-regular basis. In this unit. o Click OK. application programs. A cookie is a small file that a web site puts on your hard drive so it can remember something about you at a later time. There's a lot to know regarding Internet security. loan. telephone calling. and files are often password protected. there are criminals (sometimes referred to as "hackers" or "crackers") who would like to break or "hack" into your computer for a variety of reasons. will remain safe and secure. Cookies Many e-commerce web sites use cookies.  More bandwidth results in improved streaming audio/video.onlinestore.0 for PC: Choose Tools Internet Options from the menu bar. Click Custom Level at the bottom of the window.  Cost-includes installation fees and monthly charges (around $50.      Prepared By: Rakesh Reddy Inugala.00 per month). o Does not tie up existing phone line.  Faster than a 56K dial-up modem. Two options display: "Allow cookies that are stored on your computer" and "Allow persession cookies (not stored)"  Select Enable for both.  Can fall back to slower speeds if the line cannot handle the modem's fastest speed. a cookie may contain information (such as a unique user ID) that is used to track the pages of the sites you've visited.  Availability-limited to homes/businesses with a dedicated copper wire running between it and the phone company's nearest central office.  Uses the existing phone line in most cases. or files.PECH--IT WORKSHOP MANNUAL 157 DSL (Digital Subscriber Line) Newer technologies such as DSL use an ISP to connect to the Internet and allow faster connections. Pathfinder Engineering college . Asst. online games.com will not sell. programs. CSE Dept. programs. you'll learn some of the basic things you can do to ensure that your computer. lease. Internet Explorer 5. you are probably concerned with Internet security. barter or publish your personal information? One of your first lines of defense against potential hackers is password protection. and the sensitive data stored in your computer. How do you make sure that www. Unfortunately. leading to "always on" access.  Can connect multiple computers on a single line.    Computers. Scroll down to Cookies. video conferencing and other high-bandwidth services.Prof.

or erase your entire hard disk. Hackers like to disguise these viruses so average computer users open them and transmit them. CSE Dept. Anti-virus Software Home computers users and businesses alike are concerned about protecting their computer assets. systems become overloaded and simply shut down.PECH--IT WORKSHOP MANNUAL What is a virus?  158 Designed by a computer hacker. You can purchase Anti-virus software such as Norton Anti-virus and McAfee Virus Scan Firewalls The best protection against security threats may be anti-virus software and a firewall. There are more and more of these annoyances reported every day. Asst. These copies create more copies. What is a worm?  A special type of virus.Prof. or LAN. and Trojan horses can all compromise security and make your life miserable. a worm is a self-reproducing program. With each new copy replicating and executing. or be present on a CD or floppy disk you insert into your computer. identifies them. While it does not infect other programs. It can gain control of your computer and do some serious damage. reassign file extensions. and in some products. so protect yourself. a firewall is a system that keeps dangerous Internet "flames" away from a private computer network. Many viruses are designed so that they automatically spread to other computer users. Pathfinder Engineering college . and email attachments for any known or potential viruses. Computer viruses. Anti-virus software is a program that searches your computer's hard drive. another permits traffic. Your first line of defense: Purchase and install Anti-virus software. In other words. removes them. an Internet download. it prevents unauthorized access to or from a private LAN. Prepared By: Rakesh Reddy Inugala. What is a Trojan horse?  A Trojan horse is a seemingly harmless program in which harmful code is contained. What is a firewall?  In the computer world. and well. a virus is a piece of programming code designed with harmful intent. floppy disks. it can change your desktop settings. If you open or receive a virus. such as ruining your hard disk. Viruses can be transmitted as an email attachment. whether they know it or not. it creates multiple copies of itself. worms. you get the idea. Worms are usually detected on networks and larger multiprocessing operating systems. One mechanism blocks traffic.

Win) Device independent output (. Pronounced “Lah-tek. Knuth Designed for producing beautiful books. Complex tables are not easy JNot WYSIWYG but WYSIWYM ! Rather steep learning curve . thesises.dvi) Pre-set standard formats for all types of documents Freely available Secure – never lose your files.Prof. leave the style to LaTeX. De facto standard for writing academic papers Current version LaTeX2e Why LaTeX. Disadvantages Need other software for extensibility.PECH--IT WORKSHOP MANNUAL 159 LaTeX What is LaTeX? A typesetting program written by Leslie Lamport of MIT. Need to access CTAN for modules.need to remember commands Encourages structured writing – counter-intuitive for lay users! Not integrated with other MS Office products Where to get LaTeX? Prepared By: Rakesh Reddy Inugala.. or Lay-tek” Uses TeX engine written by Donald E. not MS Word? FAST professional output – highest quality Platform. papers. CSE Dept. Source code for large docs comparatively small. Pathfinder Engineering college .. articles. Asst. version independent (Unix. both old and new! Concentrate on content.

world! \end{document} How To Run LaTeX Compose/Edit --> View --> TeXnicCenter myfile.AMS-TeX – a collection of extensions to TeX with more advanced mathematical typesetting features. MikTeX WinShell/TeXnicCenter/LEd/Texmaker LyX (for win and Lin as well) Where to get help? newsgroup comp.dvi (Windows) Dvi --> PostScript dvips myfile View PostScript gv myfile (UNIX) Use gsview (Windows) Syntax LaTeX myfile. Asst.texCompile --> xdvi myfile. Windows packages and frontends.tex Prepared By: Rakesh Reddy Inugala.Prof.tex LaTeX package documentation Google for LaTeX tutorials LaTeX package structure 160 A collection of defined commands Classes and packages. Markup language Similar to “tagging” and “Markup” (think HTML!) Create (tex) > Compile (tex) > Run/view (dvi/pdf/ps) LaTeX Skeleton % my first LaTeX file \documentclass[options]{class} \begin{document} Hello.PECH--IT WORKSHOP MANNUAL Linux: Almost all distributions bundle LaTeX. CSE Dept.dvi (UNIX) yap myfile. Pathfinder Engineering college .text.

Raghuram} • \title{how to learn latex} • \section{section name} All environments begin with “\begin{env name}” Special Characters . CSE Dept. Asst.#$%^&_{}~\ Anything that begins with ‘%’ is a comment.dvi . It gets read in for the used to produce the table of content.LaTeX input file.ps File formats encountered in Latex . .sty .\author{R.toc .Gives a detailed account of what happened during the . \end{document} are selected with the last compiler run. Can be compiled with latex.Class files define what your document looks like. \begin{document}. Pathfinder Engineering college . They \documentclass cmd .PECH--IT WORKSHOP MANNUAL Latex Flowchart 161 Resolve cross- Edit myfile LaTeX myfile Resolve compile error myfile.Stores all your section headers. .cls . next compiler run and is Prepared By: Rakesh Reddy Inugala.tex .log .LaTeX Macro package. Important “layout” commands in Latex \documentclass[options]{class} \title \maketitle % commit title info to paper. .Prof. % Anything after this symbol is ignored dvips myfile print myfile.Device Independent File. classes and environments All LaTeX commands start with ‘\’ Ex .dvi xdvi myfile (UNIX) yap myfile (Windows) The syntax of LaTeX Families.

PECH--IT WORKSHOP MANNUAL \begin{abstract}.  Some more formatting! 162 Some exemplary examples Prepared By: Rakesh Reddy Inugala. Pathfinder Engineering college . \end{abstract} \include{filename} % call another file here. Asst. \begin{equation}. CSE Dept. \end{equation} \usepackage{packagename} \section{sectionname} Important formatting commands \underline{text} \emph{text} % set text to italics \textbf{text} % set text to bold \bfseries % switches to bold from here.Prof.

CSE Dept. It will have a line number which will help you find the error. Pathfinder Engineering college . or \(\) or \[\] Misspelled keywords Sometimes lines are too long. Asst. Common mistakes: Mismatched \begin{}/\end{} blocks Mismatched {/} Mismatched $. This isn’t fatal but looks bad. Prepared By: Rakesh Reddy Inugala. LaTeX outputs a warning with a line number so you can fix it.Prof. $$.PECH--IT WORKSHOP MANNUAL 163 How to solve problems Look at the error LaTeX gave you.

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