Overview

ABC Telecoms is a joint-ventured company by Nokia and Siemens AG giants. The company is engaged on Build-Operate-Transfer (BOT) telecoms projects in the Philippines. It also bids and builds telecommunication facilities for Philippine telephone carrier such as PLDT, Bayantel, Islacom and Globe telecoms. Projects such as installation of landline and fiber optic telephone and mobile networks are some of the highlights of its accomplishments. In order to manage effectively all telephone projects, the company wants to have an effective material management system to handle bulk deliveries, warehousing and deployment of its stored materials to the project site. The material management system should be capable of monitoring stock whereas it will help track deliveries and apply the Just-in-time (JIT) principles in managing the ins and outs of material. The material management system will be broken into 4 modules. These are a. b. c. d. Purchase Order Material Received Notes Dispatch Notes Returned Notes

Purchase Order is the official notice given by the company to its prospective suppliers of telecom project materials. The form will be the basis of how many items are ordered and its corresponding contracted unit price. The PO form will be transmitted either by fax or the normal courier delivery. Suppliers of the company has now the opportunity to make business as long as they fulfill the request listed on the PO. Suppliers can make a full or partial delivery depending on the request of ABC telecoms of when it should be delivered. They will not be paid unless they made their full delivery of the items listed in the PO. All deliveries will be handled by warehouse personnel of ABC telecoms. All items delivered will be entered on the material management system and a corresponding Material Received Note will be printed and signed by warehouse personnel and the supplier representative who made the delivery. The MR Note will be the official confirmation that the delivery has made. All materials delivered will now be reflected on the stock balance of the ABC telecoms warehouse. These materials will be readily available for dispatch depending on the request of construction groups of the company. A Dispatch Note will be produced to confirm that the construction group received the materials from the warehouse. A new stock balance will be generated wherein all dispatched materials are deducted from the total stock. Not all materials are actually used by the construction group. In order to handle all excess materials requested before, the construction team will return these items to the warehouse.

This note will be signed by a warehouse personnel and supervisor of the construction team.Returned Note will be the confirmation that the actual quantity of materials was returned. All returned items will be reflected by adding these quantities to the overall stock. . The attached reports are sample forms the company wishes to develop and maintain its data into one database. Stock will be monitored by using the following formula: Stock = Material Received – (Dispatched – Returned).

0m Unit Ea Ea Ea Unit Quantity Price 10. Ortigas Center.14m Pole Creosoted. Address: 11 Kenley Road North Paranaque City PO Date: 03/07/06 Supplier Code : SUP001 Kindly deliver the following materials to our Mercedes Warehouse. 9.000.00 47. 7. Product Code PC3424 PW3461 PW3462 Description Pole Concrete.00 5 TOTAL ORDER Total Price 200.00 10 9.500.500. 9.14m Pole Creosoted.000.500. ADB Avenue.00 20 12. Rizal. Pasig City PURCHASE ORDER PO Number: PO567 Supplier Name: Merex Philippines.ABC Telecoms 8th Floor JMT Bldg.00 372.500.000.00 125.00 CARLOS SORIENTE Finance Manager WERNER GEISERT Vice President – Operations . Cainta. Inc.

000. Cainta.000.500.14m PW3462 Pole Creosoted.00 8 9. Rizal. Ortigas Center.0m Unit Ea Ea Unit Quantity Price 11.Operations .00 CARLOS SORIENTE Finance Manager WERNER GEISERT Vice President .00 45.000. 7.00 5 TOTAL ORDER Total Price 92.00 137.ABC Telecoms 8th Floor JMT Bldg. Product Description Code PW3461 Pole Creosoted. 9. Pasig City PURCHASE ORDER PO Number: PO568 PO Date: : 03/07/06 Supplier Name: PACWOOD Supplier Code : SUP002 Address: 4 McCarthur Highway Novaliches Quezon City Kindly deliver the following materials to our Mercedes Warehouse. ADB Avenue.000.

00 10 TOTAL ORDER Total Price 72.00 CARLOS SORIENTE Finance Manager WERNER GEISERT Vice President .00 24 22.00 223.140. Ortigas Center. Cainta.ABC Telecoms 8th Floor JMT Bldg. Rizal.00 295. Product Description Code FM0045 12-Fiber Pigtail FM0061 UCN 12 Unit Ea Ea Unit Quantity Price 3.314. Address: 27 JMT Bldg.000.000.Operations . EDSA Makati City PO Date: 03/08/06 Supplier Code : SUP003 Kindly deliver the following materials to our Mercedes Warehouse. Inc. ADB Avenue. Pasig City PURCHASE ORDER PO Number: PO569 Supplier Name: 3M Philippines.140.

Ortigas Center. ADB Avenue.Operations . Rizal.000.000. EDSA Makati City PO Date: 03/10/06 Supplier Code : SUP003 Kindly deliver the following materials to our Mercedes Warehouse. Address: 27 JMT Bldg. Pasig City PURCHASE ORDER PO Number: PO570 Supplier Name: 3M Philippines. Product Description Code FM0045 12-Fiber Pigtail MT2421 Insulating Tape Unit Ea m Unit Quantity Price 3.ABC Telecoms 8th Floor JMT Bldg.00 36.00 12 2.00 500.00 CARLOS SORIENTE Finance Manager WERNER GEISERT Vice President . Inc.50 200 TOTAL ORDER Total Price 36.500. Cainta.

9.ABC Telecoms 8th Floor JMT Bldg. ADB Avenue.14m Pole Creosoted. 9.14m MR Date: 03/10/06 Supplier Code: SUP001 Unit Ea Ea Quantity 10 5 BUTCH ROMERO Warehouse ALEX SANTOS Encoder . Ortigas Center. Inc. Product Code PC3424 PW3461 Description Pole Concrete. Pasig City MATERIAL RECEIVED MR Number: MR0411 PO Number: PO567 Supplier Name: Merex Philippines.

14m Pole Creosoted. Ortigas Center. ADB Avenue.ABC Telecoms 8th Floor JMT Bldg. Inc. MR Date: 03/11/06 Supplier Code: SUP001 Product Code PC3424 PW3462 Description Pole Concrete.0m Unit Ea Ea Quantity 5 3 BUTCH ROMERO Warehouse ALEX SANTOS Encoder . 7. 9. Pasig City MATERIAL RECEIVED MR Number: MR0412 PO Number: PO567 Supplier Name: Merex Philippines.

ADB Avenue. Pasig City MATERIAL RECEIVED MR Number: MR0417 PO Number: PO569 Supplier Name: 3M Philippines. Ortigas Center.ABC Telecoms 8th Floor JMT Bldg. Inc. Product Code FM0045 FM0061 Description 12-Fiber Pigtail UCN 12 MR Date: 03/11/06 Supplier Code: SUP003 Unit Ea Ea Quantity 12 5 BUTCH ROMERO Warehouse ALEX SANTOS Encoder .

9. Ortigas Center.0m MR Date: 03/11/06 Supplier Code: SUP002 Unit Ea Ea Quantity 8 5 BUTCH ROMERO Warehouse ALEX SANTOS Encoder . 7. Pasig City MATERIAL RECEIVED MR Number: MR0425 PO Number: PO568 Supplier Name: PACWOOD Product Code PW3461 PW3462 Description Pole Creosoted. ADB Avenue.ABC Telecoms 8th Floor JMT Bldg.14m Pole Creosoted.

Ortigas Center. ADB Avenue. Pasig City DISPATCH NOTE DN Number: DN0010 DeptCode: DEP01 Product Code PW3461 PW3462 Description Pole Creosoted. 7.ABC Telecoms 8th Floor JMT Bldg.14m Pole Creosoted. 9.0m Date Dispatch: 03/12/06 Department: Pole Erection Unit Ea Ea Quantity 3 2 BUTCH ROMERO Warehouse Received by: ______________________ .

ABC Telecoms 8th Floor JMT Bldg. Pasig City DISPATCH NOTE DN Number: DN0011 DeptCode: DEP02 Product Code FM0045 FM0061 Description 12-Fiber Pigtail UCN 12 Date Dispatch: 03/12/06 Department: FO Group Unit Ea Ea Quantity 6 2 BUTCH ROMERO Warehouse Received by: ______________________ . Ortigas Center. ADB Avenue.

7. Ortigas Center. ADB Avenue. Pasig City DISPATCH NOTE DN Number: DN0012 DeptCode: DEP01 Product Code PW3462 Description Pole Creosoted.0m Date Dispatch: 03/13/06 Department: Pole Erection Unit Ea Quantity 1 BUTCH ROMERO Warehouse Received by: ______________________ .ABC Telecoms 8th Floor JMT Bldg.

ABC Telecoms 8th Floor JMT Bldg. Ortigas Center. Pasig City DISPATCH NOTE DN Number: DN0014 DeptCode: DEP02 Product Code FM0045 Description 12-Fiber Pigtail Date Dispatch: 03/14/06 Department: FO Group Unit Ea Quantity 1 BUTCH ROMERO Warehouse Received by: ______________________ . ADB Avenue.

Ortigas Center. Pasig City RETURN NOTE RN Number: RN0001 DeptCode: DEP02 Product Code FM0045 Description 12-Fiber Pigtail Date Returned: 03/16/06 Department: FO Group Unit Ea Quantity 2 BUTCH ROMERO Warehouse Returnedby: ______________________ .ABC Telecoms 8th Floor JMT Bldg. ADB Avenue.

14m Date Returned: 03/16/06 Department: Pole Erection Unit Ea Quantity 2 BUTCH ROMERO Warehouse Returnedby: ______________________ . 9. Ortigas Center.ABC Telecoms 8th Floor JMT Bldg. ADB Avenue. Pasig City RETURN NOTE RN Number: RN0002 DeptCode: DEP01 Product Code PW3461 Description Pole Creosoted.

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